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Home My WebLink About20140278 Ver 1_Pre-Con Minutes 060514_20140626 Junne 19, 2014 ContractNos.: C2032272 WBS Eleement: 17BP..1.R.46 County: Pasquotank & Perqquimans Description: Replaccement of 2 BBridges in Paasquotank Coounty and 6 BBridges in Peerquimans Countty McLeanontractingompany CCCC Mr. Donld Brown aa 6700 Mcean Way LL Glen Burnnie, MD 210660-6480 Subject:PPre-Construcction Confereence Minutess A pre-connstruction coonference wass held Thursdday, June 5, 22014 at 10:00 a.m. for the above referenceed project. Thhe followingg persons werre in attendannce: NAME POSITIONCOMPANYY/AGENCYY John AbeelBridgePProgram MannagerNCDOT Eddie Buunn Area Briidge Construction Eng. NCDOT Paul Willliams Environmmental SpeciialistNCDOT Quent Thhomas Materials TechniciannNCDOT Andy Blaankenship Roadsidee EnvironmeentalNCDOT Garcy WardEnvironmmental SpeciialistNCDWQ Tracey WWheelerProjectMManagerArmy Corps of Eng. Jeff ThatccherResidentt EngineerRK&K Kelly Maarshall Assistant Resident EnngineerRK&K Bucky MMcCullough Senior Project InspecctorRK&K Don BrowwnProjectMManagerMcLean Coonstruction CCo. Wade LockettSuperinttendentMcLean Coonstruction CCo. HoongHon Yong EngineerrMcLean Coonstruction CCo. Items: General ProgressSchedule: Subbmission of aa NCDOT foormatted proggress schedule is requiredd. CPPM schedule for informatiion only wass submitted. Letter Auuthorizing SAA’s: The Contractor provided a lletter stating the names off those personnel autthorized to siign supplemeental agreemeents. Subcontraact Requests: The Contractor indicated alll Subcontracttor Agreemeent Forms havve beeen submitted. The MBE Goall was 1% andd the MBE coommitment is 1.07%. The WBE Goall was 4% andd the WBE coommitment iis 4.3%. MaterialSuppliers:The Contractor has providedd a list of antticipated supppliers. Monthly Estimate Endd Date: The estimate ennd date will bbe the end off the month. Resident Engineeer The for this prroject is Mr. Jeff Thatcheer. All corresspondence shhould be directed to the offfice as followws: Mr. Jeeff Thatcher, PE, CCM Resideent Engineer RK&KK 111UUS Highway 113 Bypass Windssor, NC 279883 Pject Enginneer Represennting the Department as ro will be MMr. Kelly MMarshall, PE ((RK&K). Thhe ProjectIInspector will be Mr. Blaane Helms (RRK&K). ProjectMManagerProject EEngineer For the CContractor, the will be Mr. Don BBrown and thhe willl be Mr. Hoonng Hon Jong.. jectDDates: Pro Date of AAvailability: April 29, 22013 Completiion Date: October 155, 2016 IndividualIntermediatee Contract Tiimes apply too each bridgee (ICT’s 1-8) Contracttor’s Plan off Operation//Start Date: McLeanCConstructionn plans to starrt with Bridgge #12. Utilitty relocation will occur fiirst followed by bridge coonstruction. MMcLean will proceed to BBridge #17 wwith their critiical path based around thhe structuress crew and thhe crane. Thee structures ccrew will moove to the nexxt bridge whiile the grade work is compleeted by their subcontractoor. Contractt/Plan Revieew: Liquidateed Damages r overall coompletion of tthe project, $$800per dayy. Fo For completioon of the Interrmediate Conntract Times, see the Conntract. C203272 Pre-Construction MinnutesPagge 2 of 5 June 19, 20144 The contrractor providded proof of lliability insurrance. The cont rract requires a one monthh notice to cloose the road ffor bridge repplacement. GeneralComments: Kelly Maarshall expresssed his desirre to work together to commplete the prroject successsfully. It is tthe desire of this office too work coopeeratively and proactively tto address isssues. Further, Kelly expressedd his desire too avoid claimms by workinng together inn a partneringg mentality. Safety: Kelly emmphasized the importance that the Conttractor followws the appliccable OSHA safety requiremeents and commpany safety policy. The work may bee stopped forr situations oof immediate or eminent ddanger to workers or the ttraveling pubblic. pplemmental Agreeements: Su Supplemeental agreemments for wateerline relocattions at each site are pendding. All parrties are curreently workingttogether to reesolve the ouutstanding isssues and conccerns related d to the relocaation of the waterlinee at Bridge #112. Environmmental - Perrmits: Permitsddiscussed at thhis meeting oonly pertain tto Perquimanns Bridge #12. Other briddges will havve separateppermits and ssite specific PPre-Construcction meetinggs will be reqquired. Tracy Whheeler discusssed the envirronmental isssues regardinng the projectts which bothh require an Army Coorps of Enginneers Nationwwide 3 permitt and a Divission of Waterr Quality Cerrtification #3883. This permmit pertains too the repair, rehabilitationn or replacemment of any ppreviously auuthorized, currently serviceablesstructure. The impaacts for these projects are as follows: Perquimmans Bridge ##12 Wetlland Impacts10660 SF Handd Clearing 3233 SF Any moddification to the impacts will require a written mmodificationaand if the tottal impact th (temporaary and permmanent) exceeeds 1/10 off one acre it will require a written WWater Qualityy Certificattion. Mrs. Whheeler also nooted that shoould somethiing be incorrrect on the pplans regardinng elevationns, the contrractor is not tto follow thee plan elevattions but shoould instead seek furtherr guidance too ensure thhere are no hhills or notchhes in grade wwork. C203272 Pre-Construction MinnutesPagge 3 of 5 June 19, 20144 Garcy Ward with the NNorth Caroliina Division of Water Quuality summaarized the folllowing: ondition 1: o Impacts Byond those uthorized CCNNeeAA ondition 2: tandard Eroson and Sedient Control Practices CCSiimm ondition 3: o Sediment nd Erosion ontrol Measres in Wetlnds or Wates CCNNaaCCuuaarr ondition 4: onstructiontormwater Permit CCCCSS ondition 9: ive concrete does not coe in contact ith water. CCLLmmww ondition 11: Bridge Deck Drains CC ondition 15/6: Riprap is lean, free opollutants, ad large enogh to withstnd high flo CC11ccffnnuuaaww cnditions oo ondition 17: Fertilizer Aplication CCpp ondition 21: ll activities should comly with State water qualit standards CCAppyy Additionaally the following items wwere discusseed: UUnknown remmains or artifaacts that are uuncovered att the site shouuld result in aa call to Mrs. WWheeler. UUse of unacceeptable materrial for fill is prohibited. TThe site is nott a protected fish area. Paul Willliams reviewed the two CCAMA permiits pertainingg to this projeect on behalf fof the CAMA representative. The fiirst permit is a Section .23300 permit ppertaining to tthe bridge coonstruction annd the seconnd permit is aa Section .16000 permit perrtaining to thhe utility reloocation. Paull reviewed thhe general annd specific conditions forr each of the permits. thth There is aan in water mmoratorium frrom Februaryy 15 thru Juune 30. The abovve referencedpermits are included by rreference intto these meetting minutes. Environmmental – Othher Notes: Clearingand grubbingg will be perfformed in accordance witth Article 2000-3, 200-4, 2200-5 of the StandardSpecificationns. Clearingg will be perfoformed to the limits establlished by Meethod “II” Modifiedd which requiires clearing five (5’) feett from the toee of the slopee with no gruubbing. The Contractoor will place their silt fencce on the toe of the slope and meet wiith Carla Puggh to resolve plan discrepanncies related tto Silt and Saafety fence. Safety fencee will be usedd to delineatee the jurisdicttional boundariees. The clearring limits shhould be treatted as a maxiimum and anny unnecessaary clearing ddoes not necesssarily need to be performmed. The Conttractor will need to providde the Resideent Engineer’’s Office withh the proposeed Commerccial Borrowaand Waste sittes to be usedd for this projject. The Conttractor was reeminded thatt this project is within a pllant and pestt quarantine ccounty and thhat his equipmment should be brought in clean and rremoved cleaan and is requuired to notiffy the Resideent Engineer’s office of thhe location oof any waste ssites to be ussed for waste material fromm this projecct C203272 Pre-Construction MinnutesPagge 4 of 5 June 19, 20144 Utilities: The Conttractor is respponsible for aall utility reloocation coorddination. Thhe electric commpany may nneed to removee additional ttrees and will provide prioor notice beffore doing soo. A supplemmental agreemment is in proccess for the wwaterline reloccation, please see above ffor further deetails. Submittaals: All requirred submittalls have been submitted annd there are nno outstandinng items. These minutes are preepared as theyy are documeented. Any ddiscrepanciess with the content of thes e minutes sshould be subbmitted in wrriting to this office. Failuure to do so wwill be an inddication of agreemennt. SSincerely, . Kelly Marhall, PE SSss ssistant Resident Engine AAeer cc: Shawwn Mebane Stephhen Lane Meetiing Attendeees File C203272 Pre-Construction MinnutesPagge 5 of 5 June 19, 20144