SW8961234_HISTORICAL FILE_20220110

STORMWATER DIVISION CODING SHEET
POST -CONSTRUCTION PERMITS
PERMIT NO.
SW8 9�DIZSL4
DOC TYPE
❑ CURRENT PERMIT
❑ APPROVED PLANS
HISTORICAL FILE
❑ COMPLIANCE EVALUATION INSPECTION
DOC DATE
Z b 22 O 1 10
YYYYMMDD
f

Kure Dunes Homeowners Association Board of Directors
Regular Meeting MINUTES
Our Mission Statement: To be good stewards of homeowner properties, to ensure said properties are maintained in
compliance with the Kure Dunes Restrictive Covenants, and to save funds for a rainy day. To realize that the Kure Dunes
Homeowners Association exists to preserve and enhance Kure Dunes as the Premier Community of Choice on Pleasure
Island.
10 May 2021
Call to Order. 6.32pm
POSITION
NAME
INITIALS
PRESENT/ABSENT/LATE
President
Greg Germain
GG
At the clubhouse
Vice President
Michael Davenport
MD
At the clubhouse
Treasurer
Wick Wickliffe
WW
At the clubhouse
Secretary
Eileen Clute
EC
At the clubhouse
Director Clubhouse/Gazebo/Pond
Connie Mearkle
CM
At the clubhouse
Director Clubhouse/Pool/Grounds
Scott Beyrer
SB
At the clubhouse
Director Communications
Jon Elliott
JE
At the clubhouse
Attending Meeting: Tom Priest — Architectural Committee
Elections: JE to map out Timeline Gantt chart for officer terms and provide recommendation
— looking for 3,3,2 terms
Nominations
President — MD nominated GG; SB seconded the motion. Motion passed unanimously.
Vice President - WW nominated JE; GG seconded the motion. Motion passed unanimously.
Secretary — CM nominated EC, MD seconded the motion. Motion passed unanimously.
Treasurer — JE nominated WW; MD seconded the motion. Motion passed unanimously.
Discussion on voting process: email vs texting. Options: call a meeting, have a call, etc.
Conclusion: use text as an alert mechanism. Talk by phone, meet in person or other appropriate approach.
Presidential Report: There was no Presidential Report.
Secretary's Report:
EC motioned to approve the April 12, 2021 HOA Board Meeting minutes. CM seconded the motion.
The motion passed unanimously.
EC inquired about Annual Meeting minutes with new process via Zoom.
Treasurer (WW): Financial Report sent out prior to the meeting. Discussed process for key transfer for houses
at closing. Selling realtor to have keys and passes brought to closing. If not, $25 fine suggested. Conclusion:
make best effort to get items returned. This process has been documented on our website. CM and EC to
coordinate receipt of keys and passes to be included in welcome package.
Transferred $35K from Capital account to Savings account. WW motioned to approve.4inaricia�r�&el� pril
30, 2021. JE seconded the motion. The motion passed unanimously. 'PN U

Standing Committee Report.
Director Report: Clubhouse, Pool, & Grounds (SB):
• Scott sent out committee report.
• Rehabilitated the existing Wilmington Grill: New burners, igniters, tank, and deep clean. (new parts
$500)
• Pool and Gazebo bathrooms opened April 24, 2021.
• Materials delayed.
Director Report: Clubhouse. Gazebo. and Retention Ponds (CM
• CM sent committee report to the board prior to meeting.
• Attended the monthly stormwater committee meeting April 26, 2021.
• Contract with Dragonfly Pond Works for up to $9K and I executed the contract with Dragonfly Pond
Works. They will commence work in approximately 2 months. Once started, it should take 1 week to
complete.
Director Report: Architectural (TP):
• Seiler's requested approval for landscape plan on N. 411 Avenue.
• Pool continues to be an issue with home on corner of Fort Fisher and Kure Dunes Way.
Director Report: Communications (JE
• Set up and supported Zoom meeting for the Annual Meeting.
• Significant and frequent updates made to the website.
• Research and changes made to website after the election to clarify key hand off at sale closing.
• --100 hours dedicated April to May.
• Future Annual Meeting approach discussed. One suggestion is to have Zoom meeting and party
afterward.
• JE to put together risk factors for using Facebook for FICA business
Welcome Committee (EC):
• Officially welcomed the Martin Family. Working on dates to welcome the Ray's.
Town and KB HOA Liaison (MD):
• No discussion
i
Old Business:
fir' °e tip1t
• Rental Guidelines to be reevaluated in August 2021.
• RV's and boats- Tom to evaluate process.
New Business:
• EC to provide Draft at next meeting.
• Voting occurred after Zoom meeting. Votes validated with 92 votes received. New elected Directors are:
Michael Davenport, Connie Mearkle, and Wick Wickliffe.
• Committee alignments to be discussed next month.
• Discussion on potential "poop bag" dispensers. CM to bring recommendation forward next month.
• WW raised the following questions: Fences ie. How it is positioned on TP lot. Skate park in yards, trampolines
— need approval? No, not a permanent structure.

Adjournment MD motioned to adjourn, and CM seconded the motion. The motion passed and the meeting adjourned
at 7:58PM.
Next Month's meeting: Kure Dunes Annual HOA Meeting — June 14, 2021 @ 6:30PM

Smith, Ashley M
From: Connie Mearkle <[e-mail]>
Sent: Saturday, January 8, 2022 12:49 PM
To: Smith, Ashley M
Cc: KDHOA President
Subject: Re: [External] Re: Stormwater Permit Renewal 4SW8 961234
Attachments: 2021 May 10 -KDHOA Meeting Minutes - FINAL.docx
Follow Up Flag: Follow up
Flag Status: Completed
CAUTION: External email. Do not click links or open attachments unless you verify. Send all suspicious email as an attachment to
:wort Spam.
Ashley,
Attached are the Kure Dunes HOA minutes of May 13, 2021, in which Greg Germaine was elected President of the
HOA. Does this suffice for your requirements?
Connie Mearkle
Kure Dunes HOA BOD
On Fri, Jan 7, 2022 at 12:38 PM Smith, Ashley M <[e-mail]> wrote:
Good afternoon Greg,
Meeting minutes would be perfect for this request. Once I receive those, I can issue the renewal. Thanks!
Ashley Smith
Renewal Specialist
Division of Energy, Mineral and Land Resources, Wilmington Regional Office
NC Department of Environmental Quality
Phone [phone]
Email [e-mail]
127 Cardinal Drive Ext.
1

Wilmington, NC 28405
Email correspondence to and from this address is subject to the
North Carolina Public Records Law and may be disclosed to third parties.
From: KDHOA President <kdhoapresident @gmai1.com>
Sent: Friday, January 7, 2022 12:37 PM
To: Connie Mearkle <[e-mail]>; Smith, Ashley M <[e-mail]>
Subject: [External] Re: Stormwater Permit Renewal #SW8 961234
(CAUTION' External email. Do not click links or open attachments unless you verify. Send all suspicious email as an attachment to Report Spam.
Thanks Ashley ,
Is there another official way to identify me as President of the association, short of a new NC non-profit filing? Perhaps
meeting minutes of board officer elections? Connie included webpage content, which I assume falls short.
Regards,
Greg Germain
President Kure Dunes HOA
On Fri, Jan 7, 2022 at 9:25 AM Smith, Ashley M <[e-mail]> wrote:
Hello,
Attached is a pdf of the correspondence needed to process the renewal application for the state stormwater subject
permit.
Please let me know if there are any questions, comments, or concerns. Thanks!

l
Ashley Smith
Renewal Specialist
Division of Energy, Mineral and Land Resources, Wilmington Regional Office
NC Department of Environmental Quality
Phone [phone]
Email [e-mail]
127 Cardinal Drive Ext.
Wilmington, NC 28405
Email correspondence to and from this address is subject to the
North Carolina Public Records Law and may be disclosed to third parties.

0 , 119
ROY COOPER
Governor
ELIZABETH S. BISER
secretary
BRIAN WRENN
Director
January 7, 2022
Via email only: kdhoayresidena,pmaiLcom
Kure Dunes Homeowners' Association, Inc.
Attn: Gregory A. Germaine
P.O. Box 4I0
Kure Beach, NC 28449
NORTH CAROLINA
Env6onmento! Quality
Subject: Request for Additional Information
Stormwater Project No. SW8 961234
Kure Dunes Phase IV
New Hanover County
Dear Mr. Germaine:
The Wilmington Regional Office received and accepted a State Stormwater Management Permit Renewal
Application for the subject project on January 5, 2022. A preliminary in-depth review of that information has
determined that the application is not complete and that additional information is needed. To continue the review,
please provide the following additional information in a single, hard cony submittal package:
15A NCAC 02H.1040(1)(a) and .1042(2)(b)(ii) : The application was signed by Gregory A.
Germaine; however the provided documentation from the NC Secretary of State does not identify Mr.
Germaine as a president or vice-president of this corporation. Please provide official documentation
showing the title held by the person who signed the application. Per I SA NCAC 02H.1040 1 a)(b)(cl d
the application must be signed by a pimciva[ executive officerof at leaA a 1eveLof vice-presidentl)�The
signature by other agents shall be accepted on the application only if accompanied by a letter of
authorization signed by the appropriate authority.
Please remember to confirm that any revised information is presented consistently throughout the application
documents. Please also remember to provide a hard copy of any updated documents per 15A NCAC
02H.1045(3).
The requested information should be received in this Office by January 24, 2022, or the application will be
returned as incomplete. If additional time is needed to submit the requested information, please email your
extension request prior to this due date to the email address provided below with a justification and a date of when
the requested information will be submitted, which shall be no later than 15 days past the original due date. Please
note that only two letters requesting additional information is allowed in the State Stormwater Program for a
total of 30 days to submit the requested additional information. If the information is not satisfactorily provided
after either the second request or 30 days, the project will be returned. If the project is returned and you wish to
re -submit later, you will need to resubmit all required items at that time, including the application fee.
Please reference the State assigned application number on all correspondence. If you have any questions
concerning this matter, please feel free to call me at [phone] or email me at [e-mail].
Sincerely,
,4d1f&# ,maid
Ashley Smith
Renewal Specialist
DES/ams: \\\Stormwater\Pennits & Projects\1996\961234 HD\2022 01 addinfo 961234
cc: Wilmington Regional Office Stormwater File
,rnm D ww J%l North Carolina Department of Environmental Quality I Division of Energy, Mineral and Land Resources
Wilmington Regfonal office 1127Cardinal Drive Exterisbn I Wllmingmn.North Carolina28405
910.7%.7215

Smith, Ashley M
From:
Smith, Ashley M
Sent:
Friday, January 7, 2022 9:25 AM
To:
[e-mail]
Subject:
Stormwater Permit Renewal #SW8 961234
Attachments:
2022 01 addinfo 961234.pdf
Hello,
Attached is a pdf of the correspondence needed to process the renewal application for the state stormwater subject
permit.
Please let me know if there are any questions, comments, or concerns. Thanks!
Ashley Smith
Renewal Specialist
Division of Energy, Mineral and Land Resources, Wilmington Regional Office
NC Department of Environmental Quality
Phone [phone]
Email [e-mail]
127 Cardinal Drive Ext.
Wilmington, NC 28405
DEQ .
Email correspondence to and from this address is subject to the
North Carolina Public Records Law and may be disclosed to third parties.

Burd, Tina J
From: Burd, Tina J
Sent: Thursday, January 6, 2022 1:07 PM
To: '[e-mail]'
Subject: SW8 961234 - Kure Dunes Phase IV
The Wilmington Regional Office of the Division of Energy, Mineral and Land Resources (Stormwater Section) accepted
the Stormwater Permit Renewal Application and $505.00 fee for the subject project on January 5, 2022. The project has
been assigned to Ashley Smith and you will be notified if additional information is needed.
Best Regards,
Tina Burd
Administrative Associate II
Wilmington Regional Office
Division of Environmental Assistance & Customer Service
Phone [phone]
NCDEQ
Wilmington Regional Office
127 Cardinal Drive Ext.
Wilmington, INC 28405
`A7
Email correspondence to and from this address is subject to the
North Carolina Public Records Law and may be disclosed to third parties.
Website: http //dep nc aov/about/divisions/enerev-mineral-land-resources/stormwater
Based on the current guidance to minimize the spread of COVID-tq, the Department of Environmental Quality has adjusted
operations to protect the health and safety of the staff and public. Many employees are working remotely or are on staggered
shifts. To accommodate these staffing changes, all DEQoffice locations are limiting public access to appointments only. Please
check with the appropriate staff before visiting our offices, as we may be able to handle your requests by phone or email. We
appreciate your patience as we continue to serve the public during this challenging time.

Non -Transfer Application Completeness Review Checklist
Project Name: KJ2E- —&ZaS P&AAA C lY
Project County/Location: " A 0- / KolitB BEA`"el
Permit Action: New New Permit N':
Permit Type:
Development Type:
Subdivided?:
Not located in the ETJ of the following delegated
Date Delivered to WIRO: J I yD'2,1
BIMS Received/Accepted Date: 1/ .5 12-D
Date Given to Admin: tho a
BIMS Acknowledged Date 1: ' as
and functioning programs:
NHC: Carolina Beach / Kure Beach / Wilmington / Wrightsville Beach
Bruns: Leland / Navassa (?) / Oak Island
Cart: Emerald Isle Onsl: Jacksonville Pend: Surf City
Major Mod / Minor Mo Renewal ® Existing Permit#:
Applicant & Permittee are the same?' Expiration Date°:
(�i�iD .D / LD Overall / HD &LD Combo
General Permit / Offsite / Exempt + Redevelopment
Commerci esidentia Other
u division r Single Lot
St.�S 4?1� r 234
� ar oaz
E�Offsite to SWS:
FIs Offsite Lot approved in Master Permit?'
Rule(s): u2017 Coastal u2008 Coastal [N1995 Coastal
1-1 Phase It Universal E]1988 Coastal
Permittee Type & Documents Needed:
Vroperty Owner(s) Purchaser Lessee �HCA Developer
iable? QViable? Viable? QViable? [-_—]Viable?
ODeed QPurchase Agmt MI -ease n Election Minutes
Paperwork
®Application ®nFee: EPS05 (within 5mo) Check#(s): / 3 I 5 MNo Fee
r-] Supplement2 (1 new form or far older forms: 1 original per SCM)
FJO&M2
Soils Report (Infil or PP)
Calculations (signed/sealed)
Deed Restrictions, if subdivided'
Project Narrative
FIUSGS Map (oron file?) Subject to SA?: Y / N Subject to ORW?: Y / N
Plans (2 Sets)
NOTES:
[Enter BIMS Acknowledged Date on this Sheet
2For New Projects -Enter New Permit # on Supplements & Deed Restriction Templates.
3 If permittee is different, STOP. Needs to be transferred first.
°If w/in 6 months and they are requesting a mod, STOP. Needs a renewal first.
slf Lot not approved in master permit, STOP. Master permit needs mod.
EMAILED ENGINEER DATE:
REVIEWER NAME: lJQbr��G
Comments:
G:WQ\\\Reference Library\Procedures\Checklists\Completeness Review Checklist 20210908