SW8080607_HISTORICAL FILE_20210910

STORMWATER DIVISION CODING SHEET
POST -CONSTRUCTION PERMITS
PERMIT NO I SW8 Q $Ole Ol
DOC TYPE I ❑ CURRENT PERMIT
❑ APPROVED PLANS
I HISTORICAL FILE
❑ COMPLIANCE EVALUATION INSPECTION
DOC DATE 12 0 2\ o om
YYYYMMDD

Burd, Tina J
From
Burd, Tina J
Sent
Tuesday, September 7, 2021 3 29 PM
To
sjfd@atmc net
Subject
SW8 080607 - St James Fire Station
The Wilmington Regional Office of the Division of Energy, Mineral and Land Resources (Stormwater Section) accepted
the Stormwater Permit Renewal Application and $505 00 fee for the subject protect on September 3, 2021 The project
has been assigned to Ashley Smith and you will be notified if additional information is needed
Best Regards,
Tina Burd
Administrative Associate II
Wilmington Regional Office
Division of Environmental Assistance & Customer Service
Phone [phone]
NCDEQ
Wilmington Regional Office
127 Cardinal Drive Ext
Wilmington, NC 28405
Ka
rr-ail r crt^; c Wonce to'ind from this address rs subject to the
No *h C a+obnj Pub c Records Law and may be disclosed to third parties
Websrte http>? dg ncgov/about/divisions/energy mineral -land resources/stormwater
Basil on tlu (trrtnt gutdvu.t to in ua tin tze the spread of (-0VID-tq, the Depart in cut of Environmental Qua I ttv has adjusted
operations to ptott (t th, health and safety ofthe staff and pubhu- Manv ern Plove is art working n mott-ly or are on ataggcr( d
shifts to u(ona7nodtt( du s( staffing(hinges, all DFQoffu( locations va 6mittng Public ucess to appointments only Pleat.
check is uh the appropn ate soft betot, Nis it mg our offices, as we may be able to handle vout requc sts by phone or ematI We
tppreetate vout Ante tcc is We continue to serve the public string this challenging ume

Non -Transfer Application Completeness Review Checklist - Short Version
Project Name SST .'44MES FIRE STpTioN Date Delivered to WIRO Q y o Z
Project County/Location B?A)AS 0 t C.IL `Ni zl) BIMS Received/Accepted Date Z)
Permit Action New ❑Not located in the ETJ of the following delegated and
functioning programs
BIMS Acknowledged Date
New Permit #"
NHC Carolina Beach / Kure Beach / Wilmington / Wrightsville Beach
Bruns Leland / Navassa (?) / Oak Island
Cart Emerald Isle Onsl Jacksonville
Pend Surf City
Major Mod / Minor Mod / enewal
PermitType HD / LD Overall / HD &LD Combo
General Permit/ Offsite/ Exempt
Development Type Commercial / Residential / Other fA
Subdivided
Rule(s)
Subdivision
2017 Coastal
U Phase II
Permittee Type & Documents Needed
2008 Coastal
Universal
Owner(s) I =Purchaser
Purchase Agmt
Subdivided Deed
Jwision Common Area Deed
Paperwork
Application �p
Fee 9 , 505 (within 6mo) Check#(s) ti3 0 1
Supplement" (1 new form or for older forms
FJO&M"
=Sods Report (Infil or PP)
Calculations (signed/sealed)
Deed Restrictions if subdivided"
ElProject Narrative
F—JUSGS Map (or on file?) Subject to SA?
=Plans (2 Sets)
E Certification
fflectronic Copies
Easements Recorded (2017 Rules)
NOTES
1 original per SCM)
iCj�(1 L.,
Coastal
Coastal
Y / N Subject to ORW2
'Enter BIMS Acknowledged Date on this Sheet
"For New Projects Enter New Permit # on Supplements & Deed Resticoon Templates
3If w/m 6 months and they are requesting a mod STOP Needs a renewal first
EMAILED ENGINEER DATE
REVIEWER NAME
As«I c e. [
Comments
Existing Permit #
Expnation Date
5t.,�9 O$ 04a7
(?.A AD 7.0
FlOffsne to SW8
E]Is Lot ID ed in Master Permit?
HOA
r
Election Minutes
=No Fee
Y / N
=Developer
=Viable?
G W Q\\\Reference Libra ry\Procedures\Checklists\Completeness Review Checklist_2020 0131

The Board of Directors St James Fire Department
3628 St James Drive, St James North Carolina 28461
President Don McGuire called the meeting to order at 4 00 PM and noted this meeting is being
conducted via "Zoom" video and audio. Following discussion, it was decided to add instructions
on how those with business before the board to the SJFD Website
MEMBERS PRESENT
Don McGuire, Jim Board, Jim Crum, Don Cunningham, John Dahill, Lynn Dutney, Walle Johanson,
Mike Kiel, Ken Lauziere, and Cindy Willard.
APPROVAL OF PREVIOUS MINUTES
Don Cunningham, Secretary The minutes of the meeting held December 8, 2020 were approved as
previously emailed C��a
e' t
FINANCIAL REPORT. Jim Crum Treasurer 81, Sf P 0 3 2021
Attachments
o AttachmentA (1-9m) "DecemberRnancwl ReuorrSummard anafl dated Jan & 20215 MOM"
o Attachment B (2-names) "Budoeted Rnancial Wan for FY 2020-2021 as of 1231-2020"
o Attachment C (2-pames) "Profit and Loss" December 2020
o Attachment D (3-apes) "Balance Sheet" as of Dwwnber 31. 2020
o Attachment E (9-came) "Resolution Estabhshinm Capdalraed Assets Policws"
Crum noted his report as shown in attachment 'A'
• Additionally, Brunswick Public Utilities has indicated a credit of $1,897 67 will appear on
the February bill to cover the water leak at Station #1
• Jim Board asked whether we had not budgeted $30,000 for the life packs Crum replied the
Life Packs were budged at $55,000 The cost was slightly more than $56,000 and, in about
two months, we will receive as sales tax refund.
Crum reported he talked with Town of St James Financial Manager, Pauline Haran, about
using the money not used (about $23,000) for the repair of the gutters for the proposed
upgrades to the kitchen Station #1. Haran suggests we might ask the town to do that but the
normal process would be that the money just rolls over in their general fund and could be
included in our budget for the following year Since it was not in our original budget
proposal, we would have to ask the Town to vote on such an amendment

FINANCIAL REPORT Jim Crum Treasurer (continued
• Board asked if we had included any "place -holders" in the 2020.2021 budget request to
cover unknown Capital expenses.
Crum replied we had not Chief Dahill indicated this had been done in previous years but
was not permitted this time Crum replied the town was concerned about it's sales tax revue
because of COVID
• Crum reported he had emaded a draft of a proposed "Resolution Establishing Capitalized
Assets Policies" to all SJFD Board members (Attachment E 1-page). Jim Board moved
adoption of the resolution as presented Chief Dahill requested it be read for the record
Mike Kiel read the resolution Chief Dahill then seconded the motion which was approved as
read.
ELECTION COMMITTEE REPORT ARID ELECTION OF OFFICERS
President Don McGuire appointed Board Member Lynn Dutney to Chair this portion of the
meeting
Dutney requested Election Committee Chair Jim Board to read the recommended slate of
officers
Jim Board read the following names and positions- President -Don McGuire, Vice -President -
Jim Board, Treasurer -Jim Crum; Secretary -Don Cunningham
Dutney asked if there were any additional nominations from the Floor Seeing none Dutney
then requested a motion that the slate be nominated as -a -whole Jim Crum moved John
Dahill seconded that motion which was approved
Dutney requested a vote to approved the slate of officers as presented by Jim Board. The
slate was approved without opposition
Dutney yielded the Chair back to President Don McGuire
ELECTION OF FIRE CHIEF
President Don McGuire nominated John Dahill to be Chief of the St James Fire Department
Jim Board seconded the nomination There were no other nominations The vote was called
n Dahill was elected.
is

ELECTION COMMITTEE REPORT (continued)
Committee Assignment
• Five Year Plan: Lynn Dutney
• Public Relations Cindy Willard and Mike Kiel
• Sucession Planning- Ken Lauziere
• Buildmgs and Grounds Jim Board
CHIEFS REPORT. John Dahill
Attachments
o Attachment F (2-ova-ges)
• The new command vehicle is now in service
• 3779 will go back to Station #2 for permanent housing as a service vehicle, after the Fire
Police finish assisting Brunswick County with the virus vaccine injection project
• A new replacement, washing machine is ordered for Station #1 Lowes Hardware gave a 10%
discount
• All but 3 members of the SJFD EMS staff have been vaccinated with their first shot against
COVID-19 The remaining 3 are excepted to receive their shots this week Firefighters and
Fire Police are expected to receive their first shots at Dosher Hospital on Thursday and
Friday Thos who received their first shot three weeks ago are scheduled for their second
shot on Tuesday Chief Dahill commended JoAnne Valente who has been doing all the
contacting with county and hospital and department members
Responses for December 2020 and entire year 2020
DECEMBER YEAR 2020
o EMS 72 calls/8 transports 805 calls/71 transports
o FIRE 22 calls 250 calls
o FIRE POLICE 68 incidents 723 incidents
EMS responded to 26 more calls in 2020 than in 2019. Fire to 8 less
Averaging 3 calls per day
3

CHIEFS REPORT. John Dahill (continued)
• Hawthorne apartments is now open The SJFD fire and EMS will not be responding to
"nuisance" and minor calls because this area was annexed by Oak Island As always, we
Will continue to provide mutual aid as needed Brunswick County's Computer assisted
dispatch will take six months to adjust Oak Island is expected to build a new station at
the intersection of Midway and 211 in 202512026
• Both fire houses were decorated for the holidays
• Because of COVID-19 the format for annual Children's Christmas party was changed from
the usual party at the firehouse to a parade with Santa making stops at six locations to
distribute gifts. The committee of Dawn Quabeck, Dave Doe, Jim Carey, Don Pollak, did a
fantastic job
• We had a working fire on January 5th on West Beach Drive on Oak Island.
• Two retirements Fire Police John Nadeem, EMS Mann Maw. We have 5 new EMS
members.
• We missed one call. It was on Executive Drive and we were cancelled very quickly.
• EMS and Fire will be working on the operational budget to meet a February deadline We
are getting prices to renovate the kitchen at Station #1 Replacing office equipment and
furniture will wait Do not anticipate and replacement of any "rolling stock" this next year
but we are continuing to replace radios The current radios will not work with the "Viper"
system which will go on line in 2024.
PRESIDENTS REPORT: Don McGuire
Attachments
Adachment G (9-oacse)
• We have received a very nice thank you letter and significant donation from a St
James resident who recently lost her husband
• We also received a nice thank you letter from Computers for Kids
• As discussed at last months Board meeting President Don McGuire will continue
to represent the SJFD at the POA Safety Committee meetings. However, that
meeting is always scheduled on the same date and time as the SJFD Board
meeting. Jim Crum made a motion to move the SJFD Board meeting to the 3rd
Tuesday of each month After discussion the Board voted in favor of the motion
• McGuire added his congratulations to the Christmas Party Committee
• The Public Relations Committee has met and will be requesting money be added
to the 2021-2022 budget for their projects Discussion followed about the new town
website and the possibility of creating our own site
4

• Jim Crum brought up the idea of hiring a computer consultant to look at the
departments future needs for connecting members, apparatus, office, etc.
• President McGuire suggested that a group be formed to discuss the budget needs
for the Board of Directors Jim Board, Jim Crum, Don McGuire, Lynn Dutney
• After some difficulty obtaining material, the gutter repair is expected to start this
week
• Still having trouble with the lock on the side door at Station #Z
• Jim Crum reported his discussion with Joan Madsen regarding the schedule to
donate the "cans" revenue.
Next meeting February 16th
Jim Crum moved meeting be adjourned
The meeting was adjourned.
Respectively submitted,
�/A iyi�f�
Donald A Cunningham
Secretary, SJFD Board of Directors
5

Attachment'A' (PAGE 1 of 1)
treasurer sjfd@atmc net <treasurer s)fd@atmc net> SJFD Board Minutes JAN 2021
The most significant activity concerns the acquisition of our 2 new LdePak machines and the
outfitting of the new Command Vehicle In the Capitalized Assets line on the Budget vs Actual
Report, you'll find a $64,031 entry This is composed of $3,670 in expenses for the Command
Vehicle, $56,185 in LifePak expenses, a reclassification of $4,750 transferring the deposit on the
Station 1 gutters to Capitalized Assets, and a -$573 transferring an earlier Station 2 TV purchase to
Buildings & Grounds The $6,600 entry in Other Income reflects the disposition of the two old Zoll
machines which were given as trade-ins for the new LifePaks
The other major event is a $1,500 water expense at Station 1, a continuation of the leak problem
discussed last month I have filed the request for adjustment from Brunswick County Public
Utilities, but they have not completed the adjustment as of this time. Our January bill for Station 1
is back on line at about $250
Other Matters,
You will see the new Operating Reserves and Capital Reserves money market accounts reflected
on the Balance Sheet We'll adjust balances as of the end of the fiscal year as conditions warrant
I have drafted a Capitalized Asset Policy (attached), reviewed it with Tasha Helms, our auditor,
and I recommend it for approval by the Board
The Chief and I have begun work on the FY 2022 Budget. Our goal is to have the budget approved
by you not later than the March 9, 2021 Board Meeting Our first submission to the Town will be at
its March 18, 2021 Work Session As part of this process, the Long -Range Planning Committee
will continue on Zoom after the close of our Board Meeting to review our work from last year and
recommend any updates to the Chief Once approved, we expect to share that forecast with the
Town as they plan for initial funding of a capital reserve for the Fire Department's future major
expenses
Next week, I will be filing our quarterly budget reports with Brunswick County and delivering
documents to the Auditor for our quarterly Compilations reports to the County
Lastly, we hope to hear the results of our FEMA GO grant request for reimbursement of COVID-19
expenses within the next 6 weeks.
Jim Crum

Attachment V (Page 1 of 2)
SED Board Minutes JAN 2021
ST JAMES FIRE DEPARTMENT, INC
BUDGETED FINANCIAL PLAN FOR FY 2020-21 as of 12-31-2020
Original-03/05/20 (revised 08/11/20) (Cash Basis)
2021 Oct Nov Dec 2ndOtr YTD %of
Budget Actual Actual Actual Actual Actual Budget
RECEIPTS
Contract Service Fees
Ambulance Transport Billings
20000 391S
2460
321 6686
10,590
53%
BninsCo Funding
14 300
3 575
3,575
7,150
50%
BrunsCo Fire Fees
74,961
18 740
18,740
37 481
50%
Town of St James Service Fee
540,089 45 083
45 083
45 083 135,250
270,500
50%
Town of St James Capital Funding
88 000
55 785
55,785
55,785
63%
Total Contract Service Fees
737,350 48 998
125 643
45 394 220,036
381,506
52%
Contributions
9,600
245
379
2,625
3,249
5,550
58%
Grants
2000
0
2000
100%
Insurance Recoveries
0
0
0
Interest Income
1,500
170
140
129
439
769
51%
Other Income
50
6 661
6 711
62 711
Special Event Revenue
Groundcover Sales
90,647
1,175
91822
105299
Less Purchases
11143
68 033
79 176
79 176
Net Groundcover Revenue
57500
79504
-68033
1175
12,646
26,123
45%
Telephone Directory Sales
60
60
60
Less Purchases
0
0
0
Net Telephone Directory Revenue
60
0
0
60
60
Total Special Event Revenue
57,500
79,564
-68,033
1175
12,706
26 183
46%
Transfers from SJFD Reserves
92,000
0
0
0%
TOTAL RECEIPTS
899 950
129 027
58,130
55 985
243,142
478,720
53%
DISBURSEMENTS
Administration
Administrative Services
8 000
1,215
1 107
1310
3 632
7,196
90%
Bank Service Charges
50
3
24
-27
0
0%
Dues and Subscriptions
4 000
47
15
1882
1944
2 144
54%
Licenses and Permits
100
6
6
6
6%
Office Supplies
8000
193
34
424
651
1,295
16%
Postage and Delivery
600
28
126
43
197
219
37%
Printing and Reproduction
700
98
163
260
375
54%
Travel - Lodging and Meals
100
0
0
0%
Travel -Mileage
100
0
0
0%
Total Administration
21650
1578
1420
3664
6663
11235
52%
Building and Grounds Maintenance
55,000
3 413
8,972
137
12,522
28 074
51%
Capitalized Assets
160,000
48,460
64031
112491
113,064
71%
Contdbutioris
3,500
0
1700
49%
Debt Service
Principal - Mortgages and Loans
242,000
20,486
20,027
20,310
60,822
120,693
50%
Interest- Mortgages and Loans
88,000
6 786
7,244
6 962
20,992
42 936
49%
Total Debt Service
330,000
27,272
27,272
27,272
81,815
163,629
50%
Fuel
7,800
524
663
1187
3178
41%
Insurance
62,300
13425
1,139
14564
38,516
62%
Physical Exams and Innoculations
4,500
0
2,499
56%
1/8/20214 28 PM 1

Professional Services
Amounting
Ambulance Transport Billings
Consulting and Legal
Total Professional Services
Radios and Communications
Repairs Equipment and Vehicles
Certification Equip & Vehicles
Repairs - Equipment
Repairs - Vehicles
Total Repairs
Supplies
EMS
fire & Station
Fire Police
Outfitting
Total Supplies
Training
EMS Training
Rre Police Training
FireTraining
Total Training
Utilities
Cable
Electric
Propane
Telephone
Water
Total Utilities
Volunteer Appreciation
TOTAL DISBURSEMENTS
EMS OPERATIONS
Number of Dispatches
Number of Responses
Number of Transports
ACCOUNT BALANCES
Fire ❑Pnartment
FRF
LAttachmen�t%'(Pgget-20f2)FD Boards JAN 2021
13,000
8,250
8 250
8 750
67%
1400
179
310
156
645
975
70%
1000
0
0
0%
15,400
179
8,560
156
8 895
9,725
63%
15 000
2,807
133
678
3 618
5,854
39%
18,900
13 973
13 973
15 666
83%
2000
12
717
1532
2 260
3 215
161%
46,000
82
1410
1,S68
3,060
14,965
33%
66,900
94
2 127
17 073
19 294
33 847
51%
20,000
1,123
1,015
3,013
5,140
9,693
48%
55 000
6 283
881
559
7,723
9 901
18%
3 500
16
16
16
0%
0
0
-405
78 500
7,396
1912
3,571
12 879
19 204
24%
2,500
651
247
898
973
39%
0
45
4 500
2200
2,200
4,400
98%
70D0
651
2,447
0
3,098
5,418
77%
1,300
92
92
92
277
459
35%
15600
1,562
1,303
1,176
4040
7152
46%
10,700
485
14
633
1133
1133
11%
15,600
982
1248
1248
3 479
7 486
49%
4,200
269
945
1,690
2,904
3,696
88%
47,400
3 390
3,603
4 840
11833
19,925
42%
Checking
2,286
MMA
247 018
1 15 793
Savings
127
CDs
22,822
Total 249 432
38,616
25000 1,022 3 603 125 4 749 6,197
899,950 47,802 122,456 123,349 293,607 462,065
69 68 72 209 428
69 68 72 209 428
6 3 8 17 36
25%
51%
1/8/20214 28 PM 2

=Attachment'C' IPa e 1of 2
4 30 PM St James Fire DepartmentMinutes JAN 2021
01/08121 Proflt
cash Basis December 2020
Dec 20
Ordinary Income/Expense
Income
4000 Contract Service Fees
40001 Ambulance Transport Billings
31096
4000 4 Town of St. James Service Fees
45 083 32
Total 4000 Contract Service Fees
45 394 28
4100 Contributions Income
4100.1 Unrestricted
Z625 00
Total 4100 Contributions Income
2 625 00
4300 Interest Income
43001 interest Income - SJFD
12886
4300 2 Interest Income - FRF
10575
Total 4300 interest Income
23461
4400 Other Income
44001 Disposal of Fixed Assets
6 66140
44002 Mhrc Other Income
001
Total 4400 Other Income
6 661 41
4900 Special Events Revenue
49001 Groundcover Sales
1 17500
Tot314900 Special Events Revenue
1 175 00
Total income
56 090 30
Expense
6000 Administration
6000 1 Administrative Services
1 309 50
6000 3 - Dues and Subscriptions
1 881 98
6000d Office Supplies
42366
6000 6 Printing and Reproduction
4317
6000 7 Licenses and Permits
600
Total 6000 Administration
366431
6100 Building & Grounds
13679
6300 Debt Service
6300 1 Loan Interest
1 13240
S300 2 Mortgage Interest
5 829 47
Total 6300 Debt Service
6 961 87
6600 Fuel Expense
66279
6700 Insurance
6700 4 Vehicle Insurance
1 13900
Total 6700 Insurance
1 13900
6900 Professional Services
6900.2 Ambulance Billing Service
15638
Total 6900 Professional Services
15638
7000 Radios & Communications
67787
7100 Repairs - VehlCles S Equipment
71001 Repairs -Equipment
1 531 50
11002 Repalre- Vehicle
1 568 24
7100 3 Vehicle Certification
13 973 35
Tota17100 Repairs - Vehicles & Equipment
17 073 09
Page 1

Attachment'C' (Pane 2 of 2)
4 30 PM St James Fire Departmern :FD Board Minutes JAN 2021
01IM27 Profit $ Loss —
Cash Basis December 2020
Dec 20
7500 Supplies
3 012 50
75001 EMS Supplies
7500.2 Fire Supplies
54184
7500 4 Station Supplies
1687
7500 6 Initial Outfitting - Fire
-4,893 30
Total 7500 Supplies
-1 322 09
7800 Utilities
78001 Cable
9234
78002 Electric
1 175 96
7800.3 Propane
633.37
78004 Telephone
124819
78005 Water
1,69027
Total 7800 Utilities
484013
7900 Volunteer Appreciation
12479
Total Expense
Net Ordinary Income
Net Income
34 114 93
21 975 37
21,975 37
Page 2

Attachment V (Page 1 of 3)
430 PM
St James Fire Departmen SJFD Board Minutes JAN 2021
01/08/21 Balance Sheet - —
Cash Basis As of December 31, 2020
ASSETS
Current Assets
CheckinglSavings
1000 Banks
1010 Fire
Department
10101
CMc Business Savings
10021
Civle operating Reserves MMA.
1010 22
Civic Capital Reserves MMA
1010 3
United Bank- Mid Account
10105
First National - MM Acct
10106
First National - Oper Acct 6660
10108
First National - Oper Acd 4021
Total 1010 FireDepartment
1020 Firefighters Relief Fund
10201 Ctvlc FRF MM Account
10202 First Nations - FRF CO Acd 02
Total 1020 Firefighters Relief Fund
Total 1000 Banks
Total CheddriglSovings
Other Current Assefs
1220 Sales Tax Receivable
1300 Deferred Expense
Total Other Current Assets
Total Current Assets
Fixed Assets
1580 Land
15001 Land Station 1
15002 Land Station 2
Total 1500 Land
1510 Land Improvements
1510 2 Land Improvements - Station 2
1630 Accumulated Depreciation
Total 1510 Land Improvements
1600 Building
1605 Station 1
16051 Original Building
1605 2 Expansion Section
Total 1605 Station 1
1610 Station 2
two Accumulated Depredation
Total1600 Building
1700 Equipment
1710 Cost
1730 Accumulated Depredation
Total 1700 Equipment
Dec 31, 20
12693
150 098 71
26 589 23
17,286 04
53 0" 22
51906
1 767 38
249 431 57
15,793 45
22 82221
38 615 66
Z88 047 23
288 047 23
9 470 68
5 546 70
15,017 38
303 MA 61
702 685 09
620 000 00
1 322,685 09
519 697 00
-25,952,85
493 744 15
628 563 04
413 601 87
1,042 164 91
2 343,643 37
-509 60616
2 876 20212
720 915 43
-521,128 99
199 766 44
Page 1

Attachment `D' (Page 2 of 3)
4 30 PM St. James Fire Department, SJFD Board Minutes JAN 2021
01/08121 Balance Sheet —
Cash earls As of December 31, 2020 __
Dec 31, 20
loco Vehicles
1810 Cost
1830 Accumulated Depreciation
Total 1800 Vehicles
Total Fixed Assets
TOTAL ASSETS
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Credit cards
2100 BBBT Credit Card
BB&T - Elnbinder - 8055
21001 BB&T- Allison -9619
21002 BB&T - Bell - 9551
21003 BB&T - Dahill - 4324
21005 BS&T-Fog9o-8018
21006 BS&T- Gear - BOOB
21007 SB&T- Mild -9627
21008 BB&T - Trembley - 9504
21009 BB&T - Young - 9643
2100 BB&T Credit Card -Other
Tota12100 BB&T Credit Card
2120 CHI Card - C0stG0
21201 Citi Card.Costco-3854 -Crum
2120 2 CIO Card-Costco4820 - Dahill
2120 chi Card - Costco - Other
Total 2120 CIO Card - COstco
Total Credit Cards
other current Liabilities
2400 Current Portion LIT Debt
Total Other Current Liabilities
Total Current Liabilities
Long Term Liabilities
2000 Long Term Debt
2865 Mortgage Payable - Station 2
2667 Mortgage Payable - FNB Ste 1
2675 Vehicle Loan - Pumper 3773
2680 Vehicle Loan - Ambulance 4796
Total 2600 Long Term Debt
2800 Less Current Potion LIT Debt
Total Long Term Liabilities
Total Liabilities
Equity
3100 Board Designations
3100 1 Capital Reserves
3100.2 Operating Reserves
Total 3100 Board Designations
r
2 414 901 64
-1,733 013 87
681 887 77
5 574 305 57
5,877,370 18
4 636 75
1 664 07
1 34376
19 482 24
9 693 97
3 677 30
1 035 23
2,59380
1 732 35
-44 827 98
1 031 49
54220
4 030 86
-3787 72
78534
1 816 83
24ZS61 62
242 861 62
244 678 45
1 768 295 70
391.81824
322 841 18
183 610 78
2 666 565 90
-242,861 62
2 423 70428
2 668 382 73
2658219
150 000 00
176 582 19
Page 2

Attachment "D' (Page 3 of 3 )
4 30 PM
St James Fire Department SJFD Board Minutes JAN 2021
01103re1 Balance Sheet — --- —
Cash Basis As of December 31, 2020
Dec 31, 20
3200 Net Assets w/ Restrict- Other
3900 Net Assets w/o Restrictions
Net Insane
Total Equity
TOTAL LIABILITIES & EQUITY
39 797 53
2 751,872 53
240.73520
3,208,987 45
5,877,370 1S
Pape 3

Attachment T (Page 1 of 1)
SJFD Board Minutes JAN 2020
St James Fire Department, Inc
RESOLUTION ESTABLISHING CAPITALIZED ASSETS POLICIES
WHEREAS The Board of Directors (the "Board") of the St lames Fire Department, Inc (the
"Department") follows Generally Accepted Accounting Policies ("GAAP") for not -for -profit organizations
including the treatment of capitalized assets such as but not limited to buildings, equipment, and
vehicles,
AND WHEREAS Based on the Treasurer's research and recommendations of the Departments auditor,
the Board now establishes the following policies on capitalizing and depreciating such assets and directs
the Treasurer to take appropriate actions to implement these policies
NOW THEREFORE The Treasurer shall
Capitalize any building and/or improvement to such building, equipment, or vehicle whose cost
equals or exceeds $1,000 00 exclusive of any sales taxes Items purchased as part of the initial
configuration of a vehicle and which are permanently attached to the vehicle at the time the
vehicle is placed in service shall be included in the total capitalized cost of the vehicle
Depreciate capitalized assets in accordance with GAAP policies applicable to the capitalized
asset
3 At least annually, review the Depreciation Schedule with the Chief, the EMS Quartermaster, and
the Chief Engineer to identify assets no longer in service by the Department and make
appropriate adjusting entries as agreed to by the Departments auditor to reflect the removal of
such assets
BE IT FURTHERED RESOLVED The Board recognizes that the current and prior Treasurers have operated
under these general policies and now formally codifies these policies into the Departments Standard
Operating Guidelines
Approved this day of 12021
Donald McGuire, President Donald Cunningham, Secretary

St James Fire Dept. Fire
January 12, 202116
Meeting will be held u
access provided in Jim
Attachrnent'I ' (Pa e 1 of 1
SJFD Board Minutes JAN 2021
and Agenda
0 Hours
ig the Zoom
rum's E-mail
1) This will be a closed meeting of the Board using our Z
m account If we need to continue this
method of delivery, we should consider; notice requ
tang anyone that needs to speak to the
Board during the Public participation segment of our
eetmg to contact the President and I will
provide a Zoom contact and instruct the person they If
ave a maximum of three minutes to speak
At this time, I would like to introduce officially Cindylvillard
and Mike Kiel as official members of
this Board after being duly elected by the Citizens of
a Town of St James Fire District I would like to
have Jim Board present the proposed slate of offic
for 2021 to the Board I appoint Lynn
Dutney as temporary Chairperson for the purpose electing officers to the Board of Directors
for the St James Fire Department Inc
2) Approve the minutes of the December 8, 2020
Cunningham has provided everyone with a cop
Any corrections or comment Don
the minutes on line
3) Finance/Budget, Jim Crum Jim has provided 1copy of his report online for our review President
to appoint a Committee to develop the next fi al year budget
4) Operations Report for November, Chief
Presidents Report/Comments Just want to pass on to you the thoughts from a lady here in St James
who lost her husband She could not praise the responders enough who it appears responded many
times when she called When we get a note like that, It offsets the ones we get who calls us
unappreciated names Her donation was also quite significant I forgot last month that we had a
very nice letter from the people at Computers for Kids thanking us for our donation As was
discussed at the Dec meeting in order to have someone present at the PDA Safety Meeting we need
to change our meeting time and or day I would like to propose the third Tuesday of the month as a
meeting time What Is the pleasure of the Board?
6) Committee Report, Jim Board, Town Comprehensive Plan Committee
7) Budding and grounds, Watertite had some difficulty obtaining material but now will start next
week Had a slight problem with the elevator at Station 2 Company who installed and performs
maintenance responded with in a couple of hours and had it up and operating Cause of
malfunction was power surge on New Years day It has been a tradition here to have the person
who is elected Vice President to handle Bldgs and Grounds Is that the pleasure of the Board?

ROY COOPER
Governor
ELIZABETH S BISER
Secretary
BRIAN WRENN
DLrecYor
August 18, 2021
St. James Fie Department
Ann Donald A Cunningham, Registered Agent
3307 Gordoma Circle SL James Plantation
Southport, NC 29461
NORTH CAROLINA
Enwvnmenwi Quality
Subject Stormwater Permit Renewal Request
State Stormwater Management Permit No. SW8 080607
St James Fire Station
Brunswick County
Dear Mr Cunningham
State Stormwater Management Permit #SW8 080607 for the subject project expired on December 12, 2020 This
is a reminder that permit renewal applications are due 180 days prior to their expiration per 15A NCAC
2H 1045(3) North Carolina General Statutes and the Coastal Stormwater rules require that this property be
covered under a stormwater permit Failure to maintain a permit subjects the owner to assessment of civil
penalties
Please submit a complete permit renewal form along with a $505 00 fee and other submittal requirements within
30 days The permit renewal form can be found on our website at his //deq nc gov/about/divisions/energy_
m ineral-and-land-resources/stormµ ater/stormw ater-proUam/post-construction-2
A review of the North Carolina Secretary of State corporation's database revealed that this corporation may have
anew address and new point of contact Please submit a completed Permit Information Update Form to correct
your contact information which is available on the website provided above
If you have any questions regarding this matter, please contact Ashley Smith at [phone] or
ashleym smith@ncdenr gov
Sincerely,
Brian Wrenn, Director
Division of Energy, Mineral and Land Resources
DES/ams \\\Stormwater\Permits & Projects\2008\080607 HD\2021 08 req_ren 080607
cc Donald Cunningham, Registered Agent, St James Fire Department, Inc , 3638 St James Dnve SE, Southport, NC
28461
Wilmington Regional Office File
D � �J� North Carolina Department of Environmental Quality I Division of Energy Mineral and Land Resources
Wilmington Regional Office 1 127 Cardmal Dme Extension I wdnungton North Caroh a, 28405
vwma cnrpunn
9107967215

• Upload a PDF Filing • Order a Document Online • Add Entity to My Email Notification List • View Filings
Non -Profit Corporation
Legal Name
ST JAMES FIRE DEPARTMENT, INC
Information
Sosld 0473515
Status Current -Active O
Date Formed 10/15/1998
Citizenship Domestic
Annual Report Due Date
Registered Agent Cunningham, Donald A
Addresses
Mailing Principal Office
3307 Gordonia Circle St James Plantation 3628 St James Drive S E
Southport, NC 28461 Southport, NC 28461
Reg Office Reg Mailing
3628 St James Drive S E 3638 St James Drive SE
Southport, NC 28461 Southport, NC 28461
Officers

ST JAMES
FIRE DEPARTMENT
[phone]
January 2, 2010
3628 5T JAMES DRIVE
50UTHPOPT, NC 28461
FAX [phone]
North Carolina Department of Environment and Natural Resources
Division of Water Quality
Wilmington Regional Office
127 Cardinal Drive Extension
Wilmington, NC 28405
Subject 2009 Annual Summary Report
State Stormwater Permit No SW8 080607
The attached summary of the St James Fire Department stormwater system covers
the period July, 2009 through December, 2009 Prior to that time, the project was
under construction
John Beroset
Building Expansion Project Manager
JAN 0 6 2010
4I'.__

SJFD Stormwater Management Plan
Annual Report of Inspections and Maintenance
for Year ending December 31, Z o 0
The following report summarizes the inspection and maintenance activities for the three BMP's
that comprise the St James Fire Department Stormwater Management System, i e Infiltration Basin No 1,
Infiltration Basin No 2 and the 82 foot level spreader and filter strip adjacent to Basin No 2 The three
BMP's were inspected on Jnnixiry/V, April, July 6 , and October .,5_' major and within 24 hours of mor
storm events on SE P T, 2- 2 /00 U l/ %� F c, l
Describe maintenance achwhes and dates (attach addn/itiional pages as required)
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TH/�F iA2T OF �C /C430T/ J
Report submitted by vanvr �J o I clr-� r2o s
Date _. -) vA-✓aY Z , ZO(O
THIS FORM MUST BE KEPT ON RECORD AND
AVAILABLE FOR INSPECTION BY NC-DENR