20181598_Final CP4B Meeting Minutes_20141010

FINAL MINUTES OF INTERAGENCY 4B MEETING
PROJECT R-1015 (HAVELOCK BYPASS)
August 20, 2014
Team Members: See attached
Participants: See attached
R-1015
NCDOT Hydraulics began the meeting at 2:45 p.m. following the Avoidance and Minimization(4A)meeting.
The first issues addressed were the changes that have occurred since the previous 4B Meeting on June 20, 2002
followed by a general discussion of the project. These issues include the following:
• The project is now labeled R-1015 and includes the previous separate projects R-1015A and R-1015B.
• The project has been converted from metric to English.
• The typical section now includes a 46' median and 10' paved outside shoulders.
• The culvert at Tucker Creek is now extended both up and downstream. Previously the extension was
only on the upstream side. This may be an area of environmental concern (AEC)with CAMA. DCM
will further investigate.
Wetlands and streams have been re-verified in 2013, and the wet file has been updated. (See CCP 4A
meeting minutes.)
• There have been several changes in personnel with the team members since 2002.
• The project is still mostly on fill except for the tie-ins at both ends of the project.
• In 2002, USACE noted that as long as new roadway ditches are at the same elevation as the existing
roadway ditches that no additional impacts would need to be considered to the wetlands adjacent to the
new ditch. This is still the case.
• In 2002, CAMA wanted equalizer pipes buried 1'. This is no longer the case. Now the pipes will not be
buried 1'.
• In 2002, it was noted that it is acceptable to place 2GI's (median drainage inlets) on equalizer pipes. It
is still acceptable, as long as the boxes are not very deep and the cross pipe is not that large.
• Bridge deck drains are not discharging directly over surface waters.
• There will be further discussions to see if impacts with detours on—Y3- and—Y4- are permanent or
temporary.
• Temporary work bridges will be used during construction of both bridges and need to be noted on
permit drawings.
• Hydraulic Design is complete. Bridge and Culvert Reports are complete and are included with the 4B
packet.
• Southwest Prong of Slocum Creek and Tucker Creek both have "in-water"moratoriums according to
DEIS.
• Note that the wetlands extend beyond the right-of-way line, but the wetlands were clipped at the right-
of-way line in these drawings.

R-1015 CCP 4B Draft meeting minutes
August 20, 2014
With no further comments or discussion,NCDOT proceeded to discuss the project sheet by sheet. Attached
to these minutes are pdf files with suggested revisions to the drainage plans.
Plan Sheets
Only sheets with comments are noted below.
Sheet 4
The existing pipes will be extended at the beginning (-L- Sta. 33+00 +/-) of the project. This is non-
jurisdictional stream.
Sheet 7
EPA suggested using the teardrop-shaped area inside the loop as treatment for the stormwater if the area
would be a total take. The feasibility was discussed. The team decided to keep this area as is, and it
would not be a total take for the permit drawings. Clearing limits will be 10' beyond the slope stake
line. The team mentioned that any small wetland less than 1/4 acre would be considered a total take. The
team concurred that equalizer pipes used on this project do not need their inverts buried 1 foot.
Sheet 10
Add equalizer pipe in vicinity of wetland around Station 130+00—L-per USACE recommendation.
Sheet 12
Add equalizer pipe in vicinity of wetland around Station 158+50—L- and Station 161+50—L-per
USACE recommendation.
Fix property owner name to say"United States Department of Agriculture" for Croatan National Forest
(CNF)property per USFS.
Sheet 13
The proposed bridge (total length=1620' with 12 spans at 135' on 72"pre-stressed concrete modified
bulb tees) at East Prong of Slocum Creek (Jurisdictional Stream `S 1')was discussed. DWR suggested
using rip rap pads to prevent erosion in the vicinity of deck drains. The vertical clearance on this bridge
ranges from 6' to 18'. There will be further discussions with Division to see if some rip rap pads are
warranted to disperse the flow. There were similar deck drain situations on the Washington Bypass.
The bridge over East Prong of Slocum Creek will require a temporary work bridge.
Sheet 14
Account for rip rap pads in permit drawings.
Sheet 15
Move equalizer pipe from Sta. 210+00—L- to Sta. 208+50—L-.

R-1015 CCP 4B Draft meeting minutes
August 20, 2014
Sheet 17
-Y3- Detour impacts will be considered temporary impacts. DWR suggested showing anything inside
the temporary slope stakes as temporary impacts. If re-vegetation does not occur, then it will be
considered permanent impacts. DCM suggested putting in geotextile fabric under temporary impacts.
The stream shown on Sheet 17 is Jurisdictional Stream `S6'. It was also suggested by the team to use
enlargements where necessary.
Sheet 18
Jurisdictional stream (`S9') is shown at the end of driveway around Station 267+00—L- (Lt). No
impacts are indicated at this location.
Sheet 19
Jurisdictional Stream (`S9')will be impacted. There will be stream and buffer impacts at this location.
If there is fill outside the R/W, an easement will be required. This stream was not on previous wetland
files.
Sheet 20
Southwest Prong of Slocum Creek (Jurisdictional Stream `S 10')will have buffer impacts due to interior
bents located in the buffer zone. There will also be temporary impacts due to the work bridge at this
location. The proposed bridge will have a total length of 945' and will use 72"modified bulb tees (7
spans at 135'). There will be easements added in the vicinity of the fill slopes near the bridge. Deck
drains at this location will be discussed with DCM, Area Bridge Engineer and Division personnel.
Sheet 21
Angle the cross pipe in the vicinity of Station 310+00-L- to match wetland angle.
Sheet 22
Wetland on this sheet will be a total take.
Sheet 23
An easement may be required alongside the proposed ditch. The proposed ditch should match the invert
of the existing wetland. May add note, "Do not cut below wetland elevation" at this location. This
wetland will be a total take.
Sheet 24
The beginning of this sheet(Station 338+00—L-) is the beginning of the RCW habitat. The right of way
is reduced from 250' to 200' for the next several sheets. There are some easements in this stretch of the
project. USFWS indicated that small deviations from the 200' requirement would be ok as long as the
majority of the project in this area is within 200'. The old recovery plan that used 200' is being updated
and the new distance will be greater than 200'. The update will not take place any time soon. NCDOT
Hydraulics may change the cross pipe at Station 342+50—L- to go diagonally across—L- to reduce

R-1015 CCP 4B Draft meeting minutes
August 20, 2014
footprint. Per Division, this project will use Method 3 clearing. Label easements as temporary or
permanent.
Sheet 25/26
Label easements as temporary or permanent. Easements shown are temporary construction easements.
Sheet 27
At Station 393+00—L- is the end of the RCW habitat. Right of way limits goes from 200' to 250' here.
Add equalizer pipe near Station 393+75 —L- (near the right edge of the sheet).
Sheet 32
Verify the cross pipe around Station 459+00—L- is not for a jurisdictional stream.
Add equalizer pipe at Station 463+50—L-.
Sheet 33
NCDOT will verify if toe protection can be removed near Station 470+60—L-.
Sheet 34
Remove pipe at Station 487+00—L-. The team agreed that is was ok to have 2GIs in median on cross
pipes as long as the pipe is not very large and the cross pipe is not very deep.
Sheet 36
Verify fill slope lines around bridges (including bridges that cross railroads). There is a proposed
culvert at UT to Tucker Creek (double 10'x8' RCBC). Fix label inside culvert report on plan view.
This is a Jurisdictional Stream(S22/S23). Show Buffer Zones.
Sheet 41
Rip rap was added near the Havelock City Limit to prevent headcutting near the channel. This is not a
Jurisdictional Stream.
Sheet 44
-Y3- detour impacts will be temporary wetland impacts.
Sheet 45
If the pond is a JS (S20b), there should be buffer zone lines around the entire pond. Upstream is JS
(S20a).
Sheet 46
Double 72"pipes are located at JS (S 19b and S 19a). Show Buffer Zones lines correctly.

R-1015 CCP 4B Draft meeting minutes
August 20, 2014
Sheet 47/48
Tucker Creek is Jurisdictional (S30a/S30b). Show Buffer Zones. The proposed culvert extension(3@
9'x7' RCBC) is both upstream and downstream. Originally there was an extension only on the upstream
side. There is no low flow barrel. Normal water depth is approximately 5'. This may be an area of
environmental concern/public trust area. This finding may trigger a CAMA permit. DCM will make a
determination at this site.
End of sheet discussion.
NCDOT showed the team some GIS layers that could be made available if the team would like them.
These layers show the project location, design, and impacts. This is not an official product that NCDOT
produces. The team would like to have this information if available. NCDOT asked the team to provide
feedback on this information as well as other ways to improve the effectiveness of the meetings and the
review process.
The meeting adjourned at 5:00 p.m.
Addendum:
See DCM response in attached email (No CAMA permit required; concurrence needed)

Morgan, Stephen R
Subject: R-1015; CP-4A&CP-4B meeting; Division 2 - Craven County
Location: DOT Structure Design Conf Rm C (Cap.40)
Start: Wed 8/20/2014 1:00 PM
End: Wed 8/20/2014 5:00 PM
Recurrence: (none)
Meeting Status: Accepted
Organizer: DOT PDEA INTERAGENCY MEETING CALENDAR
Required Attendees: Devens, Thomas E; Ron.Lucas @dot.gov; Tom Steffens; Gary Jordan; Travis Wilson;
David Wainwright; Fritz Rohde; 'kcompton @fs.fed.us'; Gledhill-earley, Renee;
'jessi.baker @ncdenr.gov'; Steve Sollod ; Speer, James A; Mumford, Glenn W; Rouse,
John W; Eatmon, Bryce E; Morgan, Stephen R, Billings, Amy A; Ford, Tris B; Beauregard,
Rachelle; Cashin, Gordon E; Frazer, Mary E; Parker, Cyrus F; Fischer, Kevin; Stutts, David
S; Cox, Hardee R; Hanson, Robert P;Yamamoto, Brian F;James, Larry M;
Ipaul.koch @stantec.com'; 'amy.sackaroff @stantec.com'; Van Der Wiele, Cynthia
(Van DerWiele.Cynthia @epa.gov); 'pflanagan @eccog.org'; Chris Militscher; Stephen
Lane; Bouscluet, Corey D; Harris, David B; DOT IT Meet Me Conf 919-662-4553
Optional Attendees: Chapman, Amy; 'Clarence Coleman'; George Hoops; Henry Wicker, Thomas P.Wilber,
Walter, Tracy A; Barbour, Deborah M; Barbour, Victor, Bourne, John S; Childrey, Tom;
Cook, Alena R; Dunlop, James H; Fuller, Gregory A; Griffin, Randy W; Hancock, Richard
W; Harris, Philip S; Ishak, Doumit Y; Ishak, Joseph;Johnson, Benjetta L;Joyner, Drew;
Kite, Steve; Kuse, Jessica D; Lee, Donald G; Marshall, Travis K; Mathis, Stonewall D;
Mcintyre, Ray; Medlin, Kenneth N; Memory, John R; Murphy, Brian G; Murphy, Christie;
Paugh, Leilani Y; Pilipchuk, John L; Rivenbark, Chris; Rochelle, Rodger D; Ronnie Smith;
Staley, Mark K; Thomas, Earlene W; Twisdale, John W;Alexander, Pamela L; Evans,
Cheryl L; Boyd, David A; Kim, K J; Hauser,James W; Mellor, Colin
Please note the meeting start and end times have been modified.
Meeting time is subject to change until 2 weeks before meeting day.
Entire agenda can be found at our new web location:
htips:Hconnect.ncdot.gov/resources/Environmental/Pages/Merger-Process-Guide.aspx
Meeting material is available online t:
http://207.4.62.65/PDEA/Mery,erMeetiny,s/08202014_R1015_CNA_CP4B/
Time: Requestor: STIP No. R-1015: US70— Havelock Bypass
Ted Devens from north of Pine Grove to north of the
1:00pm-5:00pm Carteret County line
Division 2
County: Craven
Purpose: CP-4A & CP-4B
TEAM MEMBERS:
i

FHWA— Ron Lucas EPA—Cynthia Van Der Wiele
USACE—Tom Steffens EPA—Chris Militscher
USFWS—Gary Jordan RPO— Patrick Flanagan (Down East)
NCWRC—Travis Wilson SHPO— Renee Gledhill-Early
DWR— David Wainwright DMF—Jessi O'Neal Baker
NMF— Fritz Rohde DCM —Steve Sollod
USFS— Karen Compton DCM— Stephen Lane
SUPPORT STAFF:
Roadway—Jim Speer Structures— Kevin Fischer
Roadway—Glenn Mumford Structures— David Stutts
Division —John Rouse TIP— Hardee Cox
Division — Ed Eatman PDEA— Rob Hanson
Hydraulics—Stephen Morgan PDEA— Brian Yamamoto
Hydraulics—Amy Billings PDEA—Ted Devens
HES—Tris Ford Geoenvironmental —Cyrus Parker
NES - Rachelle Beauregard Utilities—Larry James,Jr.
NES—Chris Rivenbark Utilities—Corey Bousquet
NES—Gordon Cashin Consultant— Paul Koch, Stantec
NES— Mary Frazer Consultant—Amy Sackaroff, Stantec
Roadside— Mark Staley Consultant—Joseph Carter, III
Roadside— David Harris
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R-1015
HAVELOCK BYPASS
MERGER PROCESS 4b MEETING
WEDNESDAY AUGUST 20, 2014
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From: Sollod,Steve
To: Morgan, Stephen R; Devens,Thomas E; Ron.Lucas(abdot.aov;Tom Steffens;Gary Jordan;Wilson,Travis W.;
Wainwriaht.David; Fritz Rohde; "kcompton(abfs.fed.us";Gledhill-earlev. Renee; Baker, Jessi E; Speer. James A;
Mumford,Glenn W; Rouse,John W; Eatmon, Bryce E; Billings,Amy A; Ford,Tris B; Beaureaard. Rachelle;
Cashin. Gordon E; Frazer. Mary E; Parker, Cyrus F; Fischer. Kevin; Stuffs. David S; Cox. Hardee R; Hanson.
Robert P;Yamamoto, Brian F;James. Larry M; "paul.koch(cbstantec.com"; "amy.sackaroff(dstantec.com";Van
Der Wiele. Cynthia (Van DerWiele.Cvnthia(d)epa.aov); "pflanaaan(a)eccoa.ora"; Chris Militscher; Lane. Stephen;
Bousauet. Corey D; Harris,David B; Patel.Janaki H; Radakovic, Brian M
Cc: Billinas,Amy A
Subject: RE: R-1015-Craven County; CP-4B draft meeting minutes from August 20,2014
Date: Tuesday,September 09,2014 11:10:14 AM
The draft minutes of the 8/20/14 Havelock Bypass 4B meeting state the following:
• The culvert at Tucker Creek is now extended both up and downstream. Previously
the extension was only on the upstream side. This may be an area of environmental concern
(AEC) with CAMA. DCM will further investigate.
DCM has determined by field verification that Tucker Creek is not navigable for a
considerable distance downstream of US 70 and is not considered a CAMA Area of
Environmental Concern (AEC) in the area of the proposed culvert work. Therefore, the
Havelock Bypass (R-1015) will not require a CAMA Permit. However, the issuance of a
USACE Individual Permit for a project located in one of the 20 coastal counties that make up
the coastal zone requires that the applicant certify, and DCM to concur with the certification,
that the project is consistent with the NC coastal management program.
Please make a note of this in the final meeting minutes.
Thanks,
Steve
From: Morgan, Stephen R
Sent: Monday, September 08, 2014 8:05 AM
To: Devens, Thomas E; Ron.Lucas @dot.gov; Tom Steffens; Gary Jordan; Wilson, Travis W.; Wainwright,
David; Fritz Rohde; 'kcompton @fs.fed.us'; Gledhill-earley, Renee; Baker, Jessi E; Sollod, Steve; Speer,
James A; Mumford, Glenn W; Rouse, John W; Eatmon, Bryce E; Billings, Amy A; Ford, Tris B;
Beauregard, Rachelle; Cashin, Gordon E; Frazer, Mary E; Parker, Cyrus F; Fischer, Kevin; Stutts, David
S; Cox, Hardee R; Hanson, Robert P; Yamamoto, Brian F; James, Larry M; 'paul.koch @stantec.com';
'amy.sackaroff @stantec.com'; Van Der Wiele, Cynthia (VanDerWiele.Cynthia @epa.gov);
'pflanagan @eccog.org'; Chris Militscher; Lane, Stephen; Bousquet, Corey D; Harris, David B; Patel,
Janaki H; Radakovic, Brian M
Cc: Billings, Amy A
Subject: RE: R-1015 - Craven County; CP-4B draft meeting minutes from August 20, 2014
Please respond with any comments in two weeks- by September 19, 2014.
Thanks
Draft meeting minutes can be found at:
http://207.4.62.65/PDEA/MergerMeetings/08202014_R1015_CP4A_CP4B/

Let me or Amy Billings know if you have any corrections or additional comments.
Thanks,
Stephen
Stephen R. Morgan PE
NCDOT Hydraulics Unit
Project Engineer
Western Region (TIP)
Phone [phone]
Fax [phone]
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