NC0040045_Compliance Evaluation Inspection_20230207

United States Environmental Protection Agency
Form Approved.
EPA Washington, D.C. 20460
OMB No. 2040-0057
Water Compliance Inspection Report
Approval expires 8-31-98
Section A: National Data System Coding (i.e., PCS)
Transaction Code NPDES yr/mo/day Inspection Type Inspector Fac Type
1 IN 1 2 u 3 I NCO040045 I11 121 23/02/07 I17 18I � I 19 I s I 201 I
211IIIII 111111III II III III1 I I IIIII IIIIIIIII II r6
Inspection
Work Days Facility Self -Monitoring Evaluation Rating B1 QA ---------------------- Reserved -------------------
67
I 72 I ni I 71 I 74 79 I I I I I I I80
701 I 71 I LL -1 I I
LJ
Section B: Facility Data
Name and Location of Facility Inspected (For Industrial Users discharging to POTW, also include
Entry Time/Date
Permit Effective Date
POTW name and NPDES Dermit Number)
11:30AM 23/02/07
20/02/01
Bill's Truck Stop WWTP
1210 Snider Kines Rd
Exit Time/Date
Permit Expiration Date
Linwood NC 27299
01:30PM 23/02/07
24/05/31
Name(s) of Onsite Representative(s)/Titles(s)/Phone and Fax Number(s)
Other Facility Data
Joseph Charles Shaffer/ORC/336-357-5090/
Name, Address of Responsible Official/Title/Phone and Fax Number
Contacted
Joseph Charles Shaffer,4196 E US Hwy 64 Lexington NC 272928039//336-357-5090/
No
Section C: Areas Evaluated During Inspection (Check only those areas evaluated)
Permit 0 Flow Measurement Operations & Maintenar Records/Reports
Self -Monitoring Progran 0 Sludge Handling Dispo: Facility Site Review Effluent/Receiving Wate
Laboratory
Section D: Summary of Finding/Comments (Attach additional sheets of narrative and checklists as necessary)
(See attachment summary)
Name(s) and Signature(s) of Inspector(s) Agency/Office/Phone and Fax Numbers Date
Jesse Barnes Docusiyned by: DWR/WSRO WQ/336-776-9701/
3/7/2023
41797473D3194ED...
Signature of Management Q A Reviewer Agency/Office/Phone and Fax Numbers Date
DocuSigned by: 3/10/2023
FL- T. 5,,dt-
N.-1 5B4 2 94..
EPA Form 356Y � eA-94) Previous editions are obsolete.
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NPDES yr/mo/day Inspection Type
NCO040045 I11 12I 23/02/07 117 18 i c i
(Cont.)
Section D: Summary of Finding/Comments (Attach additional sheets of narrative and checklists as necessary)
Jesse Barnes, of the North Carolina Division of Water Resources (DWR), Winston-Salem Regional
Office (WSRO), conducted a compliance evaluation inspection of the Bill's Truck Stop WWTP on
February 7, 2023. Joseph Shaffer, Operator in Responsible Charge (ORC), was present for the
inspection. The facility was found to be noncompliant with the subject permit. Inspection findings are
detailed in the attached Water Compliance Inspection Report.
NPDES permit NC0040045 was issued February 1, 2020 and expires May 31, 2024. All components
listed on the subject permit supplement to permit cover sheet were present during the inspection. An
effluent holding tank between the point of de -chlorination and effluent pipe was present during the
inspection but not listed on the supplement to permit cover sheet. The inspector was granted access
to all areas for inspection. Access to the dosing tank, sand filter, chlorination, de -chlorination, flow
measurement, and effluent wet well areas were restricted to the public via chain link fence. The
grease traps and septic tank were not restricted to the general public, but were located on private
property and access points were covered. The subject permit contains no special conditions.
Approximately the past 18 months of DMRs were maintained on site. Mr. Shaffer stated that he
maintains DMRs older than 18 months off site at his home, along with laboratory records and chains
of custody. He was advised to maintain all permit -required records on site in accordance with subject
permit Part I, Section 5. and Part II, Section D. (6.). A copy of the subject permit was present on site
during the inspection. Mr. Shaffer maintains an ORC visitation log and other operation records in a
notebook kept in his vehicle, as he operates multiple facilities.
Field parameters have been performed by Mr. Shaffer, but no field laboratory certification was
present or able to be produced upon request by either Mr. Shaffer or the facility owner. Subject
permit Part II, Section D. (5.) requires field laboratories to hold the appropriate field parameter
laboratory certifications. Parameters not analyzed in the field are analyzed by Statesville Analytical
Holdings LLC, certified laboratory # 440.
Grease traps were visually inspected and appeared to be operating normally during the inspection.
Facility staff stated that grease traps are pumped approximately once every 4 to 6 months.
The septic tank was not evaluated during the inspection because a privately owned vehicle was
parked over the access point cover. Facility staff stated that the septic tank is pumped approximately
quarterly.
The sand filter system had no excessive vegetation or algal growth and appeared to be operating
properly during the inspection.
The disinfection system consisted of 4 tablet chlorination tubes and appeared to be operating
properly during the inspection. The chlorination tablets were assessed to be appropriate for
wastewater treatment.
The de -chlorination system consisted of 2 tablet de -chlorination tubes, which appeared to be
operating properly during the inspection.
Effluent flow is measured with an ISCO 4230 bubbler flow meter, which had been calibrated annually
by Horizon Engineering & Consulting. The flow meter appeared to be operating properly during the
inspection.
Effluent samples have been routinely collected from an effluent holding tank before entry to the
effluent outfall pipe.
Facility staff indicated that the effluent outfall was inaccessible due to highways and wetlands. They
Page#

Permit: NC0040045
Inspection Date: 02/07/2023
Owner -Facility: Bill's Truck Stop WWTP
Inspection Type: Compliance Evaluation
were advised that, if possible, a right of way should be maintained so that the outfall can be visually
inspected regularly and accessed for maintenance.
Page#

Permit: NCO040045 Owner -Facility: Bill's Truck Stop WWTP
Inspection Date: 02/07/2023 Inspection Type: Compliance Evaluation
Permit
Yes
No
NA NE
(If the present permit expires in 6 months or less). Has the permittee submitted a new
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application?
Is the facility as described in the permit?
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0
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# Are there any special conditions for the permit?
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0
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Is access to the plant site restricted to the general public?
0
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Is the inspector granted access to all areas for inspection?
0
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Comment: NPDES permit NCO040045 was issued February 1, 2020 and expires Mav 31, 2024. All
components listed on the subject permit supplement to permit cover sheet were
present during the inspection. An effluent holding tank between the point of
de -chlorination and effluent pipe was present during the inspection but not listed on
the supplement to permit cover sheet. The inspector was granted access to all areas
for inspection. Access to the dosing tank, sand filter, chlorination, de -chlorination, flow
measurement, and effluent wet well areas were restricted to the public via chain link
fence. The grease traps and septic tank were not restricted to the general public, but
were located on private property and access points were covered. The subject permit
contains no special conditions.
Record Keeping
Are records kept and maintained as required by the permit?
Is all required information readily available, complete and current?
Are all records maintained for 3 years (lab. reg. required 5 years)?
Are analytical results consistent with data reported on DMRs?
Is the chain -of -custody complete?
Dates, times and location of sampling
Name of individual performing the sampling
Results of analysis and calibration
Dates of analysis
Name of person performing analyses
Transported COCs
Are DMRs complete: do they include all permit parameters?
Has the facility submitted its annual compliance report to users and DWQ?
(If the facility is = or > 5 MGD permitted flow) Do they operate 24/7 with a certified
operator on each shift?
Is the ORC visitation log available and current?
Is the ORC certified at grade equal to or higher than the facility classification?
Is the backup operator certified at one grade less or greater than the facility
classification?
Yes No NA NE
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Page# 4

Permit: NCO040045 Owner -Facility:
Inspection Date: 02/07/2023 Inspection Type:
Bill's Truck Stop WWTP
Compliance Evaluation
Record Keeping
Yes
No
NA
NE
Is a copy of the current NPDES permit available on site?
0
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Facility has copy of previous year's Annual Report on file for review?
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0
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Comment: Approximately the past 18 months of DMRs were maintained on site. Mr. Shaffer stated
that he maintains DMRs older than 18 months off site at his home, along with
laboratory records and chains of custody. He was advised to maintain all
permit -required records on site in accordance with subject permit Part I, Section 5. and
Part II, Section D. (6.). A copy of the subject permit was present on site during the
inspection. Mr. Shaffer maintains an ORC visitation log and other operation records in
a notebook kept in his vehicle, as he operates multiple facilities.
Laboratory
Yes
No
NA
NE
Are field parameters performed by certified personnel or laboratory?
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■
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Are all other parameters(excluding field parameters) performed by a certified lab?
0
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# Is the facility using a contract lab?
0
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# Is proper temperature set for sample storage (kept at less than or equal to 6.0
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■
degrees Celsius)?
Incubator (Fecal Coliform) set to 44.5 degrees Celsius+/- 0.2 degrees?
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■
Incubator (BOD) set to 20.0 degrees Celsius +/- 1.0 degrees?
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Comment: Field parameters have been performed by Mr. Shaffer, but no field laborato
certification was present or able to be produced upon request by either Mr. Shaffer or
the facility owner. Subject permit Part II, Section D. (5.) requires field laboratories to
hold the appropriate field parameter laboratory certifications. Parameters not analyzed
in the field are analyzed by Statesville Analytical Holdings LLC, certified laboratory #
440.
Operations & Maintenance
Is the plant generally clean with acceptable housekeeping?
Does the facility analyze process control parameters, for ex: MLSS, MCRT, Settleable
Solids, pH, DO, Sludge Judge, and other that are applicable?
Comment:
Grease Removal
# Is automatic grease removal present?
Is grease removal operating properly?
Yes No NA NE
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Yes No NA NE
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Comment: Grease traps were visually inspected and appeared to be operating normally during
the inspection. Facility staff stated that grease traps are pumped approximately once
every 4 to 6 months.
Septic Tank
Yes No NA NE
Page# 5

Permit: NC0040045 Owner -Facility:
Bill's Truck Stop WWTP
Inspection Date: 02/07/2023 Inspection Type:
Compliance Evaluation
Septic Tank
Yes
No
NA
NE
(If pumps are used) Is an audible and visual alarm operational?
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Is septic tank pumped on a schedule?
0
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Are pumps or syphons operating properly?
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■
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Are high and low water alarms operating properly?
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Comment: The septic tank was not evaluated during the inspection because a privately owned
vehicle was parked over the access point cover. Facility staff stated that the septic tank
is pumped approximately quarterly.
Sand Filters (Low rate)
Yes
No
NA
NE
(If pumps are used) Is an audible and visible alarm Present and operational?
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0
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Is the distribution box level and watertight?
0
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Is sand filter free of ponding?
■
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Is the sand filter effluent re -circulated at a valid ratio?
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# Is the sand filter surface free of algae or excessive vegetation?
M
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# Is the sand filter effluent re -circulated at a valid ratio? (Approximately 3 to 1)
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Comment: The sand filter system had no excessive vegetation or algal growth and appeared to be
operating properly during the inspection.
Disinfection -Tablet
Yes
No
NA
NE
Are tablet chlorinators operational?
0
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Are the tablets the proper size and type?
■
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Number of tubes in use?
4
Is the level of chlorine residual acceptable?
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Is the contact chamber free of growth, or sludge buildup?
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Is there chlorine residual prior to de -chlorination?
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Comment: The disinfection system consisted of 4 tablet chlorination tubes and appeared
to be
operating properly during the inspection. The chlorination tablets were assessed to be
appropriate for wastewater treatment.
De -chlorination
Type of system ?
Is the feed ratio proportional to chlorine amount (1 to 1)?
Is storage appropriate for cylinders?
# Is de -chlorination substance stored away from chlorine containers?
Comment:
Yes No NA NE
Tablet
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Page# 6

Permit: NCO040045
Inspection Date: 02/07/2023
Owner -Facility: Bill's Truck Stop WWTP
Inspection Type: Compliance Evaluation
De -chlorination Yes No NA NE
Are the tablets the proper size and type? 0 ❑ ❑ ❑
Are tablet de -chlorinators operational? 0 ❑ ❑ ❑
Number of tubes in use? 2
Comment: The de -chlorination system consisted of 2 tablet de -chlorination tubes, which appeared
to be operating properly during the inspection.
Standby Power
Is automatically activated standby power available?
Is the generator tested by interrupting primary power source?
Is the generator tested under load?
Was generator tested & operational during the inspection?
Do the generator(s) have adequate capacity to operate the entire wastewater site?
Is there an emergency agreement with a fuel vendor for extended run on back-up
power?
Is the generator fuel level monitored?
Comment:
Flow Measurement - Effluent
# Is flow meter used for reporting?
Is flow meter calibrated annually?
Is the flow meter operational?
(If units are separated) Does the chart recorder match the flow meter?
Yes No NA NE
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Yes No NA NE
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Comment: Effluent flow is measured with an ISCO 4230 bubbler flow meter, which had been
calibrated annually by Horizon Engineering & Consulting. The flow meter appeared to
be operating properly during the inspection.
Effluent Sampling
Is composite sampling flow proportional?
Is sample collected below all treatment units?
Is proper volume collected?
Is the tubing clean?
# Is proper temperature set for sample storage (kept at less than or equal to 6.0
degrees Celsius)?
Is the facility sampling performed as required by the permit (frequency, sampling type
representative)?
Yes No NA NE
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Permit: NC0040045
Inspection Date: 02/07/2023
Effluent Sampling
Owner -Facility: Bill's Truck Stop WWTP
Inspection Type: Compliance Evaluation
Yes No NA NE
Comment: Effluent samples have been routinely collected from an effluent holding tank before
entry to the effluent outfall pipe.
Effluent Pipe
Is right of way to the outfall properly maintained?
Are the receiving water free of foam other than trace amounts and other debris?
If effluent (diffuser pipes are required) are they operating properly?
Yes No NA NE
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Comment: Facility staff indicated that the effluent outfall was inaccessible due to highways and
wetlands. They were advised that, if possible, a right of way should be maintained so
that the outfall can be visually inspected regularly and accessed for maintenance.
Page# 8