#5617_11_2012_FINAL

5617
Mr. Baron Berry
Hyde County Water System
4595 NC Highway 45
Pantego, NC 27860
SUBJECT: North Carolina Wastewater/Groundwater Laboratory Certification (NC WW/GW LC)
Initial Inspection
Dear Mr. Berry:
Enclosed is a report for the inspection performed on November 7, 2012 by Nick Jones. Since
the finding(s) cited during the inspection were all corrected prior to the completion of the
enclosed report, a response is not required. The staff is commended for taking the initiative in
correcting the findings in such a timely manner. For certification maintenance, your laboratory
must continue to carry out the requirements set forth in 15A NCAC 2H .0800.
Copies of the checklists completed during the inspection may be requested from this office.
Thank you for your cooperation during the inspection. If you wish to obtain an electronic copy of
this report by electronic mail, or if you have questions or need additional information please
contact me at [phone].
Sincerely,
Gary Francies
Technical Assistance/Compliance Specialist
Laboratory Section
Enclosure
cc: Nick Jones
Master File
DENR DWQ Laboratory Section NC Wastewater/Groundwater Laboratory Certification Branch
1623 Mail Service Center, Raleigh, North Carolina 27699-1623
Location: 4405 Reedy Creek Road, Raleigh, North Carolina 27607-6445
Phone: [phone] t FAX: [phone]
Internet: www.dwglab.oro
•
An Equal Opportunity \Affirmative Action Employer

INSPECTION REPORT ROUTING SHEET
To be attached to all inspection reports in-house only.
Laboratory Cert. #:
Laboratory Name:
Inspection Type:
Inspector Name(s):
Inspection Date:
Date Report Completed:
Date Forwarded to Reviewer:
Reviewed by:
Date Review Completed:
Cover Letter to use:
Unit Supervisor:
Date Received:
Date Forwarded to Linda:
Date Mailed:
5617
Hyde County Water System
Field Initial
Nick Jones
11 /7/2012
1 /29/2013
1 /29/2013
Jeff Adams
/30/2013
® Insp. Initial ❑ Insp. Reg.
❑ Insp. No Finding ❑ Insp. CP
❑ Corrected
Gary Francies
1 /30/2013
WS&Of3 �,-
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LABORATORY NAME:
NPDES PERMIT #:
ADDRESS:
CERTIFICATE #:
DATE OF INSPECTION:
TYPE OF INSPECTION:
AUDITOR(S):
LOCAL PERSON(S) CONTACTED:
I. INTRODUCTION:
On -Site Inspection Report
Hyde County Water System
NC0077992, NC0068233, NCO088668
4595 NC Highway 45
Pantego, NC 27860
5617
November 7, 2012_
Field Initial,
Nick Jones
Baron Berry
This laboratory was inspected by a representative of the North Carolina Wastewater/Groundwater
Laboratory Certification (NC WW/GW LC) program to verify its compliance with the requirements of 15A
NCAC 2H .0800 for the analysis of environmental samples.
IL GENERAL COMMENTS:
The laboratory was clean and well organized. The facility has all the equipment necessary to perform the
analyses. The system for traceability of standard and reagent preparation is effective, thorough and easy
to follow. Laboratory personnel communicate well with sample collectors and coordinate sample analyses
effectively to manage workload and holding times. Proficiency Testing (PT) samples have been analyzed
for all certified parameters for the 2012 proficiency testing calendar year and the graded results were
100% acceptable
Contracted analyses are performed by Environment 1, Inc. (Certification #10).
Current quality assurance policies for Field laboratories and approved procedures for the analysis of
the facility's currently certified parameters were provided at the time of the inspection.
Quality Control
Comment: Error corrections are not performed properly. The WW/GW LC Quality Assurance Policies
for Field Laboratories document states: All documentation errors must be corrected by drawing a
single line through the error so that the original entry remains legible. Entries shall not be obliterated by
erasures or markings. Wite-Out®, correction tape or similar products designed to obliterate
documentation are not to be used. Write the correction adjacent to the error. The correction must be
initialed by the responsible individual and the date of change documented. All data and log entries
must be written in indelible ink. Pencil entries are not acceptable. Notification of acceptable corrective
action (No more Wipe-out [sic] will be used to correct errors.) was received by email on 11/26/12. No
further response is necessary for this finding.

Page 2
#5617 Hyde County Water System
Proficiency Testing
Comment: The laboratory is not documenting Proficiency Testing (PT) sample analyses in the same
manner as environmental samples. The Proficiency Testing Requirements document, February 20,
2012, Revision 1.2. states: All PT sample analyses must be recorded in the daily analysis records as
for any environmental sample. This serves as the permanent laboratory record. Notification of
acceptable corrective action (PT sample will be documented in the same manner as environmental
samples.) was received by email on 11/26/12 and 2/12/2013. No further response is necessary for
this finding.
PH — Standard Methods, 4500 H B-2000
Comment: The laboratory was not performing a post calibration check buffer analysis. The WW/GW
LC Approved Procedure for Field Analysis of pH states: In addition to the calibration buffers, the meter
calibration must be verified with a third standard buffer solution. Notification of acceptable corrective
action (Calibrating with 4 and 10 s.u. pH buffers and checking with 7 s.u. pH buffer.) was received by
email on 11/26/12. No further response is necessary for this finding.
IV. PAPER TRAIL INVESTIGATION:
The paper trail consisted of comparing field testing records and contract lab reports to Discharge
Monitoring Reports (DMRs) submitted to the North Carolina Division of Water Quality. Data were
reviewed for Ponzer WTP (NPDES permit # NC0077992), Fairfield WTP (NPDES permit #
NC0068233) and Englehard WTP (NPDES permit # NC0088668) for August, September and October
2012. No transcription errors were detected. The facility appears to be doing a good job of accurately
transcribing data.
V. CONCLUSIONS:
All findings noted during the inspection were adequately addressed prior to the completion of this
report. The inspector would like to thank the staff for its assistance during the inspection and data review
process. No response is required.
Report prepared by: Nick Jones Date: January 29, 2013
Report reviewed by: Jeff Adams Date: January 30, 2013