20181598_FInal CP4A Meeting Minutes_20150402

� Stantec
US 70 Havelock Bypass, STIP Project No. R-1015
NEPA/404 Merger Team Meeting - Concurrence Point 4A
Date
Place/Time
August 20, 2014
Meeting Minutes
Century Center Building A, Structure Design Conference Room
Attendees: Rachelle Beauregard, NCDOT Natural Environment Section
Amy Billings, NCDOT Hydraulics Unit
Gordon Cashin, NCDOT Natural Environment Section
Karen Compton, US Forest Service
Ted Devens, NCDOT Project Development - Eastern Region
Ed Eatmon, NCDOT Division 2
Patrick Flanagan, Down East RPO (via phone)
Mary Frazer, NCDOT Natural Environment Section
Rob Hanson, NCDOT Eastern Project Development Section
Jim Hauser, NCDOT Natural Environment Section
Gary Jordan, US Fish & Wildlife Service
Paul Koch, Stantec
Stephen Lane, NC Division of Coastal Management
Ron Lucas, Federal Highway Administration
Colin Mellor, NCDOT Natural Environment Section
Stephen Morgan, NCDOT Hydraulics Unit
Glenn Mumford, NCDOT Roadway Design Unit
Brian Radakovic, NCDOT Hydraulics Unit
Chris Rivenbark, NCDOT Natural Environment Section
Amy Sackaroff, Stantec
M.G. Shailch, NCDOT Hydraulics Unit
Matt Smith, Environmental Services, Inc.
Steve Sollod, NC Division of Coastal Management
James Speer, NCDOT Roadway Design Unit
Mark Staley, NCDOT Roadside Environmental Unit
Tom Steffens, US Army Corps of Engineers
David Stutts, NCDOT Structures Unit
Cynthia Van Der Wiele, US Environmental Protection Agency
David Wainwright, NC Division of Water Quality
Allison White, NCDOT - Roadway Design Unit
Travis Wilson, NC Wildlife Resources Commission
Brian Yamamoto, NCDOT Project Development - Eastern Region
Distribution: Attendees
Maurizia Chapman, New Bern Area MPO
Jessi O'Neal Baker, NC Division of Marine Fisheries
Fritz Rohde, National Marine Fisheries Service
The NEPA/404 Merger Team met on August 20, 2014 to discuss the proposed Havelock Bypass. The
purpose of the meeting was to provide an update on project activities and current status; reach
agreement on Concurrence Point 4A (CP4A) (Avoidance and Minimization); and, determine next steps.
(A separate CP4B meeting immediately followed, which involved the Hydraulics Unit guiding the Merger
Team through plan sheets.)
Design with community in mind

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US 70 Havelock Bypass, STIP Project No. R-1015
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MEETING HIGHLIGHTS: Updates were provided on major project actions since the DEIS,
stream/wetland impacts, and avoidance/minimization measures included in the design to date. It
was also noted that CP4A was originally discussed and agreed upon on January 18, 2001.
Corrections to wetland calculations were shared, as were additional stream impacts due to new
jurisdictional status. The Merger Team reviewed the proposed avoidance and minimization
measures, including those identified on the 2001 CP4A signature form, and reached concurrence on
an updated signature form (attached). There was brief discussion of other topics including the
Hickman Hill Convenience Center and impacts to the longleaf pine forest community within the
Croatan National Forest (CNF).
ITEMS OF DISCUSSION AND DECISIONS: The following bullets summarize the discussion items and
conclusions reached.
CORRECTED WETLAND CALCULATIONS - A systematic error in the calculation of wetland impacts
was discovered subsequent to the publication of the DEIS. The error resulted from
conversion/scaling issues in transferring data between GIS and Microstation (highway design
software). The miscalculation resulted in reporting the wetland impacts for each of the Preliminary
Alternatives lower than actual measured areas. The conversion error only applied to wetland
impacts. FEIS Chapter 2.10.3.3 will include discussion of this error and updated impact quantities.
Team members agreed that the calculation error was not substantive such that an additional re-visit
of the selected LEDPA was unnecessary.
UPDATED STREAM CALCULATIONS - Since the publication of the DEIS in 201 1, total stream impacts for
the LEDPA increased by 443 feet as a result of stream and wetland delineations conducted in 2013.
Areas adjacent to Stream 7(S7) and Stream 9(S9) were originally considered part of Wetlands 10
and 13, respectively; however, the stream lines were extended in 2013 to reclassify areas previously
categorized as wetlands. Team members agreed that the calculation error was not substantive
such that an additional re-visit of the selected LEDPA was unnecessary.
RED-COCKADED WOODPECKER - Gary Jordan explained that restricting the clearing limit width to
200 feet for the refined 5,500-foot section of the project is necessary so that habitat to the east can
be counted toward the minimum basal area and acreage necessary to maintain an RCW foraging
partition, which avoids a"take" under ESA regulations. Gary also stated that ESA coordination is
different from USFS requirements under the CNF Forest Plan. Karen Compton noted that RCW
management has to be contained within the CNF. Rachelle Beauregard stated that the Biological
Assessment only considers lands within the CNF.
HICKMAN HILL CONVIENIENCE CENTER - Cynthia Van Der Wiele requested an update on
coordination efforts regarding the relocation of the convenience center and stated that it needs to
be relocated to an area that would not cause additional jurisdictional impacts. Ted Devens noted
that the project commitments state that NCDOT will coordinate with the City of Havelock on the
relocation and that NCDOT is proactively coordinating with the City on this effort.
After-Meeting Update: Ted Devens spoke with Rusty Cotton (Director, Craven County Solid
Waste & Recycling Departmenf) and was informed that his department is currently
coordinafing wifh the County Planning Deparfinent to actively search for a new locafion for
fhe cenfer. DENR Solid Waste Managemenf is also aware of the planning effort.
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US 70 Havelock Bypass, STIP Project No. R-1015
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RIPARIAN BUFFER IMPACTS - It was asked why Zone 1 buffer impacts decreased but Zone 2
increased.
Affer-Meeting Update: Stantec reviewed riparian buffer impacf calculations affer the CP4A
meeting. As noted above, sfream impacts for the LEDPA increased by 443 feet as a result of
updated stream and wefland delineations. S9 did not affect buffer calculations; however,
the extension of S7 added 21,094 square feet of impacf (Zone 1: 12,748; Zone 2: 8,346) to the
total buffer impacts. Although stream impacts increased (due to reclassificafion), overall
buffer impacfs were reduced due to minimizafion measures that reduced fhe project
foofprinf (area). FEIS Table 2.10.4 shows updated buffer impacts for the Preferred Alternative.
LONGLEAF PINE HABITAT- Karen Compton stated that the USFS is evaluating whether the Croatan
Wetland Mitigation Bank (CWMB) will provide sufficient habitat to offset impacts to longleaf pine
forest within the CNF. She noted that the project impacts longleaf pines estimated to be between
40 and 80 years old in some areas and in other areas greater than 80 years old. The Forest Plan
directs the USFS to protect longleaf pine forests within the CNF. The USFS is also assessing logistics
associated with conducting prescribed burns within the CWMB. Tom Steffens stated that the Corps
would be agreeable to discussing prescribed burn logistics for the CWMB.
CONCURRENCE POINT 4A - The signed CP4A form (attached) includes the following measures:
o No new ditching in wetlands with inverts below existing wetland elevations. Relocated
ditches shall match ditch elevations.
0 46-foot median (original CP4A 1/18/O1)
o Bridge structures (reaffirmed CP3 4/10/12):
■ Tributary of Tucker Creek - Double Box Culvert at 10' x 8' x 400'
• Southwest Prong of Slocum Creek -� 945' bridge
■ East Prong of Slocum Creek -� 1,620' bridge
■ Tucker Creek - retain and extend existing triple 9' x 7' box culvert approximately 25 feet
upstream and 78 feet downstream
o Minimization efforts reflect that right-of-way limits (and clearing limits) do not exceed 200 feet
in width for the 5,500-foot section from Station 338+00 to Station 393+00 (with the exception
of very specific spot locations such as driveway entrances or drainage conveyance), to
minimize impact to RCW habitat.
Affer-Meeting Update: During review of fhe draff CP4A meeting minutes, it was nofed that the
bridge lengths shown on the CP4A form did not match the lengths shown on fhe preliminary
designs reviewed and concurred upon by fhe Merger Team at the CP4B meeting. The
proposed bridge lengfhs should reflect an increase from 925' to 945' for fhe Southwest Prong
of Slocum Creek and an increase from 1,618' to 1,620' for the East Prong of Slocum Creek.
ACTION ITEMS:
o USFS and USACE to discuss logistics associated with conducting prescribed burns on the
CWMB and coordinate with NCDOT to update CWMB MOU as appropriate.
o NCDOT and USFS to coordinate on access needs. Project impacts subject to change based
on USFS requests for access.
Affer-Meeting Update: A coordination meeting was held in Havelock, wifh the NCDOT
project team, Karen Compton, and CNF sfaff, on August 26, 2014. At fhe meeting, fhe group
idenfified and agreed upon potenfial access poinfs along the bypass for USFS land
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US 70 Havelock Bypass, STIP Project No. R-1015
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management (wifh FHWA approval), discussed a conceptual landscape plan, herbicide
managemenf aspects, and timbering issues.
CORRECTIONS & OMISSIONS: This summary is the writer's interpretation of the events, discussions, and
transactions that took place during the meeting. If there are any additions and/or corrections
please inform Ted Devens at 919-707-6018 or [e-mail].
�� �' ��� ��'
Amy C. Sackaroff, AICP
[e-mail]
cc: File
Attachments:
CP4A signature form
USFS correspondence on CP4A
Design with community in mind

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N�PAJAO4 MeR�BR TEAM M�E71NG AGRE�MENT
Concurrence Folnt No. aA: Avoidance 8, MintmtxafEon
PROJ�Cr NQ.(SIP NO•/ NAME/p�5CR1PilON:
TIP Pro�ect Number� R-]O15
Tip Oescripiian: US 70 Havetock dypass in the v:ciru'ly of the City of Hqv�;ock in
Craven Counly. Nofth CprOifna
Avolddnce and Mlnbttizatlon Measures (items 1•3 are careted torwprd trom 1(1$/Dt meeiing):
fifptics tlenofes a modtllcot/on lforti ! tIU/U 1 mrrgermeellnp�
i) No new dilching In weliqnds wftF� 7nve�l below existing svetianG etevalron. Relocated cYltches
shall motch exisiing d(ich elevatians,
2) Fnrly-six (46� fooi madlan (originai CP4A 1/18/q1)
3} $ridge siruclures as lisled below (teaffirme8 CP3 A/10/12j:
. Ytibutary ot 7ucker Creek - Doubie Rox Cuiverl al 10'x 8' x d0a'
(modtfied lrom 9' x 7`x 384' lengfh at I l I f2lOI J
. Soulhwesi i'rong oFSlocum Creek-425-fooi Bridge
• Easl prong nf SloCUm Grcek-• 1,61fi•Fnot etidge
. 7ucker Creek -retprn and exlend exlst(ng lriple g` X 7' box cvNerl approx. 2S tGet upstream
and78 (ee1 dawnstrnam.
d) Minimization ellorts reflect Ihal dght-oFway !im(�s (ond cleannc� IirrtiisJ do not exceed 200�1ee1
tn widlh lorlhe 3,50D•looi seclton !rom Sfotron 338+00 lo Siallon 393+�D rwilh fhe excepllon o(
very spocifiC spoi I�cpfJons svch as drivc:wpy eMmnces or drainac�e c:onveyancoJ, to mfnimize
impacl to RCW habltaf,
Tt1e Prolecf 7eam concurred on this date of Augvst 20, 2074 with Ihe avdldanae and minimfzatton
moasures Iisted above, ds Indicnted by fhe signatures balow. .,
US Federa� Nighway Admin(siratiori
NC Pepartment oF Transporiation
us Armv corps of �ngrne�rs
U5 Environmental profiac�ion Agency
US Forest Service
US Ftsh and WiIdIIFe Service
N�tionaE Marine Pfsheries Servico
NC W(Idfite Resvurces Commission
NCb�NR, pivfstnn of Coasfai Manqgement
NC Deparimeni oF Culfufal RasoUrces
NCDENR, Divlsfon of Marine Fisheries
NCD[NR, Division al Waier Qualiiy
Down Easl RPQ
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�SDA United States Forest National Forests in North Carolina 160 Zillicoa St Ste A
Department of Service Supervisor's Office Asheville NC 28801-1082
� Agriculture 828-257-4200
File Code: 2%30
nate: November 7, 2014
Mr. Ted Devens, PE
Project Manager
North Carolina Department of Transportation
1548 Mail Service Center
Raleigh, NC 27699-1548
Dear Mr. Devens:
This letter is in response to your request regarding our concurrence with Concurrence Point 4A
(Avoidance and Minimization) for the improvement of US 70 Havelock Bypass in the vicinity of
the City of Havelock in Craven County (T.I.P. Project R-1O15j. The United States Forest
Service concurs with the Avoidance and Minimization Measures that were discussed and
approved at the August 20, 2014 Merger Team meeting. The items approved include:
1) No new ditching in wetlands with invert below existing wetland elevation. Relocated
ditches shall match existing ditch elevations
2) Forty-six foot median (original CP4A 1/18/O1)
3) Bridge Structures as iisted below (reaffirmed CP3 4/10/12)
➢ Tributary of Tucker Creek — Double Box Culvert at 10' X 8'X 400'
(modified from 9' X 7' X 384' at CP4A on 1/18lO1)
➢ Southwest Prong of Slocum Creek - 925 foot bridge
➢ East Prong of Slocum Creek - 1,618 foot bridge
➢ Tucker Creek — Retain and extend existing triple 9' X 7' box-culvert
approximately 25 feet upstream and 78 feet downstream.
4) Minimization efforts reflect that right-of-way limits (and clearing Iimits) do not exceed
200-feet in width for the 5,500 faot section from Station 338+00 to Station 393+00 (with
the exception of very specific spot locations such as driveway entrances or drainage
conveyance), to minirnize impacts to RCW habitat.
The United States Forest Service concurs with the above listed avoidance and mitigation
measures and will continue to work with the North Carolina Department of Transportation on
any additional mitigation measures that are necessary for the protection of National Forest
System lands. We look forward to continuing to participate in the merger process for the
Havelock Bypass Project. If you have any questions regarding this, please contact Karen
Compton at ($28) 257-4230.
Sincerely,
� � �
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STIN M. BAIL
Forest Supervisor
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