WQCSD0578_Compliance Evaluation Inspection_20230317

DocuSign Envelope ID: 977EF9F3-1388-4DB2-A649-8D439CD682D3
Comoliance Insoection Resort
Permit: WQCSD0578 Effective: 03/01/00 Expiration: Owner: Sherwood Mobile Home Park Associates LP
SOC: Effective: Expiration: Facility: Sherwood MHP Deemed Collection System
County: Onslow
Region: Wilmington
Contact Person: Teresa I Schenk Title: Phone: [phone]
Directions to Facility:
System Classifications:
Primary ORC: Mikel Howard Seely Certification: 996719 Phone: [phone]
Secondary ORC(s):
On -Site Representative(s):
Related Permits:
NCO022462 Sherwood Mobile Home Park Associates LP - Sherwood Mobile Home Park
WWTP
Inspection Date: 03/17/2023 DEMUV.Time 09:15AM Exit Time: 10:15AM
Primary Inspector: Brian S West �� U��sf 3/20/2023 Phone: [phone]
Secondary Inspector(s): E,,61AOAMA2445...
Reason for Inspection: Routine Inspection Type: Collection System Inspect Non Sampling
Permit Inspection Type: Deemed permitted collection system management and operation
Facility Status: Compliant Not Compliant
Question Areas:
Miscellaneous Questions General Grease Control
Spills/Response Plan Inspections Pump Stations
(See attachment summary)
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DocuSign Envelope ID: 977EF9F3-1388-4DB2-A649-8D439CD682D3
Permit: WQCSD0578 Owner - Facility: Sherwood Mobile Home Park Associates LP
Inspection Date: 03/17/2023 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Inspection Summary:
Routine inspection with Mike Seely, ORC. Please note system corrections needed in the comment section of this report,
and let us know if there are any questions
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DocuSign Envelope ID: 977EF9F3-1388-4DB2-A649-8D439CD682D3
Permit: WQCSD0578 Owner - Facility: Sherwood Mobile Home Park Associates LP
Inspection Date: 03/17/2023 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
General
# Is this system a satellite system?
# If Yes, what is system name or permit number?
Is there a overall sewer system map?
Does the map include:
Yes No NA NE
❑■❑❑
❑■❑❑
Pipe sizes ❑ ❑ 0 ❑
Pipe materials (PVC, DIP, etc) ❑ ❑ 0❑
Pipe location ❑ ❑ 0❑
# Flow direction ❑ ❑ 0❑
# Approximate pipe age ❑ ❑ 0❑
# Pump station ID, location and capacity ❑ ❑ 0❑
# Force main air release valve location & type ❑ ❑ 0❑
# Location of satellite connections ❑ ❑ 0❑
Are system maintenance records maintained? ❑ 0 ❑ ❑
Comment: Please update park map in office to include location of pump stations and pipe flow direction
Grease Control
Is grease/sewer education program documented with req'd customer distribution?
# Are other types of education tools used like websites, booths, special meetings, etc?
If Yes, what are they? (This can reduce mailing to annual.)
Yes No NA NE
For public systems, is there a Grease Control Program via an ordinance/agreement? ❑ 1:10 ❑
If Yes, does it require grease control devices at applicable locations? ❑ ❑ ❑
Is the Grease Control Program enforced via periodic inspections/records review? ❑ ❑ ❑
Is action taken against violators? ❑ ❑ 0 ❑
Comment: General information on sewer system use is given to residents on arrival and posted in office.
Need to give copy of FOG brochure (attached to this report) to each resident annually: please
keep record of this. (15A NCAC 02T .0303 (a)(8))
Spills and Response Action Plan Yes No NA NE
# Is system free of known points of bypass? 0 ❑ ❑ ❑
If No, describe type of bypass and location
# Have there been any sewer spills in the past 3 years? ❑ ❑ ❑
If Yes, were they reported to the Division if meeting the reportable criteria? ❑ ❑ ❑
If applicable, is there documentation of press releases and public notices issued? ❑ ❑ ❑
Are all spills or sewer related issues/complaints documented? ❑ ❑ ❑
# Are there repeated overflows/problems (2 or more in 12 months) at same location? ❑ ❑ ❑
# If Yes, is there a corrective action plan? ❑ ❑ ❑
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DocuSign Envelope ID: 977EF9F3-1388-4DB2-A649-8D439CD682D3
Permit: WQCSD0578 Owner - Facility: Sherwood Mobile Home Park Associates LP
Inspection Date: 03/17/2023 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Is a Spill Response Action Plan available?
Is a Spill Response Action Plan available for all personnel?
Does the plan include:
❑❑❑■
❑❑■❑
# 24-hour contact numbers
❑
❑ ❑
# Response time
❑
❑ ❑
# Equipment list and spare parts inventory
❑
❑ ❑
# Access to cleaning equipment
❑
❑ ❑
# Access to construction crews, contractors, and/or engineers
❑
❑ ❑
# Source of emergency funds
❑
❑ ❑
# Site sanitation and cleanup materials
❑
❑ ❑
# Post-overflow/spill assessment
❑
❑ ❑
Comment: No reportable spills in last 2 years. Management uses Fortin Contract Service and Ray's
Septic Service for spills and problems associated with pump stations
Inspections
Yes No NA NE
Are adequate maintenance records maintained?
❑ ❑ ❑
Are pump stations being inspected at the required frequency?
❑ ❑ ❑
Is at least one complete functionality test conducted weekly per pump station?
❑ ❑ ❑
Is there a system or plan in place to observe the entire system annually?
❑
❑ ❑
Is the annual inspection documented?
❑
❑ ❑
# Does the system have any high -priority lines/locations?
❑
❑ ❑
Are inspections of HPL documented at least every 6 months?
❑
❑ ❑
Are new lines being added to the HPL list when found or created?
❑
❑ 0 ❑
Comment: Operater documents weekly station visits. MHP personnel document daily station visits
Pump Stations Yes No NA NE
Please list the Pump Stations Inspected:
Two in park- Reindeer and Caribou
# Number of duplex or larger pump stations in system 2
# Number of vacuum stations in system 0
# Number of simplex pump stations in system 0
# Number of simplex pump stations in system serving more than one building 0
How many pump/vacuum stations have:
# A two-way "auto polling" communication system (SCADA) installed? 0
# A simple one-way telemetry/communication system (auto -dialer) installed? 0
For pump stations inspected:
Are they secure with restricted access? ❑ ❑ ❑
Were they free of by-pass structures/pipes? ❑ ❑ ❑
Were wet wells free of excessive grease/debris? ❑ 0 ❑ ❑
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DocuSign Envelope ID: 977EF9F3-1388-4DB2-A649-8D439CD682D3
Permit: WQCSD0578 Owner - Facility: Sherwood Mobile Home Park Associates LP
Inspection Date: 03/17/2023 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
# Do they all have telemetry installed?
❑
❑ 0 ❑
Is the telemetry system functional?
❑
❑ 0 ❑
Is a 24-hour notification sign posted ?
0
❑ ❑ ❑
Does the sign include:
Owner Name?
0
❑ ❑ ❑
Pump station identifier?
0
❑ ❑ ❑
# Address?
❑
0 ❑ ❑
Instructions for notification?
0
❑ ❑ ❑
24-hour emergency contact numbers?
0
❑ ❑ ❑
Are audio and visual alarms present?
0
❑ ❑ ❑
Are audio and visual alarms operable?
0
❑ ❑ ❑
# Is there a backup generator or bypass pump connected?
❑
❑ 0 ❑
If tested during inspection, did it function properly?
❑
❑ 0 ❑
Is the back-up system tested at least bi-annually under normal operating conditions?
❑
❑ 0 ❑
# Does it have a dedicated connection for a portable generator?
❑
❑ 0 ❑
# Is the owner relying on portable units in the event of a power outage?
❑
❑ 0 ❑
# If Yes, is there a distribution plan?
❑
❑ 0 ❑
If Yes, what resources (Units/Staff/Vehicles/etc) are included in Plan?
# Does Permittee have the approved percentage of replacement simplex pumps?
❑
❑ 0 ❑
Is recordkeeping of pump station inspection and maintenance program adequate?
0
❑ ❑ ❑
Do pump station logs include at a minimum
Inside and outside cleaning and debris removal? 0 ❑ ❑ ❑
Inspecting and exercising all valves? ❑ ❑ 0 ❑
Inspecting and lubricating pumps and other equipment? 0 ❑ ❑ ❑
Inspecting alarms, telemetry and auxiliary equipment? 0 ❑ ❑ ❑
Comment: Management has on -call contract with Fortin Contracting Service for pump issues. Ray's
SeDtic is contracted for biannual station DumD out.
Caribou PS: Repair visible high water alarm light or elevate working light on control panel.
Contact sign on back side of station fence; also need to post sign on street side of station.
Reindeer PS: Escessive grease noted, should be pumped out soon if not already scheduled.
Alarm floats need to be cleaned of grease which can interfere with their functionality.
Park is served by a private water system which would also be shut down in case of system -wide
power outage
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