WQ0013808_NOV-2022-PC-0475_20220901

ROY COOPER
Governor
ELIZABETH S. BISER
Secretary
RICHARD E. ROGERS, JR.
Director
NORTH CAROLINA
Environmental Quality
September 2, 2022
CERTIFIED MAIL No. 7020 3160 0002 0860 8485
RETURN RECEIPT REQUSTED
Bryan Gaster, Facilities Director
Kotis Properties Inc.
PO Box 9296
Greensboro, NC 27429
SUBJECT: Notice of Violation (NOV-2022-PC-0475)
Compliance Evaluation Inspection
Permit No. WQ0013808
Summerfield Shopping Center WWTF
Guilford County
Dear Mr. Gaster:
On August 23, 2022, Division of Water Resources staff Caitlin Caudle and Rebecca
Chandler conducted a compliance evaluation inspection. Chad Leinbach, ORC, was
present during the entire inspection. A review of records, treatment facilities, storage
facilities, and irrigation fields was completed.
As a reminder, the current permit expires July 31, 2023. A permit renewal application
must be submitted no later than six months before the expiration of the current permit.
The following violation was noted:
1. Monthly monitoring reports were not submitted as required by Permit Condition
111.7 since December 2021. Monthly reports for December 2021, January, February,
and March 2022 were addressed in correspondence dated July 19, 2022. Monthly
reports for April 2022 were addressed in correspondence dated August 15, 2022.
Monthly reports for May and June 2022 were submitted late per Permit Condition
111.7. This is a violation of the subject permit. Moving forward, submit all
monthly reports no later than the last day of the month following the
reporting month.
An updated NDAR-1 form was provided with correspondence dated August 4,
2021. To date, the new NDAR-1 form has not been used. An updated NDMR form
is enclosed. Moving forward, please use the most recent reporting forms.
NORTH caaouvnD_E
oep.m.m orEMr nment W.i�
North Carolina Department of Environmental Quality I Division of Water Resources
Winston-Salem Regional Office 1450 W. Hanes Mill Rd, Suite 300 I Winston-Salem, North Carolina 27105
336.776.9800

The following deficiencies were noted:
A. At the time of inspection, the piping associated with the irrigation pump closest to
the doors was leaking (Pump B). Mr. Leinbach stated that the check valve likely
needs to be repaired as the pump that was leaking was not being used to irrigate
zones during the inspection. This same leak was noted in correspondence dated
June 22, 2021. Per Permit Condition 111.1 "the facility shall be properly
maintained and operated at all times..." Please repair this leak as soon as
possible.
B. A review of January to July 2021 monitoring reports showed that the 12-month
floating total in Zone 3 exceeded the limit established in Attachment B in the
months of June and July 2022. Irrigation to Zone 3 has been turned off until the
12-month floating total has returned to compliance. Exceeding the 12-month
floating total permitted in Attachment B is a violation of the subject permit.
The following items of concern were noted:
• The septic tank behind Walgreens did not have a lock on the lid at the time of
inspection. Per Permit Condition 111.9 "public access to the irrigation sites and
wastewater treatment facilities shall be prohibited." Please replace the lock on
this septic tank as soon as possible.
• There is a small tear in one corner of the storage pond liner. Per Permit Condition
111.1 "the facilities shall be properly maintained and operated at all times." Please
take measures to repair the tear and prevent it from growing larger.
Please refer to the enclosed inspection report for additional comments and observations.
If you have any questions, please contact me or Caitlin Caudle at the letterhead address
of phone number, or by email at [e-mail] or caitlin.caudle©ncdenr.gov.
Sincerely,
DocuSigned by:
L-on l . <JMAte
145B49E225C94EA...
Lon T. Snider, Regional Supervisor
Water Quality Regional Operations Section
Division of Water Resources, NCDEQ-WSRO
Enc: Inspection Report
NDMR form
Cc: Chad Leinbach, ORC (electronic copy)
Guilford County Environmental Health (electronic copy)
Laserfiche File WQ0013808
WSRO Electronic Files
D_E
NORTH CAROLINA
gaparMeM of Environment,/quay
North Carolina Department of Environmental Quality I Division of Water Resources
Winston-Salem Regional Office 1450 W. Hanes Mill Rd, Suite 300 I Raleigh, North Carolina 27105
336.776.9800

Compliance Inspection Report
Permit: WQ0013808 Effective: 08/29/18
SOC: Effective:
County: Guilford
Region: Winston-Salem
Expiration: 07/31/23
Expiration:
Contact Person: Allen Willard Title:
Directions to Facility:
take 1-40 east to Hwy 150 in kernesville, turn left at top of ramp.
shopping center
System Classifications: SI, WW1,
Primary ORC:
Secondary ORC(s):
On -Site Representative(s):
Related Permits:
Inspection Date: 08/23/2022
Primary Inspector: Caitlin Caudle
Secondary Inspector(s):
Entry Time 10:OOAM
Reason for Inspection: Routine
Permit Inspection Type: Wastewater Irrigation
Facility Status: ❑ Compliant Not Compliant
Question Areas:
▪ Treatment Flow Measurement -Effluent
▪ Treatment Flow Measurement -Water
Use Records
▪ Record Keeping
▪ Treatment Disinfection
(See attachment summary)
Owner : Kotis Properties Inc
Facility: Summerfield Shopping Center WWTF
4548 US 220 N
Summerfield NC 27358
Phone:
turn right on Hwy 220 then take first left gravel driveway behind the
Certification:
Exit Time: 11:35AM
Phone:
Phone: [phone]
Inspection Type: Compliance Evaluation
▪ Treatment Flow Measurement -Influent
▪ Treatment
▪ Treatment Sludge Storage/Treatment
▪ Treatment Flow Measurement
▪ Miscellaneous Questions
▪ Treatment Filters
▪ End Use -Irrigation
▪ Storage
Page 1 of 7

Permit: WQ0013808 Owner - Facility: Kotis Properties Inc
Inspection Date: 08/23/2022 Inspection Type : Compliance Evaluation
Reason for Visit: Routine
Inspection Summary:
On August 23, 2022, Division of Water Resources staff Caitlin Caudle and Rebecca Chandler conducted a compliance
evaluation inspection. Chad Leinbach, ORC, was present during the entire inspection. A review of records, treatment
facilities, storage facilities, and irrigation fields was completed.
As a reminder, the current permit expires July 31, 2023. A permit renewal application must be submitted no later than six
months before the expiration of the current permit.
The following violation was noted:
1. Monthly monitoring reports were not submitted as required by Permit Condition 111.7 since December 2021. Monthly
reports for December 2021, January, February, and March 2022 were addressed in correspondence dated July 19, 2022.
Monthly reports for April 2022 were addressed in correspondence dated August 15, 2022. Monthly reports for May and June
2022 were submitted late per Permit Condition 111.7. This is a violation of the subject permit. Moving forward, submit all
monthly reports no later than the last day of the month following the reporting month.
An updated NDAR-1 form was provided with correspondence dated August 4, 2021. To date, the new NDAR-1 form has not
been used. An updated NDMR form is enclosed. Moving forward, please use the most recent reporting forms.
The following deficiencies were noted:
A. At the time of inspection, the piping associated with the irrigation pump closest to the doors was leaking (Pump B). Mr.
Leinbach stated that the check valve likely needs to be repaired as the pump that was leaking was not being used to irrigate
zones during the inspection. This same leak was noted in correspondence dated June 22, 2021. Per Permit Condition 111.1
"the facility shall be properly maintained and operated at all times..." Please repair this leak as soon as possible.
B. A review of January to July 2021 monitoring reports showed that the 12-month floating total in Zone 3 exceeded the limit
established in Attachment B in the months of June and July 2022. Irrigation to Zone 3 has been turned off until the 12-month
floating total has returned to compliance. Exceeding the 12-month floating total permitted in Attachment B is a violation of
the subject permit.
The following items of concern were noted:
• The septic tank behind Walgreens did not have a lock on the lid at the time of inspection. Per Permit Condition 111.9
"public access to the irrigation sites and wastewater treatment facilities shall be prohibited." Please replace the lock on this
septic tank as soon as possible.
• There is a small tear in one corner of the storage pond liner. Per Permit Condition 111.1 "the facilities shall be properly
maintained and operated at all times." Please take measures to repair the tear and prevent it from growing larger.
Other observations:
• No seeping was visible from the sand filter junction box. There was standing water next to the liner but was likely from
3.5" of rain the previous weekend.
• No vegetation was present in the sand filter.
• Hauling records for the grease trap and septic tanks were present.
• There did not appear to be a blockage between the wet weather storage pond and the wet well. The wastewater level in
the wet well visually was the same level as the storage pond at the time of inspection.
• At the time of inspection, the highwater alarm in the storage pond wet well was silenced and when turned back on it was
activated via float. The float tree arrangement may need to be revisited as the wet well and storage pond are hydraulically
connected. If the staff gauge is correct, the highwater alarm was activated when freeboard was <2ft.
• No trees were in the wetland cells.
• The septic tanks at Food Lion needed pumping. Mr. Leinbach stated he would call the facility manager to confirm that a
pumping event was scheduled, and if not, he would schedule one.
Page 2 of 7

Permit: WQ0013808 Owner - Facility: Kotis Properties Inc
Inspection Date: 08/23/2022 Inspection Type : Compliance Evaluation
Reason for Visit: Routine
• Z1 was in good condition with only one "geyser" noted while the zone was being irrigated. Z2 was also in good condition.
The few drip lines in the wet area are still turned off. These drip lines will likely not be returned to use. Z3 is currently turned
off as the 12-month floating total was exceeded in June. Mr. Leinbach has reduced the volume dosed during each cycle for
this zone. There was no runoff at the bottom of Z1. The valve box closest to the treatment building did have standing water in
it.
• The soil report recommended that each zone have about 1 ton of lime applied. The crop listed was fescue hay. The
irrigation zones are planted in trees, which can tolerate a lower pH than the reported fescue hay. The wastewater produced
is low strength, currently there are no concerns for soil pH.
• Both septic tanks have filters.
• The sand filter is currently on a timer and was being dosed every 15 minutes. Mr. Leinbach was unsure of how long the
sand filter is dosed.
• The highwater alarm was working at the time of inspection. The float for the alarm was hooked over the ladder. The float
was removed from the ladder. Visually, there appeared to be a large amount of wastewater in the tank, approximately three
foot of head space was available in the tank. Mr. Leinbach stated that he was currently operating the system to stack water
up in the wetland cells, and as a result in the recirculating tank. The arrangement of the float tree in the recirculating tank
may need to be revisited.
• The grease trap was not reviewed.
• Tablets were present in the tube of the contact chamber.
• Flow is reported based on water meters.
• The red float will transfer wastewater between the storage pond and the irrigation wet well when the float is down.
• The green float will shut off wastewater from entering the treatment building and stack up water in the wetland cells
• When the system is running based on floats, the yellow float will engage the irrigation pumps when up.
• Currently the irrigation system is working on a timer. Z1 and Z2 are irrigated every four hours with 500 gallons irrigated.
The system is connected to a rain sensor and is not operational when raining.
Page 3 of 7

Permit: WQ0013808 Owner - Facility: Kotis Properties Inc
Inspection Date: 08/23/2022 Inspection Type : Compliance Evaluation
Reason for Visit: Routine
Type
Reuse (Quality)
Infiltration System
Single Family Spray, LR
Activated Sludge Spray, HR
Activated Sludge Spray, LR
Activated Sludge Drip, LR
Recycle/Reuse
Single Family Drip
Lagoon Spray, LR
Treatment
Are Treatment facilities consistent with those outlined in the current permit?
Do all treatment units appear to be operational? (if no, note below.)
Comment:
Treatment Flow Measurement -Influent
Is flowmeter calibrated annually?
Is flowmeter operating properly?
Does flowmeter monitor continuously?
Does flowmeter record flow?
Does flowmeter appear to monitor accurately?
Comment:
Treatment Flow Measurement -Water Use Records
Is water use metered?
Are the daily average values properly calculated?
Comment:
Treatment Flow Measurement -Effluent
Is flowmeter calibrated annually?
Is flowmeter operating properly?
Does flowmeter monitor continuously?
Does flowmeter record flow?
Does flowmeter appear to monitor accurately?
Comment:
Treatment Filters
Is the filter media present?
Yes No NA NE
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Page4of7

Permit: WQ0013808 Owner - Facility:Kotis Properties Inc
Inspection Date: 08/23/2022 Inspection Type : Compliance Evaluation
Reason for Visit: Routine
Is the filter media the correct size and type?
Is the air scour operational?
Is the scouring acceptable?
Is the clear well free of excessive solids?
Is the mud well free of excessive solids and filter media?
Does backwashing frequency appear adequate?
Comment:
Treatment Sludge Storage/Treatment
Is the aeration operational?
Is the aeration pattern even?
If required, are Sanitary "Ts" present in tankage?
Comment:
Treatment Disinfection
Is the system working?
Do the fecal coliform results indicate proper disinfection?
Is there adequate detention time (>=30 minutes)?
Is the system properly maintained?
If gas, does the cylinder storage appear safe?
Is the fan in the chlorine feed room and storage area operable?
Is the chlorinator accessible?
If tablets, are tablets present?
Are the tablets the proper size and type?
Is contact chamber free of sludge, solids, and growth?
If UV, are extra UV bulbs available?
If UV, is the UV intensity adequate?
# Is it a dual feed system?
Does the Stationary Source have more than 2500 Ibs of Chlorine (CAS No. 7782-50-5)?
If yes, then is there a Risk Management Plan on site?
If yes, then what is the EPA twelve digit ID Number? (1000-
If yes, then when was the RMP last updated?
Comment:
Record Keeping
Is a copy of current permit available?
Are monitoring reports present: NDMR?
NDAR?
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Page5of7

Permit: WQ0013808 Owner - Facility: Kotis Properties Inc
Inspection Date: 08/23/2022 Inspection Type : Compliance Evaluation
Reason for Visit: Routine
Are flow rates less than of permitted flow?
Are flow rates less than of permitted flow?
Are application rates adhered to?
Is GW monitoring being conducted, if required (GW-59s submitted)?
Are all samples analyzed for all required parameters?
Are there any 2L GW quality violations?
Is GW-59A certification form completed for facility?
Is effluent sampled for same parameters as GW?
Do effluent concentrations exceed GW standards?
Are annual soil reports available?
# Are PAN records required?
# Did last soil report indicate a need for lime?
If so, has it been applied?
Are operational logs present?
Are lab sheets available for review?
Do lab sheets support data reported on NDMR?
Do lab sheets support data reported on GW-59s?
Are Operational and Maintenance records present?
Were Operational and Maintenance records complete?
Has permittee been free of public complaints in last 12 months?
Is a copy of the SOC readily available?
No treatment units bypassed since last inspection?
Comment: Application rates exceed permitted limits.
End Use -Irrigation
Are buffers adequate?
Is the cover crop type specified in permit?
Is the crop cover acceptable?
Is the site condition adequate?
Is the site free of runoff / ponding?
Is the acreage specified in the permit being utilized?
Is the application equipment present?
Is the application equipment operational?
Is the disposal field free of limiting slopes?
Is access restricted and/or signs posted during active site use?
Are any supply wells within the CB?
Are any supply wells within 250' of the CB?
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Page6of7

Permit: WQ0013808 Owner - Facility: Kotis Properties Inc
Inspection Date: 08/23/2022 Inspection Type : Compliance Evaluation
Reason for Visit: Routine
How close is the closest water supply well?
Is municipal water available in the area?
# Info only: Does the permit call for monitoring wells?
Are GW monitoring wells located properly w/ respect to RB and CB?
Are GW monitoring wells properly constructed, including screened interval?
Are monitoring wells damaged?
Comment:
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Page 7 of 7