Item #25 - Fleet Spill Response Plan from SPPP_template

3. SPILL PREVENTION AND RESPONSE
The Permit requires that the Permittee develop a spill prevention and response component within
the SWPPP document. This section meets the requirements.
3.1 Materials of Concern
The spill sources with a reasonable risk for contaminating stormwater include the storage and
handling of fuel, oil, lubricants, and water treatment chemicals. Accidents and careless handling
during these activities can cause spilled liquids to enter the storm drainage system.
The following spillable and potentially hazardous or polluting materials are used, collected, and
stored in significant quantities at this facility:
TABLE 8 — HAZARDOUS SUBSTANCES
Item
Typical Quantity On -Site
Method of Storage
New Antifreeze
100 gals
1-gallon jugs
New Motor Oil
4200
AST
Gear Oil 80W90
3600
AST
Transmission Fluid
2000
AST
Used Antifreeze
500
AST/ Tote
Used Oil
500
AST
Detergent
500
AST
Windshield Wiper Fluid
Gasoline
20,000
UST
Diesel Fuel
20,000
UST
Fleet Maintenance Garage Stormwater Pollution Prevention Plan
NPDES Permit No. NCGO80801 Page 21

Spill Prevention
During transfer of hazardous materials to and from the Permittee's facility, the driver of the delivery
vehicle will be responsible for preventing spills. The driver will ensure that all hoses are secure and
that absorbent materials (pads and socks) are available before commencing the fluid transfer.
Absorbent pads and booms are to be provided by the Permittee and located near the hazmat
delivery/ connection points.
During all bulk POL operations, the tanker driver will remain with the vehicle at all times. In
addition to the driver remaining at the tanker vehicle during the transfer, a designated garage
employee will observe the bulk fuel delivery area for signs of leaks and spillage as soon after the
transfer is completed as practical. Preferably, this observation should occur as the driver checks out
and before the tanker leaves the site.
Employee awareness is the key to an effective spill prevention and response program. Spill
prevention training will be a component of the general employee training program. New personnel
will be taught spill prevention practices. The spill response team will gain a sufficient
understanding of the objectives of the spill prevention program. Spill prevention training will
highlight previous spill events, equipment failures, remedies taken, and newly developed prevention
measures.
The SWPPT Leader will evaluate the spill prevention program once each year. Spill prevention
items that are addressed within this SWPPP and may need annual review and revision include:
• Review and update materials inventory list (emphasis on hazardous substances)
• Identify potential spill sources
• Establish incident reporting procedures
• Develop inspection procedures
• Review previous incidents
• Establish a training program
• Review new construction and proposed operational changes
Spill Response
In case of large volume or significant spills, this facility can request aid from the local Fire
Department6 (dial 911) or a private vendor to provide emergency spill response. Minor spills can be
absorbed using absorbent wipes, pads or booms. All liquid materials are stored and used inside the
building or are otherwise not normally exposed to the storm drainage system. Small spills can be
controlled by sweeping or mopping the material into approved containers for proper disposal.
Proper disposal includes removing absorbent materials from the floor on a timely basis.
The facility will follow spill response procedures outlined below. This facility uses many different
hazardous substances, some in large quantities. Similar precautions regarding other materials are
6 The facility may request an annual inspection from the local Fire Marshall's office.
Fleet Maintenance Garage Stormwater Pollution Prevention Plan
NPDES Permit No. NCG080801 Page 22

necessary. Spills that occur outside on paved vehicle parking lots may discharge to the storm drain
system. There is always concern about preventing soil contamination and a concern of preventing
any spills from reaching the storm drain system.
Reasonable measures necessary to prevent contamination of soil or waters of the State will be
carried out. There are four basic steps that are to be taken to control pollution that can result from a
spill:
1. Stop the spill at the source.
2. Contain the spill using appropriate defensive actions.
3. Collect the spilled material if trained and directed to do so.
4. Dispose of the spilled material and subsequent contaminated material properly and legally.
If containment methods are required for which you are not trained, or personal protective equipment
is not available, immediately evacuate the contaminated area and prevent unauthorized personnel
from entering. Steps 3 and 4 should only be undertaken by personnel that are properly trained in
spill response and cleanup.
3.2 Initial Response Actions
Many of the chemicals used at this facility are combustible. Remove or turn off sources of
ignition in vicinity of spills.
Do not attempt actions for which you are not properly trained or equipped.
Personnel safety and protection of life and limb take precedence over environmental protection.
The normal course of action in the event of a hazardous materials spill is to:
a. Initiate evacuation, if necessary.
b. Notify your immediate supervisor. If supervisor is not available, notify the SWPPT Leader.
The third in line for notification is any on -call supervisor. The SWPPT Leader is responsible
for making external notifications based on the type and nature of the spill or disaster. The
SWPPT Leader will ensure that appropriate facility personnel are notified and will direct
control and cleanup efforts. Leaks and minor spillage will also be reported to insure
appropriate action is taken to correct deficiencies or malfunctions that caused the discharge.
c. Stop spill flow when possible without undue risk of personal injury. The attempt to stop the
source of a spill should be made only by those personnel sufficiently familiar with the spilled
substance and equipment as to provide an effective response without undue risk of personal
injury.
7 Most employees are instructed to go no further than Step 2. Never attempt actions for which you are not trained.
Fleet Maintenance Garage Stormwater Pollution Prevention Plan
NPDES Permit No. NCGO80801 Page 23

d. Contain the spill using spill response equipment or whatever means is readily available.
e. Make spill scene OFF LIMITS to unauthorized personnel.
f. Restrict all sources of ignition when flammable/ combustible substances are involved.
g. Report to the incident commander upon his/ her arrival to the scene.
The sequence of initial response action may be altered depending upon individual spill
characteristics (e.g., type of spill, quantity of spill, and/or safety hazards involved). Initial
information is critical. Pre-printed Form 48, which asks pertinent questions, is included in
Appendix A. Answers to some of these questions will not be immediately known, but it is
important to quickly gather as much information as possible without putting personnel in danger.
Identification number, shipping manifests, and placard information are essential for the
identification of the spilled or leaked material. First responders can use DDT's Emergency
Response Guidebook to help identify hazardous substances, and for guidance on initial
precautionary and containment steps.
3.3 Additional Emergency Actions
a. In case of fire/ explosion, activate the fire alarm system, telephone 911, and evacuate the area.
b. Prohibit smoking or open flames within the spill hazard zone.
c. Equipment with magneto -sparked engines or equipment that produce sparks or static electricity
located within the spill hazard zone will disconnected during spill response activities.
d. Do not use any material that would cause oil to sink or disperse.
e. Place chemical -soaked sorbents and soil into plastic bags, then into metal, leak -tight drums.
Label and dispose the drums properly.
For releases originating outside of the facility, the site maps will be consulted to determine the
potential flow direction of the spill. Water bodies downstream from where spills could be
discharged may need to be monitored.
In the event additional personnel and/or services are required, the local fire department or outside
contractors may be employed.
For spills that result in a slug discharge to the City's sanitary sewer system, the Facility SWPPT
Leader will notify the City of Winston-Salem's WWTPB at 336-765-0130, x1102.
a The City of Winston-Salem operates the Fleet Maintenance Garage to which this facility discharges sanitary
sewerage.
Fleet Maintenance Garage Stormwater Pollution Prevention Plan
NPDES Permit No. NCG080801 Page 24

Contracts or agreements with contractors, transporters, or similar personnel for movement of such
commodities as paints, lubricants, and fuel, in or out of the facility, will stipulate that the contractor,
transporter, or similar person will be responsible for cleanup of spills on the facility caused by their
negligence. The agreement will also stipulate once these contracted personnel leave the physical
confines of this site, this Permittee's responsibility for their actions terminates.
Fleet Maintenance Garage Stormwater Pollution Prevention Plan
NPDES Permit No. NCGO80801 Page 25

3.4 Notification of Releases
Facility personnel will be notified of a spill that could pose an immediate threat to their health
through the telephone system, PA system or word of mouth where practical.
The SWPPT Leader will be notified by telephone or voice of all spills of oil or hazardous
substances immediately. The SWPPT Leader will be responsible for notifying off -site agencies of
reportable spills. Only the SWPPT Leader or his designee will contact off -site agencies. Refer to
Table C.2 below:
TABLE 9- EMERGENCY RESPONSE AGENCIES AND TELEPHONE NUMBERS
I. On -Site
On -site Security..............................................................................................................
Initial Notification/ Emergency Response................................................................911
Facility SWPPT Leader.........................................................................[phone]
Supervisor's cell phone.........................................................................[phone]
II. Off -Site (use these numbers only as required)
Fire, Medical, Police and Emergency......................................................................911
City Stormwater Division
Keith Huff's office...........................................................................(336)
747-6962
Keith Huff's cell phone...................................................................(336)
406-3332
Andy Allen office............................................................................(336)
747-6968
Andy Allen cell phone....................................................................(336)
413-0675
Ladonta Clark "Jamal" office.......................................................(336)
747-6964
Ladonta Clark "Jamal" cell phone........................................(336)
416-2403
Shamrock Environmental........................................................................800-881-1098
Fire Marshall (Non-Emergency)............................................................[phone]
Local Emergency Management Agency (office hours) .......................[phone]
State SWPPT Leader .........................................................................[phone]
North Carolina NCDMLER (during office hours).................................[phone]
(after normal office hours)..............................[phone]
National Response Center10.................................................................[phone]
USEPA Region IV................................................................................[phone]
CHEMTREC (24-hours, Information Only)...........................................[phone]
National Poison Control Center............................................................[phone]
9 Call this number only if spill is an extremely hazardous substance > RQ or any spill reaches waters of the State.
10 Call this number only if the spill is a CERCLA hazardous substance > RQ and has entered waters of the State.
The NRC will notify the USEPA.
Fleet Maintenance Garage Stormwater Pollution Prevention Plan
NPDES Permit No. NCGO80801 Page 26

3.5 Spill Response Tools
Industrial facilities using hazardous substances should obtain spill response tools appropriate for the
facility. The SWPPT Leader will assess the hazardous substances and potential spill conditions at
this facility and acquire necessary items. Table C.3 provides a guideline for tools that may be
needed for a safe response to a spill of stain, mineral spirits, or other hazardous substances at the
facility. Not all items shown may be required at this facility. The SWPPT Leader will indicate on
the table available tools and location at least once per year.
TABLE 10 - SPILL CONTROL/ EMERGENCY EQUIPMENT
Spill Control Equipment (Description)
Quantity
Location
Fire extinguishers
Recovery/ overpack drums
Empty and clean drums for disposal of spill residue
Non -sparking shovels
Sand bags
Source of Sand (for spill absorption or blocking)
Spill response equipment kits
Sorbent materials (e.g., wipes, pads)
Absorbent Booms
Granular absorbents (e.g., oil -dry, fiber-perl)
Rain suits / boots
Rubber gloves
First aid kit
Safety goggles / Face shields
Plastic bags
Scrub brushes / brooms / or mops
Eyewash station
M = Multiple (> 6)
Fleet Maintenance Garage Stormwater Pollution Prevention Plan
NPDES Permit No. NCG080801 Page 27