WQCS00332_Compliance Evaluation Inspection_20230419

DocuSign Envelope ID: 6FOADBB8-OE2A-40DC-B85E-79707516AO44
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ROY COOPER
Ga ernor
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ELIZABETH S. BISER`.
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Secretary
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RICHARD E. ROGERS, JR.
NORTH CARouNA
Director
Environmental Quality
April 24, 2023
Mr. Charles Rollins
Town of Magnolia
PO Box 459
Magnolia, NC 28453-0459
Sent by email
SUBJECT: Compliance Inspection Report
Magnolia Collection System
Collection System Permit No. WQCS00332
Duplin County
Dear Permittee:
The North Carolina Division of Water Resources conducted an inspection of the Magnolia Collection
System on 4/19/2023. This inspection was conducted to verify that the facility is operating in
compliance with the conditions and limitations specified in Collection System Permit No. WQCS00332.
The findings and comments noted during this inspection are provided in the enclosed copy of the
inspection report entitled "Compliance Inspection Report".
There were no significant issues or findings noted during the inspection and therefore, a response to this
inspection report is not required.
If you should have any questions, please do not hesitate to contact Steve West with the Water Quality
Regional Operations Section in the Wilmington Regional Office at 910-520-3510 or via email at
[e-mail].
Sincerely,
EHDocuSigned by -
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Morelia Sanchez -King, Regional Supervisor
Water Quality Regional Operations Section
Wilmington Regional Office
Division of Water Resources, NCDEQ
ATTACHMENTS
Cc: WQS Wilmington Regional Office - Enforcement File
PERCS Compliance/Enforcement Unit - Enforcement File
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Mmington Regional Office I U7 Cardinal Drlve Extension I Wilmington North Carolina 25405
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DocuSign Envelope ID: 6FOADBB8-OE2A-40DC-B85E-79707516A044
Compliance Inspection Report
Permit: WQCS00332 Effective: 11/09/17 Expiration: 10/31/25 Owner: Town of Magnolia
SOC: Effective: Expiration: Facility: Magnolia Collection System
County: Duplin
Region: Wilmington
Contact Person: Sudie G Matthis Title: Public Works Director Phone: [phone]
Directions to Facility:
System Classifications: CS1,
Primary ORC: Sudie G Matthis
Secondary ORC(s):
On -Site Representative(s):
Certification: 24880 Phone:[phone]
Related Permits:
NC0020346 Town of Magnolia - Magnolia WWTP
Inspection Date: 04/19/2023 0 U;rXj4pe 10:30AM Exit Time: 12:30PM
Primary Inspector: Brian S West ,¢ �L .. �LS1 4/24/2023 Phone: [phone]
Secondary Inspectors): z,F61AOA14Az44a... 1
Reason for Inspection: Routine Inspection Type: Collection System Inspect Non Sampling
Permit Inspection Type: Collection system management and operation
Facility Status: Compliant ❑ Not Compliant
Question Areas:
Miscellaneous Questions General Sewer & FOG Ordinances
Capital Improvement Plan Map Reporting Requirements
Inspections Spill Response Plan Pump Stations
(See attachment summary)
Page 1 of 6

DocuSign Envelope ID: 6FOADBB8-OE2A-40DC-B85E-79707516A044
Permit: WQCS00332 Owner - Facility: Town of Magnolia
Inspection Date: 04/19/2023 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Inspection Summary:
Routine sewer collection system compliance inspection with the assistance of Sudie Mathis.
Town is considering installation of pump station high water alarm telemetry. This is highly recommended and will reduce the
station visitation requirement from daily to weekly.
Please note comments under each individual section of this report, and let us know if there are any comments/questions.
The Town is deemed compliant with permit no. WQCS00332
Page 2 of 6

DocuSign Envelope ID: 6FOADBB8-OE2A-40DC-B85E-79707516AO44
Permit: WQCS00332 Owner - Facility: Town of Magnolia
Inspection Date: 04/19/2023 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
General Yes No NA NE
Is there a properly designated primary ORC and at least one back-up of proper grade? ❑ ❑ ❑
Are logs being reviewed by the system management or owner on a regular basis? ❑ ❑ ❑
# What is that frequency?
# Are there any issues being addressed currently or any in the planning stages? ❑ ❑ ❑
Is there a specific pump failure plan available for all pump stations? ❑ ❑ ❑
Does plan indicate if pump parts/new pumps are in spare parts/equipment inventory? ❑ ❑ ❑
Are new/significantly upgraded pump stations equipped with anti -corrosion materials? ❑ ❑ ❑
Does the permittee have a copy of their permit? ❑ ❑ ❑
# Is permit expiring within the next 6 months? ❑ ❑ ❑
If Yes, has the Permittee applied for renewal? ❑ ❑ ❑
Comment: Town has 3 spare pumps (1-Blanton, 2-WWTP PS). Town has spares for Newberry and 903 on
order
Sewer and FOG Ordinances Yes No NA NE
Is Sewer Use Ordinance (SUO) or other Legal Authority available? 0 ❑ ❑ ❑
Does it appear that the Sewer Use Ordinance is enforced? ❑ ❑ 0 ❑
Is there a Grease Control Program that legally requires grease control devices? 0 ❑ ❑ ❑
What is the standard grease trap cleaning requirement in the FOG ordinance?
Is Grease Control Program enforced via periodic inspections/records review? 0 ❑ ❑ ❑
Is action taken against violators? ❑ ❑ 0 ❑
# Have satellite systems adopted an equivalent or more stringent ordinance? ❑ ❑ ❑
Is grease/sewer education program documented with req'd customer distribution? 0 ❑ ❑ ❑
# Are other types of education tools used like websites, booths, special meetings, etc? ❑ ❑ 0 ❑
If Yes, what are they? (This can reduce mailing to annual.)
Comment: Fog material mailed with CCR. Only two commercial users with grease traps; no recent
compliance issues with either
Capital Improvement Plan Yes No NA NE
Has a Capital (CIP) or System Improvement Plan been developed and adopted? 0 ❑ ❑ ❑
Is it designated for wastewater only or does it have a dedicated section? 0 ❑ ❑ ❑
Does CIP cover three to five year period of earmarked improvements? ❑ ❑ ❑
Does CIP include description of project area? ❑ ❑ ❑
Does CIP include description of existing facilities? ❑ ❑ ❑
Does CIP include known deficiencies? ❑ ❑ ❑
Does CIP include forecasted future needs? ❑ ❑ ❑
Page 3 of 6

DocuSign Envelope ID: 6FOADBB8-OE2A-40DC-B85E-79707516A044
Permit: WQCS00332 Owner - Facility: Town of Magnolia
Inspection Date: 04/19/2023 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Comment: Current CIP (2022) identifies several areas which need to be addressed including replacement
of control panel at Blanton PS, relocation of Newberry PS wet well (middle of street),
construction of PS at newly -connected Sun Valley MHP. DWI grant has been secured for large
line cleaning and smoke testing, and completion of GIS mapping system
Map Yes No NA NE
Is there a overall sewer system map? 0 ❑ ❑ ❑
Does the map include:
Pipe Type (GS/FM) ❑ 0 ❑ ❑
Pipe sizes ❑ 0 ❑ ❑
Pipe materials (PVC, DIP, etc) ❑0 ❑ ❑
Pipe location ❑ ❑ ❑
Flow direction ❑ ❑ ❑
Approximate pipe age ❑0 ❑ ❑
Pump station ID, location and capacity ❑ ❑ ❑
# Force main air release valve location & type ❑ ❑ ❑
# Location of satellite connections ❑ ❑ ❑
Is the map being updated for changes/additions within 1 year of activation? 0 ❑ ❑ ❑
Comment: Map currenity being completed by McDavid and Assoc. Need also include newly -connected
areas and interconnect location of two DuDlin Countv-owned influent force mains
Reporting Requirements Yes No NA NE
# Have there been any sewer spills in the past 3 years? ❑ ❑ ❑
If Yes, were they reported to the Division if meeting the reportable criteria? ❑ ❑ ❑
If applicable, is there documentation of press releases and public notices issued? ❑ ❑ ❑
Is an Annual Wastewater Performance Report being filed with the Division, if required? ❑ ❑ ❑
Is the report being made available to all its sewer customers? ❑ ❑ ❑
# How is it being made available?
Comment: No reportable spills in last two years
Inspections
Yes No NA NE
Are adequate maintenance records maintained?
0
❑ ❑ ❑
Are pump stations being inspected at the required frequency?
❑ ❑ ❑
# Is at least one complete functionality test conducted weekly per pump station?
❑ ❑ ❑
Is there a system or plan in place to observe the entire system annually?
❑
❑ ❑
Is the annual inspection documented?
❑
❑ ❑
# Does the system have any high -priority lines/locations?
❑ ❑ ❑
Are inspections of HPL documented at least every 6 months?
❑ ❑ ❑
Are new lines being added to the HPL list when found or created?
❑ ❑ ❑
Page 4 of 6

DocuSign Envelope ID: 6FOADBB8-OE2A-40DC-B85E-79707516AO44
Permit: WQCS00332 Owner - Facility: Town of Magnolia
Inspection Date: 04/19/2023 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Comment: HPL inspected at McRae St -one manhole minor damage from grass cutting equipment
scheduled for repair. Town documents required annual 10% line cleaning (performed by Keen
Plumbing). CIP includes noted need for Blanton (replace control panel) and Newberry
(relocate wet well)
Spill Response Action Plan Yes No NA NE
Is a Spill Response Action Plan available? 0 ❑ ❑ ❑
Is a Spill Response Action Plan available for all personnel? 0 ❑ ❑ ❑
Does the plan include:
24-hour contact numbers 0 ❑ ❑ ❑
Response time ❑ ❑ ❑
Equipment list and spare parts inventory ❑ ❑ ❑
Access to cleaning equipment ❑ ❑ ❑
Access to construction crews, contractors, and/or engineers ❑ ❑ ❑
Source of emergency funds ❑ ❑ ❑
Site sanitation and cleanup materials ❑ ❑ ❑
Post-overflow/spill assessment ❑ ❑ ❑
Does the Permittee appear to respond within 2 hours of first knowledge of a spill? ❑ ❑ 0 ❑
Comment: Town is contracted with Keen Plumbing for spill response, jetting service and pump station
pump out
Pump Stations
Yes No NA NE
Please list the Pump Stations Inspected:
All four- Hwy 903/Blanton/Newberry/WWTP Influent
# Number of duplex or larger pump stations in system
4
# Number of vacuum stations in system
0
# Number of simplex pump stations in system
0
# Number of simplex pump stations in system serving more than one building
0
How many pump/vacuum stations have:
# A two-way "auto polling" communication system (SCADA) installed?
0
# A simple one-way telemetry/communication system (auto -dialer) installed?
0
For pump stations inspected:
Are they secure with restricted access?
❑ ❑ ❑
Were they free of by-pass structures/pipes?
❑ ❑ ❑
Were wet wells free of excessive grease/debris?
❑ ❑ ❑
# Do they all have telemetry installed?
❑
❑ ❑
Is the communication system functional?
❑
❑ ❑
Is a 24-hour notification sign posted ?
❑ ❑ ❑
Does the sign include:
Owner Name?
0
❑ ❑ ❑
Page 5 of 6

DocuSign Envelope ID: 6FOADBB8-OE2A-40DC-B85E-79707516AO44
Permit: WQCS00332 Owner - Facility: Town of Magnolia
Inspection Date: 04/19/2023 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Pump station identifier?
# Address?
Instructions for notification?
24-hour emergency contact numbers?
Are audio and visual alarms present?
Are audio and visual alarms operable?
# Is there a backup generator or bypass pump connected?
If tested during inspection, did it function properly?
Is the back-up system tested at least bi-annually under normal operating conditions?
# Does it have a dedicated connection for a portable generator?
# Is the owner relying on portable units in the event of a power outage?
# If Yes, is there a distribution plan?
If Yes, what resources (Units/Staff/Vehicles/etc) are included in Plan?
# Does Permittee have the approved percentage of replacement simplex pumps?
Is recordkeeping of pump station inspection and maintenance program adequate?
Do pump station logs include at a minimum:
• ❑ ❑ ❑
• ❑ ❑ ❑
• ❑ ❑ ❑
• ❑ ❑ ❑
• ❑ ❑ ❑
• ❑ ❑ ❑
• ❑ ❑ ❑
• ❑ ❑ ❑
• ❑ ❑ ❑
• ❑ ❑ ❑
• ❑ ❑ ❑
❑❑❑■
❑❑■❑
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Inside and outside cleaning and debris removal? 0 ❑ ❑ ❑
Inspecting and exercising all valves? 0 ❑ ❑ ❑
Inspecting and lubricating pumps and other equipment? 0 ❑ ❑ ❑
Inspecting alarms, telemetry and auxiliary equipment? 0 ❑ ❑ ❑
Comment: One on -site qenerator at WWTP PS, and others are wired for quick connect; Town has one
portable generator. Routine service/PM performed by Town personnel; major issues
contracted with National Power. Need to keep record of all service performed by Town
personnel. WWTP IF high water alarms are functional, but are not visible/audible from the
street or nearby residences. Need to reolcate alarms or install a telemetry system
Page 6 of 6