WQCS00110_Compliance Evaluation Inspection_20230622

ROY COOPER
Covernor
ELIZABETH S. BISER
Sc cretory
RICHARD E. ROGERS, JR.
Diterror
NORTH CAROLINA
Environmental Quality
June 22, 2023
Byron Poelman, Water Resource Director
Town of Clayton
PO Box 879
Clayton, NC 27528-0879
Subject. Compliance Evaluation Inspection
Clayton Wastewater Collection System
Permit No. WQCS00110
Johnston County
Dear Mr. Poelman:
Mitch Hayes of the Raleigh Regional Office conducted the subject inspection on June 21, 2023.
The assistance of James Blalock, Operator in Responsible Charge (ORC), Steve Norris, back-up
ORC and Travis Jssup, back-up ORC, with this inspection was greatly appreciated. Below is a list
of findings developed from the inspection and review of the permit:
1. The subject permit was issued November 6, 2015, and will expire December 31, 2024. The
Class-2 collection system has approximately 142.4 miles of gravity sewer line, 28.9 miles
of force main, and 28 pump stations.
2. The Capital Improvement Plan (CIP) covers the years 2023 to 2030. The operations and
maintenance budget for the collection system is approximately $1.6 million and the overall
CIP budget is $10 million. The CIP contains all permit requirements.
3. The Fats, Oil, and Grease (FOG) program is overseen by Brandon Carol, Pretreatment
Coordinator. Grease traps are inspected quarterly. For the year 2022, there were 16 Notices
of Violation issued.
4. The map of the collection system is on computer and is GIS based. The map contains all
permit requirements.
5. There have been 21 Sanitary Sewer Overflows for the period June 2019 to June 21, 2023.
There were 4 enforcements issued from the SSOs. Copies of all SSOs and public notices
were available for review.
6. There are 142.4 miles of gravity line in the collection system. According to records 18.80-0
of gravity line was cleaned in 2022 and so far, this year, 19.0% was cleaned.
North Carolina llepartwenr of Hncironmenial Quality I Division of Water Resources
,�_�DEQ Raleigh Regional Office 1 3800 Baum Drive I Raleigh. North Carolina 276U9
919.791.4200

7. There are 28 pump stations in the collection system. All have restricted access,
audible.:visual alarms, and identification signage. Pump stations inspected were Walnut
Creek, Wynston, Flamingo, South Tech Park, Glen Laurel II. There was no generator at
Walnut Creek pump station. A bypass pump has been set up. The audible.visual alarms did
not function at Wynston pump station when the high-water float was lifted. A repair order
was placed. The visual alarm at Flamingo pump station is not visible from the road and
needs to be relocated so that it is. There is no generator at Flamingo pump station. A quick -
connect is available. Glen Laurel II is equipped with a quick -connect. The audibleivisual
alarms functioned at Flamingo and Glen Laurel II pump stations when the high-water float
was lifted.
8. A creek crossing aerial line on NC Hwy. 42 was inspected. It had no piers and there was
no bank erosion. The Little Creek outfall was inspected. The right-of-way was well
maintained. There were no sinkholes or depressions. Two manholes inspected had a high
volume of wastewater flowing in it. The covers were tight fitting with some erosion from
hydrogen sulfide gas.
I would like to thank James Blalock, Steve Norris, and Travis Jssup with this inspection. If you
have any questions about this letter or the inspection, please contact Mitch Hayes at 919.791.4261
or at mitch.ha es de .nc. ov .
Laserfiche
Sincerely,
Vanessa E. Manuel, Assistant Regional Supervisor
Raleigh Regional Office
Water Quality Regional Operations Section
NC DEQ
Nortlr Carolina Ihpartment of latvironwenlal Quality I mx ision or Water Resources
512 North Salubup Street 1 1611 Mail Service Ccnlcr I Raleigh. Norlh Carolina 27699-161 1
^� �./ 919'0790110

Compliance Inspection Report
Permit: WOCS00110 Effective: 01/01/16 Expiration: 12/31/24 Owner: Town of Clayton
SOC: Effective: Expiration: Facility: Clayton Collection System
County: Johnston PO Box 879
Region: Raleigh
Clayton NC 275280879
Contact Person: Byron Wayne Poelman Title: Phone: [phone]
Directions to Facility:
System Classifications: CS2,
Primary ORC: James Ernest Blalock
Secondary ORC(s):
On -Site Representative(s):
24 hour contact name
Related Permits:
Certification: 1002021
James Ernest Blalock
NCO030716 Johnston County Public Utilities - Central Johnston County WWTP
NCO025453 Town of Clayton - Sam's Branch WRF
Phone: [phone]
919-538-3320
Inspection Date: 06/21/2023 Entry Time 10:OOAM ,y Exit Time: 01:OOPM
Primary Inspector: Mitchell S Hayes /VV � s SS ►'�.,�P/f Phone: [phone]
Secondary Inspector(s): l = j
Reason for Inspection: Routine Inspection Type: Collection System Inspect Non Sampling
Permit Inspection Type: Collection system management and operation
Facility Status: 0 Compliant ❑ Not Compliant
Question Areas:
Miscellaneous Questions
Capital Improvement Plan
Inspections
Lines
(See attachment summary)
General
Map
Spill Response Plan
Manholes
Sewer & FOG Ordinances
Reporting Requirements
Spills
Pump Stations
Page 1 of 7

Permit: WQCSOO110 Owner - Facility: Town of Clayton
Inspection Date: 06/21/2023 Inspection Type; Collection System Inspect Non Sampling Reason for Visit: Routine
Inspection Summary:
The subject permit was issued November 6, 2015, and will expire December 31, 2024. The Class-2 collection system has
approximately 142.4 miles of gravity sewer line, 28.9 miles of force main, and 28 pump stations.
The Capital Improvement Plan (CIP) covers the years 2023 to 2030. The operations and maintenance budget for the
collection system is approximately $1.6 million and the overall CIP budget is $10 million. The CIP contains all permit
requirements.
The Fats, Oil, and Grease (FOG) program is overseen by Brandon Carol, Pretreatment Coordinator. Grease traps are
inspected quarterly. For the year 2022, there were 16 Notices of Violation issued.
The map of the collection system is on computer and is GIS based. The map contains all permit requirements.
There have been 21 Sanitary Sewer Overflows for the period June 2019 to June 21, 2023. There were 4 enforcements issue(
from the SSOs. Copies of the all SSOs and public notices were available for review.
There are 142.4 miles of gravity line in the collection system. According to records 18.8% of gravity line was cleaned in 2022
and so far, this year, 19.0% was cleaned.
There are 28 pump stations in the collection system. All have restricted access, audiblelvisual alarms, and identification
signage. Pump stations inspected were Walnut Creek, Wynston, Flamingo, South Tech Park, Glen Laurel II. There was no
generator at Walnut Creek pump station. A bypass pump has been set up. The audible/visual alarms did not function at
Wynston pump station when the high-water float was lifted. A repair order was placed. The visual alarm at Flamingo pump
station is not visible from the road and needs to be relocated so that it is. There is no generator at Flamingo pump station.A
quick -connect is available. Glen Laurel II is equipped with a quick -connect. The audible/visual alarms functioned at Flamingo
and Glen Laurel li pump stations when the high-water float was lifted.
A creek crossing aerial line on NC Hwy. 42 was inspected. It had no piers and there was no bank erosion. The tittle Creek
outfall was inspected. The right-of-way was well maintained. There were no sinkholes or depressions. Two manholes
inspected had a high volume of wastewater flowing in it. The covers were tight fitting with some erosion from hydrogen sulfidE
gas.
Page 2 of 7

Permit: WQCS,10110 owner - Facility: Town of Clayton
Inspection Date: M21?2023 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
General Yes No NA NE
Is there a properly designated primary ORC and at least one back-up of proper grade? 0 ❑ ❑ ❑
Are logs being reviewed by the system management or owner on a regular basis? 0 ❑ ❑ ❑
# What is that frequency? once a week
# Are there any issues being addressed currently or any in the planning stages? M ❑ ❑ ❑
Is there a specific pump failure plan available for all pump stations? 0 ❑ ❑ ❑
Does plan indicate if pump parts/new pumps are in spare parts;equipment inventory? 0 ❑ ❑ ❑
Are new/significantly upgraded pump stations equipped with anti -corrosion materials? 0 ❑ ❑ ❑
Does the permittee have a copy of their permit? 0 ❑ ❑ ❑
# Is permit expiring within the next 6 months? ❑ 0 ❑ ❑
If Yes, has the Permittee applied for renewal? ❑ ❑ 0 ❑
Comment: Permit expires December 31, 2024.
Sewer and FOG Ordinances Yes No NA NE
Is Sewer Use Ordinance (SUO) or other Legal Authority available? M ❑ ❑ ❑
Does it appear that the Sewer Use Ordnance is enforced? M ❑ ❑ ❑
Is there a Grease Control Program that legally requires grease control devices? M ❑ ❑ ❑
What is the standard grease trap cleaning requirement in the FOG ordinance? once a month
Is Grease Control Program enforced via periodic inspections/records review?
0
❑
❑ ❑
Is action taken against violators?
■
❑
❑ ❑
# Have satellite systems adopted an equivalent or more stringent ordinance?
0
❑
❑ ❑
Is greaselsewer education program documented with req'd customer distribution?
0
❑
❑ ❑
# Are other types of education tools used like websites, booths, special meetings, etc?
0
❑
❑ ❑
If Yes, what are they? (This can reduce mailing to annual.)
websites, postings at town hall.
Comment:
Capital Improvement Plan Yes No NA NE
Has a Capital (CIP) or System Improvement Plan been developed and adopted? 0 ❑ ❑ ❑
Is it designated for wastewater only or does it have a dedicated section? 0 ❑ ❑ ❑
Does CIP cover three to five year period of earmarked improvements? 0 ❑ ❑ ❑
Does CIP include description of project area? M ❑ ❑ ❑
Does CIP include description of existing facilities? 0 ❑ ❑ ❑
Does CIP include known deficiencies? 0 ❑ ❑ ❑
Does CIP include forecasted future needs? ❑ ❑ ❑
Comment:
Map Yes No NA NE
Page 3 of 7

Permit: WQCS00110 Owner - Facility: Town of Clayton
Inspection Date: 06/21/2023 Inspection Type: Collection System Inspect Non Sampling Reason for Visit: Rout ne
Is there a overall sewer system map? 0 ❑ ❑ ❑
Does the map include:
Pipe Type (GSIFM) ❑ ❑ ❑
Pipe sizes E ❑ ❑ ❑
Pipe materials (PVC, DIP, etc) 0 ❑ ❑ ❑
Pipe location 0 ❑ ❑ ❑
Flow direction 0 ❑ ❑ ❑
Approximate pipe age E ❑ ❑ ❑
Pump station ID, location and capacity N ❑ ❑ ❑
# Force main air release valve location & type 0 ❑ Cl ❑
# Location of satellite connections 0 ❑ ❑ ❑
Is the map being updated for changesladditions within 1 year of activation? E ❑ ❑ ❑
Comment:
Reporting Requirements Yes No NA NE
# Have there been any sewer spills in the past 3 years? N ❑ ❑ ❑
If Yes, were they reported to the Division if meeting the reportable criteria? 0 ❑ ❑ ❑
If applicable, is there documentation of press releases and public not ces issued? N ❑ ❑ ❑
Is an Annual Wastewater Performance Report being filed with the Division, if required? N ❑ ❑ ❑
Is the report being made available to all its sewer customers? 0 ❑ ❑ ❑
# How is it being made available? Mailings, webs to
Comment:
Inspections Yes No NA NE
Are adequate maintenance records maintained? E ❑ ❑ ❑
Are pump stations being inspected at the required frequency? 0 ❑ ❑ ❑
# Is at least one complete functionality test conducted weekly per pump station? 0 ❑ ❑ ❑
Is there a system or plan in place to observe the entire system annually? N ❑ ❑ ❑
Is the annual inspection documented? 0 ❑ ❑ ❑
# Does the system have any high -priority linestlocations? E ❑ ❑ ❑
Are inspections of HPL documented at least every 6 months? N ❑ ❑ ❑
Are new lines being added to the HPL list when found or created? a ❑ ❑ ❑
Comment:
Spill Response Action Plan Yes No NA NE
Is a Spill Response Action Plan available? 0 ❑ ❑ ❑
Is a Spill Response Action Plan available for all personnel? E000
Does the plan include:
Page 4 of 7

Permit: WOCS00110 Owner - Facility: Town of Clayton
Inspection date: 06/21/2023 Inspection Type: Collection System Inspect Non Sampling
Reason for Visit: Routine
24-hour contact numbers
0
❑ ❑ ❑
Response time
N
❑ ❑ ❑
Equipment list and spare parts inventory
N
❑ ❑ ❑
Access to cleaning equipment
0
❑ ❑ ❑
Access to construction crews, contractors, and/or engineers
0
❑ ❑ ❑
Source of emergency funds
0
❑ ❑ ❑
Site sanitation and cleanup materials
0
❑ ❑ ❑
Post-overflow/spill assessment
0
❑ ❑ ❑
Does the Permittee appear to respond within 2 hours of first knowledge of a spill?
0
❑ ❑ ❑
Comment:
$pills Yes No NA NE
Is system free of known points of bypass? 0❑ ❑ ❑
If No, describe type of bypass and location
Are all spills or sewer related issues/complaints documented? ■ ❑ ❑ ❑
# Are there repeated overflows/problems (2 or more in 12 months) at same location? 0 ❑ ❑ ❑
# If Yes, is there a corrective action plan? 0 ❑ ❑ ❑
Comment:
Lines/Right-of-Ways/Aerial Lines Yes No NA NE
Please list the LineslRight of Ways/Aerial Lines Inspected:
Aerial creek crossing at NC Hwy 42. Little Creek Outfall
Are right-of-ways/easements maintained for full width for access by staff/equipment? a ❑ ❑ ❑
If No, give details on temporary access:
Is maintenance documented? ■ ❑ ❑ ❑
Are gravity sewer cleaning records available? 0 ❑ ❑ ❑
Has at least 10% of lines older than 5 yrs been cleaned annually? 0 ❑ ❑ ❑
Were all areas/lines inspected free of issues? 0 ❑ ❑ ❑
Comment: So far this year 19% of gravity line was cleaed.
Manholes
Yes No NA NE
Please list the Manholes Inspected:
2 manholes along Little Creek outfall.
Are manholes accessible?
0000
# Are manhole covers/vents above grade?
E ❑ ❑ ❑
Are manholes free of visible signs of overflow?
N ❑ ❑ ❑
Are manholes free of sinkholes and depressions?
E ❑ ❑ ❑
Are manhole covers present?
E ❑ ❑ ❑
# Are manholes properly seated?
0 ❑ ❑ ❑
Page 5 of 7

Permit: WQCS00110 Owner - Facility: Town of Clayton
Inspection Date: O6/2112023 Inspection Type: Collection System Inspect Non Sampling
Reason for Visit: Routine
# Are manholes in good condition?
M ❑ ❑ ❑
# Are inverts in good condition?
0 ❑ ❑ ❑
Is Now unrestricted in manholes?
M ❑ ❑ ❑
Are manholes free of excessive amounts of grease?
M ❑ ❑ ❑
Are manholes free of excessive roots?
0 ❑ ❑ ❑
Are manholes free of excessive sand?
0 ❑ ❑ ❑
Are manhole vents screened?
0 ❑ ❑ ❑
Are vents free of submergence?
0 ❑ ❑ ❑
Are manholes free of bypass structures or pipes?
0 ❑ ❑ ❑
Comment:
Pump Stations
Yes No NA NE
Please list the Pump Stations Inspected:
Walnut Creek, Wynston, Flamingo, South Tech Park, Glen Laurel II.
# Number of duplex or larger pump stations in system
28
# Number of vacuum stations in system
0
# Number of simplex pump stations in system
0
# Number of simplex pump stations in system serving more than one building
0
How many pump/vacuum stations have:
# A two-way "auto polling" communication system (SCADA) installed?
28
# A simple one-way telemetry/communication system (auto -dialer) installed?
0
For pump stations inspected:
Are they secure with restricted access?
0 ❑ ❑ ❑
Were they free of by-pass structures/pipes?
M ❑ ❑ ❑
Were wet wells free of excessive grease/debris?
M ❑ ❑ ❑
# Do they all have telemetry installed?
0 ❑ ❑ ❑
Is the communication system functional?
0 ❑ ❑ ❑
Is a 24-hour notification sign posted ?
0 ❑ ❑ ❑
Does the sign include:
Owner Name?
M 11110
Pump station identifier?
0 ❑ ❑ ❑
# Address?
M ❑ ❑ ❑
Instructions for notification?
M ❑ Cl ❑
24-hour emergency contact numbers?
E ❑ ❑ ❑
Are audio and visual alarms present?
M ❑ ❑ ❑
Are audio and visual alarms operable?
0 ❑ ❑ ❑
# Is there a backup generator or bypass pump connected?
0 ❑ ❑ ❑
Page 6 of 7

Permit: WQCS00110 Owner - Facility: Town of Clayton
Inspection Date: 06/21/2023 Inspection Type : Collection System Inspect Non Sampling Reason for VisIt: Rout ne
If tested during inspection, did it function properly?
Is the back-up system tested at least bi-annually under normal operating conditions?
# Does it have a dedicated connection for a portable generator?
# Is the owner relying on portable units in the event of a power outage?
# If Yes, is there a distribution plan?
If Yes, what resources (Units/StaffNehiclesletc) are included in Plan?
# Does Permittee have the approved percentage of replacement simplex pumps?
Is recordkeeping of pump station inspection and maintenance program adequate?
Do pump station logs include at a minimum:
Inside and outside cleaning and debris removal?
Inspecting and exercising all valves?
Inspecting and lubricating pumps and other equipment?
Inspecting alarms, telemetry and auxiliary equipment?
Comment:
Page 7 of 7