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INSPECTION REPORT ROUTING SHEET
To be attached to all inspection reports in-house only.
Laboratory Cert. #: #5067
Laboratory Name: Pilgrim’s Pride Field Lab
Inspection Type: Field Maintenance
Inspector Name(s): Jeffrey R. Adams
Inspection Date: October 4, 2011
Date Report Completed: October 10, 2011
Date Forwarded to Reviewer: October 10, 2011
Reviewed by: Tonja Springer
Date Review Completed: November 17, 2011
Cover Letter to use: Insp. Initial X Insp. Reg. Insp. No Finding Insp. CP __
Corrected
Unit Supervisor: Dana Satterwhite
Date Received: November 28, 2011
Date Forwarded to Linda November 28, 2011
Date Mailed: November 28, 2011
_____________________________________________________________________
On-Site Inspection Report
LABORATORY NAME: Pilgrim’s Pride Field Lab
NPDES PERMIT #: NC0072575
ADDRESS: P.O. Box 3668
Sanford, NC 27330
CERTIFICATE #: 5067
DATE OF INSPECTION: October 4, 2011
TYPE OF INSPECTION: Field Maintenance
AUDITOR(S): Jeffrey R. Adams
LOCAL PERSON(S) CONTACTED: Bruce Morgan
I. INTRODUCTION:
This laboratory was inspected to verify its compliance with the requirements of 15A NCAC 2H .0800 for
the analysis of environmental samples.
II. GENERAL COMMENTS:
The laboratory was clean and well organized. Records were well organized and maintained, however,
some quality control procedures need to be implemented. Proficiency testing samples have been
analyzed for all certified parameters for the 2011 proficiency testing calendar year and the graded results
were 100% acceptable.
The laboratory was given a packet containing North Carolina Laboratory Certification quality control
requirements and policies during the inspection.
Finding A is a new policy that has been implemented since the last inspection.
III. FINDINGS, REQUIREMENTS, COMMENTS AND RECOMMENDATIONS:
Traceability
A. Finding: The laboratory needs to increase the documentation of purchased materials and
reagents, as well as, documentation of standards and reagents prepared in the laboratory.
Requirement: All chemicals, reagents, standards and consumables used by the laboratory
must have the following information documented: Date Received, Date Opened (in use),
Vendor, Lot Number, and Expiration Date. A system (e.g., traceable identifiers) must be in
place that links standard/reagent preparation information to analytical batches in which the
solutions are used. Documentation of solution preparation must include the analyst’s initials,
date of preparation, the volume or weight of standard(s) used, the solvent and final volume of
the solution. This information as well as the vendor and/or manufacturer, lot number, and
expiration date must be retained for chemicals, reagents, standards and consumables used for
a period of five years. Consumable materials such as pH buffers and lots of pre-made
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#5067 Pilgrim’s Pride Field Lab
standards are included in this requirement. Ref: Quality Assurance Policies for Field
Laboratories.
Settleable Residue – Standard Methods, 18th Edition, 2540 F
Comment: The laboratory is not documenting the 45 minute stir time. This is considered pertinent
information. The North Carolina Administrative Code, 15A NCAC 2H .0805 (g) (1) and The Technical
Assistance for Field Analysis of Settleable Solids document states: Data pertinent to each analysis
must be maintained for five years. Document the 45 minute stir time. At the time of the inspection,
laboratory personnel added a space on the benchsheet to enter the 45 minute stir time. No further
response is necessary for this finding.
IV. PAPER TRAIL INVESTIGATION:
The paper trail consisted of comparing laboratory benchsheets and contract lab reports to Discharge
Monitoring Reports (DMRs) submitted to the North Carolina Division of Water Quality. Data were
reviewed for the following months: June, July and August, 2011. No transcription errors were detected.
It appears the laboratory is doing a good job of accurately transcribing data.
V. CONCLUSIONS:
Correcting the above-cited finding will help this lab to produce quality data and meet certification
requirements. The inspector would like to thank the staff for its assistance during the inspection and
data review process. Please respond to all findings.
Report prepared by: Jeffrey R. Adams Date: October 10, 2011
Report reviewed by: Tonja Springer Date: November 17, 2011