WQ0013808_Staff Report_20230215

February 15.2023
To: DWR Central Office — WQ, Non -Discharge Unit
Attn: Cord Anthony
From: Caitlin Caudle
Winston-Salem Regional Office
State of North Carolina
Division of Water Resources
Water Quality Regional Operations Section
Staff Report
Application No.: W00013808
Facility Name: Summerfield Shopping Center WWTF
Note: This form has been adapted from the non -discharge facility staff report to document the review of both non -discharge and NPDES permit applications and/or renewals. Please complete all sections as they are applicable.
I. GENERAL AND SITE VISIT INFORMATION
1. Was a site visit conducted? ® Yes or ❑ No
a. Date of site visit: 2/14/2023
b. Site visit conducted by: C. Caudle
c. Inspection report attached? ® Yes or ❑ No
d. Person contacted: Chad Leinbach and their contact information: (919) 260 - 7301
II. EXISTING FACILITIES: MODIFICATION AND RENEWAL APPLICATIONS
1. Are there appropriately certified Operators in Charge (ORCs) for the facility? ® Yes ❑ No ❑ N/A
ORC: Chad Leinbach Certificate #: SI 23298/WW2 29210 Backup ORC: Bradley Fl Certificate #: WW4 27171
Is it an issue that there is not a BUORC for SI? For facilities with the available staff, I have requested that an ORC
and BUORC be designated for all facility classifications.
2. Are the design, maintenance and operation of the treatment facilities adequate for the type of waste and disposal
system? ® Yes or ❑ No
3. Are the site conditions (e.g., soils, topography, depth to water table, etc) maintained appropriately and adequately
assimilating the waste? ® Yes or ❑ No
4. Has the site changed in any way that may affect the permit (e.g., drainage added, new wells inside the compliance
boundary, new development, etc.)? ❑ Yes or ® No
5. Is the residuals management plan adequate? ® Yes or ❑ No
6. Are the existing application rates (e.g., hydraulic, nutrient) still acceptable? ❑ Yes or ® No
If no, please explain: There have been chronic exceedances of 12 month floating totals in the past years. During
the last inspection Mr. Leinbach stated that he is adjustingthe he application rates of Z3 (the smallest zone) to better
reflect the acreage.
7. Are there any setback conflicts for existing treatment, storage and disposal sites? ❑ Yes or ® No
If yes, attach a map showing conflict areas.
8. Is the description of the facilities as written in the existing permit correct? ❑ Yes or ® No
If no, please explain: Tablet chlorination is used not UV disinfection.
9. Has a review of all self -monitoring data been conducted (e.g., AR, NDMR, NDAR, GW)? ® Yes or ❑ No
Please summarize any findings resulting from this review: NDMRs and NDARs chronically submitted late, 12
month floating totals exceeded. See table below.
FORM: WQROSSR 04-14 Pagel of 3

10. Has a review of source facilities compliance history been completed by RO? (e.g., CEIs and DMRs)? ® Yes or
❑ No
11. Are there any permit changes needed in order to address ongoing BIMS violations? ❑ Yes or ® No
12. Check all that apply:
❑ No compliance issues
® Notice(s) of violation
❑ Current enforcement action(s) ❑ Currently under JOC
❑ Currently under SOC ❑ Currently under moratorium
Please explain and attach any documents that may help clarify answer/comments (i.e., NOV, NOD, etc.) See table
below of detailed compliance history.
If the facility has had compliance problems during the permit cycle, please explain the status. Has the RO been
working with the Permittee? Is a solution underway or in place? The facility has been non -compliant the majoritX
of this permit cycle. WSRO has been working with facility to resolve problems through follow up visits.
Have all compliance dates/conditions in the existing permit been satisfied? ® Yes ❑ No ❑ N/A
13. Are there any issues related to compliance/enforcement that should be resolved before issuing this permit?
❑Yes®No❑N/A
III. REGIONAL OFFICE RECOMMENDATIONS
1. Do you foresee any problems with issuance/renewal of this permit? ❑ Yes or ® No
2. Recommendation: ❑ Hold, pending receipt and review of additional information by regional office
® Hold, pending review of draft permit by regional office
❑ Issue upon receipt of needed additional information
❑ Issue
❑ Deny (Please state reasons: )
,,—D—Signed by:
3. Signature of report preparer:
Signature of regional supervisor:
Date: 2/16/2023
IV. ADDITIONAL REGIONAL STAFF REVIEW ITEMS
The sand filters, wetland cells, storage pond, irrigation equipment, and irrigation fields are located in Parcel No.
146037. The 1,500 gallon grease trap and 2x2,500 gallon septic tanks (for Food Lion) are in Parcel No. 146006. The
3,000 gallon septic tank (for Walgreens) is in Parcel No. 146042.
See attached inspection report.
FORM: WQROSSR 04-14 Page 2 of 3

Past Violations:
Violation Number
Date
Cause for Violation
NOV/NOI NOV-2019-PC-0287
4/30/2019
Exceeding 12 month floating total in all fields, ponding in Z2,
irrigating when not suitable, public access was not restricted,
sand filter bypassing into wet weather storage pond, freeboard
exceedances, not reporting precipitation and weather codes for
irrigation events, not sampling all effluent parameters
PC-2019-0042
7/24/2019
CPA for above violations, did receive remission
NOD-2020-LV-0049
3/20/2020
12 month floating total exceedance for Nov and Dec 2019
NOD-2020-LV-0050
NOD-2020-LV-0105
8/21/2020
12 month floating total exceedance for Jan, Feb, Mar, and Apr
NOD-2020-LV-0151
2020
NOD-2020-LV-0152
NOD-2020-LV-0153
NOD-2020-LV-0169
9/9/2020
12 month floating total exceedance for May 2020
NOD-2020-LV-0780
11/18/2020
12 month floating total exceedance for Jun, Jul, Aug 2020, and
NOV-2020-LV-0781
late report
NOV-2020-LV-0822
NOD-2021-LV-0004
1/11/2021
12 month floating total exceedance for Sept 2020
NOD-2021-LV-0028
2/25/2021
12 month floating total exceedance for Oct and Nov 2020
NOD-2021-LV-0045
3/29/2021
12 month floating total exceedance for Dec 2020
NOV/NOI NOV-2021-PC-0325
6/22/2021
Sand filter was still bypassing, staff gauge was not installed in
WWSP or wetland cells, ponding in Z2, large line break in Z1
and other zones needed repairs, Spill Plan was not on site,
blockage in line between WWSP and wet well, trees growing
on embankment of wetland cell, permit was not on site
NOD-2021-PC-0389
6/28/2021
Late Mar 2021 report
NOD-2021-PC-0449
8/30/2021
Late Apr 2021 report
NOD-2022-PC-0111
7/19/2022
Late Dec 2021, Jan, Feb, and Mar 2021 reports
NOV-2022-PC-0373
NOV-2022-PC-0431
8/15/2022
Late Apr 2022 report
NOV-2022-PC-0475
9/2/2022
Late reports, irrigation pump leaking, 12 month floating total
exceeded
NOD-2023-PC-0034
1/18/2023
Late Aug and Sept 2022 reports
FORM: WQROSSR 04-14 Page 3 of 3

Compliance Inspection Report
Permit: WQ0013808 Effective: 08/29/18 Expiration: 07/31/23 Owner : Kotis Properties Inc
SOC: Effective: Expiration: Facility: Summerfield Shopping Center WWTF
County: Guilford 4548 US 220 N
Region: Winston-Salem
Summerfield NC 27358
Contact Person: Allen Willard Title: Phone:
Directions to Facility:
take 1-40 east to Hwy 150 in kernesville, turn left at top of ramp. turn right on Hwy 220 then take first left gravel driveway behind the
shopping center
System Classifications: SI, WW1,
Primary ORC: Certification: Phone:
Secondary ORC(s):
On -Site Representative(s):
Related Permits:
Inspection Date: 02/14/2023 Entry Time 10:OOAM
Primary Inspector: Caitlin Caudle
Secondary Inspector(s):
Reason for Inspection: Other
Permit Inspection Type: Wastewater Irrigation
Facility Status: ❑ Compliant ❑ Not Compliant
Question Areas:
Miscellaneous Questions
(See attachment summary)
Exit Time: 11:OOAM
Phone: [phone]
Inspection Type: Reconnaissance
Page 1 of 3

Permit: WQ0013808 Owner - Facility: Kotis Properties Inc
Inspection Date: 02/14/2023 Inspection Type : Reconnaissance Reason for Visit: Other
Inspection Summary:
On February 14, 2023, Division of Water Resources staff Caitlin Caudle conducted a permitting site visit. Violations,
deficiencies, and items of concern from the last compliance inspection were reviewed, as well as general permitting
questions. Chad Leinbach, ORC, and Alan Willard of Kotis Properties were present during the entire site visit.
A site map was not provided with the permit application as required by Attachment A, but a map was found on site. Ms.
Caudle requested Mr. Willard send a digital copy. This was provided on 2/15/2023.
The following items were reviewed:
Item 1: The most recent reporting forms are still not being used. Mr. Leinbach was unsure if the freeboard issues with the
wetland cells had been resolved. Ms. Caudle relayed via phone call before the site visit that the permit mod to reduce the
freeboard in the wetland cells to 1ft was returned last year. Ms. Caudle discussed sending updated forms when the most
recent permit is issued. This is a continued violation until the most recent reporting forms are used.
Item A: The leaking check valve was repaired by the time of this site visit.
Item B: Mr. Leinbach stated that Z3 was in compliance with the 12 month floating total as of September. He stated that all
monitoring reports to January 2023 have been submitted. WSRO has not received the reports from CO to date.
Items of Concern: The lock on the septic tank at Walgreens was replaced. The lagoon liner has been repaired.
Other observations:
• There is space to install a UV disinfection bank, but currently there is no equipment present. Tablet chlorination is being
used for disinfection.
• At the time of the site visit, there was water actively flowing into the wet weather storage pond (WWSP) from downslope
of the sand filter and standing water in the control valve box. In past inspections, it was evident that wastewater was entering
the WWSP from leaking pipes and valves in the sand filter. That was reportedly repaired. During the last inspection there
was no active flow present. But there was a wet area next to the lagoon liner and 3.5" of rain the previous week. There was
approximately 1" of rain two days before this site visit. Visual observations show that the wet area is a low spot in the lagoon
embankment. This could be a result of chronic wet conditions this winter. This area will be monitored during future
compliance inspections.
Page 2 of 3

Permit: WO0013808 Owner - Facility: Kotis Properties Inc
Inspection Date: 02/14/2023 Inspection Type : Reconnaissance Reason for Visit: Other
Page 3 of 3

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