SW8941203_HISTORICAL FILE_20220701 (2)

STORMWATER DIVISION CODING SHEET
POST -CONSTRUCTION PERMITS
PERMIT NO.
SW8 03
DOC TYPE
❑ CURRENT PERMIT
❑ APPROVED PLANS
HISTORICAL FILE
❑ COMPLIANCE EVALUATION INSPECTION
DOC DATE
2022 07 O I
YYYYMMDD

Burd, Tina J
From: Burd, Tina 1
Sent: Friday, July 1, 2022 1:54 PM
To: [e-mail]'
Subject: SW8 941203 - St. James by the Sea Beach Club
The Wilmington Regional Office of the Division of Energy, Mineral and Land Resources (Stormwater Section) accepted
the Stormwater Permit Renewal Application and $505.00 fee for the subject project on June 30, 2022. The project has
been assigned to Dylan McPeake and you will be notified if additional information is needed.
Best Regards,
Tina Burd
Administrative Associate II
Wilmington Regional Office
Division of Environmental Assistance & Customer Service
Phone [phone]
NCDEQ
Wilmington Regional Office
127 Cardinal Drive Ext.
Wilmington, NC 28405
DEIQ
Email correspondence to and from this address is subject to the
North Carolina Public Records Law and may be disclosed to third parties.
Website: htti)�//deo.nc.gov/about/divisions/energy-mineral-land-resources/stormwater
Based on the currentguidance to min irnize the spread of COVID-i9, the Department of Environmental Quality has adjusted
operations to protect the health and safety of the staff and public. Many employees are working remotely or are on staggered
shifts. To accommodate these staffing changes, all DEQoffice locations are limiting public access to appointments only. Please
check with the appropriate staff before visiting our offices, as we may be able to handle your requests by phone or email. We
appreciate your patience as we continue to serve the public during this challenging time.

Non -Transfer Application Completeness Review Checklist
Project Name: vT r'r/ES 2) Ut_ SEA
Project County/Location: Z3&A�S rCr__ zOMC
Permit Action: New New Permit # 2 :
Not located in the ETJ of the following delegated
Delivered to WIRO:
Received/Accepted Date:
Given to Admin:
Acknowledged Date"
and functioning programs:
NHC: Carolina Beach / Kure Beach / Wilmington / Wrightsville Beach
Bruns: Leland / Navassa (?) / Oak Island
Cart: Emerald Isle Onsl: Jacksonville Pend: Surf Cit r
t0 — aj0 OZZ
8a-
Major Mod / Minor Mod / Renewal
®Existing Permit #: 'St0 a 4?4 / 7_0Z
Applicant& Permittee are the same?'
Expiration Date°: V 20 ZO Z�
Permit Type: 9)LD / LD Overall / HD &LD Combo
General Permit / Offsite / Exempt + Redevelopment
F1Offsite to SW8:
Development Type: Commercial / Residential / Other I1 t&aA-r,.0 L_
Ells Offsite Lot approved in Master Permit?5
Subdivided?: Subdivision ingle Lot
Rule(s): �2017 Coastal 2008 Coastal F-11995 Coastal
Phase II Universal �1988 Coastal
Permittee Type & Documents Needed:
M6erty Owner(s) =Purchaser =Lessee
=HOA =Developer
=Viable? =Viable? =Viable?
=Viable? =Viable?
O Deed =Purchase Aemt MI -ease
=Election Minutes
Paperwork
Application � I�
505 (within 6mo) Check#(s): D 1,5 ®No Fee
R. r
Fee: I D
Supplement (I newform or for older forms: 1 original per SCM)
FJO&M2
Soils Report (Infil or PP)
Calculations (signed/sealed)
Deed Restrictions, if subdivided
Project Narrative
FTSGS Map (or on file?) Subject to SA?: Y / N Subject to ORW?: Y / N
Plans (2 Sets)
NOTES:
2Enter RIMS Acknowledged Date on this Sheet
2For New Projects -Enter New Permit # on Supplements & Deed Restriction Templates
a If permittee is different, STOP. Needs to be transferred first.
"If w/in 6 months and they are requesting a mod, STOP. Needs a renewal first.
slf Lot not approved in master permit, STOP. Master permit needs mod.
EMAILED ENGINEER DATE:
Comments:
REVIEWER NAME:
G:WQ\\\Reference Library\Procedures\Checklists\Completeness Review Checklist 20210908

St. James Plantation Property Owners' Association
POA Board Meeting - Minutes
POA Meeting Room
May 17, 2022
In Attendance: Suzanne Bell, Jim Lavin, Bill Lendh, Jeff Toner, Jerry Iverson, and POA
Manager John Thompson. Absent -Doug. Heckler
Call to Order:
The meeting was called to order by President Jerry Iverson at 4:02.
Changes to the Agenda
Delete the ACC design guidelines discussion and change the Recommendation for new co-
chair of Landscaping committee to new member for committee.
President's Comments:
Closings has declined slightly compared with 2021, year to date at 196, compared to average
of 63/month in 2021.
Property ownership currently at 5042, of which 449 are member -owned unimproved lots.
Secretary' Report
Review and motion to approve the minutes of the April 2022 POA Board meeting Minutes. Motion to
approve by Suzanne Bell, seconded by Jim Lavin and approved unanimously.
Treasurer's Report:
The Treasurer report was given by Jim Lavin, who noted that Net Operating Income for April
was $105.6k, year-to-date net income was $631.2k, over budget primarily due to lower
expenses to numerous Operating Expenses, timing differences in Landscaping and
Repairs/Maintenance. lower security expense (less hours and lower rates). Lower CAS payroll
(open positions) also contributed to the favorable variance. Reserve expenses for April were
also reduced, while St. James Dr surfacing was completed, it has not been billed out.
The Schwab Brokerage account has experienced a loss year-to-date, but positive (approx.
12k) since initiated in 2020.
The 2023 budget process is underway with inputs from the various committees received.
Budget will be before the Board in July.
Committee Reports:
ACC — Jeff Toner
• The month of April had 5 new home starts, with 91 modifications reviewed, averaging
about 10 new houses and 73 modifications per month, down slightly from comparable
months in 2021.
JUN 3 0 2022
BY:

Safety and Security
Gate entries for April 2022 was 168,519 residents, and 41,695 -visitors/contractors, up
6% and down 1 % respectively, compared to April 2021.
Traffic speeding/stop sign violations were 103 for April, similar to previous month, and
higher than monthly average for 2021.
The installation of the Uninterruptible Power Supply (UPS) capability at Regency Gate is
complete and working. Testing for one 8 hr shift has confirmed satisfactory operation.
Quotes for Seaside and Grove gates being pursued.
Landscaping &Ponds -Suzanne Bell
• The Ponds committee was recognized for Outstanding Stewardship by the "Lower Cape
Fear Stewardship Coalition" for the success in developing and maintaining the quality of
the St. James ponds.
• Landscaping work planning and organization underway for spring/summer efforts.
Infrastructure — Bill Lendh
• The Woodlands Park pavilion painting is underway, dog benches delivered and pond
walkout board replacement/painting is in process.
• The Waterway Park pier extension continues in CAMA review, also will need DEQ and
Army Corp of Engineer approval.
• St. James Dr pavement completed from Ridgecrest to Players, and striped. Reviewing
and developing a plan to evaluate alternate process for sealing and rejuvenators.
• Developing Beach Club shade area expansion and walkway widening, has CAMA.
Approval. Requesting contractor proposals and submittals for Oak Island approval.
Routine maintenance, painting/ hardware replacement, and RubberRoc repaired.
• Explored mats for beach access from gazebo over the dunes, found suitable design,
same as other Oak Island access points.
Old Business
• None
New Business
Recommendation for the POA to assume ownership of the Mariner's Way Bridge to the
Tract W lots. Motion made by Bill Lendh, seconded by Jim Lavin and approved
unanimously.
Recommendation for appointment of new Investment Committee members, Property
Owners -Bruce Williams and John Graves. Motion made by Bill Lendh, seconded by
Suzanne Bell, and approved unanimously.
• Recommendation to appoint new Landscape Committee
made by Suzanne Bell, seconded by Jeff Toner and app
member -Susan Fullas. Motion
oved unani of Er T-
R sL.
JUN 3 0 2022
BY:__

• Recommendation to appoint Vice Chair for the Activities Committee -Jim Robertson.
Motion made by Jim Lavin, seconded by Suzanne Bell, and approved unanimously.
• Recommendation to install new Beach Mat at the Beach Club access point,
approximately $4000. Motion made by Jeff Toner, seconded by Jim Lavin and
approved unanimously.
• Recommendation for adjustments to Beach Club rules for controlling access. This
action was deferred to further revise rules based on latest comments.
• Recommendation to consider new concrete path along Moss Hammock Wynd from
Cascade Dr. the mail kiosk. After discussion, motion was made to reject adding path, by
Jim Lavin, seconded by Suzanne Bell and approved.
President Jerry Iverson adjourned the meeting at 4:29 PM
Respectfully Submitted
Jeff Toner, Secretary
JUN 3 0 2022
BY.•_

ROY COOPER
Governor
EUZABETH S.BISER
Secretary
BRIAN WRENN
Director
June 7's, 2022
NORTH CAROLINA
EnWMAMenud Quuary
St. James Plantation Property Owners Association, Inc.
Attn: John Stone, Registered Agent
4140 Southport Supply Road Suite B
Southport, NC 28461
Subject: Stormwater Permit Renewal Request
State Stormwater Management Permit No. SW8 941203
St. James by the Sea Beach Club
Brunswick Coanty
Dear Mr. Stone:
State Stormwater Management Permit #SW8 941203 for the subject project expired on March 20', 2021. This is
a reminder that permit renewal applications are due 180 days prior to their expiration per I SA NCAC 2H.1045(3).
North Carolina General Statutes and the Coastal Stormwater rules require that this property be covered under a
stormwater permit. Failure to maintain a permit subjects the owner to assessment of civil penalti s. More
information about the Post -Construction state stomtwater program can be found on the following website:
deg.nc.gov/SW
Please submit a complete permit renewal form along with a $505.00 fee and other submittal requirements within
30 days. The permit renewal form can be found under the Post -Construction section of this website or at:
A review of the North Carolina Secretary of State corporation's database revealed that this corporation has a new
address and anew point of contact. Please submit a completed Permit Information Update Form to correct your
contact information which is available on the website provided above under the "New Permits & Permit
Modifications" section.
If you have any questions regarding this matter, please contact Dylan MCPeake (dvlan.mcpeakeOncdencgov) or
Ashley Smith (ash levm.smith ci.nedenr.gov) either via email or phone at [phone].
Sincerely,
cy,��j 19W Q
vlP�
Brian Wrenn, Director
Division of Energy, Mineral and Land Resources
DES/DM: \\\Stormwater\Permits & Projects\1994\941203 HD\2022 06 req_ren 941203
cc: John Stone, Registered Agent; St. James Plantation Property Owners Association, Inc.; 650 Page Street, Unit C;
Pinehurst, NC 28370
Wilmington Regional Office File
D _E O%M North Carolina Departmm ent of Environental Ouaaty I Division of Energy, Mineral and land Resources
./ Wilmington Regional Office 1127 Cardinal Drive Extension I Wilmington, North Carolina 28405
�� / 910.796.7215

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Non -Profit Corporation
Legal, Name
St. James Plantation Property Owners' Association, Inc.
Information
Sosld: 0276156
Status: Current -Active O
Date Formed: 10/2/1990
Citizenship: Domestic
Annual Report Due Date:
Registered Agent: Stone, John
Addresses
Mailing Principal. Office
4140 Southport Supply Road Suite B 4140 Southport Supply Road Suite B
Southport, NC 28461 Southport, NC 28461
Reg Office Reg Mailing
650 Page Street, Unit C 650 Page Street, Unit C
Pinehurst, NC 28370 Pinehurst, NC 28370
Officers