20140394 Ver 1_Meeting Minutes_20140822

A Lanny Rhew, PE, (Sty Engineer
1 C OF Matthew G Beckwith, PE, Assistant (Sty Engineer
425 SLexington Ave Burlington, North Carolina 27215
_ KKeN -rClaPA°-_Vr ( 336) 222 -5050 Engineering a.burlington.nc.us
PRE CONSTRUCTION C O N F E R E N C E
MINUTES
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August 22, 2014
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10:00 am
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42- Inch Haw Inver Interoeptor Replacement - Phase 1
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Municipal Conferenoe Room
Items of Discussion:
1. Welcomed all attendees, had everybody introduce themselves and sign in on Conference
Sign -in sheet. The following were in attendance:
Name & Representing
Mailing Address
Tele No.
Fax No.
Mobile No.
Email Address
Matt Beckwith
PO Box 1358
336.222.5050
336.513.5467
336.516.7502
mbeckwith @ci.burlington.nc.us
City of Burlington
Burlington, NC 27215
Jeff Isley
PO Box 1358
City of Burlington
Burlington, NC 27215
336.222.5050
336.513.5467
336.516.6639
jisley @ci.burlington.nc.us
Brandon Holt
PO Box 1358
336.222.5050
336.513.5467
336.516.7205
bholt @ci.burlington.nc.us
City of Burlington
Burlington, NC 27215
Lanny Rhew
PO Box 1358
336.222.5050
336.513.5467
336.516.5664
lrhew @ci.burlington.nc.us
City of Burlington
Burlington, NC 27215
Brady Goforth
PO Box 1358
336.222.5050
336.513.5467
336.5163427
bgoforth @ci.burlington.nc.us
City of Burlington
Burlington, NC 27215
Bob Patterson
PO Box 1358
City of Burlington
Burlington, NC 27215
336.222.5133
336.516.2255
bpatterson @ci.burlington.nc.us
Donnie West
PO Box 1358
336.222.5140
336.513.5467
336.263.5027
dwest @ci.burlington.nc.us
City of Burlington
Burlington, NC 27215
Darrin Allred
PO Box 1358
336.578 -0515
336.558.8520
dallred @ci.burlington.nc.us
City of Burlington
Burlington, NC 27215
Quentin Baker
PO Box 1358
336.513.5463
336.516.7456
gbaker @ci.burlington.nc.us
City of Burlington
Burlington, NC 27215
Ken Malonson
PO Box 500
Park Constr. of NC, Inc
Morrisville, NC 27560
919.319.8801
919.319.88355
919.815.9844
kmalonson @parknc.com
Eric Olsen
PO Box 500
919.319.8801
919.319.88355
919.369.2236
eolsen @parknc.com
Park Constr. of NC, Inc
Morrisville, NC 27560
Toby Chamberlain
PO Box 500
919.319.8801
919.319.88355
919.812.2615
[e-mail]
Park Constr. of NC, Inc
Morrisville, NC 27560
Tim Williamson
PO Box 500
Park Constr. of NC, Inc
Morrisville, NC 27560
919.319.8801
919.319.88355
919.812.2306
twilliamson @parknc.com
Kevin Carter
1904 Wilton Circle
K F Carter En g. Co.
Raleigh, NC 27615
919.971.0635
k.£carter @att.net
Jeff Wing
3001 Weston Parkway
919 653 -2951
Jef£Wing @kimley- hom.com
Kimle -Horn & Assoc.
Cary, NC 27513
2. Summary of project
Interceptor Replacement Phase 1 - Includes furnishing and installing approximately
• 180 -feet of new aerial pipe bridge, bridge structure, and concrete foundations
for the support of a new 42 -inch interceptor,
• approximately 3,500 feet of 42 -inch interceptor,
• 420 feet of 16 -inch interceptor.
Preoonstruction Conferenoe Page 1 1

A Lanny Rhew, PE, (Sty Engineer
crxy OF Matthew G Beckwith, PE, Assistant (Sty Engineer
425 SLexington Ave Burlington, North Carolina 27215
_ 132UK G D EP, ° Xr ( 336) 222 -5050 Engineering a.burlington.nc.us
• Services also shall include, but not limited to, clearing and grubbing,
earthwork, access roads, fencing, sedimentation and erosion control, new
precast concrete manholes, surface and stream bank restoration,
• bypass pumping,
• the demolition of the existing 42 -inch and 15 -inch interceptors, existing aerial
bridge and structures, and cast -in -place manholes,
• all associated appurtenances
as described in the Specifications and shown on the Drawings.
3. Coordination of work
a. Comments and potential conflicts with the infrastructure of outside attendee's
organizations should be discussed.
i. Contractor shall contact "NC One - Call" 1- 800 - 632 -4949 to locate existing
buried utilities prior to any excavation. The Contractor shall contact any
other utility company whose utilities are not located by "NC One - Call" for
exact location of its utilities prior to starting construction.
ii. Duke Energy — Contact when work is in the vicinity of the overhead high
voltage power lines.
b. Coordination of work with Water and Sewer Maintenance should be reviewed.
i. Water and Sewer Maintenance
1. Any and all SSO's shall be reported immediately to Water and
Sewer Maintenance telephone no. 336- 222 -5140 for reporting to
the state.
ii. East Wastewater Treatment Plant
1. Entering in and out of the Wastewater Treatment Plant, Park
Construction Superintendent, will coordinate daily entrance and
exit of personnel with Darrin Allred, Chief Plant Operator, East
Wastewater Treatment Plant.
2. At the end of the day Contractor's superintendent will lock gate to
access.
c. State regulatory requirements — Erosion and Sediment Control
i. NCDENR Land Quality Section Project ID ALAMA- 2009 -032
1. Copy of Certificate of Approval shall be kept on -site.
2. Erosion Control devices shall be established prior to or concurrent
with clearing operations in a given area. Where such practice is
not feasible, the erosion control device(s) shall be established
immediately following completion of the clearing operation.
Preoonstruction Conferenoe Page 12

A Lanny Rhew, PE, (Sty Engineer
1 C OF Matthew G Beckwith, PE, Assistant (Sty Engineer
425 SLexington Ave Burlington, North Carolina 27215
_ -132UK c D EP, ° Xr ( 336) 222 -5050 Engineering a.burlington.nc.us
3. Maintenance shall be scheduled as required for a particular
device(s) to maintain the removal efficiency and intent of the
device(s).
ii. NPDES Construction Stormwater General Permit NCGO10000
1. A rain gauge shall be installed on site and maintained.
2. Daily rainfall amounts recorded, retained on site and available
upon request.
3. Erosion and sedimentation control measures shall be inspected and
inspections recorded on NCGO1 Monitoring Form Rev 08012013.
Provided to the Contractor.
4. The record keeping and self - inspections as required by the Permit
is the responsibility of the Contractor. The City will make periodic
checks of the project site for compliance.
iii. NCDENR Div. of Water Resources - Water Quality Program
1. Tree Protection Fence / Flagging at stream Sta 14 +00 +/-
Sue Homewood with Div. of Water Resources - Water Quality
Program, 585 Waughtown St., Winston - Salem, NC 27107
Voice: (336) 771 -4964 FAX: [phone] will need to
approve the fence staking / flagging in a preconstruction on -site
meeting.
4. General Comments relating to Construction Documents and Contract
a. Notice to proceed: August 25, 2014
b. Anticipated project start date: August 25, 2014
c. Project completion date: Substantial Completion — April 22, 2015
Final Completion — May 22, 2015
d. Contract and insurance approval: Contracts have been delivered and Insurance
approved.
e. Liquidated damages: $500.00 per calendar day
f. Shop drawings: Contractor will provide a list of shop drawing submittals and
projected submission date. Shop Drawings shall be submitted for the following:
i. Draft written notification to Citizens of the initiation of work (Section 1
paragraph 1.42)
ii. Pipes and joints (all sizes and materials) (Section 4 Paragraphs 4.03 and
4.05)
Preoonstruction Conferenoe Page 1 3

A Lanny Rhew, PE, (Sty Engineer
C OF Matthew G Beckwith, PE, Assistant (Sty Engineer
425 SLexington Ave Burlington, North Carolina 27215
_ 132UK G D EP, ° Xr ( 336) 222 -5050 Engineering a.burlington.nc.us
iii. All reinforced concrete structures and manholes (including frames and
covers) (Section 11)
iv. Aerial creek crossing (Section 10)
v. Stone, silt fence, ditch linings and filter fabrics (Section 9)
vi. Bypass pumping equipment and procedures( Section 5)
g. Subcontractors and Material Suppliers: List of Material Suppliers and
Subcontractors shall be submitted with the first shop drawing
h. Right -of -way, easement, access, storage, etc.
i. The Contractor shall video the entire route utilizing a high quality DVD
format. The original video media shall be turned over to the Owner prior
to beginning construction activities. The video shall clearly identify
existing site conditions prior to construction.
ii. Contractor shall be responsible for the preservation and protection of
property adjacent to the Work site against damage or injury as a result of
its operations under this Contract. The Contractor shall, at its own
expense, sustain in their places and protect from direct or indirect injury
all pipes, poles, conduits, walls, buildings and other structures, utilities
and property in the vicinity of its Work. Such sustaining and supporting
shall be carefully done by the Contractor as required by the Company or
party owning the structure or Agency controlling it. The Contractor shall
take all risks attending the presence or proximity of pipes, poles, conduits,
walls, buildings and other structures, utilities and property in the vicinity
of its Work and he shall be responsible for all damage caused by its Work,
to any of them, or to any person of property by reason of injury to them
whether such structures are or are not shown on the Drawings. Any
damage or injury occurring on account of any act, omission or negligence
on the part of the Contractor shall be restored in a proper and satisfactory
manner or replaced by and at the expense of the Contractor to an equal or
superior condition than previously existed.
i. OSHA requirements
i. Contractor shall comply with all OSHA safety requirements including but
not limited to Confined Space, Trenching / Excavation, and Hoisting.
ii. Contractor shall comply with MUTCD while working within the roadway
and right -of -way, high - visibility vest shall be worn while working on this
proj ect.
iii. Contractor should have a checklist /permitting system in place for starting
each day verifying all safety measures are in place.
Preoonstruction Conferenoe Page 14

A Lanny Rhew, PE, (Sty Engineer
1 crxy OF Matthew G Beckwith, PE, Assistant (Sty Engineer
425 SLexington Ave Burlington, North Carolina 27215
_ 132UK G D EP, ° Xr ( 336) 222 -5050 Engineering a.burlington.nc.us
iv. Contractor shall have a "competent person" on -site at all times when work is
being performed.
SPCC Plan — The SPCC plan shall include spill prevention and countermeasure
plans for spills from aboveground and certain underground storage tanks.
k. Hazardous Chemicals - submit to the Owner a current Safety Data Sheet ( "SDS ")
formerly Material Safety Data Sheet ( "MSDS ") for each such hazardous chemical,
which SDS shall comply with the requirements of 29 CFR §1910.1200 (revised
2012). For all "hazardous chemicals" that the Contractor or its subcontractors
know, prior to commencement of the work and operations hereunder, will be used
in such work and operations, the SDS shall be submitted prior to commencement
of any work or operations
1. Emergencies — The Contractor submitted a detailed Emergency Action Plan
specifically established for this project, in accordance with Section 1, paragraph
1.39. See Attachment.
i. Life safety emergencies shall be acted on as situation requires and City of
Burlington Engineering Department notified.
ii. All other emergencies, not life threatening, the City Engineering
Department shall be contacted for direction.
m. Contractor's superintendent will coordinate with City of Burlington Fire
Department in reference to the project site and confined space.
n. Blasting Permit — will be required, Contractor shall obtain a blasting permit from
the City Fire Department. Contact Deputy Chief Michael Willets at 229 -3560. In
addition all blasting shall meet the requirements of Section 1, paragraph 1.33.
o. Change Orders — Contractor shall provide a cost and have approved either unit
price or lump sum prior to starting any work that is not within the contract
proposal.
p. Sales Tax Reports — Shall be submitted with application for payment. Form can
be provided to the Contractor.
q. Payment Schedule —
Cut off day will be the 25th of the month. Contractor shall coordinate
with the City Inspector and agree on quantities prior to submitting
application for payment.
Preoonstruction Conferenoe Page 1 5

A Lanny Rhew, PE, (Sty Engineer
1 crxy OF Matthew G Beckwith, PE, Assistant (Sty Engineer
425 SLexington Ave Burlington, North Carolina 27215
_ 132UK G D EP, ° Xr ( 336) 222 -5050 Engineering a.burlington.nc.us
ii. Final payment will be made upon submission of Contractor's Affidavit of
Payment of Debts and Claims; Affidavit of Release of Liens; Consent of
Surety to Final Payment and Record Drawings.
r. Substantial Completion / Final Inspection and Warranty Period.
i. Upon completion of the work a substantial completion inspection will be
conducted with the City, and the Engineer a punchlist will be generated of
items requiring completion.
ii. Upon completion of the Substantial completion punchlist the City will
conduct a Final Inspection. If all work is completed on the substantial
completion punchlist and no further work is identified the 1 -yr warranty
period will begin. Otherwise a new Final Inspection will be scheduled.
iii. Prior to the end of the 1 -year Warranty Period the City will conduct a
warranty inspection. Should there be no defective issues the City will issue a
letter to the contractor indicating the City will be taking over maintenance of
the work.
5. Specific comments related to project
a. Project Manager: Matt Beckwith O 336- 222 -5050 Cell 336 -516 -7502
b. Project Inspector: Jeff Isley O 336- 222 -5050 Cell 336 -516 -6639
Stanley Parrish O 336- 222 -5050 Cell 336- 264 -3483
c. Site Superintendent Jerry Staggs 919- 632 -8908
Name Office phone Cell Phone
d. "Competent Person" Jerry Staggs 919- 632 -8908
Name Office phone Cell Phone
e. 2nd "Competent To be announced at a later date
Person"
Name Office phone Cell Phone
f. Communication Route— Contractor shall communicate through City Inspector on-
site to the City's Project Manager and Engineer.
g. Progress Schedule and Meetings
A monthly progress meeting will be scheduled on 1" Tuesday of every
month. Contractor shall provide an updated copy of the progress schedule
in accordance with Section 1, paragraph 1.11. The first meeting will be
September 2, 2014 at 10:00 am on site at the discharge point.
h. Work Schedule — weekends, nights, holidays
i. Unless otherwise specifically permitted, Work shall generally be done
between the hours of 7:00 a.m. and 7:00 p.m., Monday through Friday,
Preoonstruction Conferenoe Page 1 6

A Lanny Rhew, PE, (Sty Engineer
1 crxy OF Matthew G Beckwith, PE, Assistant (Sty Engineer
425 SLexington Ave Burlington, North Carolina 27215
_ 132UK C D EP, ° Xr ( 336) 222 -5050 Engineering a.burlington.naus
and not on Saturdays or Sundays, except as necessary, for the proper care
and protection of Work already performed
ii. During the Contract period the City has 9 holidays: Sept. l; Nov 27 & 28;
Dec 24, 25 & 26; Jan. 1 & 19; and April 3.
iii. If it shall become imperative to perform Work at night, weekend, or
holiday the Owner and Engineer shall be informed at least two (2) weeks
in advance of the beginning of such Work. Temporary lighting and all
other necessary facilities for performing and inspecting the Work shall be
provided and maintained by the Contractor.
i. Accessibility to abutting property owners. Prior to starting Work, the Contractor
shall provide a one -week advanced written Notice to all individuals, homeowners,
business owners, utilities, and others who may be affected by any aspect of the
Project.
j. City Inspector will approve seedbed prior to seeding and mulching.
6. Contractor Comments:
a. All visitors to the project site shall have Hard hat, Safety Vest and Safety Glasses
b. All visitors to the project site shall check in with the Contractor's superintendent.
With no further comments or question the conference was concluded. This is a summary of
discussion at the Preconstruction Conference, if I have misquoted or inadvertently left something
out please contact me for revision.
Regards,
Matthew C. Beckwith, P.E.
Assistant City Engineer
Copy to all attendees
cc Ms. Sue White, Assistant Regional Engineer, NCDENR, Land Quality Section
Ms. Sue Homewood, NCDENR Water Quality, Winston -Salem Regional Office
Attachments provided at meeting
Contractor's Contact List and Major Subcontractor /Suppliers
Preliminary Schedule
Contractor's Emergency Action Plan (EAP)
Preoonstruction Conferenoe Page 1 7

42-inoh Haw River Interceptor Replacement Phase
Burlington, NO
����$�RUCTKON OF NC` INC.
Owner: City mf Burlington, NC, 4Q9S. Lexington Awm, Burlington, NC 27215
Assistant City Engineer Matthew C. Beckwith, P£ 336-222-5050 (0)
Inspector
Engineer: Kimley-Hom&Associates
Project Engineer: Jeffrey Wing, P.E. 919-677-2000 (0)
919-200-1982 (M)
Park Construction oY NC, Inc.
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Vice President: K*nKXo|onuun 91Q-815-9844(M)
4u kmalonsQn@_parkpc.corn 919-319-8801 (0)
n�
�— PpojectK8uvagor/Enimatnr: Eric E. Olsen, PE 919-369-2236 (M)
-!t Project Manager: Toby Chamberlain 919-812-2615 (M)
Qenanm|8upehnkondon1: Timothy Williamson 919-812-2308(K4)
Project Superintendent: JnrryStmggo 819-032-8V08(M)
'
Safety Officer: Chris Humbert 919-812-1841 (M)
Major Subcontractors and Suppliers
UG Pipe &Foundry Byron Sanders Ductile Iron Pipe
Godwin Pumps (Xy|am) Philip Morris Bypass Pumps
Jones Chipping &Clearing David Jones Clearing
TPT.|nu. Ronnie Padgett K8HCooUng
Kelly's Erosion Control Tucker Williamson Erosion Control silt fence
HD Supply, Inc. Mike Driskill K4ioo�VY&Qmaterials
Tindall Corp Ma88nodnor Precast YWH'a.piers
Central Carolina Concrete Greg Johnson Concrete
Thompson &Assoc. Rodney Morris Surveying/Layout
Ms. 8ybU'mSeeding 8haneRaMa|d\'Gmdh Seed &Mulch
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Post Office Box 50O Morrisville, NC27580 Phone(S18)310'8801 Fox(018)310-8835
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