#5621 - 06 - 2012 - FINAL

INSPECTION REPORT ROUTING SHEET
To be attached to all inspection reports in-house only.
Laboratory Cert. #:
5621
Laboratory Name:
Rowan Wastewater Management
Inspection Type:
Field Initial
Inspector Name(s):
Chet Whiting,
Inspection Date:
June 4 2012
Date Report Completed:
June 7, 2012
Date Forwarded to Reviewer: June 7 202
Reviewed by:
Jason Smith
Date Review Completed:
June 13 2012
Cover Letter to use: X
Insp. Initial _ Insp. Reg. _ Insp. No Finding _ Insp. CID
Unit Supervisor:
Gary Francies
Date Received:
6/13/2012
Date Forwarded to Linda:
6/20/2012
Date Mailed:
c; 4 I `
Corrected

AJ
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NCDENR
Ir
North Carolina Department of Environment and Natural Resources
Division of Water Quality
Beverly Eaves Perdue
Governor
5621
Mr. Lynn Aldrich
Rowan Wastewater Management
780 Patterson Road
Salisbury NC, 28147
Charles Wakild, P. E.
Director
June 20, 2012
Dee Freeman
Secretary
SUBJECT: North Carolina Wastewater/Groundwater Laboratory Certification (NC WW/GW LC)
Initial Inspection
F-. u
Enclosed is a report for the inspection performed on June 4, 2012 by Chet Whiting. Since the
finding(s) cited during the inspection were all corrected prior to the completion of the enclosed
report, a response is not required. The staff is commended for taking the initiative in correcting
the findings in such a timely manner. For certification maintenance, your laboratory must
continue to carry out the requirements set forth in 15A NCAC 2H .0800.
Copies of the checklists completed during the inspection may be requested from this office.
Thank you for your cooperation during the inspection. If you wish to obtain an electronic copy of
this report by electronic mail, or if you have questions or need additional information please
contact me at 828-296-4677.
Sincerely,
COY �� e-�
Gary Francies
Certification Unit Supervisor
Laboratory Section
CC: Master File
Chet Whiting
DEN DWo Laboratory Section NC Wastewater/Groundwater Laboratory Certification Branch
1623 Mail Service Center, Raleigh, North Carolina 27699-1623
Location: 4405 Reedy Creek Road. Raleigh, North Carolina 27607-6445
Phone: [phone] \ FAX: [phone] One
Internet: www.dwglab.org North Caro na
An Equal opportunity \ Affirmative Action Employer ;Vaturallff

LABORATORY NAME:
WATER QUALITY PERMIT #
ADDRESS:
CERTIFICATE #:
TYPE OF INSPECTION:
AUDITOR(S):
LOCAL PERSON(S) CONTACTED:
INTRODUCTION:
On -Site Inspection Report
Rowan Wastewater Management
W Q0029635
780 Patterson Road
Salisbury NC, 28147
5621
June 4, 2012
Field Initial
Chet Whiting
Lynn Aldrich
This laboratory was inspected to verify its compliance with the requirements of 15A NCAC 2H .0800 for
the analysis of environmental samples.
II. GENERAL COMMENTS:
The laboratory is not currently certified. An invoice was issued on May 29, 2012. Certification will be
issued upon payment of the invoice. Facility personnel expressed a desire to have their systems for
analysis and documentation compliant with Laboratory Certification requirements prior to beginning
compliance testing. Their proactive attitude is appreciated.
Comment: The laboratory did not have a system of documentation for analytical and supporting data
as required by Certification Rules. The North Carolina Administrative Code, 15A NCAC 2H .0805 (g) (1)
states: Data pertinent to each analysis must be maintained for five years. Certified Data must consist of
date collected, time collected, sample site, sample collector, and sample analysis time. The field
benchsheets must provide a space for the signature or initials of the analyst, and proper units of
measure for all analyses. An example benchsheet was provided to the lab by e-mail June 4, 2012.
Notification of acceptable corrective action (i.e., acknowledgement of implementation of a benchsheet
that documents all required information) was received by electronic mail on June 7, 2012. No further
response is necessary for this finding.
Comment: The laboratory needed to increase the documentation of materials and reagents. The
Quality Assurance Policies for Field Laboratories document states: All chemicals, reagents, standards
and consumables used by the laboratory must have the following information documented: Date
Received, Date Opened (in use), Vendor, Lot Number, and Expiration Date. A system (e.g., traceable
identifiers) must be in place that links standard/reagent preparation information to analytical batches in
which the solutions are used. Documentation of solution preparation must include the analyst's initials,
date of preparation, the volume or weight of standard(s) used, the solvent and final volume of the

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#5621 Rowan Wastewater Management
solution. This information as well as the vendor, manufacturer, lot number, and expiration date must be
retained for chemicals, reagents, standards and consumables used for a period of five years.
Consumable materials such as pH buffers and lots of pre -made standards are included in this
requirement. Notification of acceptable corrective action (i.e., implementing the use of a new
benchsheet that includes consumable traceability) was received by electronic mail on June 7, 2012. No
further response is necessary for this finding.
Comment: The laboratory was not documenting the analysis of Proficiency Testing (PT) samples in the
same manner as environmental samples (i.e., on a benchsheet). The Quality Assurance Policies for Field
Laboratories document states: The analysis of PT samples is designed to evaluate the entire process
used to routinely report environmental analytical results. Therefore, PT samples must be analyzed and
the process documented in the same manner as environmental samples. Notification of acceptable
corrective action (i.e., PT sample analysis will be documented in the same manner as environmental
samples) was received by email on June 7, 2012. No further response is necessary for this finding.
Comment: Although no instances were observed, the facility was unaware of the proper procedure for
error correction. The Quality Assurance Policies for Field Laboratories document states: All
documentation errors must be corrected by drawing a single line through the error so that the original
en'-, remains iegibie. VnU les Jhall not be obllter aied by er asur ^cs of 111a1 kll lgs. V V1Ite-OutO, correction
tape or similar products designed to obliterate documentation are not to be used. Write the correction
adjacent to the error. The correction must be initialed by the responsible individual and the date of
change documented. All data and log entries must be written in indelible ink. Pencil entries are not
acceptable. Notification of acceptable corrective action (i.e., a statement that the Quality Assurance
Policies for Field Laboratories had been reviewed and that error correction would be performed as
required) was received by e-mail on June 7, 2012. No further response is necessary for this finding.
IV. PAPER TRAIL INVESTIGATION:
No paper trail was conducted because report forms were not available for review
All findings noted during the inspection were adequately addressed prior to the completion of this
report. The inspector would like to thank the staff for its assistance during the inspection and data review
process. No response is required.
Report prepared by: Chet Whiting Date: June 7, 2012
Report reviewed by: Jason Smith Date: June 13, 2012