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Home My WebLink AboutNC0070033_Compliance Evaluation Inspection_20230509ROY COOPER Governor ELIZABETH S. BISER Secretary RICHARD E. ROGERS, JR. Director Carolyn A. Caldwell Quail Run MHP Pads LLC PO Box 935 Stanleytown, VA 24168 NORTH CAROLINA Environmental Quality May 9, 2023 Subject: Compliance Evaluation Inspection Quail Run Mobile Home Park NPDES WW Permit No. NCO070033 Davidson County Dear Ms. Caldwell: On April 4, 2023, Division of Water Resources (DWR) staff Jesse Barnes conducted a routine compliance evaluation inspection at Quail Run Mobile Home Park in reference to NPDES permit NC0070033. Jon Southern, Operator in Responsible Charge (ORC), was present during the inspection. A review of the subject permit, required records, self -monitoring program, laboratory, flow measurement, operations and maintenance, and effluent and upstream/downstream sampling was completed. This review and inspection mostly reflected compliance with the subject permit. Items of concern observed during the inspection are listed below. Items of Concern 1. Mr. Southern attested that the facility is now owned by 40 Oaks, rather than Frog Level Industries, Inc, as listed on the permit. Please provide updated ownership information to the central permitting unit by submitting the attached change of ownership form. 2. A de -chlorination contact tank was observed during the inspection but is not listed in the facility components in the subject permit. 3. As noted in the most recent inspection, upstream sampling has still been conducted in a tributary to Miller Creek rather than 100 ft upstream of the effluent outfall in Miller Creek. Mr. Southern, being a new ORC, was unaware of the permit -specified upstream sampling location. Once informed, he located an upstream sampling location and sent that information to DWR via email. All required sampling is now conducted in compliance with the subject permit. 4. Poncling was observed in the sand filter, and the media may need to be replaced. 5. Five septic tanks are listed in the subject permit components list, but Mr. Southern was not aware of the exact location of all five tanks. Please locate and evaluate the condition of all components of the treatment plant and ensure the description of the plant in the permit is accurate. Mr. Southern was unsure if all septic tank audiovisual alarms were operational. 6. The chlorination and de -chlorination systems had four tubes leading to a flow -through box, but the tubes were empty with tablets sitting in the box and treated wastewater flowing through the box with the tablets. Mr. Southern explained that he does not use the tubes, D North Carolina Department of Environmental Quality I Division of Water Resources Winston-Salem Regional Office 1 450 W. Hanes Mill Rd, Suite 300 I Winston-Salem, North Carolina 27105 Moan caaouNn 336.776.9800 oep.m.m or em.�nmen� Qualm but rather places tablets directly into the bottom of the box where water flows through. The tablet tubes should be repaired and used as designed to ensure sufficient disinfection and de -chlorination. Please be aware that the Division may take enforcement action against any permittee who fails to comply with any requirement of their permit. Pursuant to NC General Statute (NCGS) 143- 215.6A, a civil penalty of not more than twenty-five thousand dollars ($25,000.00) may be assessed against any person who violates or fails to act in accordance with the terms, conditions, or requirements of any permit issued pursuant to G.S. 143-215.1. If you have any questions or concerns, please do not hesitate to contact Jesse Barnes by phone at 336-816-7351, or by email at jesse.barnes@ncdenr.gov. Sincerely, DocuSigned by: OD2D3CE3F167456... Jennifer F. Graznak, Assistant Regional Supervisor Water Quality Regional Operations Section Winston-Salem Regional Office Division of Water Resources, NCDEQ Attachments: 1. Water Compliance Inspection Report, NCO070033 2. Permit Name/Ownership Change Form REQ� North Carolina Department ofEnvironmental Quality I Division ofWater Resources Winston-Salem Regional Office 1 450 W. Hanes Mill Rd, Suite 300 1 Raleigh, North Carolina 27105 NORTH CAROLINA 336.776.9800 naparMeM of EmironmanW 9uallly United States Environmental Protection Agency Form Approved. EPA Washington, D.C. 20460 OMB No. 2040-0057 Water Compliance Inspection Report Approval expires 8-31-98 Section A: National Data System Coding (i.e., PCS) Transaction Code NPDES yr/mo/day Inspection Type Inspector Fac Type 1 IN 1 2 u 3 I NC0070033 111 121 23/04/04 I17 18 LC] I 19 I s I 20L] 21111I I I I I I I II I I I I I I I I I I I I I I I I I I I I I I I II I I I I I r6 Inspection Work Days Facility Self -Monitoring Evaluation Rating B1 QA ---------------------- Reserved ------------------- 67 I 72 I ni I 71 I 74 79 I I I I I I I80 701 I 71 I LL -1 I I LJ Section B: Facility Data Name and Location of Facility Inspected (For Industrial Users discharging to POTW, also include Entry Time/Date Permit Effective Date POTW name and NPDES Dermit Number) 09:OOAM 23/04/04 19/10/01 Quail Run Mobile Home Park 136 Quail Place Dr Exit Time/Date Permit Expiration Date Winston Salem NC 27127 11:OOAM 23/04/04 24/05/31 Name(s) of Onsite Representative(s)/Titles(s)/Phone and Fax Number(s) Other Facility Data Jon Madison South ern/ORC/336-397-7600/ Name, Address of Responsible Official/Title/Phone and Fax Number Contacted Carolyn A Caldwell,PO Box 935 Stanleytown VA 24168//276-340-3031/ No Section C: Areas Evaluated During Inspection (Check only those areas evaluated) Permit 0 Flow Measurement Operations & Maintenar Records/Reports Self -Monitoring Progran 0 Sludge Handling Dispo: Facility Site Review Effluent/Receiving Wate Laboratory Section D: Summary of Finding/Comments (Attach additional sheets of narrative and checklists as necessary) (See attachment summary) Name(s) and Signature(s) of Inspector(s) Agency/Office/Phone and Fax Numbers Date DocuSigned by: Jesse Barnes DWR/WSRO WQ/336-776-9701/ �Ba-z. -5/9/2023 Et"d97473D3194ED... Signature of Management Q A Reviewer Agency/Office/Phone and Fax Numbers Date DocuSigned by: '6mt-� --4- DWR/WSRo 336-776-9695 5/9/2023 � =6D 63;1E745fi . EPA Form 3560-3 F�ev �J �J4/ Previous editions are obsolete. Page# NPDES yr/mo/day Inspection Type NCO070033 I11 12I 23/04/04 117 18 i c i (Cont.) Section D: Summary of Finding/Comments (Attach additional sheets of narrative and checklists as necessary) The facility components were found to be as described in the permit. Mr. Southern attested that the facility is now owned by 40 Oaks, rather than Frog Level Industries, Inc, as listed on the permit. Please provide updated ownership information to the central permitting unit by submitting the attached change of ownership form. During the inspection, a de -chlorination contact tank was observed but is not listed in the facility components in the subject permit. The treatment facility is restricted to the public via gated fence. The inspector was granted access to all requested areas for inspection. All required records were complete and available for review during the inspection, including DMRs, laboratory analyses, chains of custody, visitation logs, and a copy of the subject permit. Parameters analyzed by certified field laboratory Bell Enterprise (#5690) are dissolved oxygen, temperature, and TRC. All other parameters are performed by certified contracted lab, Pace Analytical. Influent flow is monitored and estimated using the water meter provided and maintained by the City of Winston-Salem that measures influent water supply to the mobile home park. Mr. Southern assumes the meter is properly maintained by the City. The meter was not observed during the inspection. Adequate storage is available for incoming wastewater in the event of a power outage of a typical period of time. The permittee should consider installing a backup generator, installing connections for a portable generator, and/or maintaining a contract with a portable generator provider in the event of longer -term power outages. Five septic tanks are listed in the subject permit components list, but Mr. Southern was not aware of the exact location of all five tanks. Please locate and evaluate the condition of all components of the treatment plant and ensure the description of the plant in the permit is accurate. The septic tanks Mr. Southern is aware of are pumped approximately every four months and all records were available on site during the inspection. Mr. Southern was not sure if all septic tank audiovisual alarms were operational, but the facility has ample storage and no recent overflows. The sand filter system appeared to be operating properly during the inspection. Some algal growth, ponding, and sludge was noted on top of the sand, but not excessive in nature. Mr. Southern explained that he has been slowly replacing the top few inches of sand over the past year as funds and time allow. He was unaware of the last time the sand filter media was fully replaced. The sand filter media may need to be replaced. Both disinfection and de -chlorination tablet systems were inspected and the correct tablets were being used. The chlorination and de -chlorination systems had four tubes leading to a flow -through box, but the tubes were empty with tablets sitting in the box and treated wastewater flowing through the box with the tablets. Mr. Southern explained that he does not use the tubes, but rather places tablets directly into the bottom of the box where water flows through. The tablet tubes should be repaired and used as designed to ensure sufficient disinfection and de -chlorination. Effluent samples are grabbed from the end of the de -chlorination contact well, just before entry to the effluent pipe. The effluent outfall pipe was not inspected due to safety/access concerns and time constraints. As noted in the most recent inspection, upstream sampling has still been conducted in a tributary to Miller Creek rather than 100 ft upstream of the effluent outfall in Miller Creek. Mr. Southern, being a new ORC, was unaware of the permit -specified upstream sampling location. Once informed, he located an upstream sampling location and sent that information to DWR via email. All required sampling is now conducted in compliance with the subject permit. Page# Permit: NCO070033 Owner -Facility: Quail Run Mobile Home Park Inspection Date: 04/04/2023 Inspection Type: Compliance Evaluation Permit Yes No NA NE (If the present permit expires in 6 months or less). Has the permittee submitted a new ❑ ❑ ■ ❑ application? Is the facility as described in the permit? ❑ ■ ❑ ❑ # Are there any special conditions for the permit? ❑ ■ ❑ ❑ Is access to the plant site restricted to the general public? ■ ❑ ❑ ❑ Is the inspector granted access to all areas for inspection? ■ ❑ ❑ ❑ Comment: The facility components were found to be as described in the permit. Mr. Southern attested that the facility is now owned by 40 Oaks, rather than Frog Level Industries, Inc, as listed on the permit. Please provide updated ownership information to the central permitting unit by submitting the attached change of ownership form. During the inspection, a de -chlorination contact tank was observed but is not listed in the facility components in the subject permit. The treatment facility is restricted to the public via gated fence. The inspector was granted access to all requested areas for inspection. Record Keeping Yes No NA NE Are records kept and maintained as required by the permit? ■ ❑ ❑ ❑ Is all required information readily available, complete and current? ■ ❑ ❑ ❑ Are all records maintained for 3 years (lab. reg. required 5 years)? ■ ❑ ❑ ❑ Are analytical results consistent with data reported on DMRs? ■ ❑ ❑ ❑ Is the chain -of -custody complete? ■ ❑ ❑ ❑ Dates, times and location of sampling ■ Name of individual performing the sampling ■ Results of analysis and calibration ■ Dates of analysis ■ Name of person performing analyses ■ Transported COCs ■ Are DMRs complete: do they include all permit parameters? ■ ❑ ❑ ❑ Has the facility submitted its annual compliance report to users and DWQ? ❑ ❑ ■ ❑ (If the facility is = or > 5 MGD permitted flow) Do they operate 24/7 with a certified ❑ ❑ ■ ❑ operator on each shift? Is the ORC visitation log available and current? ■ ❑ ❑ ❑ Is the ORC certified at grade equal to or higher than the facility classification? ■ ❑ ❑ ❑ Is the backup operator certified at one grade less or greater than the facility ■ ❑ ❑ ❑ classification? Is a copy of the current NPDES permit available on site? ■ ❑ ❑ ❑ Facility has copy of previous year's Annual Report on file for review? ❑ ❑ ■ ❑ Page# 3 Permit: NCO070033 Inspection Date: 04/04/2023 Record Keeping Owner -Facility: Quail Run Mobile Home Park Inspection Type: Compliance Evaluation Yes No NA NE Comment: All required records were complete and available for review during the inspection, including DMRs, laboratory analyses, chains of custody, visitation lops, and a copy of the subject permit. Laboratory Yes No NA NE Are field parameters performed by certified personnel or laboratory? 0 ❑ ❑ ❑ Are all other parameters(excluding field parameters) performed by a certified lab? 0 ❑ ❑ ❑ # Is the facility using a contract lab? 0 ❑ ❑ ❑ # Is proper temperature set for sample storage (kept at less than or equal to 6.0 ❑ ❑ ❑ degrees Celsius)? Incubator (Fecal Coliform) set to 44.5 degrees Celsius+/- 0.2 degrees? ❑ ❑ ❑ Incubator (BOD) set to 20.0 degrees Celsius +/- 1.0 degrees? ❑ ❑ ❑ Comment: Parameters analyzed by certified field laboratory Bell Enterprise (#5690) are dissolved oxygen, temperature, and TRC. All other parameters are performed by certified contracted lab, Pace Analytical. Operations & Maintenance Yes No NA NE Is the plant generally clean with acceptable housekeeping? 0 ❑ ❑ ❑ Does the facility analyze process control parameters, for ex: MLSS, MCRT, Settleable ❑ ❑ ❑ Solids, pH, DO, Sludge Judge, and other that are applicable? Comment: Flow Measurement - Influent Yes No NA NE # Is flow meter used for reporting? ■ ❑ ❑ ❑ Is flow meter calibrated annually? ❑ ❑ ❑ Is the flow meter operational? ❑ ❑ ❑ (If units are separated) Does the chart recorder match the flow meter? ❑ ❑ 0 ❑ Comment: Influent flow is monitored and estimated using the water meter provided and maintained by the City of Winston-Salem that measures influent water supply to the mobile home park. Mr. Southern assumes the meter is properly maintained by the City. The meter was not observed during the inspection. Standby Power Yes No NA NE Is automatically activated standby power available? ❑ ❑ ❑ ■ Is the generator tested by interrupting primary power source? ❑ ❑ ❑ Is the generator tested under load? ❑ ❑ ❑ Was generator tested & operational during the inspection? ❑ ❑ ❑ Page# 4 Permit: NC0070033 Owner -Facility: Quail Run Mobile Home Park Inspection Date: 04/04/2023 Inspection Type: Compliance Evaluation Standby Power Yes No NA NE Do the generator(s) have adequate capacity to operate the entire wastewater site? ❑ ❑ ❑ Is there an emergency agreement with a fuel vendor for extended run on back-up ❑ ❑ ❑ ■ power? Is the generator fuel level monitored? ❑ ❑ ❑ Comment: Adequate storage is available for incoming wastewater in the event of a power outage of a typical period of time. The permittee should consider installing a backup generator, installing connections for a portable generator, and/or maintaining a contract with a portable generator provider in the event of longer -term power outages. Septic Tank Yes No NA NE (If pumps are used) Is an audible and visual alarm operational? ❑ ❑ ■ ❑ Is septic tank pumped on a schedule? 0 ❑ ❑ ❑ Are pumps or syphons operating properly? ❑ ❑ 0 ❑ Are high and low water alarms operating properly? ❑ ❑ ❑ Comment: Five septic tanks are listed in the subject permit components list, but Mr. Southern was not aware of the exact location of all five tanks. Please locate and evaluate the condition of all components of the treatment plant and ensure the facility components listed in the permit are accurate. The septic tanks Mr. Southern is aware of are pumped approximately every four months and all records were available on site during the inspection. Mr. Southern was not sure if all septic tank audiovisual alarms were operational, but the facility has ample storage and no recent overflows. Sand Filters (Low rate) Yes No NA NE (If pumps are used) Is an audible and visible alarm Present and operational? ❑ ❑ ❑ Is the distribution box level and watertight? 0 ❑ ❑ ❑ Is sand filter free of ponding? ❑ 0 ❑ ❑ Is the sand filter effluent re -circulated at a valid ratio? ❑ ❑ ❑ # Is the sand filter surface free of algae or excessive vegetation? ■ ❑ ❑ ❑ # Is the sand filter effluent re -circulated at a valid ratio? (Approximately 3 to 1) ❑ ❑ ❑ Comment: The sand filter system appeared to be operating properly during the inspection. Some algal growth, ponding, and sludge was noted on top of the sand, but not excessive in nature. Mr. Southern explained that he has been slowly replacing the top few inches of sand over the past year as funds and time allow. He was unaware of the last time the sand filter media was fully replaced. The sand filter media may need to be replaced. Disinfection -Tablet Yes No NA NE Are tablet chlorinators operational? ❑ ■ ❑ ❑ Are the tablets the proper size and type? 0 ❑ ❑ ❑ Number of tubes in use? 4 Page# 5 Permit: NCO070033 Owner -Facility: Quail Run Mobile Home Park Inspection Date: 04/04/2023 Inspection Type: Compliance Evaluation Disinfection -Tablet Yes No NA NE Is the level of chlorine residual acceptable? ❑ ❑ ❑ Is the contact chamber free of growth, or sludge buildup? ■ ❑ ❑ ❑ Is there chlorine residual prior to de -chlorination? ❑ ❑ ❑ Comment: Both disinfection and de -chlorination tablet systems were inspected and the correct tablets were being used. The chlorination and de -chlorination systems had four tubes leading to a flow -through box, but the tubes were empty with tablets sitting in the box and treated wastewater flowing through the box with the tablets. Mr. Southern explained that he does not use the tubes, but rather places tablets directly into the bottom of the box where water flows through. The tablet tubes should be repaired and used as designed to ensure sufficient disinfection and de -chlorination. De -chlorination Yes No NA NE Type of system ? Tablet Is the feed ratio proportional to chlorine amount (1 to 1)? ❑ ❑ ❑ Is storage appropriate for cylinders? ❑ ❑ ■ ❑ # Is de -chlorination substance stored away from chlorine containers? 0 ❑ ❑ ❑ Comment: Are the tablets the proper size and type? ■ ❑ ❑ ❑ Are tablet de -chlorinators operational? ❑ ■ ❑ ❑ Number of tubes in use? 4 Comment: Both disinfection and de -chlorination tablet systems were inspected and the correct tablets were being used. The chlorination and de -chlorination systems had four tubes leading to a flow -through box, but the tubes were empty with tablets sitting in the box and treated wastewater flowing through the box with the tablets. Mr. Southern explained that he does not use the tubes, but rather places tablets directly into the bottom of the box where water flows through. The tablet tubes should be repaired and used as desianed to ensure sufficient disinfection and de -chlorination. Effluent Sampling Yes No NA NE Is composite sampling flow proportional? ❑ ❑ 0 ❑ Is sample collected below all treatment units? 0 ❑ ❑ ❑ Is proper volume collected? ❑ ❑ ■ ❑ Is the tubing clean? ❑ ❑ 0 ❑ # Is proper temperature set for sample storage (kept at less than or equal to 6.0 ❑ ❑ ❑ degrees Celsius)? Is the facility sampling performed as required by the permit (frequency, sampling type 0 ❑ ❑ ❑ representative)? Page# 6 Permit: NCO070033 Inspection Date: 04/04/2023 Owner -Facility: Quail Run Mobile Home Park Inspection Type: Compliance Evaluation Effluent Sampling Yes No NA NE Comment: Effluent samples are grabbed from the end of the de -chlorination contact well, lust before entry to the effluent pipe. Effluent Pipe Yes No NA NE Is right of way to the outfall properly maintained? ❑ ❑ ❑ ■ Are the receiving water free of foam other than trace amounts and other debris? ❑ ❑ ❑ If effluent (diffuser pipes are required) are they operating properly? ❑ ❑ ❑ Comment: The effluent outfall pipe was not inspected due to safety/access concerns and time constraints. Upstream / Downstream Sampling Yes No NA NE Is the facility sampling performed as required by the permit (frequency, sampling type, ❑ ❑ ❑ ❑ and sampling location)? Comment: As noted in the most recent inspection, upstream sampling has still been conducted in a tributary to Miller Creek rather than 100 ft upstream of the effluent outfall in Miller Creek. Mr. Southern, being a new ORC, was unaware of the permit -specified upstream sampling location. Once informed, he located an upstream sampling location and sent that information to DWR via email. All required sampling is now conducted in compliance with the subject permit. Page# 7