#5605 - 9 - 2011 - FINAL

INSPECTION REPORT ROUTING SHEET
To be attached to all inspection reports in-house only.
Laboratory Cert. #:
Laboratory Name:
Inspection Type:
Inspector Name(s):
Inspection Date:
Date Report Completed:
Date Forwarded to Reviewe
Reviewed by.
Date Review Completed:
Cover Letter to use: X
Unit Supervisor:
Date Received:
Date Forwarded to Linda:
Date Mailed:
5605
Town of Harmony WWTP
Field Initial
Chet Whiting
September 29, 2011
October 20 2011
r: October 20 2011
Todd Crawford
October 24 2011
Insp. Initial _ Insp. Reg. _ Insp. No Finding _ Insp. CP
Gary Francies
10/25/2011
11 /3/2011
Corrected

Beverly Eaves Perdue
Governor
5605
Mr. Steve Lambert
Town of Harmony WWTP
P.O. Box 118
Harmony, NC 28634
T
NCDENR
North Carolina Department of Environment and Natural Resources
Division of Water Quality
Coleen H. Sullins
Director
November 4, 2011
SUBJECT: North Carolina Wastewater/Groundwater Laboratory Certification (NC WW/GW LC)
Maintenance Inspection
Dear Mr. Lambert:
Dee Freeman
Secretary
Enclosed is a report for the inspection performed on September 29, 2011 by Chet Whiting. No findings are
cited in this report, a response is not required. We appreciate the fine job you and your staff are doing. As a
certification requirement, your laboratory must continue to carry out the requirements set forth in 15A NCAC
2H .0800.
Copies of the checklists completed during the inspection may be requested from this office. Thank you for your
cooperation during the inspection. If you wish to obtain an electronic copy of this report by email, or if you have
questions or need additional information please contact me at 828-296-4677.
Sincerely,
Gary Francies
Unit Supervisor
Laboratory Section
CC Chet Whiting
Gary Francies
DENR DWQ Laboratory Section NC Wastewater/Groundwater Laboratory Certification Branch One
1623 Mail Service Center, Raleigh, North Carolina 27699-1623 Nor hCar®1i_na
Location: 4405 Reedy Creek Road. Raleigh, North Carolina 27607-6445 Naturally
Phone: [phone] \ FAX: [phone]
Internet: www.dwglab.org
An Equal Opportunity \ Affirmative Action Employer Customer Service: 1.877-623-6748 www.newaterquality.org

LABORATORY NAME:
NPDES PERMIT #
ADDRESS:
CERTIFICATE #:
DATE OF INSPECTION:
TYPE OF INSPECTION:
AUDITOR(S):
LOCAL PERSON(S) CONTACTED:
Town of Harmony WWTP
NC0087033
P.O. Box 118
Harmony, NC 28634
5605
September 29, 2011
Field Initial
Chet Whiting
Steve Lambert
This laboratory was inspected to verify its compliance with the requirements of 15A NCAC 2H .0800 for
the analysis of environmental samples.
•
The facility is neat and well organized and has all the equipment necessary to perform the analyses.
Benchsheets are well designed, easy to follow and concise. Records are well organized and easy to
retrieve.
At the time of the inspection the laboratory was in the process of obtaining laboratory certification. A
certificate was issued on October 27, 2011.
- _ - • : - u k
Comment: Sample site was not documented. 15A NCAC 2H .0805 (g) (1) states: Data pertinent to
each analysis must be maintained for five years. Certified Data must consist of date collected, time
collected, sample site, sample collector, and sample analysis time. The field bench sheets must
provide a space for the signature or initials of the analyst, and proper units of measure for all analyses.
Notification of acceptable corrective action (i.e. a revised benchsheet documenting sample site) was
faxed to this office on October 4, 2011. No further response is necessary for this finding.
Comment: A few overwritten data entries were observed, however the majority of corrections were
performed properly. Quality Assurance Policies for Field Laboratories states: All documentation errors
must be corrected by drawing a single line through the error so that the original entry remains legible.
Entries shall not be obliterated by erasures or markings. Wite-Out®, correction tape or similar products
designed to obliterate documentation are not to be used. Write the correction adjacent to the error. The
correction must be initialed by the responsible individual and the date of change documented. All data
and log entries must be written in indelible ink. Pencil entries are not acceptable. Notification of

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#5605 Town of Harmony WWTP
acceptable corrective action (i.e. a statement that correcting errors by overwriting will no longer be
done) was received by e-mail on 10/19/2011. No further response is necessary for this finding.
pH — Standard Methods, 20th Edition, 4500 H+ B
Comment: The temperature sensing device on the pH meter had not been calibrated against an NIST
certified thermometer. The Technical Assistance for Field Analysis of pH document states: All
temperature sensing devices on meters must be calibrated against a NIST certified or NIST traceable
thermometer annually (every 12 months) and proper corrections made and documented. The meter
reading must be less than 10C from the NIST certified reading to be acceptable. Document the serial
number and manufacturer of the NIST thermometer that was used in the comparison. Document any
correction that applies (even if zero) on both the meter and on a separate sheet to be filed. Notification
of acceptable corrective action (i.e. a copy of the temperature sensor calibration from Statesville
Analytical Labs) was faxed to this office on October 4, 2011. No further response is necessary for
this finding.
Comment: There was no system in place to document Proficiency Testing (PT) samples in the same
manner as routine environmental samples. Quality Assurance Policies for Field Laboratories states:
The analysis of PT samples is designed to evaluate the entire process used to routinely repoii
environmental analytical results; therefore, PT samples must be analyzed and the process documented
in the same manner as environmental samples. Notification of acceptable corrective action (i.e. a
statement that performance samples will be documented on bench sheets the same as samples) was
received by e-mail on 10/19/2011. No further response is necessary for this finding.
Comment: pH values were reported that exceed the method specified accuracy (0.1 S.U.) for this
analysis. Standard Methods, 20th Edition, 4500 H+ B. (6) states: A variance of ± 0.1 pH unit represents
the limit of accuracy under normal conditions, especially for measurement of water and poorly buffered
solutions. For this reason, report pH values to the nearest 0.1 pH unit. Notification of acceptable
corrective action (i.e. a statement that as of this time pH values would be reported to 0.1 S.U.) was
received by e-mail on 10/19/2011. No further response is necessary for this finding.
pH — Standard Methods, 20th Edition, 4500 O G
Temperature — Standard Methods, 20th Edition, 2550
Comment: Sample collection and analysis times were not adequately documented. 15A NCAC 2H
.0805 (g) (1) states: Data pertinent to each analysis must be maintained for five years. Certified Data
must consist of date collected, time collected, sample site, sample collector, and sample analysis time.
The field bench sheets must provide a space for the signature or initials of the analyst, and proper units
of measure for all analyses. Notification of acceptable corrective action (i.e. a revised benchsheet
documenting Temperature and DO samples were analyzed in situ) was faxed to this office on October
4, 2011. No further response is necessary for this finding.
IV. PAPER TRAIL INVESTIGATION:
The paper trail consisted of comparing field testing records and contract lab reports to Discharge
Monitoring Reports (DMRs) submitted to the North Carolina Division of Water Quality. Data for
NPDES# NC0087033 was reviewed for June and July, 2011. No transcription errors were detected.
The facility appears to be doing a good job of accurately transcribing data.

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#5605 Town of Harmony WWTP
CONCLUSIONS:
All findings noted during the inspection
report. The inspector would like to than
Report prepared by: Chet Whiting
Report reviewed by: Todd Crawford
k
Date: October 20 2011
Date: October 24, 2011