WQCSD0653_Inspection_20220610

DocuSign Envelope ID: FA734FDA-A1 B1-41 B3-9CEA-2A65823C5E50
ROY COOPER
Governor
ELIZABETH S. BISER
Secretary
RICHARD E. ROGERS, JR.
Director
Dia Denton, County Manager
Halifax County
P.O. Drawer C
Pinetops, NC 27864
Dear Ms. Denton:
NORTH CAROLINA
Environmental Quality
June 10, 2022
Subject: Compliance Evaluation Inspection
Halifax County Collection System
Deemed Permitted Collection System No. WQCSD0653
Halifax County
On May 25th, 2022, Alys Hannum of the Division of Water Resources (Division) conducted an
inspection of Halifax County's (County) Collection System to evaluate compliance with the
operation and maintenance of the subject deemed wastewater collection system permit. The
cooperation and assistance of Greg Griffin during the inspection was greatly appreciated.
The County's Collection System is covered by a deemed permit (WQCD0653). Deemed
collection systems must meet the requirements of 15A NCAC 02T.0403. If the system ever
exceeds 200,000 GPD in municipal contributions, the Town would need to apply for an
individual collection system permit.
Findings during the inspection were as follows:
1. The wastewater collection system consists of six duplex pump stations. Four of the six
pump stations have permanent on -site generators, and all others have connections for
portable generators. All pump stations are connected to a telemetry system (SCADA).
2. The County has developed and maintains a complete digital map of the collection system.
This map contains all the required information.
NORTH CAROLINA
Department of Environmental Quality
North Carolina Department of Environmental Quality I Division of Water Resources
Raleigh Regional Office 13800 Barrett Drive I Raleigh, North Carolina 27609
919.791.4200

DocuSign Envelope ID: FA734FDA-A1B1-41B3-9CEA-2A65823C5E50
Compliance Evaluation Inspection
Halifax County Collection System
Permit No. WQCSD0653
Page 2 of 3
3. The County reported one sanitary sewer overflow to State Waters during the most recent
2-year period ending May 2022. The overflow was the result of inflow and infiltration.
4. An operation and maintenance plan — including pump station inspection, preventative
maintenance, and overflow response — was available and up to date.
5. The Town has a Fats, Oils, and Grease (FOG) program which includes the bi-annual
distribution of educational materials to commercial and residential users. The Town is
able to take enforcement against users who have not properly installed, operated, and/or
maintained grease traps or grease interceptors, or who have otherwise violated the
program.
6. All six pump stations were inspected. All four pump stations had secured access,
appeared in good condition and were free of excess debris. Not all alarms or generators
functioned when tested. The pump stations also did not have clear signage identifying the
pump station, responsible party, or contact information at each station.
The County began implementing repairs immediately after the inspection. Within sixty
(60) days of receipt of this letter, please submit to this office a complete list of repairs
and improvements made to address the following issues at these pump stations:
a. Corporate Park — Alarm did not sound when floats were pulled, but the pump
did cut on. Backup generator's control panel was not operational
b. Industrial Drive — Wet well did not have floats, so alarms could not be manually
tested. Putting the pump in test mode and simulating a high water level did not
trigger the alarms. The backup generator did not work when tested.
c. Wallace Fork — Alarm did not sound when floats were pulled, and the backup
generator did not work when tested.
d. Washington Ave. — Audible and visual alarm worked when floats were pulled.
Station had both a generator hookup and a permanent on -site generator which
worked when tested.
e. Radar Base - Audible and visual alarm were weak but worked when floats were
pulled. Station had a generator hookup.
£ Resers - Alarm did not sound when floats were pulled. The permanent on -site
generator worked when tested.
7. A logbook for each pump station was available to view during the inspection. Pump station
maintenance logs were reviewed and appeared satisfactory. Pump stations are inspected
once a day by the ORC.
8. The County has no high priority aerial crossing lines.
NORTH CAROLINAD_E
Department of Environmental Quality
North Carolina Department of Environmental Quality I Division of Water Resources
Raleigh Regional Office 13800 Barrett Drive I Raleigh, North Carolina 27609
919.791.4200

DocuSign Envelope ID: FA734FDA-A1B1-41B3-9CEA-2A65823C5E50
Compliance Evaluation Inspection
Halifax County Collection System
Permit No. WQCSD0653
Page 3 of 3
If you have any questions concerning this report or the required submissions, please contact Alys
Hannum at [e-mail] or by phone at [phone].
Sincerely,
,-DocuSigned by:
UtuAl-ssa e. havuu t,t
'-B2916E6AB32144F
Vanessa E. Manuel, Assistant Regional Supervisor
Water Quality Regional Operations Section
Raleigh Regional Office
Division of Water Resources, NCDEQ
Attachment: EPA Water Compliance Inspection Report
cc: RRO Files // Laserfiche
Dia Denton, County Manager ([e-mail])
Greg Griffin, Public Utilities Director ([e-mail])
GD_E
NORTH CofEn NA
Deparbnent iR of Environmental Quality
North Carolina Department of Environmental Quality I Division of Water Resources
Raleigh Regional Office 13800 Barrett Drive I Raleigh, North Carolina 27609
919.791.4200

DocuSign Envelope ID: FA734FDA-A1B1-41B3-9CEA-2A65823C5E50
Compliance Inspection Report
County: Halifax
Region: Raleigh
Contact Person: Greg Griffin
Directions to Facility:
Permit: WQCSD0653 Effective: 11/22/16 Expiration: Owner : Halifax County
SOC: Effective: Expiration: Facility: Halifax County Collection System
PO Box 38
Halifax NC 27839
Title: Public Utilities Phone: [phone]
System Classifications:
Primary ORC: Certification: Phone:
Secondary ORC(s):
On -Site Representative(s):
Related Permits:
Inspection Date: 05/25/2022
Primary Inspector: Alys K Hannum
Secondary Inspector(s):
Entry Time 01:OOPM
DocuSigned by:
4C22170C5AA04F3...
Exit Time: 04:30PM
6/8/2022
Phone: [phone]
Reason for Inspection: Routine Inspection Type: Collection System Inspect Non Sampling
Permit Inspection Type: Deemed permitted collection system management and operation
Facility Status: Compliant Not Compliant
Question Areas:
Miscellaneous Questions General Grease Control
II Spills/Response Plan Inspections Pump Stations
(See attachment summary)
Page 1 of 5

DocuSign Envelope ID: FA734FDA-A1B1-41B3-9CEA-2A65823C5E50
Permit: WQCSD0653 Owner - Facility: Halifax County
Inspection Date: 05/25/2022
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Inspection Summary:
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DocuSign Envelope ID: FA734FDA-A1B1-41B3-9CEA-2A65823C5E50
Permit: WQCSD0653 Owner - Facility: Halifax County
Inspection Date: 05/25/2022
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
General
# Is this system a satellite system?
# If Yes, what is system name or permit number?
Is there a overall sewer system map?
Does the map include:
Pipe sizes
Pipe materials (PVC, DIP, etc)
Pipe location
# Flow direction
# Approximate pipe age
# Pump station ID, location and capacity
# Force main air release valve location & type
# Location of satellite connections
Are system maintenance records maintained?
Comment:
Grease Control
Is grease/sewer education program documented with req'd customer distribution?
# Are other types of education tools used like websites, booths, special meetings, etc?
If Yes, what are they? (This can reduce mailing to annual.)
For public systems, is there a Grease Control Program via an ordinance/agreement?
If Yes, does it require grease control devices at applicable locations?
Is the Grease Control Program enforced via periodic inspections/records review?
Is action taken against violators?
Comment:
Spills and Response Action Plan
# Is system free of known points of bypass?
If No, describe type of bypass and location
# Have there been any sewer spills in the past 3 years?
If Yes, were they reported to the Division if meeting the reportable criteria?
If applicable, is there documentation of press releases and public notices issued?
Are all spills or sewer related issues/complaints documented?
# Are there repeated overflows/problems (2 or more in 12 months) at same location?
# If Yes, is there a corrective action plan?
Is a Spill Response Action Plan available?
Is a Spill Response Action Plan available for all personnel?
Yes No NA NE
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DocuSign Envelope ID: FA734FDA-A1B1-41B3-9CEA-2A65823C5E50
Permit: WQCSD0653 Owner - Facility: Halifax County
Inspection Date: 05/25/2022
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Does the plan include:
# 24-hour contact numbers
# Response time
# Equipment list and spare parts inventory
# Access to cleaning equipment
# Access to construction crews, contractors, and/or engineers
# Source of emergency funds
# Site sanitation and cleanup materials
# Post-overflow/spill assessment
Comment:
Inspections
Are adequate maintenance records maintained?
Are pump stations being inspected at the required frequency?
Is at least one complete functionality test conducted weekly per pump station?
Is there a system or plan in place to observe the entire system annually?
Is the annual inspection documented?
# Does the system have any high -priority lines/locations?
Are inspections of HPL documented at least every 6 months?
Are new lines being added to the HPL list when found or created?
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Yes No NA NE
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Comment: The County did not document their most recent annual system observation, and does not
seem to document or conduct complete functionality tests weekly at each pump stations.
Pump Stations
Please list the Pump Stations Inspected:
1. Corporate Park // 2. Industrial Drive // 3. Wallace Fork // 4. Washington Ave. // 5. Radar Base // 6. Resers
# Number of duplex or larger pump stations in system
# Number of vacuum stations in system
# Number of simplex pump stations in system
# Number of simplex pump stations in system serving more than one building
How many pump/vacuum stations have:
# A two-way "auto polling" communication system (SCADA) installed?
# A simple one-way telemetry/communication system (auto -dialer) installed?
For pump stations inspected:
Are they secure with restricted access?
Were they free of by-pass structures/pipes?
Were wet wells free of excessive grease/debris?
# Do they all have telemetry installed?
Is the telemetry system functional?
Yes No NA NE
6
0
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0
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DocuSign Envelope ID: FA734FDA-A1B1-41B3-9CEA-2A65823C5E50
Permit: WQCSD0653 Owner - Facility: Halifax County
Inspection Date: 05/25/2022
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Is a 24-hour notification sign posted ?
Does the sign include:
Owner Name?
Pump station identifier?
# Address?
Instructions for notification?
24-hour emergency contact numbers?
Are audio and visual alarms present?
Are audio and visual alarms operable?
# Is there a backup generator or bypass pump connected?
If tested during inspection, did it function properly?
Is the back-up system tested at least bi-annually under normal operating conditions?
# Does it have a dedicated connection for a portable generator?
# Is the owner relying on portable units in the event of a power outage?
# If Yes, is there a distribution plan?
If Yes, what resources (Units/Staff/Vehicles/etc) are included in Plan?
# Does Permittee have the approved percentage of replacement simplex pumps?
Is recordkeeping of pump station inspection and maintenance program adequate?
Do pump station logs include at a minimum:
Inside and outside cleaning and debris removal?
Inspecting and exercising all valves?
Inspecting and lubricating pumps and other equipment?
Inspecting alarms, telemetry and auxiliary equipment?
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Comment: Of the 6 pump stations, two have generator hookups, two permanent on -site generators were
tested working, and three generators did not work when tested. Two of the six alarms tested
worked.
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