#5297_03_2015_FINAL

INSPECTION REPORT ROUTING SHEET
To be attached to all inspection reports in-house only.
Laboratory Cert. #:
5297
Laboratory Name:
Dare County Stumpy Point R.O. WTP
Inspection Type:
Field Maintenance
Inspector Name(s):
Nick Jones
Inspection Date:
March 26, 2015
Date Report Completed:
April 9, 2015
Date Forwarded to Reviewer:
April 9, 2015
Reviewed by:
Jason Smith
Date Review Completed:
April 13, 2015
Cover Letter to use:
❑ Insp. Initial ❑ Insp. Reg.
❑ Insp. No Finding ❑ Insp. CP
® Corrected
Unit Supervisor/Chemist III:
Gary Francies
Date Received:
4/13/2015
Date Forwarded to Linda:
4/16/2015
Date Mailed:
4/16/15 Ic

On -Site Inspection Report
LABORATORY NAME:
NPDES PERMIT #:
ADDRESS:
CERTIFICATE #:
DATE OF INSPECTION:
TYPE OF INSPECTION:
AUDITOR(S):
LOCAL PERSON(S) CONTACTED:
I. INTRODUCTION:
Dare County Stumpy Point R.O. WTP
NCO086932
P.O. Box 1000
Manteo, NC 27954
5297
March 25, 2015
Field Maintenance
Nick Jones
Paul Selby and Andy Dunton
This laboratory was inspected by a representative of the North Carolina
Wastewater/Groundwater Laboratory Certification (NC WW/GW LC) program to verify its
compliance with the requirements of 15A NCAC 2H .0800 for the analysis of
environmental samples.
GENERAL COMMENTS:
The laboratory was clean and well organized. The facility has all the equipment necessary
to perform the analyses.
Proficiency Testing (PT) samples for the 2015 proficiency testing calendar year have not
yet been analyzed. The laboratory is reminded that these results must be submitted to this
office directly from the vendor by September 30, 2015.
Contracted analyses are performed by Environment 1, Inc. (Certification #10) and
Environmental Testing Solutions, Inc. (Certification #600).
Current quality assurance policies for Field Laboratories and approved procedures for
the analysis of the facility's currently certified parameters were provided at the time of
the inspection.
III. FINDINGS, REQUIREMENTS, COMMENTS AND RECOMMENDATIONS:
Documentation
Comment: The lab did not have a system of traceability for the documentation of
purchased materials and reagents. The NC WW/GW LC Quality Assurance Policies for

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#5297 Dare County Stumpy Point R.O. WTP
Field Laboratories document states: All chemicals, reagents, standards and
consumables used by the laboratory must have the following information documented:
Date Received, Date Opened (in use), Vendor, Lot Number, and Expiration Date.
Consumable materials such as pH buffers and lots of pre -made standards are included
in this requirement. Demonstration of acceptable corrective action (i.e., laboratory
personnel implemented the use of the traceability log supplied by the inspector) was
witnessed during the inspection. No further response is necessary for this finding.
Comment: The laboratory was not documenting Proficiency Testing (PT) sample
analyses in the same manner as environmental samples. The NC WW/GW LC
Proficiency Testing Requirements documents states: All PT sample analyses must be
recorded in the daily analysis records as for any environmental sample. This serves as
the permanent laboratory record. This requirement is a new policy that has been
implemented by our program since the last inspection. Notification of acceptable corrective
action (i.e., a statement that as of 4/9/2015 PT samples will be documented in the same
manner as environmental samples) was received on 4/9/2015. No further response is
necessary for this finding.
pH — Standard Methods, 4500-H+ B-2000
Comment: pH values were reported that exceed the method specified accuracy of 0.1
units. Standard Methods, 4500 H+ B-2000, (6) states: By careful use of a laboratory pH
meter with good electrodes, a precision of ±0.02 unit and an accuracy of ±0.05 unit can
be achieved. However, ± 0.1 pH unit represents the limit of accuracy under normal
conditions, especially for measurement of water and poorly buffered solutions. For this
reason, report PH values to the nearest 0.1 PH unit. Demonstration of acceptable
corrective action (i.e., the digital Discharge Monitoring Report was modified to round pH
values to one decimal place) was witnessed during the inspection. No further response
is necessary for this finding.
Dissolved Oxygen - Standard Methods, 4500 O G-2001
pH - Standard Methods, 4500 H+ B-2000
Specific Conductance — Standard Methods, 2510 B-1997
Comment: The benchsheet for Conductivity, pH and DO did not contain units of
measure, facility name, sample site and instrument identification. The North Carolina
Administrative Code, 15A NCAC 2H .0805 (g) (1) states: Data pertinent to each analysis
must be maintained for five years. Certified data must consist of date collected, time
collected, samples site, sample collector, and sample analysis time. The field bench
sheets must provide a space for the signature of the analyst, and proper units of
measure for all analyses. The NC WW/GW LC Approved Procedure for the Analysis of
Dissolved Oxygen, NC WW/GW LC Approved Procedure for the Analysis of pH and NC
WW/GW LC Approved Procedure for the Analysis of Specific Conductance documents
state: The following must be documented in indelible ink whenever sample analysis is
performed: Sample site, including facility name and instrument identification Notification
of acceptable corrective action (i.e., a statement that as of 4/9/2015 the lab has
implemented benchsheets supplied by the inspector that contain the units of measure)
was received by email on 4/9/2015. No further response is necessary for this finding.

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#5297 Dare County Stumpy Point R.O. WTP
Specific Conductance — Standard Methods, 2510 B-1997
Comment: The benchsheet for Conductivity did not contain the True Value of
Calibration Standards and the True Value of Calibration Check Standards. The NC
WW/GW LC Approved Procedure for the Analysis of Specific Conductance (Conductivity)
states: The following must be documented in indelible ink whenever sample analysis is
performed: True value of the standard used for calibration. True value of the calibration
verification check standard. True value and value obtained for the post analysis calibration
verification(s), where applicable. Notification of acceptable corrective action (i.e., a
statement that as of 4/9/2015 the lab has implemented benchsheets supplied by the
inspector that contain spaces to enter the true value of the standard used for calibration,
the calibration verification check standard and the post analysis calibration
verification(s), where applicable) was received by email on 4/9/2015. No further
response is necessary for this finding.
IV. PAPER TRAIL INVESTIGATION:
The paper trail consisted of comparing original records (e.g., laboratory benchsheets,
logbooks, etc.) and contract lab reports to Discharge Monitoring Reports (DMRs)
submitted to the North Carolina Division of Water Resources. Data were reviewed for
November and December, 2014, and January, 2015. The following errors were noted:
Date
Parameter
Location
Value on Benchsheet
*Contract Lab Data
Value on DMR
11/4/2014
Ammonia
Effluent
* 6.38 mg/L
6.83 mg/L
1 /13/2015
Copper
Effluent
* <10 mg/L
<5 mg/L
In order to avoid questions of legality, it is recommended that you contact the
appropriate Regional Office for guidance as to whether an amended Discharge
Monitoring Report will be required. A copy of this report will be made available to the
Regional Office.
V. CONCLUSIONS:
All findings noted during the inspection were adequately addressed prior to the
completion of this report. The inspector would like to thank the staff for its assistance
during the inspection and data review process. No response is required.
Report prepared by: Nick Jones Date: April 9, 2015
Report reviewed by: Jason Smith Date: April 13, 2015

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%A
i rM E N R
North Carolina Department of Environment and Natural Resources
Pat McCrory
Governor
April 16, 2015
5297
Mr. Paul Selby
Dare County Stumpy Point R.O. WTP
P.O. Box 1000
Manteo, NC 27954
Donald R, van der Vaart
Secretary
Subject: North Carolina Wastewater/Groundwater Laboratory Certification (NC WW/GW LC)
Maintenance Inspection
Dear Mr. Selby:
Enclosed is a report for the inspection performed on March 25, 2015 by Nick Jones. No findings
are cited in this report, a response is not required. We appreciate the fine job you and your staff
are doing. As a certification requirement, your laboratory must continue to carry out the
requirements set forth in 15A NCAC 2H .0800.
Copies of the checklists completed during the inspection may be requested from this office. Thank
you for your cooperation during the inspection. If you wish to obtain an electronic copy of this
report by email or if you have questions or need additional information, please contact us at (828)
296-4677.
Attachment
cc: Master file
Nick Jones
Sincerely,
Gary Francies, Technical Assistance/Compliance Specialist
Division of Water Resources
Water Sciences Section
NC Wastewater/Groundwater Laboratory Certification Branch
1623 Mail Service Center, Raleigh, North Carolina 27699-1623
Location: 4405 Reedy Creek Road, Raleigh, North Carolina 27607
Phone, 919-733-39081 FAX: [phone]
Internet: www,dwalab.ora
An Equal Opportunity l Affirmative Action Employer