WQCS00079_Compliance Evaluation Inspection_20221130

ROY COOPER
Governor
ELIZABETH S. RISER
Secretary
RICHARD E. ROGERS, JR.
Director
Michael Christopher Medlin
City of Clinton
PO Box 199
Clinton, NC 28328-0199
NORTH CAROLINA
Environmental Quality
November 14, 2022
SUBJECT: Compliance Inspection Report
Clinton Collection System
Collection System Permit No. WQCS00079
Sampson County
Dear Permittee:
The North Carolina Division of Water Resources conducted an inspection of the Clinton Collection System
on 11/10/2022. This inspection was conducted to verify that the facility is operating in compliance with
the conditions and limitations specified in Collection System Permit No. WQCS00079. The findings and
comments noted during this inspection are provided in the enclosed copy of the inspection report
entitled "Compliance Inspection Report".
There were no significant issues or findings noted during the inspection and therefore, a response to this
inspection report is not required.
There are 15 duplex pump stations and 61 simplex stations within the system. The simplex pump stations are
to be inspected annually. This inspection was documented within the logbooks. 8 of the duplex stations are
equipped with SCADA. The goal is to upgrade three pump stations a year with this technology until all the
duplex stations are equipped with SCADA. The pump stations inspected include: Deer Run, Country Club
Drive, Fox Lake, Jefferson Street, and High School. The communication system was tested at each pump
station inspected and was functional, as well as audio and visual alarms. Deer Run had a permanent
generator on site, which was tested and functioning. The Spill Response Action Plan is posted at each
pump stations.
Inspections and maintenance are logged in well -organized and detailed logbooks. Grease traps required by
the Sewer Use Ordinance need to be cleaned every sixty days. Grease education is distributed on bills twice
a year. Door hangers are left at customers' homes if a problem is found in their area. Cans for grease with
biodegradable bags within are distributed to help encourage customers to not pour grease down the drain.
DEQ
North Carolina Deportment of Environmental Quality I Division of Water Resources
Fayetteville Regional ice 1225 Green Street Sure 714 I Fayetteville. North Carolina 25201
910.4333300

If you should have any questions, please do not hesitate to contact Danielle Simpson with the Water
Quality Regional Operations Section in the Fayetteville Regional Office at 910-433-3300 or via email at
[e-mail].
Sincerely,
DocuSigned by: Q
...
5189C2D3DD5C42B...
J. Trent Allen, Regional Supervisor
Water Quality Regional Operations Section
Fayetteville Regional Office
Division of Water Resources, NCDEQ
ATTACHMENTS
Cc: WQS Fayetteville Regional Office (DS)
North Carolina Department of Environmental Quality I Division of Water Resources
Fayetteville Regional ice 1225 Green Street Sure 714 I Fayetteville. Worth Carolina 25201
910.4333300

Compliance Inspection Report
Permit: WQCS00079 Effective: 11/01/15
SOC: Effective:
County: Sampson
Region: Fayetteville
Contact Person: Michael Christopher Medlin
Directions to Facility:
System Classifications: CS2,
Primary ORC: Michael Christopher Medlin
Secondary ORC(s):
On -Site Representative(s):
Related Permits:
Expiration: 10/31/23
Expiration:
Title: Supervisor
Certification: 999857
NC0020117 City of Clinton - Norman H. Larkins WPCF
Inspection Date: 11/10/2022
Primary Inspector: Danielle Simpson
Secondary Inspector(s):
Entry Time 09:30AM
p-DocuSigned by: /7
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Reason for Inspection: Routine '- 5189C2D3DD5C42B.
Owner : City of Clinton
Facility: Clinton Collection System
PO Box 199
Clinton NC 283280199
Phone: [phone]
Phone: [phone]
Exit Time: 12:OOPM
11/15/2022 Phone: [phone]
Inspection Type: Collection System Inspect Non Sampling
Permit Inspection Type: Collection system management and operation
Facility Status: Compliant
Question Areas:
▪ Miscellaneous Questions
II Capital Improvement Plan
▪ Inspections
▪ Lines
(See attachment summary)
Not Compliant
▪ General
▪ Map
▪ Spill Response Plan
▪ Manholes
▪ Sewer & FOG Ordinances
▪ Reporting Requirements
▪ Spills
▪ Pump Stations
Page 1 of 7

Permit: WQCS00079 Owner - Facility: City of Clinton
Inspection Date: 11/10/2022
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Inspection Summary:
There are 15 duplex pump stations and 61 simplex stations within the system. The simplex pump stations are to be
inspected annually. This inspection was documented within the logbooks. 8 of the duplex stations are equipped with
SCADA. The goal is to upgrade three pump stations a year with this technology until all the duplex stations are equipped
with SCADA. The pump stations inspected include: Deer Run, Country Club Drive, Fox Lake, Jefferson Street, and High
School. The communication system was tested at each pump station inspected and was functional, as well as audio and
visual alarms. Deer Run had a permanent generator on site, which was tested and functioning. The Spill Response Action
Plan is posted at each pump stations.
Inspections and maintenance are logged in well -organized and detailed logbooks. Grease traps required by the Sewer Use
Ordinance need to be cleaned every sixty days. Grease education is distributed on bills twice a year. Door hangers are left
at customers homes if a problem is found in their area. Cans for grease with biodegradable bags within are distributed to
help encourage customers to not pour grease down the drain. A physical copy of the sewer map is used to track line
cleaning, and as-builts are also available. A GIS map is available to all personnel through a handy app that goes very in
depth with details.
Page 2 of 7

Permit: WQCS00079 Owner - Facility: City of Clinton
Inspection Date: 11/10/2022
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
General
Is there a properly designated primary ORC and at least one back-up of proper grade?
Are logs being reviewed by the system management or owner on a regular basis?
# What is that frequency?
# Are there any issues being addressed currently or any in the planning stages?
Is there a specific pump failure plan available for all pump stations?
Does plan indicate if pump parts/new pumps are in spare parts/equipment inventory?
Are new/significantly upgraded pump stations equipped with anti -corrosion materials?
Does the permittee have a copy of their permit?
# Is permit expiring within the next 6 months?
If Yes, has the Permittee applied for renewal?
Comment: Planning to line older sewer.
Sewer and FOG Ordinances
Is Sewer Use Ordinance (SUO) or other Legal Authority available?
Does it appear that the Sewer Use Ordinance is enforced?
Is there a Grease Control Program that legally requires grease control devices?
What is the standard grease trap cleaning requirement in the FOG ordinance?
Is Grease Control Program enforced via periodic inspections/records review?
Is action taken against violators?
# Have satellite systems adopted an equivalent or more stringent ordinance?
Is grease/sewer education program documented with req'd customer distribution?
# Are other types of education tools used like websites, booths, special meetings, etc?
If Yes, what are they? (This can reduce mailing to annual.)
Grease cans with biodegradeable bags inside are distributed as well as door hangers and education
included with bills twice a year.
Comment:
Capital Improvement Plan
Has a Capital (CIP) or System Improvement Plan been developed and adopted?
Is it designated for wastewater only or does it have a dedicated section?
Does CIP cover three to five year period of earmarked improvements?
Does CIP include description of project area?
Does CIP include description of existing facilities?
Does CIP include known deficiencies?
Does CIP include forecasted future needs?
Comment:
Yes No NA NE
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Monthly
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Every 60 days.
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Page 3 of 7

Permit: WQCS00079 Owner - Facility: City of Clinton
Inspection Date: 11/10/2022
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Map
Is there a overall sewer system map?
Does the map include:
Pipe Type (GS/FM)
Pipe sizes
Pipe materials (PVC, DIP, etc)
Pipe location
Flow direction
Approximate pipe age
Pump station ID, location and capacity
# Force main air release valve location & type
# Location of satellite connections
Is the map being updated for changes/additions within 1 year of activation?
Comment: A physical copy of the sewer map is used to track line cleaning, and as-builts are also
available. A GIS map is available to all personnel through a handy app that goes very in depth
with details.
Yes No NA NE
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Reporting Requirements
# Have there been any sewer spills in the past 3 years?
If Yes, were they reported to the Division if meeting the reportable criteria?
If applicable, is there documentation of press releases and public notices issued?
Is an Annual Wastewater Performance Report being filed with the Division, if required?
Is the report being made available to all its sewer customers?
# How is it being made available?
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Web
Comment: The Annual Wastewater Performance Report is filed with the Division and is made available to
customers on the web. An announcement is posted in the local newspaper to let customers
know it is available.
Inspections
Are adequate maintenance records maintained?
Are pump stations being inspected at the required frequency?
# Is at least one complete functionality test conducted weekly per pump station?
Is there a system or plan in place to observe the entire system annually?
Is the annual inspection documented?
# Does the system have any high -priority lines/locations?
Are inspections of HPL documented at least every 6 months?
Are new lines being added to the HPL list when found or created?
Comment: Pump stations are inspected twice weekly.
Spill Response Action Plan
Yes No NA NE
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Yes No NA NE
Page4of7

Permit: WQCS00079 Owner - Facility: City of Clinton
Inspection Date: 11/10/2022
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Is a Spill Response Action Plan available?
Is a Spill Response Action Plan available for all personnel?
Does the plan include:
24-hour contact numbers
Response time
Equipment list and spare parts inventory
Access to cleaning equipment
Access to construction crews, contractors, and/or engineers
Source of emergency funds
Site sanitation and cleanup materials
Post-overflow/spill assessment
Does the Permittee appear to respond within 2 hours of first knowledge of a spill?
Comment:
Spills
Is system free of known points of bypass?
If No, describe type of bypass and location
Are all spills or sewer related issues/complaints documented?
# Are there repeated overflows/problems (2 or more in 12 months) at same location?
# If Yes, is there a corrective action plan?
Comment: logbook
Lines/Right-of-Ways/Aerial Lines
Please list the Lines/Right of Ways/Aerial Lines Inspected:
Are right-of-ways/easements maintained for full width for access by staff/equipment?
If No, give details on temporary access:
Is maintenance documented?
Are gravity sewer cleaning records available?
Has at least 10% of lines older than 5 yrs been cleaned annually?
Were all areas/lines inspected free of issues?
Comment: Well documented in logbooks.
Manholes
Please list the Manholes Inspected:
Are manholes accessible?
# Are manhole covers/vents above grade?
Are manholes free of visible signs of overflow?
Are manholes free of sinkholes and depressions?
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Yes No NA NE
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Page5of7

Permit: WQCS00079 Owner - Facility: City of Clinton
Inspection Date: 11/10/2022
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Are manhole covers present?
# Are manholes properly seated?
# Are manholes in good condition?
# Are inverts in good condition?
Is flow unrestricted in manholes?
Are manholes free of excessive amounts of grease?
Are manholes free of excessive roots?
Are manholes free of excessive sand?
Are manhole vents screened?
Are vents free of submergence?
Are manholes free of bypass structures or pipes?
Comment:
Pump Stations
Please list the Pump Stations Inspected:
Deer Run, Country Club Drive, Fox Lake, Jefferson Street, High School
# Number of duplex or larger pump stations in system
# Number of vacuum stations in system
# Number of simplex pump stations in system
# Number of simplex pump stations in system serving more than one building
How many pump/vacuum stations have:
# A two-way "auto polling" communication system (SCADA) installed?
# A simple one-way telemetry/communication system (auto -dialer) installed?
For pump stations inspected:
Are they secure with restricted access?
Were they free of by-pass structures/pipes?
Were wet wells free of excessive grease/debris?
# Do they all have telemetry installed?
Is the communication system functional?
Is a 24-hour notification sign posted ?
Does the sign include:
Owner Name?
Pump station identifier?
# Address?
Instructions for notification?
24-hour emergency contact numbers?
Are audio and visual alarms present?
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15
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Page6of7

Permit: WQCS00079 Owner - Facility: City of Clinton
Inspection Date: 11/10/2022
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Are audio and visual alarms operable?
# Is there a backup generator or bypass pump connected?
If tested during inspection, did it function properly?
Is the back-up system tested at least bi-annually under normal operating conditions?
# Does it have a dedicated connection for a portable generator?
# Is the owner relying on portable units in the event of a power outage?
# If Yes, is there a distribution plan?
If Yes, what resources (Units/Staff/Vehicles/etc) are included in Plan?
Portable generators available for the pump stations that do not have permanent generators on -site.
# Does Permittee have the approved percentage of replacement simplex pumps?
Is recordkeeping of pump station inspection and maintenance program adequate?
Do pump station logs include at a minimum:
Inside and outside cleaning and debris removal?
Inspecting and exercising all valves?
Inspecting and lubricating pumps and other equipment?
Inspecting alarms, telemetry and auxiliary equipment?
Comment: There are 15 duplex pump stations and 61 simplex stations within the system.
pump stations are to be inspected annually. This inspection was documented
logbooks.
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The simplex
within the
Page 7 of 7