#5307 - 03 - 2011 - FINAL

To be attached to all inspection reports in-house only.
Laboratory Cert. #:
Laboratory Name:
Inspection Type:
Inspector Names):
Inspection Date:
Date Report Completed:
Date Forwarded to Reviewer:
Reviewed by:
Date Review Completed:
5307
City of Brevard WTP
Field Maintenance
Jason Smith
March 24 2011
May 4 2011
May 4 2011
Chet Whiting
May 17, 2011
Cover Letter to use: _ Insp. Initial _ Insp. Reg. ____ Insp. No Finding _ Insp. CP _X_ Corrected
Unit Supervisor:
Date Received:
Date Forwarded to Alberta:
Date Mailed:
Gary Francies
5/17/2011
5/20/2011
l�

NCDENR
North Carolina Department of Environment and Natural Resources
Division of Water Quality
Beverly Eaves Perdue Coleen H. Sullins
Governor Director
May 20, 2011
5307
Mr. Clinton Egerton
City of Brevard WTP Laboratory.
95 West Main Street
Brevard, NC 28712
SUBJECT: North Carolina Wastewater/Groundwater Laboratory Certification (NC WW/GW LC)
Maintenance Inspection
Dear Mr. Egerton:
Dee Freeman
Secretary
Enclosed is a report for the inspection performed on March 24, 2011 by Jason Smith. No findings are cited in
this report, a response is not required. We appreciate the fine job you and your staff are doing. As a
certification requirement, your laboratory must continue to carry out the requirements set forth in 15A NCAC
2H .0800.
Copies of the checklists completed during the inspection may be requested from this office. Thank you for your
cooperation during the inspection. If you wish to obtain an electronic copy of this report by email, or if you have
questions or need additional information please contact me at 828-296-4677.
Sincerely,
G�.
Gary Francies
Unit Supervisor
Laboratory Section
CC Jason Smith
Gary Francies
Master File
DENR DWQ Laboratory Section NC Wastewater/Groundwater Laboratory Certification Branch
1623 Mail Service Center, Raleigh, North Carolina 27699-1623
Location: 4405 Reedy Creek Road. Raleigh, North Carolina 27607-6445
Phone: [phone]FAX: [phone]
Internet: www,dwglab.org
An Equal Opportunity \Affirmative Action Employer Customer Service:1-877-623-6748 wv"v.ncwaterquality.org
No�fhCarolina

LABORATORY NAME:
NPDES PERMIT #:
ADDRESS:
CERTIFICATE #:
DATE OF INSPECTION:
TYPE OF INSPECTION:
AUDITOR(S):
LOCAL PERSON(S) CONTACTED:
Intae k s 91,1:
City of Brevard WTP
NC0044784
95 West Main Street
Brevard, NC 28712
5307
March 24, 2011
Field Maintenance
Jason Smith
Clinton Egerton
This laboratory was inspected to verify its compliance with the requirements of 15A NCAC 2H .0800 for
the analysis of environmental samples.
The laboratory was clean and well organized. The facility has all the equipment necessary to perform the
analyses. Proficiency Testing samples have been analyzed for all certified parameters for the 2010
proficiency testing calendar year and the graded results were 100% acceptable. Copies of Quality
Assurance Policies for Field Laboratories and Technical Assistance documents for all certified
parameters were provided at the time of the inspection. The laboratory is no longer required to report
Settleable Solids and submitted an amendment to remove it from their certified parameter list at the time
of the inspection. Settleable Solids was removed from the certified parameter list effective April 21, 2011.
Documentation
Comment: The laboratory did not have a system of traceability for chemicals, reagents, standards, and
consumables. The Quality Assurance Policies for Field Laboratories states: All chemicals, reagents,
standards and consumables used by the laboratory must have the following information documented:
Date Received Date Opened (in used Vendor Lot Number, and Expiration Date. A system (e.g.,
traceable identifiers) must be in place that links standard/reagent preparation information to analytical
batches in which the solutions are used. Documentation of solution preparation must include the
analyst's initials, date of preparation, the volume or weight of standard(s) used, the solvent and final
volume of the solution. This information as well as the vendor and/or manufacturer, lot number, and
expiration date must be retained for chemicals, reagents, standards and consumables used for a
period of five years. Consumable materials such as pH buffers and lots of pre -made standards are
included in this requirement. Notification of acceptable corrective action was received by e-mail on
3/25/2011 which included a copy of their new traceability fog. This requirement is a new policy that has
been implemented by our program since the last inspection. No further response is necessary for this
finding

Page 2
#5307 City of Brevard WTP
Comment: The laboratory is checking the automatic pipettor prior to verifying the Total Residual Chlorine
curve annually, but is not documenting the procedure and results. The Quality Assurance Policies for
Field Laboratories states: Mechanical volumetric liquid -dispensing devices (e.g., fixed and adjustable
auto-pipettors, bottle -top dispensers, etc.) must be calibrated at least every twelve months and
documented. Notification of acceptable corrective action was received by e-mail on 3/25/2011 which
included the calibration procedure and documentation form of the annual calibration. This requirement
is a new policy that has been implemented by our program since the last inspection. No further
response is necessary for this finding
Total Residual Chlorine — Standard Methods, 18`h Edition, 4500 CI G
Comment: The time of analysis of the gel standard was not documented. The Technical Analysis for
Field Analysis of Total Residual Chlorine states: The.time the calibration check was performed must be
documented whenever sample analysis is performed. Notification of acceptable corrective action was
received by e-mail on 3/25/2011 which included an updated benchsheet which includes the gel standard
analysis time. No further response is necessary for this finding
IV. PAPER TRAIL INVESTIGATION:
The paper trail consisted of comparing field testing records and contract lab reports to Discharge
Monitoring Reports (DMRs) submitted to the North Carolina Division of Water Quality. Data were
reviewed for June, October, and December, 2010. The following errors were noted:
Date
Parameter
Location
Value on Contract Lab
Report
Value on DMR
6-21-10
Aluminum
Effluent
0.54 mg/L
0.64 mg/L
6-1-10
Iron
Effluent
<0.05 mg/L
<0.02 mg/L
6-14-10
Iron
Effluent
<0.05 mg/L
<0.02 mg/L
6-21-10
Iron
Effluent
<0.05 mg/L
<0.02 mg/L
6-28-10
Iron
Effluent
<0.05 mg/L
<0.02 mg/L
10-11-10
Iron
Effluent
<0.05 mg/L
<0.02 mg/L
The Iron results were reported with an incorrect reporting limit due to the way the laboratory set up the
spreadsheet. The laboratory resolved this with the regional office at the time of the inspection. The
laboratory stated in an email on March 25, 2011 that the spreadsheet had been changed to reflect the
correct Iron reporting limit on future DMRs and an amended DMR to correct the Aluminum result was
mailed on March 25, 2011.
V. CONCLUSIONS:
All findings noted during the inspection were adequately addressed prior to the completion of this
report. The inspector would like to thank the staff for its assistance during the inspection and data review
process. No response is required.
Report prepared by: Jason Smith Date: May 4, 2011
Report reviewed by: Chet Whiting Date: May 13, 2011