#5582_07_2012_FINAL

INSPECTION REPORT ROUTING SHEET
To be attached to all inspection reports in-house only.
Laboratory Cert. #.
Laboratory Name:
Inspection Type:
Inspector Name(s):
Inspection Date:
Date Report Completed:
Date Forwarded to Reviewer:
Reviewed Uy:
Date Review Completed:
5582
Belhaven Water Treatment Facility
Field Initial
Nick Jones and Gary Francies
July 11, 2012
August 1, 2012
August 1, 2012
T odd Crawford
August 3, 2012
Cover Letter to use: X Insp. Initial _ Insp. Reg. _ Insp. No Finding _ Insp. CP _ Corrected
Unit Supervisor: Gary Francies
Date Received: 8/16/2012
Date Forwarded to Linda: 9/5/2012
Date Mailed: i

ENRD
North Carolina a Department Environment and Natural Resources
Beverly Eaves Perdue
Governor
5582
Mr. Sonny Grant
Belhaven Water Treatment Facility
P.O. Box 220
Belhaven, NC 27810
Division of Water Quality
Charles Wakild, P. E.
Director
September 5, 2012
Dee Freeman
Secretary
Subject: North Carolina Wastewater/Groundwater Laboratory Certification (NC WW/GW
LC) Maintenance Inspection
Dear Mr. Grant:
Enclosed is a report for the inspection performed on July 11, 2012 by Nick Jones and myself. I
apologize for the delay in getting this report to you. Where finding(s) are cited in this report, a
response is required. Within thirty days of receipt, please supply this office with a written item for
item description of how these finding(s) were corrected. If the finding(s) cited in the enclosed
report are not corrected, enforcement actions may be recommended. For certification
maintenance, your laboratory must continue to carry out the requirements set forth in 15A
NCAC 2H .0800.
Copies of the checklists completed during the inspection may be requested from this office.
Thank you for your cooperation during the inspection. If you wish to obtain an electronic copy of
this report by email or if you have questions or need additional information, please contact us at
828-296-4677.
Sincerely,
Gary Francies
Certification Unit Supervisor
Laboratory Section
Enclosure
cc: Nick Jones
Master File
DENR DWO Laboratory Section NC Wastewater/Groundwater Laboratory Certification Branch
1623 Mail Service Center, Raleigh, North Carolina 27699-1623
Location: 4405 Reedy Creek Road. Raleigh, North Carolina 27607-6445
Phone: [phone] \ FAX: [phone]
Internet: www.dwglab.org
One
North.Carolina
Naturally
An Equal Opportunity \ Affirmative Action Employer

LABORATORY NAME:
NPDES PERMIT #:
ADDRESS:
CERTIFICATE #:
DATE OF INSPECTION:
TYPE OF INSPECTION:
AUDITOR(S):
LOCAL PERSON(S) CONTACTED:
1. INTRODUCTION:
•' •- • -••
Belhaven Water Treatment Facility
NC0086584
P.O. Box 220
Belhaven, NC 27810
5582
July 11, 2012
Field Initial
Nick Jones and Gary Francies
Sonny Grant
This laboratory was inspected to verify its compliance with the requirements of 15A NCAC
2H .0800 for the analysis of environmental samples.
11. GENERAL COMMENTS:
The laboratory was clean and well organized. The facility has all the equipment necessary
to perform the analyses. Benchsheets are well designed, easy to follow and concise.
Records are well organized and easy to retrieve. Proficiency Testing (PT) samples have
been analyzed for the 2012 proficiency testing calendar year and graded results were
100% acceptable.
Contract analyses are performed by Environment 1, Inc. (Cent # 10).
III. FINDINGS REQUIREMENTS COMMENTS AND RECOMMENDATIONS:
Documentation
A. Finding: The laboratory needs to increase the documentation of purchased
materials and reagents.
Requirement: All chemicals, reagents, standards and consumables used by the
laboratory must have the following information documented: Date Received,
Date Opened (in use), Vendor, Lot Number, and Expiration Date. A system (e.g.,
traceable identifiers) must be in place that links standard/reagent preparation
information to analytical batches in which the solutions are used. Documentation
of solution preparation must include the analyst's initials, date of preparation, the
volume or weight of standard(s) used, the solvent and final volume of the
solution. This information as well as the vendor and/or manufacturer, lot number,

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#5582 Belhaven WTP
and expiration date must be retained for chemicals, reagents, standards and
consumables used for a period of five years. Consumable materials such as pH
buffers and lots of pre -made standards are included in this requirement. Ref:
Quality Assurance Policies for Field Laboratories.
B. Finding: The laboratory is not documenting Proficiency Testing (PT) sample
analyses in the same manner as environmental samples.
Requirement: All PT sample analyses must be recorded in the daily analysis
records as for any environmental sample. This serves as the permanent
laboratory record. Ref: Proficiency Testing Requirements, February 20, 2012,
Revision 1.2.
Comment: The analysis of PT samples is designed to evaluate the entire
process used to routinely report environmental analytical results; therefore, PT
samples must be analyzed and the process documented in the same manner as
environmental samples.
PH — Standard Methods, 2u'h Edition, 4500-H+ B
Comment: Values were reported that exceed the method specified accuracy (0.1 units)
for this analysis. Standard Methods, 4500 H+ B-2000, (6) states in part: However, ± 0.1
pH unit represents the limit of accuracy under normal conditions, especially for
measurement of water and poorly buffered solutions. For this reason, report pH values
to the nearest 0.1 pH unit. Acceptable corrective action [i.e., the analyst updated the
digital (Excel spreadsheet) Discharge Monitoring Report (DMR) so that pH results would
be reported to 0.1 units]. was demonstrated during the inspection. No further response
is necessary for this finding.
C. Finding: The laboratory is not documenting the result of the post calibration
buffer check.
Requirement: The following must be documented whenever sample analysis is
performed. 6. Value obtained for check buffer: Ref: Approved Procedure for
Field Analysis of pH
IV. PAPER TRAIL INVESTIGATION:
The paper trail consisted of comparing field testing records and contract lab reports to
DMRs submitted to the North Carolina Division of Water Quality. Data were reviewed for
January, February, March and April, 2012. The following error was noted:
Date
Parameter
Location
Value on Benchsheet
Value on DMR
4/24/12
Dissolved Oxygen
Effluent
6.83 mg/L
4.83 mg/L
In order to avoid questions of legality, it is recommended that you contact the
appropriate Regional Office for guidance as to whether an amended Discharge

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#5582 Belhaven WTP
Monitoring Report will be required. A copy of this report will be made available to the
Regional Office.
It appears the facility is doing a good job of accurately transcribing data.
V. CONCLUSIONS:
Correcting the above -cited findings will help this lab to produce quality data and meet
certification requirements. The inspector would like to thank the staff for its assistance
during the inspection and data review process. Please respond to all findings.
Report prepared by: Nick Jones Date: August 1, 2012
Report reviewed by: Todd Crawford Date: August 3, 2012