WQCS00268_Compliance Evaluation Inspection_20220830

DocuSign Envelope ID: BECD6OCC-EAA0-4C09-B00B-9063A991 E9F2
Compliance Inspection Report
Permit: WQCS00268 Effective: 11/01/16 Expiration: 10/31/24 Owner : City of Jacksonville
SOC: Effective: Expiration: Facility: Jacksonville Collection System
County: Onslow
Region: Wilmington
Contact Person: Thomas Johnson
Directions to Facility:
System Classifications: CS4,
Primary ORC: Thomas Johnson
Secondary ORC(s):
On -Site Representative(s):
Title: ORC Phone: [phone]
Certification: 992243 Phone: [phone]
Related Permits:
WQ0009267 City of Jacksonville - City of Jacksonville WWTF
Inspection Date: 08/30/2022 c—D0E J dTime 07:45AM Exit Time: 11:30AM
Primary Inspector: Brian S West
Secondary Inspector(s):
1¢ , S t liL M,SI 9/1/2022
1/ DocuSigned by:
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Reason for Inspection: Routine Inspection Type: Collection System Inspect Non Sampling
Permit Inspection Type: Collection system management and operation
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Facility Status: Compliant Not Compliant
Question Areas:
▪ Miscellaneous Questions
II Capital Improvement Plan
▪ Inspections
▪ Lines
(See attachment summary)
▪ General
▪ Map
▪ Spill Response Plan
▪ Pump Stations
Phone: [phone]
▪ Sewer & FOG Ordinances
▪ Reporting Requirements
▪ Spills
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DocuSign Envelope ID: BECD6OCC-EAA0-4C09-B00B-9063A991 E9F2
Permit: WQCS00268 Owner - Facility: City of Jacksonville
Inspection Date: 08/30/2022
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Inspection Summary:
Routine compliance inspection with Thomas Johnson and staff; their assistance during the visit is appreciated. Permission
was given to access of all areas of the system requested during the visit. The staff were very knowledgable of all aspects of
system maintenance and record keeping. The City appears to be doing an excellent job with the system and is deemed
compliant with permit no. WQCS00268. Please note comments under the individual sections of this report, and let us know
if there are questions/comments
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DocuSign Envelope ID: BECD6OCC-EAA0-4C09-B00B-9063A991 E9F2
Permit: WQCS00268 Owner - Facility: City of Jacksonville
Inspection Date: 08/30/2022
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
General
Is there a properly designated primary ORC and at least one back-up of proper grade?
Are logs being reviewed by the system management or owner on a regular basis?
# What is that frequency?
# Are there any issues being addressed currently or any in the planning stages?
Is there a specific pump failure plan available for all pump stations?
Does plan indicate if pump parts/new pumps are in spare parts/equipment inventory?
Are new/significantly upgraded pump stations equipped with anti -corrosion materials?
Does the permittee have a copy of their permit?
# Is permit expiring within the next 6 months?
If Yes, has the Permittee applied for renewal?
Comment:
Sewer and FOG Ordinances
Is Sewer Use Ordinance (SUO) or other Legal Authority available?
Does it appear that the Sewer Use Ordinance is enforced?
Is there a Grease Control Program that legally requires grease control devices?
What is the standard grease trap cleaning requirement in the FOG ordinance?
Is Grease Control Program enforced via periodic inspections/records review?
Is action taken against violators?
# Have satellite systems adopted an equivalent or more stringent ordinance?
Is grease/sewer education program documented with req'd customer distribution?
# Are other types of education tools used like websites, booths, special meetings, etc?
If Yes, what are they? (This can reduce mailing to annual.)
City participates in community events routinely as well as performing school educaiton programs. FOG
information also included with monthly water bills. The City has a very efficient grease trap inspection and
pump -out program. Enforcement of the SUO pump -out and maintenance requirements is documented
Comment:
Capital Improvement Plan
Has a Capital (CIP) or System Improvement Plan been developed and adopted?
Is it designated for wastewater only or does it have a dedicated section?
Does CIP cover three to five year period of earmarked improvements?
Does CIP include description of project area?
Does CIP include description of existing facilities?
Does CIP include known deficiencies?
Does CIP include forecasted future needs?
Yes No NA NE
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Yes No NA NE
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30 days
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Yes No NA NE
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DocuSign Envelope ID: BECD6OCC-EAA0-4C09-B00B-9063A991 E9F2
Permit: WQCS00268 Owner - Facility: City of Jacksonville
Inspection Date: 08/30/2022
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Comment: Current CIP is a ten year plan adopted in 2019. Some major components of the plan are
deactivation of the Decatur PS with flow redirection to Brookview PS (complete), replacement of
mains in areas of the city where street repaving is being performed (ongoing)
Map
Is there a overall sewer system map?
Does the map include:
Pipe Type (GS/FM)
Pipe sizes
Pipe materials (PVC, DIP, etc)
Pipe location
Flow direction
Approximate pipe age
Pump station ID, location and capacity
# Force main air release valve location & type
# Location of satellite connections
Is the map being updated for changes/additions within 1 year of activation?
Comment: Digital mapping system via Mobile 311 is very thorough and includes active system
maintenance being performed
Reporting Requirements
# Have there been any sewer spills in the past 3 years?
If Yes, were they reported to the Division if meeting the reportable criteria?
If applicable, is there documentation of press releases and public notices issued?
Is an Annual Wastewater Performance Report being filed with the Division, if required?
Is the report being made available to all its sewer customers?
# How is it being made available?
Comment: No recurring spill problem areas observed in BIMS spill database
Inspections
Are adequate maintenance records maintained?
Are pump stations being inspected at the required frequency?
# Is at least one complete functionality test conducted weekly per pump station?
Is there a system or plan in place to observe the entire system annually?
Is the annual inspection documented?
# Does the system have any high -priority lines/locations?
Are inspections of HPL documented at least every 6 months?
Are new lines being added to the HPL list when found or created?
Yes No NA NE
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II El El El
Yes No NA NE
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Website,
community events
Yes No NA NE
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DocuSign Envelope ID: BECD6OCC-EAA0-4C09-B00B-9063A991 E9F2
Permit: WQCS00268 Owner - Facility: City of Jacksonville
Inspection Date: 08/30/2022
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Comment: Staff uses interactive Mobile 311 system to record all maintenance activity, investigations,
grease trap inspections. The City uses a Mission SCADA system which appears to be very
reliable. All stations are connected to the system
Spill Response Action Plan
Is a Spill Response Action Plan available?
Is a Spill Response Action Plan available for all personnel?
Does the plan include:
24-hour contact numbers
Response time
Equipment list and spare parts inventory
Access to cleaning equipment
Access to construction crews, contractors, and/or engineers
Source of emergency funds
Site sanitation and cleanup materials
Post-overflow/spill assessment
Does the Permittee appear to respond within 2 hours of first knowledge of a spill?
Comment:
Yes No NA NE
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Spills Yes No NA NE
Is system free of known points of bypass? • ❑ ❑ ❑
If No, describe type of bypass and location
Are all spills or sewer related issues/complaints documented? • ❑ ❑ ❑
# Are there repeated overflows/problems (2 or more in 12 months) at same location? ❑ ❑ • ❑
# If Yes, is there a corrective action plan? ❑ ❑ • ❑
Comment:
Lines/Right-of-Ways/Aerial Lines
Please list the Lines/Right of Ways/Aerial Lines Inspected:
Visited the Cheney Creek aerial crossing. Structures are intact with no visible issues. These lines are
documented to be inspected at least 2/year.
Are right-of-ways/easements maintained for full width for access by staff/equipment?
If No, give details on temporary access:
Is maintenance documented?
Are gravity sewer cleaning records available?
Has at least 10% of lines older than 5 yrs been cleaned annually?
Were all areas/lines inspected free of issues?
Yes No NA NE
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Comment: Reviewed documentation showing >10% gravity lines cleaned in 2021. Current year activity in
the Brookview basin. The City has resources to perform the cleaning as well as camera work
Pump Stations
Yes No NA NE
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DocuSign Envelope ID: BECD6OCC-EAA0-4C09-B00B-9063A991 E9F2
Permit: WQCS00268 Owner - Facility: City of Jacksonville
Inspection Date: 08/30/2022
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Please list the Pump Stations Inspected:
Main, Kensington Park, Henderson, Arlington, Cottage Cove, Northside, Shoreline
# Number of duplex or larger pump stations in system
# Number of vacuum stations in system
# Number of simplex pump stations in system
# Number of simplex pump stations in system serving more than one building
How many pump/vacuum stations have:
# A two-way "auto polling" communication system (SCADA) installed?
# A simple one-way telemetry/communication system (auto -dialer) installed?
For pump stations inspected:
Are they secure with restricted access?
Were they free of by-pass structures/pipes?
Were wet wells free of excessive grease/debris?
# Do they all have telemetry installed?
Is the communication system functional?
Is a 24-hour notification sign posted ?
Does the sign include:
Owner Name?
Pump station identifier?
# Address?
Instructions for notification?
24-hour emergency contact numbers?
Are audio and visual alarms present?
Are audio and visual alarms operable?
# Is there a backup generator or bypass pump connected?
If tested during inspection, did it function properly?
Is the back-up system tested at least bi-annually under normal operating conditions?
# Does it have a dedicated connection for a portable generator?
# Is the owner relying on portable units in the event of a power outage?
# If Yes, is there a distribution plan?
If Yes, what resources (Units/Staff/Vehicles/etc) are included in Plan?
The majority of pump stations have on -site generators; the remaining are wired for connection to 4 portable
units. The City uses a contractor for routine maintenance of all generators
# Does Permittee have the approved percentage of replacement simplex pumps?
Is recordkeeping of pump station inspection and maintenance program adequate?
Do pump station logs include at a minimum:
Inside and outside cleaning and debris removal?
Inspecting and exercising all valves?
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DocuSign Envelope ID: BECD60CC-EAA0-4C09-B00B-9063A991 E9F2
Permit: WQCS00268 Owner - Facility: City of Jacksonville
Inspection Date: 08/30/2022
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Inspecting and lubricating pumps and other equipment?
Inspecting alarms, telemetry and auxiliary equipment?
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Comment: All high water alarm systems functional with the exception of the Arlington on -site audio/visual
alarm (telemetry was functional). All stations visited were found to be clean, secure, relatively
free of grease, and free of significant corrosion
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