SW8140814_HISTORICAL FILE_20230201

STORMWATER DIVISION CODING SHEET
POST -CONSTRUCTION PERMITS
PERMIT NO.
SW8 N o8 \`�
DOC TYPE
❑ CURRENT PERMIT
❑ APPROVED PLANS
® HISTORICAL FILE
❑ COMPLIANCE EVALUATION INSPECTION
DOC DATE
2023 o 2 0 l
YYYYMMDD

Burd, Tina J
From: Burd, Tina J
Sent: Wednesday, February 1, 2023 8:43 AM
To: [e-mail]
Cc: Freeman, Aisia L
Subject: SW8 140814 - Cottage Grove
The Wilmington Regional Office of the Division of Energy, Mineral and Land Resources (Stormwater Section) accepted
the Stormwater Permit Renewal Application and $505.00 fee for the subject project on January 31, 2023. The project
has been assigned to Aisia Freeman (cc'd) and you will be notified if additional information is needed.
Best Regards,
Tina Burd
Administrative Associate II
Wilmington Regional Office
Division of Environmental Assistance & Customer Service
Phone [phone]
NCDEQ
Wilmington Regional Office
127 Cardinal Drive Ext.
Wilmington, NC 28405
Ymali conesponderlce to and ham this address is subject to the
Nw1h Gatolma Pubi,^. Records Law and may be disclosed to third parties.
Webslte: http.//de_q.ncgov/about/divisions/en�V-m in era kland-resources/stormwater
Many employees are working remotely or are on staggered shifts. Please check with the appropriate staff before visiting our
offices, as they stay be able to handle your requests by phone or email.

eview Checklist
Project Name:
Project County/Location:► 7 fr !�NOIWA
Permit Action: New New Permit dr:
Not located in the ETJ of the following delegated
Date Delivered to WIRO:
BIMS Received/Accepted Date:
Date Given to Admin: O�
RIMS Acknowledged Dater: a J
and functioning programs:
NHC: Carolina Beach / Kure Beach / Wilmington / Wrightsville Beach
Bruns: Leland / Navassa (?) / Oak Island
Cart: Emerald Isle Onsl: Jacksonville Pend
Major Mo / Minor Mod enewal
pplicant & Permittee are the same?3
Permit Type: HD / LD Overall / HD &LD Combo
General Permit /
Development Type: Commercial
Subdivided?: Subdivisio
Rule(s): n2017 Coastal
& Documents Needed:
y Owner(s) I C
ble?
+ Redevelopment
�008 Coastal "1.995 Coastal
11988 Coastal
Universal F
Purchaser
Viable?
Purchase Aemt
Surf C�ity�,{//
Existing Permit N:
\
Expiration Date°:
F�Offsite to SWB:
Ells Offsite Lot approved in Master Permit?s
Paperwork
Application
ee: OS (within 6mo) Checkk(s): ONo fee
Supplement (i���,",Sf,,,orm orforolderforms: 1 original per S���CffL)T
FJO&M2
Soils Report (Infil or PP)
Calculations (signed/sealed)
Deed Restrictions, if subdivided
Project Narrative
F__1USGS Map (or on file?) Subject to SA?: Y / N Subject to ORW?: Y / N
Plans (2 Sets)
NOTES:
'Enter RIMS Acknowledged Date on this Sheet
2For New Projects -Enter New Permit p on Supplements & Deed Restriction Templates.
3 If permittee is different, STOP. Needs to be transferred first.
°If w/in 6 months and they are requesting a mod, STOP. Needs a renewal first.
slf Lot not approved in master permit, STOP. Master permit needs mod.
EMAILED ENGINEER DATE: A Comments:
REVIEWER NAME:
Minutes
F—IDeveloper
Viable?
G:\\\Reference Libra ry\Procedures\Checklists\Complaten ess Review Checklist_202109 08

COTTAGE GROVE HOA
BOARD OF DIRECTORS
MEETING ON DECEMBER 19, 2022
A meeting via Zoom of the Board was held at 9:30 am on December 19, 2022. Present at the
meeting were Gary Middlebrook, Jane Helmerson and Charles Brooks, being all the Board
members. Also present was Madren Irvine, representative from Priestley Management.
Minutes from the prior Board meeting held on October 10, 2022 were reviewed and approved.
Next, the Board reviewed the Monthly Financial Statement and Manager Report.
Income/expense items were at or near budget with no cash flow issues. There were no
outstanding late assessments. Madren will look into moving the cash in the HOA reserve account
to a money market fund to generate some interest income on those funds.
There were no ARC review requests and no homeowner violations noted.
Next, Madren reviewed the annual meeting proxy voting returns and advised that sufficient
proxies were received from homeowners to approve all actions taken at the annual meeting.
The Board then discussed the dead grass common area strip on the west side of Arbor Oaks Dr.
Charles Brooks advised he walked the area with representatives ofJ13 Lawn Sprinklers and they
felt the dead grass area was due to a lack of water and fertilizer/bug treatment. Their cost
estimate to install a sprinkler system and get water, electricity and a control box to this area
was +/- $7,000. All Board members felt the cost was way too high and did not approve this
expense. The Board members agreed we should approach Mary Lane Coalson to explore if we
can work out a watering arrangement through her sprinkler system to see if we can revive this
common grass area.
The Board next reviewed a homeowners request to power wash all sidewalks in the community.
After receiving cost estimates and discussing if this was an appropriate or necessary HOA
expense, the Board members unanimously voted not to power wash the sidewalks.
The Board next set the meeting dates for 2023 agreeing that the Board would meet quarterly via
Zoom and hold other special meetings if the need arose. The 2023 meetings were set as follows:
February 20 @ 1 1:30am; May 15 @9:30am; August 21 @9:30am; and October 16 @9:30am.
There being no further business, the meeting was adjourned at 10:15 am
Charles Brooks
Secretary r
y'AN 31 2023
BY:

COTTAGE GROVE HOA
BOARD OF DIRECTORS
MEETING ON FEBRUARY 17, 2021
A meeting via Zoom of the Board was held at 6:30 pm on February 17, 2021. Present at the
meeting were Guy Middlebrook, Jane I-lelmerson and Charles Brooks, being all the new Board
members. Also present was Madren Irvine, representative from Priestley Management.
Minutes from the prior Board meeting held near the end of 2020 were approved by the outgoing
Board members.
The first matter on the agenda was the appointment of officers for the Cottage Grove I-IOA. After
discussion, the following officers were elected by the Board:
President: Gary Middlebrook, Vice President: Jane Helmerson, Secretary: Charles Brooks
Next, the Board reviewed the Monthly Financial Statement and Manager Report. All
income/expense items were within budget and there were no outstanding assessments. Madren
will review the association's insurance policy to see that HOA has appropriate coverage.
The Board members next reviewed the following HOA contracts:
Irrigation: Irrigation repair was completed and payment of the invoice has been
processed. Madren will follow up and obtain the irrigation control box key and make sure the
new landscape company handles the irrigation start up and setting of timers.
Pond Maintenance: Estate Management Group's contract expires on May 31, 2021 and
Madren will notify them that the contract will terminate on May 31 and not be renewed. The
HOA has entered into a new contract beginning June 1, 2021 for pond maintenance with RPS
Management Services.
Landscape/Common Area Maintenance: A new contract beginning January 1, 2021
was entered into with Incredible Lawn and Gardens. The Board also discussed outstanding issues
with the HOA's former landscape company, Yard-Nique, which have now all been resolved.
No current community needs raised for discussion at this meeting.
Finally, the Board members agreed that meetings would be held on the 3rd Monday of every
other month at 10:00 am with the next meeting being on April 19 and thereafter on June 21,
August 20, October 15 and December 20 for the balance of the year.
There being no further business, the meeting was adjourned at 7:15 pm.
Charles Brooks
Secretary
W-- qLPfiC9 ti'!i�.
I
JAN 3 1 2023
0Y:_

ROYCOOPER
Governor
ELIZABETH S. BISER
Secretary'
DOUGLAS R. ANSEL
interim Director
January 17, 2023
NORTH CAROLINA
Environmental Quality
Cottage Grove Homeowners Association, Inc.
Attn: David Priestley, Registered Agent
PO Box 4408
Greensboro, NC 27404
Subject: Stormwater Permit Renewal Request
Post -Construction Stormwater Management Permit No. SW8 140814
Cottage Grove
New Hanover County
Dear Mr. Priestley:
Post -Construction Stormwater Management Permit SW8 140814 for the subject project expired on 09/03/2018.
This is a reminder that permit renewal applications are due 180 days prior to their expiration per 15A NCAC
2H.1045(3). North Carolina General Statutes and the Coastal Stormwater rules require that this property be
covered under a stormwater permit. Failure to maintain a permit subjects the owner to assessment of civil
penalties. More information about the Post -Construction State Stormwater Program can be found on the
following website: deq.nc.gov/SW
Please submit a complete permit renewal form along with a $505.00 fee and other submittal requirements within
30 days. The permit renewal form can be found under the Post -Construction section of this website or at:
construction-2. Also, it was noted in the file review that a designer's certification that the project was
constructed in accordance with the approved plans as required by the permit has not been submitted. Please
include this with your application. If this project has not been constructed and a permit is no longer needed, please
submit a permit rescission request form, which can be found on the Post -Construction section of this website.
Permits are not automatically transferred when the property ownership changes. If this property has had an
ownership change, a permit transfer application form along with the submittal requirements will also need to be
submitted. This form can also be found on the website provided above.
If you have any questions regarding this matter, please contact Ashley Smith or Aisia Freeman in the Wilmington
Regional Office either via email (ashleym.smith wncdenr.gov or aisia.freemannncdenr. ov or phone at (910)
796-7215.
Sincerely,
Douglas R. Ansel, Interim Director
Division of Energy, Mineral and Land Resources
DES/mgb: \\\Stormwater\Permits & Projects\2014\140814 HDUO23 01 req_ren 140814
cc: Wilmington Regional Office Stormwater File
name ®Mw AftZ. North Carolina Department of Environmental Quality I Division of Energy, Mineral and land Resources
Wilmington Regional Office 1 127 Cardinal Drive Extension I Wilmington, North Carolina 28405
910.796.7215

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Non -Profit Corporation
Legal Name
Cottage Grove Homeowners Association, Inc.
Information
Sosld: 1477405
Status: Current -Active O
Date Formed: 10/26/2015
Citizenship: Domestic
Annual Report Due Date:
Registered Agent: Priestley, David
Addresses
Principal Office
1842 Banking St
Reg Office
1842 Banking St
Greensboro, NC 27408-1988 Greensboro, NC 27408-1988
Mailing
PO Box 4408
Greensboro, NC 27404
Officers
Reg Mailing
P O Box 4408
Greensboro, NC 27404