09 File Consistency and Completeness

IDRHAMuFile Consistency and Completeness
1869
CITY OF MEDICINE
1VQXXX5-word description (Business Name or
Street)
Folder naming convention
and template for investigations on the server! !

DURHAM
1869
CITY OF MEDICINE
Investigation Folder Template
XINIQIIXIt S-.aE deu��q�on [Bvene��Neme of
Saeet�
Correspondence Enforcement
'Lettrr_: En7ail_: (NORsr NOVsr
et Penalty)
Maps
The Investigation Folder
Template should be copied
from the WQ Investigations
folder and pasted to create
your new investigation
folder.
Location of Folder Template:
F:\SW\Division Files\Quality\Docs\Investigations\XXWQXXX 5-word description
(Business Name or Street)

DU RHAM
1869
CITY OF MEDICINE
New Folder Naming Convention
XXWQXXX 5-word description (Business Name or Street)
l�
Correspondence Enforcement Maps
'Lettrr : Eniail_: (NORsr NOVsr
et Penalty)
Enforcement Folder includes Civil Penalty Calculator and templates for
NOR, NOV, NOP, NOC, envelopes, and Certified Mail card
Make sure to delete template files that are not used or are not applicable to the investigation.
Use the notice templates in the Water Quality Investigations Database first!! If the database template
cannot be used, then use the folder notice templates.

DURHAM Choose one or the other, not both please!!
XXWQXXX 5-word description (Business Name or Street)
1869
CITY OF MEDICINE
d# ;
Correspondence Enforcement Daps photos
'Lettersr Emailsr (NORsr NOVsr
etc) penalty)
It
Use the Correspondence folder for emails sent to and
received by the responsible party, non -notice letters, and
other miscellaneous files

DURHAM
1869
CITY OF MEDICINE
XXWQXXX 5-word description (Business Name or Street)
Correspondence
(Letters, Emailsr
etc)
f�
Enforcement
(hORs,hO'fSr
penalty)
Maps
Photos should be grouped into separate
folders by date and labeled with the date the
photos were taken in this format:
M M-DD-YYYY

WOLVERINE SAYS...
• BE CONSISTENT (with electronic and paper
investigation folders)
DELETE UNUSED TEMPLATES IN YOUR
INVESTIGATION FOLDER
NO MORE THAN 5 WORDS PER DESCRIPTION
LINK INVESTIGATION FOLDER TO THE
DATABASE
KEEP IT ORGANIZED, BUB!
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