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HomeMy WebLinkAboutNCS000247_(Signed) MS4 Audit Report_20230525 Mi STATE 4e!f aera"'� H ROY COOPER p i;oi'crrr x �4 r^ ELIZABE -1 I '.13i5CR Serreuri i DOUGLAS R.ANSEC NORTH C.AFtL UNIA st.r rtn tl.r• .r Environmental Qualify May 25, 2023 CERTIFIED MAIL 7017 2680 0000 2237 5196 RETURN RECEIPT REQUESTED Town of Cary Attn: Sean R Stegall PO Box 8005 316 North Academy Street Cary, NC 27512 Subject: NOTICE OF COMPLIANCE (NOC-2023-PC-0418) Town of Cary NPDES MS4 Permit No. NCS000427 Wake County Dear Mr. Stegall: On April 18, 2023, staff from the North Carolina Department of Environmental Quality (DEQ) conducted a compliance audit of subject National Pollutant Discharge Elimination System (NPDES) Municipal Separate Storm Sewer System (MS4) Permit. The audit identified minor T. ere reviewed, as provided in U.S. Postal Service CERTIFIED + o RECEIPT W- Er- E o rq � 7wo.Domestic year MS4 pen-nit will be L' L-1 o complete the following OFFICIAL us t � rn M ru ru ru ru s rbae,eddfee as BAptiPrrefelo o po he date of receipt of this .�--�... C) C3 ❑rte>urn Recalpr(elect,*) $ l comply.o o ❑cerlaiea rase Restarcred D.W v S p He p Y O 0 ❑Adun siguaturo Requi ed $ ll�w o © [3�s SWatureReavktedoew"S --d by DEQ for compliance and co co $ ar days from the date of i rU ru Total Miage and Feea it Template on the DEQ Sent TO :cific sections that should be O 0 Sfiael andApr:7Yo.;ai liD�oz ko.-'.--•----------------------------------------------- M1 C�- -----•----•-- c. Section H: Total Maximum Daily Loads. North Carolina Department of CIi%ironmenf:rl Qualiry I Division of Energy.Nil neral and Land Resources D E Ralcigh Regional orrice 1628 Mail Service Center,1:W0€iarreti D.ive Raleigh.North Caroliri::?7b09 IQ7�� 114.r 11.•1L00 ,m STAT�` a ROY COOPER ELILABETI I S. BISCR �+:__•.- � DOUGLAS R.ANSCL -N'.: <' 4 r-ARU-",A tofrr'int fli:• r;r Envfr-onmentat Quality May 25, 2023 CERTIFIED MAIL 7017 2680 0000 2237 5146 RETURN RECEIPT REQUESTED Town of Cary Attn: Sean R Stegall PO Box 8005 316 North Academy Street Cary, NC 27512 Subject: NOTICE OF COMPLIANCE (NOC-2023-PC-0418) Town of Cary NPDES MS4 Permit No. NCS000427 Wake County Dear Mr. Stegall: On April 18, 2023, staff from the North Carolina Department of Environmental Quality (DEQ) conducted a compliance audit of subject National Pollutant Discharge Elimination System (NPDES) Municipal Separate Storm Sewer System (MS4) Permit. The audit identified minor Postal ere reviewed, as provided in CERTIFIED j p RECEIPT � Er Domestic mail Only r-q year MS4 permit will be Ln �' o complete the following �i M M Cerlitted Mail Fee ni rU • a o QRe��p a+capn`J m °�� he date of receipt of this ©Retum Receipt fetecw[+[c) S Postmark , comply. l o o ❑CenMed Mei1 R9efrlc,ed De9rery s P Y O O Dr,den signature Required 5 Here r� OA� SWet„reRe�ted Dalrvefya -d by DEQ for compliance and cc cc cc Postageccar days from the date of ru f„ Total Poatage and Feea t Template on the DEQ rq � Sent To ;cific sections that should be ~� a a $freel aridrApl.7ifo.,or)'O Box No- ••---- N � c. Section H: Total Maximum Daily Loads. North Carolina Dep:rrt[r+ent of C[n'ironmental Quality ! Ditlsion nF Energy.FSinerat anCl Land IZesrurces Raleigh Regional O fice IbLB hi:+il$Croce Ce'nEer I��00[S<rrrett C7rive RAICiflfl.�llsrih Cif[VIFr+i+?T6L19 STA T�w�Q ROY COOPER EL1ZABETf i S.BISER � .. " a' Sty:'•'f:rr 1 �'P1+W DOUGLAS R.ANSEL No Envlr-onmentalQuakly May 25, 2023 CERTIFIED MAIL 7017 2680 0000 2237 5196 RETURN RECEIPT REQUESTED Town of Cary Attn: Sean R Stegall PO Box 8005 316 North Academy Street Cary, NC 27512 Subject: NOTICE OF COMPLIANCE (NOC-2023-PC-0418) Town of Cary NPDES MS4 Permit No. NCS000427 Wake County Dear Mr. Stegall: On April 18, 2023, staff from the North Carolina Department of Environmental Quality (DEQ) conducted a compliance audit of subject National Pollutant Discharge Elimination System (NPDES) Municipal Separate Storm Sewer System (MS4) Permit. The audit identified minor deficiencies with the specific components of the MS4 permit that were reviewed, as provided in the attached DEQ MS4 Permit Compliance Audit Report. In accordance with Part VI of the permit and DEQ policy, a new 5-year MS4 permit will be issued in response to the audit. As such, the permittee is required to complete the following actions: (1) Respond in writing within thirty (30) calendar days from the date of receipt of this notice to acknowledge these requirements and the intent to comply. (2) Self-evaluate the permit components that were not reviewed by DEQ for compliance and submit the results within one hundred twenty (120) calendar days from the date of receipt of this letter. The Part II of the MS4 Phase 1I Audit Template on the DEQ stormwater web site can be used for this purpose. The specific sections that should be self-audited include: a. Part I1 Section B: Public Education and Outreach; b. Section C, Public Involvement and Participation; c. Section H: Total Maximum Daily Loads. North Carolina Department of Environmental Quality I Division of E nergy,Mineral and Land Resources Rale gh Regional Office 1628 Mail Service Center 13800 Barrett Drive I Raleigh,north Carolina 27604 919 191A200 (3) Develop a Stormwater Management Plan (SWMP) which details specific actions, measurable goals, and implementation timelines for the stormwater management program over the new 5-year permit term. The SWMP must be documented utilizing the DEQ Phase II MS4 SWMP Template. The permittee shall submit the SWMP to DEQ for review and comment within one hundred twenty (120) calendar days from the date of receipt of this letter. (4) Submit an NPDES MS4 permit application for whichever comes first: a. At least one hundred eighty(180) days prior to permit expiration, or b. Within thirty(30) days of receiving written DEQ concurrence that the submitted SWMP documents a compliant stormwater management program and the MS4 should submit the application including a signed Final Draft SWMP. A new 5- year NPDES MS4 permit will be public noticed along with the Draft Final SWMP. (5) Respond to comments on the Draft Final SWMP and submit a signed Final SWMP for DEQ approval and final permit issuance. The final DEQ-approved SWMP shall become an enforceable component of the NPDES MS4 permit and an Annual Self-Assessment Template that corresponds to the approved SWMP will be provided. Required documentation shall be submitted via e-mail to Isaiah Reed, or to: DEQ-DEMLR Stormwater Program Attn: Isaiah Reed 1612 Mail Service Center Raleigh, NC 27699-1612 Thank you for your attention to this matter. Should you have any questions, please contact Thad Valentine at (919) 791-4220 or thad.valentine(�;ncdenr.gov or the MS4 Program Coordinator at Isaiah.reed@ncdenr.gov. Sincerely, William H. Denton, IV, PE Regional Engineer DEMLR Enclosures: DEQ MS4 Permit Compliance Audit Report CC: charles.brown@townofcary.org DEMLR Stormwater Program Supervisor Isaiah.Reed@ncdenr.gov, DEMLR MS4 Program Coordinator DEMLR NPDES MS4 Permit Laserfiche File MUNICIPAL SEPARATE STORM SEWER SYSTEM (MS4) PROGRAM AUDIT REPORT NPDES PERMIT NO. NCS000427 Town of Cary, NORTH CAROLINA 316 N Academy Street Audit Date: April 18, 2023 Report Date: May 24, 2023 North Carolina Department of Environmental Quality Division of Energy, Mineral & Land Resources Stormwater Program 512 N. Salisbury Street, 9th floor 1612 Mail Service Center Raleigh, NC 27699-1612 (This page intentionally left blank) NCS000427_Town of Cary MS4 Audit. 20230418 i TABLE OF CONTENTS AuditDetails..........................................................................................................................-..................... 1 PerrnMttee information........................................................................................................................---- 2 list of Su pporti ng DoCurnents.................----..........--.......,..-..,........,,.......,.,............................................ 4 Program Implementation, Documentation&Assessment................... ..............-...................................... 5 Illicit Discharge Detection and Elimination (IDDE) ................................................................................------9 Construction Site Runoff Controls.......... ...... ...................................................... 3 Pollution Prevention and Good Housekeeping for Municipal Operations................................................. 17 Site Visit Evaluation; Municipal Facility 140. 1 .,,„.......................................................... ............—......---- 21 Site Visit Evaluation. M 4 Outfall No. 1 ..................... ...... .......................—................... 23 Site Visit Evaluation{ Construction Site No. 1............................................................................................. 25 Site Visit Evaluation; Post-Construction Stormwater Control Measure No- 1........................................... 27 AppP.ndix A, Supporting Documents AppendixB. Photograph log DISCLAIMER This audit consists of an evaluation of program compliance with the issued permit and implementation of the approved Stormwater Management Plan. This audit report does not include a review of all program components, and program deficiencies in addition to those noted may be present. The permittee is required to assess program progress and permit compliance, and to implement the approved Storm water Management Plan in accordance with the issued permit. NCS000427 Town of Cary MS4 Audit 20230418 ii This page intentionally left blank NCS000427 Town of Cary MS4 Audit_20230418 �4t Audit Details Audit ID Number: Audit Date(s): NCS000427_Cary MS4 Audit_20230418 04/18/2023 Minimum Control Measures Evaluated: N Program Implementation, Documentation&Assessment ❑ Public Education &Outreach ❑ Public Involvement& Participation N Illicit Discharge Detection& Elimination ❑ Construction Site Runoff Controls-No delegated Sediment and Erosion Control Program N Construction Site Runoff Controls-Delegated Sediment and Erosion Control Program ❑ Post-Construction Site Runoff Controls N Pollution Prevention and Good Housekeeping for Municipal Operations ❑ Total Maximum Daily Loads(TMOLs) Field Site Visits: N Municipal Facilities. Number visited: 1 N MS4 Outfalls. Number visited: 1 N Construction Sites. Number visited: 1 ❑ Post-Construction Stormwater Runoff Controls. Number visited:Choose an item. ❑ Other: Number visited:Choose an item. ❑ Other: Number visited:Choose an item. Inspector(s)Conducting Audit Nam___e�Title Organization Thad V nt DEQ-DEMLR Land Quality Section Lau e a DEQ-DEMLR Land Quality Section Audit Report Author: Date: Signature —7kj Audit Report Author: Date Signature NCS000427_Cary MS4 Audit_20230418 Page 1 of 30 Permittee Information MS4 Permittee Name: Permit Effective Date: Permit Expiration Date: Town of Cary 02/20/2017 02/19/2022 Date of Last MS4 Inspection/Audit: Mailing Address: PO Box 8005,Cary, NC 27512 01/15/2026 Co-permittee(s),if applicable: N/A Permit Owner of Record: Donald B Smith,WW CS Operator;Jamie Revels, Utilities Director Primary MS4 Representatives Participating in Audit Name,Title Organization Tod Hoefler,Stormwater Specialist Town of Cary Billy Lee,Stormwater Operating Manager Town of Cary Marie Cefalo,Water Resources Outreach Town of Cary Supervisor Richard Carter,Sr.Civil Designer Town of Cary Jan Patterson,Senior Project Manager Town of Cary Emily Cochran, Stormwater Program Analyst Town of Cary Eric Kulz, Environmental Specialist Town of Cary Will Feely,Stormwater Field Services Town of Cary Technician Mike Thompson,Stormwater Field Services Town of Cary Technician Charles Brown,Stormwater Field Services Town of Cary Administrator Michael Mazanek,Stormwater Project Town of Cary Manager Lisa Booze, Stormwater Development and Town of Cary Floodplain Administrator MS4 Receiving Waters Waterbody Classification Impairments Crabtree Creek C-NSW Fish Tissue Mercury Walnut Creek C-NSW Fish Tissue Mercury Swift Creek WS III Benthos (Nar, AL: FW) Mtddle Creek C NSW Iron Panther Creek WS IV Fish Tissue Mercury NCS000427 Cary M54 Audit, 20230418 Page 2 of 30 White Oak Creek VOWS-IV Fish Tissue Mercury NCS000427 Cary M54 Audit 20230418 Page 3 of 30 List of Supporting Documents Item When Provided Number Document Title (Prior to/During/After) 1 SWMP Before 2 Budget Summary Before 3 Org Chart Before 4 Town of Cary NPDES MS4 O&M Plan Before 5 CWEP Agreement Before 6 Cary IDDE Plan During 7 General Operating Guidelines for IDDE Weather Screening During 8 Pesticide Certifications During 9 PP&GH Training During NCS000427 Cary MS4 Audit_20230418 Page 4 of 30 Program Implementation, Documentation &Assessment Staff Interviewed: Tod Hoefler,Stormwater Specialist (Name,Title,Role) Billy Lee,Stormwater Operating Manager Marie Cefalo,Water Resources Outreach Supervisor Richard Carter,Sr.Civil Designer Jan Patterson,Senior Project Manager Emily Cochran,Stormwater Program Analyst Eric Kulz, Environmental Specialist Will Feely,Stormwater Field Services Technician Mike Thompson,Stormwater Field Services Technician Charles Brown,Stormwater Field Services Administrator Michael Mazanek,Stormwater Project Manager Lisa Booze,Stormwater Development and Floodplain Administrator Permit Citation Program Requirement Status Supporting Doc No. II.A.1 The permittee maintained adequate funding and staffing to implement and manage Staffing and Ye, 1, 2 the provisions of the Stormwater Plan and meet all requirements of the permit. Funding The Stormwater Plan identifies a specific position(s)responsible for the overall Y_ ' coordination,implementation,and revision to the Plan. Responsibilities for all components of the Stormwater Plan are documented and position(s)assignments provided. Y 1, 2,3 The permittee is current on payment of invoiced administering and compliance Y. 84M5 monitoring fees(see stormwater e-payments on Df:MLR M54 web page). Comments(Briefly describe funding mechanism,number of staff,etc.) The Program is funded with the general fund.The Town funds the stormwater program from different revenue sources and has a 2 million operating budget,with a capital budget is 3.1 mil. Cary allocates about 2.9 million a year on stormwater. (Budget Summary shown during audit). The Town maintains that the Program is adequately funded. The provided SWMP identifies specific positions and responsibilities. Positions and responsibilities are also included in the Org Chart and MS4 O&M Plan. The Town has 12 employees dedicated to stormwater. II.A.2 Stormwater The permittee evaluated the performance and effectiveness of the program Plan Yes components at least annually. Implementation and Evaluation If yes,the permittee used the results of the evaluation to modify the program Yes components as necessary to accomplish the intent of the Stormwater Program. Did the permitted MS4 discharges cause or contribute to non-attainment of an No - applicable water quality standard? If yes,did the permittee expand or better tailor its BMPs accordingly to address Not the non-attainment? Applicable NCS000427_Cary MS4 Audit_20230418 Page 5 of 30 Program Implementation, Documentation &Assessment Comments The Town performs a yearly evaluation of the Program. Updates are maintained in the Business Plan.The Business Plan is kept in draft because it is always changing and is not a public document. Informational flyers are mailed to repeat or specific groups of violators, in an effort to target and educate varying businesses with the potential for polluted discharges. The Town is currently transitioning into infield development since a large majority of residents are purchasing property, tearing down houses,subdividing the old lot and building additional houses.The town is trying to gear the program to address this.The Town updated the Program by adding inspectors and designating employees to different problems.The Town holds weekly meetings on the biggest projects,good housekeeping work groups,CIP work groups,etc.The Town has made many ordinance changes in the last few years. II.A.3 Keeping the The permittee kept the Stormwater Plan up to date. Yes 1 Stormwater Plan Up to Date The permittee notified DEMLR of any updates to the Stormwater Plan. Yes --- Comments(indicate the date of latest Stormwater Plan and describe the nature of any updates,if applicable). The 2021 SWMP was provided prior to the audit.The SWMP is available in Laserfiche.The Town has not needed to notify the State of any major changes. II.A.4 Availability The permittee kept an up-to-date version of its Stormwater Plan available to the of the Stormwater Division and the public online. Partial Plan The online materials included ordinances, or other regulatory mechanisms,or a list identifying the ordinances,or other regulatory mechanisms, providing the legal Yes t : authority necessary to implement and enforce the requirements of the permit. Comments(Note what materials are available on line) The SWMP is available in Laserfiche, but is not available on the Town website and is only available to citizens by requested. Ordinances are available online and have recently been edited. Legal authority—EC and IDDE in chapters 7 and 14. II.A.3&II.A.S Stormwater Plan Did DEMLR require a modification to the Stormwater Plan? No Modifications If yes,did the permittee complete the modifications in accordance with the Not established deadline? Applicable Comments(Note date of DEMLR notification,modifications required,and date modifications were completed,as applicable) DEMLR did not require any changes to the SWMP. II.A.6 Sharing Responsibility Are any control measures implemented by an entity other than the permittee? Partial NCS000427 Cary MS4 Audit�20230418 Page 6 of 30 Program Implementation, Documentation &Assessment 77 tf yes, is there a written agreement in place? Not Applicable Comments(List the specific control measures implemented by others that do not have adequate written agreements,if applicable) The Town has a partnership with CWEP. II.A.7 The permittee maintained written procedures for implementing the six minimum Written control measures. Yes Procedures Written procedures identified specific action steps,schedules, resources and Yes responsibilities for implementing the six minimum measures. Comments(List the specific minimum measures that do not have adequate written procedures,if applicable) 5OPs are maintained in the Town of Cary internal drive.The SOP for post-construction was viewed during the audit and included details about all aspects of the program, including: transfer from construction to post construction,documentation, interaction with other departments, paperwork, how-to's, inspection protocols,maintenance, links to templates,etc. Ill.A The permittee maintained documentation of all program components including,but Program not limited to, inspections, maintenance activities, educational programs, Yes Documentation implementation of BMPs, enforcement actions etc., on file for a period of five years. Comments(List the specific program components that do not have adequate documentation on file and why, if applicable) Yes,viewed several examples during the audit. 1111.111 The permittee submitted annual reports to the Department within twelve months Annual Report from the effective date of the permit(See Section 111.8.for the annual reporting Yes Submittal period specific to this M54). The permittee submitted subsequent annual reports every twelve months from the Yes scheduled date of the first annual report submittal. The Annual Reports included appropriate information to accurately describe the progress,status, and results of the permittee's Stormwater Plan, including, but not limited the following: 1. A detailed description of the status of Implementation of the Stormwater Plan as a whole. This will include information on development and implementation Yes of each major component of the Stormwater Plan for the past year and schedules and plans for the year following each report. 2. An adequate description and justification of any proposed changes to the Stormwater Plan.This will include descriptions and supporting information for Yes the proposed changes and how these changes will impact the Stormwater Plan(results,effectiveness, implementation schedule, etc.). 3. Documentation of any necessary changes to programs or practices for assessment of management measures implemented through the Stormwater Yes Plan. 4. A summary of data accumulated as part of the Stormwater Plan throughout the year along with an assessment of what the data indicates in light of the Yes Stormwater Plan. S. An assessment of compliance with the permit, information on the establishment of appropriate legal authorities,inspections,and enforcement Yes actions. NCS000427_Cary MS4 Audit 20230418 Page 7 of 30 Program Implementation, Documentation &Assessment Comments(Note dates that annual reports cover under current permit and generally describe report deficiencies,if any) The Town of Cary has submitted annual reports through RIMS IV.B Annual Reporting The Annual Reports document the following: 1. A summary of past year activities, including where applicable,specific Yes quantities achieved and summaries of enforcement actions. 2. A description of the effectiveness of each program component. Yes 3. Planned activities and changes for the next reporting period,for each Yes program component or activity. 4. Fiscal analysis. Yes Comments(Note dates that annual reports cover under current permit and generally describe report deficiencies,if any) The Town of Cary has submitted annual reports through RIMS. Additional Documentation is thorough,well maintained, and current. Comments: The SWMP should be available to the public on the town's website. NCS000427 Cary MS4 Audit 20230418 Page 8 of 30 Illicit Discharge Detection and Elimination (IDDE) Staff Interviewed: Tod Hoefler,Stormwater Specialist (Name,Title, Billy Lee,Stormwater Operating Manager Role) Marie Cefalo,Water Resources Outreach Supervisor Richard Carter,Sr.Civil Designer tan Patterson,Senior Project Manager Emily Cochran,Stormwater Program Analyst Eric Kulz,Environmental Specialist Will Feely,Stormwater Field Services Technician Mike Thompson,Stormwater Field Services Technician Charles Brown,Stormwater Field Services Administrator Michael Mazanek,Stormwater Project Manager Lisa Booze,Stormwater Development and Floodplain Administrator Permit Citation Program Requirement Status supporting Doc No. II.D.2.a IDDE Program The permittee maintained a written IDDE Program. Yes 6 If yes,the written program includes provisions for program assessment and Partial 6 evaluation and integrating program. Comments(Note any deficiencies) The IDDE Plan was provided prior to the audit.The Plan does not have specific provisions for evaluation, but there is a note that the SOP will be updated as needed. Public Works assists with IDDE identification and inspections for discharge. The permittee maintained an IDDE ordinance or other regulatory mechanism(s)that Yes Online II.D.2.b provides the legal authority to prohibit illicit connections and discharges to the MS4. Legal Authorities If yes,the ordinance applies throughout the corporate limits of the permittee. Yes Online (Permit Part 1.0) Comments IDDE is included in Ch 14 of the TOC LDO.https://codelibrary.amlegal.corn/codes/cary/latest/overview The ordinance applies throughout the corporate limits and ETJ. The Cary ETJ is smaller than city limits because of areas in counties. Durham and Chatham local programs have jurisdiction in their counties. II.D.2.c The permittee maintained a current map showing major outfalls* and receiving Storm Sewer streams. Yes Online System Map Comments TOC maintains several maps including a GIS Map and Stormwater Research Map.All major outfalls all mapped,and all outfall assets can be viewed by clicking on the outfall.The map is very advanced. *Major outfalls are discharges from>36"diameter pipes or drainage areas of>50 acres. In areas zoned for industrial activity, major outfalls are>12"or drainage area>1 acres. NCS000427_Cary MS4 Audit_20230418 Page 9 of 30 Illicit Discharge Detection and Elimination (IDDE) iLD.2.d Dry Weather Flow The permittee maintained a program for conducting dry weather flow field 5 observations in accordance with written procedures. Yes Program Comments(Generally summarize program,including frequency of observations and#or%of outfalls screened) Dry weather screening is briefly mentioned in the IDDE SOP on page 2, but there is not a specific program. IDDE inspections are performed regularly.Town maintains General Operating Guides for IDDE Dry Weather Screening. It has the actual procedures, equipment,analysis of data,etc. TOC maintains a Stormwater IDDE Map.Swrvey 123 is used for inspections. II.D.2.e The permittee maintained written procedures for conducting investigations of Investigation Yes Online Procedures identified illicit discharges. Comments(Generally describe what procedures are documented) The IDDE SOP covers identifying illicit discharges,finding the source, and eliminating the illicit discharges and connections.The Town maintains General Operating Guides for IDDE Dry Weather Screening,The Operating Guides includes the procedures, equipment,analysis of data,etc. IDDE incidents/investigations are recorded in a 311 Database at Carync.lightning.force.com.This database is not available to the public.All IDDE information, inspections, addresses, phone numbers, is included in the database. Citizen complaints come in through 311 and 311 generates a case. The case is then sent to the Stormwater section for inspection. II.D.2.f For each case of an illicit discharge or potential illicit discharge,the permittee documented and tracked the Track and following: Document Investigations 1. The dates)the illicit discharge was observed Yes 2. The results of the investigation Yes --- 3. Any follow-up of the investigation Yes --- 4. The date the investigation was closed Yes --- Comments(Note whether a standard inspection form is utilized to capture consistent information and a tracking mechanism is used) An example of an IDDE investigation was shown during the audit. It_D.2.A Employee The permittee implemented and documented a training program for appropriate Training municipal staff who,as part of their normal job responsibilities, may come into Yes --- contact with or otherwise observe an illicit discharge or illicit connection. Comments(Generally describe the staff training program,including frequency and which staff are trained) The IDDE Education/Training powerpoint was shown during the audit. II.D.2.h The permittee informed public employees of hazards associated with illegal Public Education discharges and improper disposal of waste. Yes •-- NCS000427_Cary MS4 Audit.20230418 Page 10 of 30 Illicit Discharge Detection and Elimination (IDDE) The permittee informed businesses of hazards associated with illegal discharges and Yes --- improper disposal of waste. The permittee informed the general public of hazards associated with illegal Yes --- discharges and improper disposal of waste. Comments(Note how each sector was informed,if applicable) The Town distributes IDDE Annual Mailers. The mailers rotate to different groups of residences, businesses, etc.The Town distributes information at four different festivals as well. Utility users also get a monthly newsletter. Examples were shown during the audit. The Town of Cary website has newsletter examples on the Newsroom web page. II.D.2.1 The permittee promoted, publicized, and facilitated a reporting mechanism for the Public Reporting Yes Mechanism public to report illicit discharges. The permittee promoted, publicized, and facilitated a reporting mechanism for staff Yes --- to report illicit discharges. The permittee established and implemented response procedures for citizen Na --- requests/reports. Comments(Generally describe reporting mechanisms and how promoted/publicized/facilitated/established) The public and Town employees can submit IDDE complaints in the 311 system and can save documents, pictures, voicemails,etc. in the system. TOC is required to contact the citizen within 24 hours during complaint responses.TOC should develop response procedures for citizen complaints. II.D.2.1 The permittee implemented a mechanism to track the issuance of notices of violation Enforcement Yes 6,7 and enforcement actions administered by the permittee. If yes, the mechanism includes the ability to identify chronic violators for Yes --- initiation of actions to reduce noncompliance. Comments(Generally describe the established tracking mechanism, if applicable) General operating guidelines for IDDE Dry Weather Screening. Tracking Notices of Violation can be done through the 311 system by the case number.All notes and resolution details are listed in the case. Chronic violators can be tracked by name or address in the 311 system.All cases will be fisted. NCS000427_Cary MS4 Audit_20230418 Page 11 of 30 Illicit Discharge Detection and Elimination (IDDE) Additional Comments: NCS000427 Cary MS4 Audit_20230418 Page 12 of 30 Construction Site Runoff Controls Staff Interviewed: Tod Hoefler,Stormwater Specialist (Name,Title, Role) Billy Lee,Stormwater Operating Manager Marie Cefalo,Water Resources Outreach Supervisor Richard Carter,Sr.Civil Designer )an Patterson,Senior Project Manager Emily Cochran,Stormwater Program Analyst Eric Kulz, Environmental Specialist Will Feely,Stormwater Field Services Technician Mike Thompson,Stormwater Field Services Technician Charles Brown,Stormwater Field Services Administrator Michael Mazanek,Stormwater Project Manager Lisa Booze,Stormwater Development and Floodplain Administrator Program Delegation Status: ® The permittee has a delegated Sediment and Erosion Control Program and implements the North Carolina Sedimentation Pollution Control Act (SPCA)of 1973 components of this minimum measure(complete the permit citation and SPCA citation sections). ❑ The permittee does not have a delegated Sediment and Erosion Control Program and relies on DEMLR to comply with the North Carolina Sedimentation Pollution Control Act (SPCA) of 1973 components of this minimum measure (complete only the permit citation section). Permit Citation Program Requirement Status supporting Doc No. II.E.3 Construction Site Runoff Controls The permittee provides and promotes a means for the public to notify the (NPDES Permit No. appropriate authorities of observed erosion and sedimentation problems(e.g., Y NCS000435] promoting the existence of the DEQ DEMLR"Stop Mud" hotline). Comments(Describe how provided and promoted) The publiE subm is complaints through the 311 System. SPCA Citation Delegated Program Requirement Status supporting Doc No. 113A-60 Local The permittee has adopted an ordinance or other regulatory mechanism to enforce erosion and yo, online sedimentation the erosion and sedimentation control program. control programs(a) If yes,the ordinance meets or exceeds the minimum requirements of the Y. SPCA. If yes, the ordinance applies throughout the corporate limits of the permittee. Y [Permit Port i.01 NCS000427_Cary MS4 Audit_20230418 Page 13 of 30 Construction Site Runoff Controls Comments(Provide regulatory mechanism reference or Supporting Documentation number) Chapter 11 of the TOC LDO addresses enforcement. https://codelibrary.amlegal.com/codes/cary/latest/overview It applies throughout the corporate limits and ETJ. §113A-60 Local erosion and The permittee collects a fee paid by each person who submits an erosion and Yes --- sedimentation sedimentation control plan. control programs(d) Comments(indicate the fee amount,if applicable) The TOC charges 500$per denuded acre for grading permits.There are no caps on fees and no separate review fee.There is a $3500 overall fee to review a development plan.The development plan addresses more than sediment.After the third review, additional fees are charged. Applicants must have a development plan for an entire property. Permittees cannot just develop a road plan. 113A-60 Local Has any person initiated a land-disturbing activity(within the permittee's erosion and jurisdiction)for which an erosion and sedimentation control plan is required in the Yes --- sedimentation absence of an approved plan? control programs(e) If yes,the permittee has notified the North Carolina Sedimentation Control Yes --- Commission of all such cases. Has the permittee determined that a person engaged in a land-disturbing activity Yrs has failed to comply with an approved erosion and sedimentation control plan? If yes, has the permittee referred any such matters to the North Carolina Yes Sedimentation Control Commission for inspection and enforcement? Comments Land disturbing activities have been initiated without an approved plan. Cary has areas in both the Neuse and Cape Fear River basins.The State has jurisdiction in Neuse.The Town notifies Bill Denton, RRO Regional Engineer,when there is a NOV. If applicants start development without paying the permit fees or without permits,the TOC doubles the fee during the permitting process The TOC does not review home plans for individual lots Lots are a part of the overall development plan.TOC does not allow mass grading §113A-61 Local The permittee reviews each erosion and sedimentation control plan submitted to approval of erosion them and notifies the person submitting the plan that it has been approved, Yes and sedimentation approved with modification, or disapproved within 30 days of receipt. control plans The permittee only approves an erosion and sedimentation control plan upon Yes determining that it complies with all applicable State and local regulations. The permittee has disapproved of an erosion and sedimentation control plan in Y order to protect riparian buffers along surface waters. If yes,the permittee notified the Director of the Division of Energy, W Mineral,and Land Resources within 10 days of the disapproval. NCS000427_Cary MS4 Audit_20230418 Page 14 of 30 Construction Site Runoff Controls Comments The TOC does not approve plans that do not comply with State and Local regulations and adds an extra 50 ft to buffers in the Cape Fear. Cary does not allow plating in the buffers for new development. TOC LDO Ordinance requires that all developing plans show riparian buffers,wetlands, streams, etc. must provide 401/404 buffer authorizations.TOC has delegated authority in the Cape Fear drainage area. §_113A-61.i Inspection of land- The certificate of approval of each erosion and sedimentation control plan Yes -- disturbing activity; approved by the permittee includes a notice of the right to inspect. notice of violation (a) The permittee provides for inspection of land-disturbing activities to ensure compliance with the SPCA and to determine whether the measures required in an Yes --- erosion and sedimentation control plan are effective. Comments A grading permit was shown during the audit.The grading permit does include the right to inspect.The right to inspect is written into the LOO. If there is an emergency such as an illicit discharge, Cary can get access to the site by contacting the police or by court order. §113A-61.1 When the permittee determines that a person engaged in land-disturbing activity Inspection of land- has failed to comply with the SPCA,the Permittee immediately issues a notice of Yes disturbing activity; violation upon that person. notice of violation Each notice of violation issued by the permittee specifies the date by which the (c) person must comply. Yes Each notice of violation issued by the permittee informs the person of the actions Yes that need to be taken to comply. Comments An NOV example was shown during the audit. 113A-64 Penalties Does the permittee issue civil penalties as part of the erosion and sedimentation Yes program? Comments(indicate when/why a civil penalty is issued,and the amount,if applicable) Cary has not issued fines in the recent past.The Town issues a onetime$5,000 fine. NCS000427_Cary MS4 Audit_20230418 Page 15 of 30 Construction Site Runoff Controls Additional NPDES inspections should be performed and documented when inspecting all permitted construction sites. Comments: When NPDES violations are identified, the contractor should be made aware of the deficiencies in the inspection report. If after a reasonable amount of time,the deficiencies have not been corrected, the Town can contact NCDEQ for assistance and the issuance of an NOV if necessary. NCS000427_Cary MS4 Audit_20230418 Page 16 of 30 Pollution Prevention and Good Housekeeping for Municipal Operations Staff Interviewed: Tod Hoefler,Stormwater Specialist (Name,Title, Role) Billy Lee,Stormwater Operating Manager Marie Cefalo,Water Resources Outreach Supervisor Richard Carter,Sr.Civil Designer Jan Patterson,Senior Project Manager Emily Cochran,Stormwater Program Analyst Eric Kulz,Environmental Specialist Will Feely,Stormwater Field Services Technician Mike Thompson,Stormwater Field Services Technician Charles Brown,Stormwater Field Services Administrator Michael Mazanek,Stormwater Project Manager Lisa Booze,Stormwater Development and Floodplain Administrator Permit Citation Program Requirement Status Supporting Doc No. II.G.2.a The permittee maintained a current inventory of facilities and operations owned Facility Inventory and operated by the permittee with the potential for generating polluted Yes --- stormwater runoff. Comments(Note number of facilities,typical inventory data and any facilities that are not inventoried that should be) The Town maintains an inventory of facilities with the potential to generate polluted stormwater in an excel spreadsheet.All Town properties that have structures on them are included in the spreadsheet.The facilities in BOLD are the ones that have the potential to generate polluted stormwater. Each facility has its own,site specific, O&M plan. The spreadsheet was shown during the audit. II.6.2.b The permittee maintained and implemented an O&M program for municipally operation and owned and operated facilities with the potential for generating polluted Yes Maintenance(O&M) stormwater runoff. for Facilities If yes, the O&M program specifies the frequency of inspections. Yes If yes, the O&M program specifies the frequency of routine maintenance Yes requirements. If yes, the permittee evaluated the O&M program annually and updated it as Yes necessary. Comments The Public Works O&M Plan was shown during the audit.The 0&M Plan included monthly inspection schedules. There is not a specific maintenance schedule and maintenance is performed as needed.The facility has a fuel island, oil shed,salt storage, etc II.G.2.c Spill Response The permittee had written spill response procedures for municipal operations. Yes Procedures NCS000427_Cary MS4 Audit_20230418 Page 17 of 30 Pollution Prevention and Good Housekeeping for Municipal Operations Comments Spill response procedures were shown during the audit for the fleet maintenance building. Emergency contacts, cleanup procedures, evaluations,small spills, med um and large spills specified were included. II.G.2.d Streets, The permittee evaluated existing and new BMPs that reduce polluted stormwater Roads,and Public runoff from municipally owned streets, roads,and public parking lots within its Yes Parking Lots corporate limits annually. Maintenance If yes,the permittee evaluated the effectiveness of existing and new BMPs Yes --- based on cost and the estimated quantity of pollutants removed. Comments Public Works has a street sweeping program and leaf pickup. Street sweeping and leaf pickup is a contracted service, and the streets are swept weekly with the remainder of the town being swept monthly.Waste is tracked by mileage and tonnage. During the annual reporting period, the Town uses metrics to evaluate street sweeping effectiveness.The town uses the 311 system to identifies problem areas and utilizing complaints for areas that need to be swept more often. II.G.2.f The permittee maintained and implemented an O&M program for the stormwater O&M for Catch sewer system including catch basins and conveyance systems that it owns and Yes 4 Basins and maintains. Conveyance Systems Comments(Briefly describe O&M program) The Town maintains a NPDES M54 O&M Plan. II.G.2.e The permittee maintained a current inventory of municipally-owned or operated Structural structural stormwater controls installed for compliance with the permittee's post- Yes --- Stormwater Controls construction ordinance. Comments(Describe inventory information and number of controls in inventory) The Town maintains a spreadsheet that includes all Town owned SCMs. There are 79 TOC SCMs, Dragon Fly Pond Works performs monthly inspections and maintenance on each SCIVI. Inlets, riser structure, outlets,etc. are observed. Repair reports are submitted if needed. SCMs are certified annually by an engineering firm. NCS000427_Cary MS4 Audit-.20230418 Page 18 of 30 Pollution Prevention and Good Housekeeping for Municipal Operations II.G.2.h The permittee maintained and implemented an 0&M program for municipally- O&M for Structural owned or maintained structural stormwater controls installed for compliance with + Stormwater Controls the permittee's post-construction ordinance. If yes,then: The O&M program specified the frequency of inspections and routine maintenance requirements. The permittee documented inspections of all municipally-owned or maintained Yes structural stormwater controls. The permittee inspected all municipally-owned or maintained structural Yes stormwater controls in accordance with the schedule developed by permittee. The permittee maintained all municipally-owned or maintained structural Yes stormwater controls in accordance with the schedule developed by permittee. The permittee documented maintenance of all municipally-owned or w es maintained structural stormwater controls. Comments ' All SCMs have individual 0&M Plans. Dragon Fly Pond Works inspects SCMs once a month and provides maintenance services following the inspection if needed.These services are followed with a detailed report. II.G.2.1 The permittee ensured municipal employees are properly trained in pesticide, Pesticide,Herbicide herbicide and fertilizer application management. and Fertilizer Application The permittee ensured contractors are properly trained in pesticide, herbicide and Yes -- Management fertilizer application management. The permittee ensured all permits, certifications,and other measures for Yes -- applicators are followed. Comments Contractor pesticide and herbicide certifications are kept up to date. Town employees are certified for pesticides. II.6.2.j The permittee implemented an employee training program for employees involved Staff Training in implementing Yes 9 p g pollution prevention and good housekeeping practices. Comments Pollution Prevention and Good Housekeeping training was shown during the audit. II.G.2.k The permittee described and implemented measures that prevent or minimize Vehicle and contamination of stormwater runoff from all areas used for vehicle and equipment Yes 9 Equipment Cleaning cleaning. NCS000427_Cary MS4 Audit_20230418 Page 19 of 30 Pollution Prevention and Good Housekeeping for Municipal Operations Comments Wash area maintenance is a part of the PP&GH training in powerpoint. It is also included in the facility O&M plan Vehicle maintenance and washing O&M was shown during the audit. Additional Comments: NCS000427_Cary MS4 Audit 20230418 Page 20 of 30 Site Visit Evaluation: Municipal Facility No. 1 Facility Name: Date and Time of Site Visit: Vehicle Maintenance Facility 04/18/2023 Facility Address: Facility Type (Vehicle Maintenance,Landscaping,etc.): 400 lames Jackson Ave Fleet maintenance Name of MS4 inspector(s)evaluated: Most Recent MS4 Inspection(List date and name of inspector): Emily Cochran February 14, 2023 Eric Kulz Name(s)and Title(s)of Facility Representative(s) Present During the Site Visit: Name Title Brandon Fleet Maintenance Observations Facility Documentation/Training Does the facility have a Stormwater Pollution Prevention Plan (SWPPP)or similar document?Is it facility-specific? Yes, shown at audit and available at the facility. What type of stormwater training do facility employees receive? How often? Town trainings Inspector Training/Knowledge What type of stormwater training does the MS4 inspector receive?How often? APWA training, NC State,Town training, IDDE training, etc. Did the MS4 inspector appear knowledgeable about Permit requirements for pollution prevention and good housekeeping? Yes Did the MS4 inspector appear knowledgeable about stormwater pollution prevention and good housekeeping? Yes, but a more thorough inspection of all areas of the site should be done when performing this type of yearly inspection Inspection Procedures Does the MS4 inspector's process include the use of a checklist or other standardized form? Yes Does the MS4 inspector's process include taking photos? Yes, as needed Does the MS4 inspector's process include reviewing the facility's SWPPP(or similar document)? Yes NCS000427_Cary MS4 Audit_20230418 Page 21 of 30 Site Visit Evaluation: Municipal Facility No. 1 Does the MS4 inspector's process include walking the entire facility and inspecting all points of discharge? v ; Did the MS4 inspector miss any obvious areas of concern?If so, explain: No Does the MS4 inspector's process include presenting the inspection findings to the facility contact? Yes Inspection Results Did the facility inspection result in any corrective actions to be implemented?If so,for what issue(s)? N0 If compliance corrective actions were identified,what timeline for correction/follow-up was provided? N/A Notes/Comments/Recommendations The O&M plan for this facility should include a site-specific inspection and maintenance plan. That plan would include inspections of the vehicle wash area and fueling areas along with any other site-specific areas with the potential for polluted stormwater runoff The no exposure permit is required to be updated at least annually, or when there is a change that would affect that designation Failure to recertify every year is a violation of the no exposure agreement NCS000427_Cary MS4 Audiit--20230418 rage 22 of 30 Site Visit Evaluation: MS4 Outfall No. 1 Outfall ID Number: Date and Time of Site Visit: DR 764 15059 April 18,2023 Outfall Location: Outfall Description(Pipe Material/Diameter,Culvert,etc.): Chapel Hill and Durham Rd 36"CMP(Diameter should be verified) Receiving Water: Is Flow Present?If So,Describe(Color,Approximate Flow Rate, Black Creek Sheen,Odor, Floatables/Debris,etc.): Flow was present. Most Recent Outfall Inspection/Screening(Date): Unknown Days Since last Rainfall: Inches: 4 Unknown Name of MS4 Inspector(s)evaluated: Charles Brown Observations Inspector Training/Knowledge What type of stormwater training does the MS4 inspector receive? How often? APWA, NC State,Town training Did the MS4 inspector appear knowledgeable about illicit discharge indicators and investigations? Yes Inspection Procedures Does the inspector's process include the use of a checklist or other standardized form? Yes Does the inspector's process include taking photos? Yes Did the MS4 inspector miss any obvious potential illicit discharge indicators or maintenance issues?If so,what were they? No NCS000427—Cary MS4 Audit_20230418 Page 23 of 30 Site Visit Evaluation: MS4 Outfall No. 1 Inspection Results Did the outfall inspection result in any work orders or maintenance requests?If so,for what issue(s)? No Will a follow-up outfall inspection be conducted?If so,for what reason? N::A Notes/Comments/Recommendations Some litter was found and should be noted for further reference and possible cleanup. NCS000427_.Cary MS4 Audit_20230418 Page 24 of 30 Site Visit Evaluation: Construction Site No. 1 Site/Project Name: Date and Time of Site Visit: Bainbridge 04/18/2023 Site/Project Address: Operator: Unknown Chapel Hill and NE Maynard Rd Project Type(Commercial, Industrial,Residential,CIP, Roadway, etc.): Residential NCG Permit ID Number: Disturbed Acreage: Unknown 15 acres Recent Enforcement Actions(include Date): Name of MS4 Inspector(s)evaluated: Will Feely;Mike Thompson Name(s)and Title(s)of Site Representative(s)Present During the Site Visit: Name Title N/A N/A Observations Site Documentation/Training Does the site have a Stormwater Pollution Prevention Plan(SWPPP)or similar document?is it site-specific? Yes Does the site have approved erosion and sedimentation control plans onsite?Are they representative of current site conditions? Yes What type of stormwater training do site employees receive?How often? Onsite training Inspector Training/Knowledge What type of stormwater training does the MS4 inspector receive? How often? APWA, NC State,Town training Did the MS4 inspector appear knowledgeable about MS4 and NCGO10000 requirements for construction sites? Yes Did the MS4 inspector appear knowledgeable about erosion and sedimentation control/stormwater pollution prevention BMPs? Yes NCS000427_Cary MS4 Audit_20230418 Page 25 of 30 Site Visit Evaluation: Construction Site No. 1 Inspection Procedures Does the MS4 inspector's process include the use of a checklist? Y�,5 Does the M54 inspector's process include taking photos? Yes, as needed Does the MS4 inspector's process include reviewing approved plans (erosion and sedimentation control and/or SWPPP)? Yes Does the MS4 inspector's process include walking the entire site and inspecting all points of discharge? Yes Did the MS4 inspector miss any obvious violations?If so,explain: Nu Does the MS4 inspector's process include presenting the inspection findings to the site contact in writing? Y1,% Does the MS4 inspector's process include providing construction stormwater educational materials to the site contact? Yes Compliance/Enforcement What,if any,enforcement actions(verbal warnings, NOV,etc.)did the inspection result in? Site contractor have not been completing maintenance requirements and corrective actions listed in previous inspections. If compliance issues were identified,what timeline for correction/follow-up was provided? Determined by NOV Notes/Comments/Recommendations The inspector should recognize that althoug�i the town doesn't have the authority to enforce the NCG01 NPDES rules they can comment on any defic:encies in their report and request that the requirements be followed. NC5000427_Cary MS4 Audit 20230418 Page 26 of 30 Site Visit Evaluation: Post-Construction Stormwater Control Measure No. 1 Site Name: Date and Time of Site Visit: Fleet Maintenance SCM 04/18/2023 Site Address: SCM Type: Fleet Maintenance Facility Wet Pond Most Recent M54 Inspection(include Date and Entity): Unknown Name of MS4 Inspector(s)evaluated: Most Recent MS4 Enforcement Activity(include Date): Emily Cochran Unknown Name(s)and Title(s)of Site Representatives)Present During the Site Visit: Name Title N/A N/A Observations Site Documentation Does the site have an operation and maintenance plan? Yes Does the site have records of annual inspections?Are they performed by a qualified individual? Yes Inspector Training/Knowledge What type of stormwater training does the MS4 inspector receive?How often? NC State,APWA training Did the MS4 inspector appear knowledgeable about MS4 requirements for post-construction site runoff controls? Yes Did the MS4 inspector appear knowledgeable about post-construction BMPs(general purpose/function, components,O&M requirements,etc.)? Yf°; inspection Procedures Does the M54 inspector's process include the use of a checklist or other standardized form?what format? Yes Does the MS4 inspector's process include taking photos? Yes, as needed Does the MS4 inspector's process include reviewing the site's operation and maintenance plan and records of annual inspections? Yes NCS000427 Cary MS4 Audit 20230418 Page 27 of 30 Site Visit Evaluation: Post-Construction Stormwater Control Measure No. 1 Does the MS4 inspector's process include walking the entire site and inspecting all points of discharge? Yarn Did the MS4 inspector miss any obvious operation and maintenance deficiencies?If so,explain: Yf 3 Does the MS4 inspector's process include presenting the inspection findings to the site contact in writing? YP,> Compliance/Enforcement What,if any, enforcement actions(verbal warnings, NOV,etc.)did the inspection result in? N!A If compliance issues were identified,what timeline for correction/follow-up was provided? N/A Notes/Comments/Recommendations NCS000427_Cary MS4 Audit 20230419 Page 28 of 30 APPENDIX A: SUPPORTING DOCUMENTS NCS000427 Cary MS4 Audit 20230418 Page 29 of 30 APPENDIX B: PHOTOGRAPH LOG NCS000427 Cary MS4 Audit 20230418 Page 30 of 30