Bridge No. 42 & 43 (B-4565)

STATE OF NORTH CAROLINA
DEPARTMENT OF TRANSPORTATION
PAT MCCRORY
GovERNoR
March 19, 2015
Contract No.:
C203533
WBS:
33773.3.FR2
Fed Aid #:
BRSTP-70B(5)
T.I.P. #:
B-4565
County:
Lenoir
Description:
Bridges #42 and #43 over Neuse River on US-70/US-25813
Mr. Ralph Carson
Thalle Construction Company
900 NC Highway 86 North
Hillsborough, NC 27278
SUBJECT: Pre -Construction Conference Minutes
ANTHONY J. TATA
SECRETARY
A pre -construction conference was held Tuesday, March 17, 2015 for the above referenced project. The
following persons were in attendance.
Name:
Company/A eg ncy
Ed Eatmon
NCDOT — Div Const Engr
Aaron Bullard
NCDOT — Dist Office
Chris Bantos
NCDOT — Dist Office
Stanley Harrell
NCDOT — Dist Office
Joe Weldin
NCDOT — Dist Office
Cadmus Capehart
NCDOT — Rdwy Const Engr
Steve Hamilton
NCDOT — Div Traffic Engr
Johnny Metcalfe
NCDOT — Bridge Const Engr
Andy Blankenship
NCDOT — REU
Jay Johnson
NCDOT — Div Env Officer
Milton Rudd
NCDOT — M&T Specialist
Maria Rogerson
NCDOT — Div Bridge Prog Mgr
John Merritt
NCDOT — PDEA/NES
Chris Coughlin
NCDOT — Div 2 R/W
Doug Askew
NCDOT — Div 2 R/W
Bill Harrell
Gannett Fleming (CEI)
Eddie Bunn
Gannett Fleming (CEI)
Catherine Harris
Thalle
Dave Hurley
Thalle
Ralph Carson
Thalle
Jake White
Thalle
Michael Brooks
Thalle
Steve Miller
City of Kinston
MAILING ADDRESS: TELEPHONE: [phone] LOCATION:
NC DEPARTMENT OF TRANSPORTATION FAX: [phone] HWY. 258 SouTH
DIVISION OF HIGHWAYS KINSTON, NC
DIVISION2,DmmcT3 WEBSITE: www.NCnoT.Gov
1629 Hwy. 258 SouTH
KINSTON, NC 28504

Mr. Carson
Pre -Construction Minutes
March 17, 2015
Page 2 of 4
Jeffrey Williamson
Ashley Little
Tom Steffens
Garcy Ward
General Items:
Progress Schedule:
Letter Authorizing SA's:
Subcontract Requests:
Material Suppliers
Monthly Estimate End Date:
Centurylink
Lambert's
USACE
NCDWR
Narrative and Progress schedule need to be submitted.
Has been submitted and received.
Need to be submitted for all subcontractors. Per contract, all requests shall
be submitted prior to expiration of 20% of contract time.
Need to be submitted.
End of the Month
The Resident Engineer for the project will be Bill Kincannon. All correspondence should be directed to the
office as follows:
Mr. Bill Kincannon, PE
NC Department of Transportation
PO Box 1587
Greenville, NC 27835
Project Engineer will be Aaron Bullard. The Project Inspectors will be Stanley Harrell and Joe Weldin. In
addition, Bill Harrell of Gannett Fleming will be added as a CEI Inspector.
For the Contractor, the Project Manager will be Ralph Carson. The Project Superintendent will be Michael
Brooks. Catherine Harris will oversee the contract surveying operations.
Project Schedule/Contractor Schedule
Overall Contract Time
Date of Availability: March 2, 2015
Completion Date: 180 consecutive calendar days after Contractor completes Intermediate Contract
Time Number I
ICT # I (All_work except Permanent Vegetation Establishment)
Date of Availability: March 2, 2015
Completion Date: 375 days after road closed or August 10, 2016, whichever is earlier
ICT #2 (Road closure
Date of Availability: Date begin work, no earlier than July 1, 2015 or later than August 1, 2015.
Contractor indicated will likely close on July 1.
Completion Date: 285 days after road closed.

Mr. Carson
Pre -Construction Minutes
March 17, 2015
Page 3 of 4
Contractor's Plan of Operation/Start Date:
Contractor still finalizing Progress Schedule as well as start date.
Contract/Plan Review:
Mr. Eatmon reviewed contract times, including ICT's.
Mr. Steffens reviewed applicable portions of the 404 permits. Both NWP 23 and NWP 12 apply. A
monthly compliance meeting will be held on the first Tuesday of each month at 2:00, beginning June 2. It
was strongly recommended that navigation lights should be installed to show open channel around work
bridges/barges. It was clarified that the anadramous fish moratorium should run through June 30, not June
15. Subaqueous crossing notification asbuilts from the bore under the Neuse River to be submitted to the
Corps and the National Ocean Service within 30 days of completion. Mr. Merritt stated he would take the
lead on coordinating/submitting this information.
Mr. Ward reviewed applicable portions of the 401 permit and applicable buffer certifications. Mr. Eatmon
stated that all safety fence shall be installed prior to beginning clearing operations.
Utilities by Others provision was reviewed. Centurylink work is still remaining. Anticipate starting bore
work beginning of April. There is a Centurylink aerial line and pole in conflict with accessing the PUE
for the electrical transmission line. A meeting will be held between Centurylink and the City of Kinston
Electric personnel to resolve this conflict.
Test pile provision was reviewed. Contractor stated they will provide date of test pile within 60 days,
probably sometime in May. Mr. Eatmon advised to allow for enough time for production pile fabrication
and PDA analysis in order to not impact bridge construction timeframe. A pre -installation meeting will be
scheduled prior to beginning work.
DBE Goal of 4.0% was met.
Contractor to provide list of Level 2 Erosion Control Personnel. EC installation to be done by Seal Brothers.
Per Subletting provision, Contractor to submit all subcontract requests within 30 days of availability or
prior to expiration of 20% of contract time, whichever is later.
Clearing and Grubbing is by Method III.
Project is Lump Sum Grading except for Borrow will be paid by CY. Commercial pit will be used.
Contractor to provide pit information once identified.
Paving subcontractor still to be identified.
Highly visible fence required to be put placed around designated historic pilings.
Will conduct pre -installation meeting prior to installing signal poles.
Shoulder and Slope Borrow provision was reviewed.
Mr. Bullard reminded contractor that project does have federal requirements, including certified payrolls.

Mr. Carson
Pre -Construction Minutes
March 17, 2015
Page 4 of 4
Mr. Blankenship reviewed applicable Erosion Control provisions. Stabilization requirement is 14 days for
most areas in project limits. Contract does contain Native Grass specification. Permit drawings, not EC
plans, should be used to delineate Environmentally Sensitive Areas. Mr. Blankenship is available to meet
with contractor prior to installation of devices.
Mr. Metcalfe stressed importance of timely submittals due to compressed timeline. Project is not overly
technical, there is just a sizeable amount of work to do within a short timeframe. Contractor indicated they
are investigating the feasibility of precasting the Classic Barrier Rail.
Once work commences, a regular scheduled monthly construction meeting will be held.
General Comments:
Mr. Askew advised that the remaining right of way parcels are in the final stages of acquisition. Should
have all acquired by March 30. There is a monopole billboard that has been abandoned off the southeast
corner of the Neuse River bridge. This will likely be removed under separate contract. No conflict is
anticipated.
Mr. Rudd addressed Materials and Test items of interest. Concrete will likely be done by S&W (not
finalized yet). He discussed the need for concrete plant Quality Control personnel to be present for
concrete pours in order to ensure a smoother operation, especially on large pours. Test bars need to be
submitted, as well as certifications, on all steel used for the project. Ensure guardrail anchor units arrive
on site with all applicable paperwork, including installation instructions.
There will be mill/fill resurfacing contract for Queen St north of the bridge, from the project limits to
Cunningham Blvd. The division's goal is that work will be done concurrently such that once the bridge is
back opened to traffic all work on Queen St will be completed. City of Kinston has a sewer rehab project
to complete prior to this work. Mr. Bullard will contact Steve Miller with the city to verify the schedule
of operations for this work.
There being no further business, the meeting was adjourned.
These minutes are prepared as they are documented. Any discrepancies with the content of these minutes
should be submitted in writing to this office. Failure to do so will be an indication of agreement.
Sincerely,
A10
Aaron Bullard, PE
Senior Assistant District Engineer
JAB/CCB
cc: Mr. John Rouse, PE
Meeting Attendees
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Ward, Garcy
From:
Merritt, John S
Sent:
Friday, October 03, 2014 8:38 AM
To:
Ward, Garcy
Cc:
[e-mail]
Subject:
RE: B-4565 permit
Gentlemen,
The PCN had the wrong anadromous fish moratorium end date. It should be June 301h and not June 15th. NCDOT will
adhere to the longer date as requested by WRC. Sorry for the confusion and let me know what I need to do to correct
this. Thanks for the help.
John
From: Ward, Garcy
Sent: Thursday, October 02, 2014 4:33 PM
To: Merritt, John S
Subject: RE: B-4565 permit
June 15th is what is in the PCN so I was going off that. The correct date of course is whatever was recommended by
WRC. What date is in the Corps permit? If they have June 30th, I'll probably just leave mine as is. If not, I may need to
correct it. Sorry for the mix-up. Thanks.
Garcy Ward
Environmental Senior Specialist
North Carolina Division of Water Resources
Washington Regional Office
From: Merritt, John S
Sent: Wednesday, October 01, 2014 9:35 AM
To: Ward, Garcy
Subject: FW: B-4565 permit
Ga rcy,
Reviewing the permit, condition #3 (page 2 of 6) list the moratorium ending June 15th, and the ending date is June
30th. Not sure if you want to correct, scan and send that page in. Does not matter to us.
Thanks,
John
From: Ward, Garcy
Sent: Friday, September 12, 2014 3:23 PM
To: Merritt, John S
Subject: RE: B-4565 permit
I'm working on this one now. Hope to get it out early next week.
Garcy Ward
Environmental Senior Specialist
North Carolina Division of Water Resources
1

Washington Regional Office
From: Merritt, John S
Sent: Tuesday, September 09, 2014 9:25 AM
To: Ward, Garcy
Subject: B-4565 permit
Garcy,
Hope you are doing well. Just want to check on the permit mod for B-4565 over the Neuse River in Lenoir
County. NCODT is worried about getting this done in the planned one year so here I am 'just checking'. Thanks a lot for
the help.
John Merritt
Senior Environmental Scientist
NCDOT-Natural Environment Section
919-707-6140
Email correspondence to and from this sender is subject to the N.C. Public Records Law and may be disclosed to third parties.

BEVERLY EAVES PERDUE
GOVERNOR
STATE OF NORTH CAROLINA
DEPARTMENT OF "TRANSPORTATION
February 26, 2015
EUGENE A. CONTI, JR.
SECRETARY
Contract No:
C203533
WBS Element.:
33773.3FR2
F. A. No.:
BRSTP- 70B(5)
County:
Lenoir
T. I. P. No.:
B-4565
Location:
Replace Bridges #43, #26 and #28 over the Neuse River on
US 70/US258B.
Subject: Preconstruction Conference & Permit Meeting
Mr. Ralph Carson
Thalle Construction Co., Inc.
900 NC 86 North
Hillsborough, NC 27278
Dear Mr. Carson:
The Preconstruction Conference and Permit Meeting for this project is being scheduled
for Tuesday, March 17, 2015 at 10:00 am. The conference will be held in the Conference
Room of the Greenville Division Office. It is located at 105 South Pactolus Highway in
Greenville.
Please be prepared to present the following documents at this conference: progress
schedule, letter naming persons authorized to sign Supplemental Agreements, letter
naming Erosion and Sediment Control/Storm Water Certified Supervisor, Certified
Foreman and Certified Installer.
We look forward to meeting with you at the above time.
MAILING ADDRESS:
NC DEPARTMENT OF TRANSPORTATION
DIVISION OF HIGHWAYS
POST OFFICE Box 1587
GREENVILLE, NORTH CAROLINA 27835-1587
TELEPHONE: [phone]
FAx: [phone]
WEBSITE: WWW.NCDOT.GOV
LOCATION:
105 PACTOLUS HIGHWAY (NC HIGHWAY 33)
GREEN VILLE, NORTH CAROLINA

Page 2
Preconstruction Meeting
C203533
Sincerely
B. E. Eatmon, Jr., P
Division Construction Engineer
BEE/brl
cc: Garcy Ward, DWQ
Tom Steffens, USArmy Corps of Engineers
Milton Rudd, M&T
Jay Johnson
Christopher Peoples, P.E.
Andy Blankenship, P.E.
Carla Pugh
Steve Hamilton, P.E.
Johnny Metcalfe, P.E.
Donnie Best
Doug Askew
Kevin Fisher, P.E.
David Stuffs, P.E.
Mitchael Valiquette, P.E.
Chris Kreider, P.E.