HomeMy WebLinkAbout20061695 Ver 3_Meeting Minutes_20070727i
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STATE OF NORTH CAROLINA
DEPARTMENT OF TRANSPORTATION
MICHAEL F. EASLEY DMSION OF HIGHWAYS
GOVERNOR
September 27, 2007
WBS Element: 33480.3.1 (B-4127)
Contract No. C201639
F. A. Number: BRZ-1438 (5)
County: Greene
Description: Bridge over Rainbow Creek and Approaches on SR 1438
MEMORANDUM TO: Ellis C. Powell, Jr., PE
State Construction Engineer
FROM: Wendi O. Johnson, PE
Division Construction Engineer
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LYNDO TIPPETT
SECRETARY
SUBJECT: Approved Preconstruction Conference & Permit Meeting Minutes
We are transmitting an approved copy of the minutes covering the Preconstruction Conference for
the above project, which was held August 24, 2007. The minutes were approved by the
Contractor, United Contractors, Inc., as recorded.
Attachment
c: Ron Lucas (FHWA)
Gary Jordan (LJS Fish & Wildlife)
Rob Ridings (NCDENR, Division of Water Quality)
Brian Wrenn (NCDENR, Division of Water Quality)
John Holley (NCDENR, Land Quality Section)
Travis Wilson (NCWRC)
David Cox (NCWRC)
Ron Sechler (National Marine Fisheries)
William Wescott (LJS Army Corps of Engineers)
Joey Jennings (Progress Energy)
Sharon Jones (Embarq)
Bob Williford (Embarq)
Robert Rogister (Embarq)
Bobby Thurman (New Wave Communications)
Bradley Gillam (Town of Hookerton -Water & Sewer)
Post Office Box 3165, Wilson, North Carolina 27895-3165
Telephone (252) 237-6164 Fax (252) 234-6174
Ellis C. Powell, Jr., PE
` 'September 27, 2007
Page 2
ec: Cecil Jones, PE
Donald Pearson, EI, CPESC
Robert Simpson
Andy Brown, PE
Bobby Lewis, PE
Kevin Bowen, PE
Warren Walker, PE
Andy Pridgen
Ron Hancock, PE
Lloyd Johnston, Jr.
Mike McKeel, PE
Keith Honeycutt, PE, PLS
Charles W. Brown, PE, PLS
Kevin Lacy, PE
Victor Barbour, PE
Don G. Lee
Jimmy Marler
Jamie Guerrero
Haywood Daughtry, PE
Doug Allison
John Stewart
K. J. Kim, Ph.D., PE
David R. Henderson, PE
Queen Crittendon
Greg Dixon
Preston Hunter, PE
Jay Sutton
Kenny Baines
PRECONSTRUCTION CONFERENCE AND PER,'~ZIT MEETING
WBS Element: 33480.3.1 (B-4127)
Federal Aid No.: BRZ-1438 (5)
Contract No.: C201639
County: Greene
Description: Bridge over Rainbow Creek and Approaches on SR 1438
The Preconstruction Conference for the above project was held in the ~'~'ilson Division Office Conference
Room on August 24, 2007 with the following persons in attendance:
NAME REPRESENTII~C
Andy Pridgen NCDOT - QA Lab
Tim Robbins NCDOT -Roadside Environmental
Donald Pearson NCDOT -Roadside Environmental
Benny Vl•'oodard NCDOT -Construction
Jimmy Best NCDOT -Construction
Mike McKeel NCDOT -Construction
John Stewart NCDOT -Utilities Coordination
Ronny Brewer T&H Electrical
Mike Shanahan United Contractors
Steve Sundquist United Contractors
Joe Hollis United Contractors
Michael Vaught Marron Contracting
Dickie Dawson Barnhill Contracting
Barry Kass Barnhill Contracting
Jay Sutton NCDOT -Greene County Maintenance
~'endi Johnson, Division Construction Engineer, presided over the conference. She asked evc; ycne pres:,r.t to
introduce themselves and their company affiliation.
T"e Cor.±rzctor subritted his letter nar.:ing persons a~.:±ho*-ized to sign Suppler.~ental Agreernert~.
Mike Shanahan will act as Project Superintendent for the Contractor.
Jimmy Best will act as Project Inspector and Traffic Control Coordinator for the Division of Highways.
The Contractor advised they plan to begin work September 17, 2007 installing signs. He should give the
Resident Engineer 30 days notice if this date should change.
The Contractor submitted his progress schedule. He was ad~~sed that it would be checked, and he would
be advised if satisfactory. By copy of these minutes, we are advising the Contractor that his progress
schedule is being returned for corrections.
Preconstruction Conference Minutes
B-4127
Page 2
UTILITY CONFLICTS
Progress Energy (Distribution) -Conflicts have been relocated.
Embarq -Conflicts have been relocated.
Town of Hookerton (V4'ater and Sewer) -Lines have been relocated.
Cable has to move to power line, and water and sewer have to be connected on the ends.
ASPHALT PAVEI<'IENTS
Mr. Andy Pridgen, Division QA Supervisor, asked the Contractor if he had any questions of the Special
Provisions outlined on pages 26 thru 29.
Mr. Pridgen advised that the Special Provisions in this contract are dated 07/18/06 (Rev. 9/19/06).
The Contractor advised that Barnhill would perform paving on this project. Will probably use the Princeton
plant. A certified QMS Roadway Contractor's Representative will be required to be on the protect during
paving.
Density testing may be required for wedging (depending on the depth).
Contractor can design and run 20°ro Rap rather than 1 ~°io.
Page 30 of the contract shows the New Source Rap Gradation and Binder Tolerances.
The Contractor advised that cores would be run on this project.
RIGHT OF WAY
The right of s~~ay for this project is being handled by Division Two
All of the right of way has been secured for this project and copies of the agreements were given to the
Resident Engineer-
Parcels 4 and 4Z (Greene County) are Permits of Entry. Parcel 007 was condemned because of unknown
property owner.
The Contractor is ad~7sed not to exceed the right of way or easement areas shown on the project plans
unless written permission is granted from the property owner.
PROJECT SPECIAL PROVISIONS
GENERAL
Contract Time and Liquidated Damages -The date of availability for this contract is the date the Contractor
begins work but not before August 1, 2007 or later than February 15, 2008.
Preconstruction Conference Minutes
B-4127
Page 3
The completion date for this contract is the date that is 265 consecutive calendar days after and including the
date of availability. The completion date will be June 7, 2008.
The liquidated damages for this contract are $500.00 per calendar day.
The Contractor was renunded that he should give a notice of 21 days before closing the road.
DISADVANTAGED BUSINESS ENTERPRISE
It is the policy of the North Carolina Department of Transportation that Disadvantaged Business
Enterprises (DBEs) as defined in 49 CFR Part 26 shall have the opportunity to participate in the
^e:-for^:ance Cf VViltrK\+~J finarccu i;. whvlc or iii pail by cdcrdi fuiid3 in urger io create a level playing field
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on which DBEs can compete fairly.
The Contractor, subcontractor and sub-recipient shall not discriminate on the basis of race, color, national
origin or sex in the performance of this contract. The Contractor shall carry out applicable requirements of
49 CFR Part 26 in the award and administration of federally assisted contracts. Failure by the Contractor
to carry out these requirements is a material breach of this contract, which may result in the termination of
this contract or such other remedy, as the Department deems necessary.
The Contractor is also encouraged to give every opportunity to allow DBE participation in Supplemental
Agreements.
The Contractor's EEO Officer is Steve Sandquist and their Minority Liaison Officer is Gary Sandquist.
The Contractor shall exercise all necessary and reasonable steps to insure that Disadvantaged Business
Enterprises participate in at least 6° o of the contract. The contract was awarded with 17.3°% participation.
The Resident Engineer furnished the Contractor with required posters for his bulletin board. The Contractor's
EEO Policy Statement is to be posted on the project's bulletin board, which should be weatherproof, along
with the following posters:
1. Davis-Bacon Minimum Prevailing Wage Rate Schedule
2. Wage-Rate Information - F/A Project, Form PR-1495
3. Notice Relating to False Statements, Form PR-1022
4. EEO Poster -Discrimination is Prohibited
The Contractor is urged to document, in writing, all actions taken in complying with Equal Opportunity of
Employment Provisions, Training Provision, and Minority Business Enterprise Provision. This includes
applicant referrals, meetings with employees, on-site inspections, wage evaluations, etc.
All subcontractors and suppliers are responsible for meeting the same requirements as the prime contractor,
and it is the prime contractor's responsibility to oversee that both are in compliance.
All alleged discriminatory violations should be brought to the attention of the Resident Engineer.
Preconstruction Conference Minutes
B-4127
Page 4
The State and/or FHWA will conduct a Contract Compliance Review sometime during the life of this contract.
Therefore, fair employment practice should be maintained at all times. Women should not be discriminated
against in any way.
Reporting Disadvantaged Business Enterprise Participation -When payments are made to Disadvantaged
Business Enterprise firms, including material suppliers, contractors at all levels shall provide the Engineer with
an accounting of said payments. This accounting shall be furnished to the Engineer for any given month by the
end of the following month.
The Contractor shall report the accounting of payments through the Department's DBE Payment Tracking
System, which is a web based application. The System can be accessed through the following web link:
Y ~: - ~.t -_ _ _ ._ - _ _--__-____T--__._.-__~_
The Contractor shall also provide the Engineer an affidavit attesting the accuracy of the information submitted
in the Payment Tracking System. This, too, shall be submitted for any given month by the end of the following
month.
Submissio~r of Records -Federal Aid Projects - This project is not located on the National Highway
System; therefore, federal form FHWA-47 is not required. Also, payrolls are not required.
Twelve Month Guara~itee -The Contractor shall guarantee materials and workmanship against latent and
patent defects arising from faulty materials, faulty workmanship or negligence for a period of l 2 months
following the date of final acceptance of the work for maintenance and shall replace such defective
materials and workmanship without cost to the Department.
To insure uniform application statewide, the Division Engineer will forward details regarding the
circumstances surrounding any proposed guaranteed repairs to the Chief Engineer for review and approval
prior to the work being performed.
Erosion & Sediment Control/Storm Water Certification -Contractor shall provide a Certified Supervisor,
Certified Foreman and Certified Installer on this project. Contractor will notify the Engineer of changes in
certified personnel over the life of the contract within two days of change. The roles and responsibilities of
the Certified Supervisor, Certified Foreman and Certified Installer are shown on pages 15-18 of the
contract. The Inspector should be familiar with these roles and responsibilities, and make certain that the
work is done as stipulated in the contract. The Certified Supervisors and Certified Foremen on this project
will be Joe Hollis and Mike Shanahan. The Certified Installer will be Jerome Narron.
Procedure for Monitoring Borrow Pit Discharge -Water discharge from borrow pit sites shall not cause
surface waters to exceed 50 NTUs in streams not designated as trout waters and 10 NTUs in streams, lakes
or reservoirs designated as trout waters. For lakes and reservoirs not designated as trout waters, the
turbidity shall not exceed 25 NTUs. If the turbidity exceeds these levels due to natural background
conditions, the existing turbidity level shall not be increased.
Preconstruction Conference Minutes
B-~ 127
Page 5
During the Environmental Assessment required by Article 230-4 of the Standard Specifications, the
Contractor shall define the point at which the discharge enters the State's surface waters and the
appropriate sampling locations. The discharge shall be closely monitored when water from the dewatering
activities is introduced into jurisdictional wetlands. No activities shall occur in wetlands that adversely
affect the functioning of a wetland. Visible sedimentation will be considered an indication of possible
adverse impacts en wetland use.
The Contractor advised that a commercial borrow pit would be used
PROJECT SPECIAL PROVISIONS
ROADWAY
Clearitrg ar~d Gruhbi~rg -Perform clearing on this project to the limits established by'l4ethod III shov.~n on
Standard IvTo. 200.03 of the Roadw=ay Standard Drawings.
Roau'-+•:7y Cor~structiort -This item of work shall include clearing and grubbing, excavation and
embankment, pipes, drainage structures, pavement removal, pavement structure, furnishing and placing
borrow material, undercutting, steel beam guardrail, erosion control, construction surveying, if applicable,
and alt incidentals necessary to complete the work required of the plans.
All materials shall meet the applicable requirements of the Standard Specifications, except as otherwise
specified in the contract.
The Contractor shall perform all construction in accordance with the applicable requirements of the
Standard Specifications, except as otherwise specified in the contract.
Payment for work required of this provision will be made at the contract lump sum price for Roadway
Construction.
Off-site detour signs will be installed by D.O.T. ~1ike McKeel will tack with Tramc Services about this.
T:~e Contractor ~tiill varnish the Resident Engineer 4vith a listing of signs Protective Services will be
providing.
Shoulder ar~d Ft1! Slope Material -Required shoulder and slope construction for ties project sl-ait be
performed in accordance with the requirements of Section 226 of the Standard Specifications except as
follows:
Construct the top 6" of shoulder and fill slopes with soils capable of supporting vegetation.
Provide soil with P.I. greater than 6 and less than 25 and with a pH ranging from 5.5 to 6.8. Remove
stones and other foreign material 2" or larger in diameter. All soil is subject to testing and acceptance or
rejection by the Engineer. If testing is needed, please make certain it is done.
Material shalt be obtained from within the project limits or an approved borrow source.
Preconstruction Conference Minutes
B-4127 `
• Paee 6
EROSION CONTROL
CrinrRi~lg Straw 111r~1ch -Crimping shall be required on this project adjacent to any section of roadway
where traffic is to be maintained or allowed during construction. In areas within six feet of the edge of
pavement, straw is to be applied and then crimped. After the crimping operation is complete, an additional
application of straw shall be applied and immediately tacked with a sufficient amount of undiluted,
emulsified asphalt.
Reforestationr -Reforestation will be planted within interchanges and along the outside borders of the road
and in other areas as directed. Reforestation is not shown on the plan sheets (see the Reforestation Detail
Sheet). Reforestation will be done between l~Tovember 15 and March 15. Contractor should allow ample
time for ordering and receiving plantings.
All non-maintained riparian buffers impacted by the placement of temporary fill or clearing activities shall
be restored to the preconstruction contours and revegetated with native woody species.
The Seeding Sub is Holland Landscaping
En-•h•arrmentally Sensitive Areas -This project is located in an Environmentally Sensitive Area. This
designation requires special procedures to be used for clearing and grubbing, temporary stream crossings
and grading operations within the Environmentally Sensitive Areas identified on the plans and as designated
by the Engineer. This also requires special procedures to be used for seeding and mulching and stage
seeding within the project.
The Environmentally Sensitive Area shall be defined as a 50-foot buffer zone on both sides of the stream or
depression, measured from top of stream bank or center of depression.
C-learirlg and Grt~bbiitg - In areas identified as Environmentally Sensitive Areas, the Contractor may
perform clearing operations but not grubbing operations until immediately prior to beginning grading
operations as described in Article 2UU-1 of the Standard Specifications. Only clearing operations (not
grubbing) shall be allowed in this buffer zone until immediately prior to beginning grading operations.
Erosion control devices shall be installed immediately fallowing the clearing operation. Only c1Ear in the
butlers where absolutely necessary.
Grading -Once grading operations begin in identified Environmentally Sensitive Areas, work shall
progress in a continuous manner until complete. All construction within these areas shall progress in a
.continuous manner such that each phase is complete and areas are permanently stabilized prior to beginning
of next phase. Failure on the part of the Contractor to complete any phase of construction in a continuous
manner in Environmentally Sensitive Areas will be just cause for the Engineer to direct the suspension of
work in accordance with Article 108-7 of the Standard Specifications.
Mifrimi~e Removal of i'egetation -The Contractor shall minimize removal of vegetation at stream banks
and disturbed areas within the project limits as directed.
The Contractor indicated that waste and borrow sites would be com,-nercial.
Donald Fearson advised that a rain gauge must be kept on site along with accurate records
Preconstruction Conference l~tinutes
B-41 ~7 '
Pa$e 7
The Contractor was reminded that if anon-commercial waste site is used, they must go through the
reclamation process.
Safety Fence -The Safety Fence shall be installed prior to any land disturbing activities.
Skimmer Basi~i with Baffles -The Contractor was instructed not to change the size of the basins. The length
must be exactly what is shown in the plans and they must be flat on the bottom. Donald Pearson advised that
there is only one Skimmer Basin on the project. The contract does not show any conflicts for basins in the
buffers.
STRUCTURES
St;bmittal of Ii'orkif~glJra-+~irrgs -The Contractor was reminded to sLnd his su~mittals to Structure Design,
with a copy to Mike McKee(. These should be done as soon as possible.
PERMITS
Mrs. Johnson advised that the US Army Corps of Engineers and NCDENR have issued a permit for this
project.
Everyone working on the project should read the permit in its entirety and become familiar with the conditions
of the permit.
The Contractor shall comply with all applicable permit conditions during construction of this project.
Agents of the permitting authority will periodically inspect the project for adherence to the permit.
Should the Contractor propose to utilize construction methods (such as temporary structures or fill in waters
andior wetlands for haul roads, work platforms, cofferdams, etc.) not specifically identified in the pear-it
(individual, general or nationwide) authorizing the project, it shall be the Contractor's responsibility to
coordinate with the Engineer to determine what, if any, additional permit action is required.
The Contractor shall also be responsible for initiating the request for the authorization of such canstructier,
method by the permitting agency. The request shall be submitted through the Engineer. The Contractor shall
not utilize the construction method until it is approved by the permitting agency. The request no, ~nally takes
approximately 60 days to process; however, no extensions of time or additional compensation will be granted
for dela}~s resulting from the Contractor's request for approval of construction methods not specifically
identified in the permit.
Where construction moratoriums are contained in a permit condition which restricts the Contractor's activities
to certain times of the year, those moratoriums will apply only to the portions of the work ta)•;ing place in the
waters or wetlands, provided that activities outside those areas are done in such a manner so as not to affect
the waters or wetlands.
If concrete is used during construction, a dry work area should be maintained to prevent direct contact
between curing concrete and stream ~Jater. Water that inadvertently contacts uncured concrete should not be
discharged into surface waters due to the potential fir elevated pH and possible aquatic life and fish kills.
Preconstruction Conference Minutes
B-4127 '
• Page 8
. During construction of the project, no staging of equipment of any kind is permitted in waters of the U. S. or
protected riparian buffers.
Heavy equipment may be operated within the stream channels; however, its usage shall be minimized.
A!1 mechanized equipment operated near surface waters must be regularly inspected and maintained to prevent
contamination of stream waters from fuels, lubricants, hydraulic fluids or other toxic materials.
Discharging hydroseed mixtures and washing out hydroseeders and other equipment in or adjacent to surface
waters is prohibited.
All fill slopes located in jurisdictional wetlands shall be placed at slopes no tlatter than 3: i (Ittike 1`icFteel is to
check on this j.
All storm water n:noff shall be directed as sheet flow through stream buffers at nonerosive velocities.
A copy of the Water Quality Certification shall be posted on the construction site at all times. The Inspector
should also have a copy.
All standard procedures will be implemented to avoid or minimize enviroctmental impacts.
The Resident Engineer will furnish the Contractor a larger set of permit drawings.
The Resident's Office will delineate where orange fencing will be installed.
Page 102 of the contract shows areas where hand clearing is required. This will be discussed on sae.
Mechanized clearing is allowed as long as you do not disturb the roots.
Strict adherence to the most recent version of ?~'CDOT's Best Management Practices far Bridge llemolition
and Removal is a condition of the 401 'L'ater Quality Certification.
OTHER CGMMENTS
The Contractor reeds to submit his bridge demolition plan to 11tike !~1cKeel as soon as possible.
The Contractor and the Resident Engineer will meet on site September 13 or September 14 regarding the
location of the safety fence, permitted areas, buffers, etc.
There are Crepe Myrtles that may need to be moved. This will be discussed with Jay Sutton, Greene County
Maintenance Engineer.
Crreem~ille Paving is scheduled to do resurfacing the end of September on an adjacent project.
The Contractor will install pedestals and conduit for lighting on the bridge.
Mike h4cKeei will check on the type of anchor bolls required for the foundations and also the lighting plans.
Preconstruction Conference Minutes
B-4127'
- PaEe 9
The Resident Engineer and the Contractor will hold monthly construction meetings. A regularly scheduled
date for these meetings will be determined later.
There were no further questions andior comments and the meeting was adjourned.
LTiITED CONTRACTORS, INC.
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DATEr AP ROVED NAME AND TITS
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