WQCSD0030_Inspection_20220601

DocuSign Envelope ID: 099D2841-F6A7-4634-8338-C43FD13B83B8
ROY COOPER
Governor
ELIZABETH S. BISER
Secretary
RICHARD E. ROGERS, JR.
Director
Randy Beale, Mayor
P.O. Box 297
Woodland, NC 27897-0297
Subject:
Dear Mayor Beale:
NORTH CAROLINA
Environmental Quality
June 1, 2022
Compliance Evaluation Inspection
Woodland Collection System
Deemed Permitted Collection System No. WQCSD0030
Northampton County
On May 10, 2022, Alys Hannum of the Division of Water Resources (Division) conducted an
inspection of the Town of Woodland's (Town) Collection System to evaluate compliance with
the operation and maintenance of the subject deemed wastewater collection system permit. The
cooperation and assistance of Raymond Eaton, Operator in Responsible Charge (ORC) was
greatly appreciated.
The Town's Collection System is covered by a deemed permit (WQCD0030) and is classified as
a CS-1 system. Deemed collection systems must meet the requirements of 15A NCAC
02T.0403. If the system ever exceeds 200,000 GPD, the Town would need to apply for an
individual collection system permit.
Findings during the inspection were as follows:
1. The wastewater collection system consists of 4 pump stations and 3 high priority aerial
sewer lines. One of the 4 pump stations has a permanent on -site generator, and all others
have connections for portable generators. Two of the four have a telemetry system.
2. The Town has developed and maintains a complete map of the collection system. This
map contains all required information.
3. The Town has reported 9 sanitary sewer overflows to State Waters during the most recent
2-year period ending April 2022. These overflows resulted in one Notice of Deficiency
and three Notices of Violation sent to the Town.
NORTH CAROLINA
Department of Environmental Quality
North Carolina Department of Environmental Quality I Division of Water Resources
Raleigh Regional Office 13800 Barrett Drive I Raleigh, North Carolina 27609
919.791.4200

DocuSign Envelope ID: 099D2841-F6A7-4634-8338-C43FD13B83B8
Compliance Evaluation Inspection
Woodland Collection System
Permit No. WQCSD0030
Page 2 of 3
4. An operation and maintenance plan — including pump station inspection, preventative
maintenance, and overflow response — was available and up to date.
5. The Town has a Fats, Oils, and Grease (FOG) program which includes the bi-annual
distribution of educational materials to commercial and residential users. The Town is
able to take enforcement against users who have not properly installed, operated, and/or
maintained grease traps or grease interceptors, or who have otherwise violated the
program.
6. All four pump stations were inspected. All pump stations had identification signs,
secured access, appeared in good condition and were free of excess debris. All audible
and visual alarms functioned when tested. The pump stations inspected were as follows:
a. #1 — Duplex pump station with a backup generator onsite. Generator ran when
tested. Also has a bar screen.
b. #2 — Duplex pump station with no wet well. Telemetry system was broken and
is schedule for repair. Has a generator hookup.
c. #3 — Simplex pump station serving one house. Has a generator hookup.
d. #4 — Duplex pump station. Has a generator hookup.
7. A logbook for each pump station was available to view during the inspection. Pump station
maintenance logs were reviewed and appeared satisfactory. Pump stations are inspected
at least once a week by both the Public Works Director and the ORC.
8. The Town's three high priority aerial crossing line were inspected. All appeared straight,
rust free, and in good condition. The right of ways were being maintained.
If you have any questions concerning this report or the required submissions, please contact Alys
Hannum at [e-mail] or by phone at [phone].
Sincerely,
DocuSigned by:
Vowu,SSa t.
B2916E6AB32144F...
Vanessa E. Manuel, Assistant Regional Supervisor
Water Quality Regional Operations Section
Raleigh Regional Office
Division of Water Resources, NCDEQ
Attachment: EPA Water Compliance Inspection Report
cc: RRO Files // Laserfiche
Town Hall ([e-mail])
NORTH CAROLINAD_E
Department of Environmental Quality
North Carolina Department of Environmental Quality I Division of Water Resources
Raleigh Regional Office 13800 Barrett Drive I Raleigh, North Carolina 27609
919.791.4200

DocuSign Envelope ID: 099D2841-F6A7-4634-8338-C43FD13B83B8
Compliance Inspection Report
Permit: WQCSD0030 Effective: 03/01/00 Expiration:
SOC: Effective: Expiration:
County: Northampton
Region: Raleigh
Contact Person: Raymond Eaton
Directions to Facility:
System Classifications: CS1,
Primary ORC: Raymond Eaton
Secondary ORC(s):
On -Site Representative(s):
Related Permits:
Owner : Town of Woodland
Facility: Woodland Town Collection System
Title: Phone: [phone]
Inspection Date: 05/10/2022 Entry Time 10:OOAM
Primary Inspector: Alys K Hannum ed by:
bin
Secondary Inspector(s): L a `""'"
4C22170C5AA04F3...
Certification: 15987 Phone: [phone]
Exit Time: 12:OOPM
5/26/2022
Phone: [phone]
Reason for Inspection: Routine Inspection Type: Collection System Inspect Non Sampling
Permit Inspection Type: Deemed permitted collection system management and operation
Facility Status: Compliant Not Compliant
Question Areas:
▪ Miscellaneous Questions
II Spills/Response Plan
▪ Pump Stations
(See attachment summary)
▪ General
▪ Inspections
▪ Grease Control
▪ Lines
Page 1 of 5

DocuSign Envelope ID: 099D2841-F6A7-4634-8338-C43FD13B83B8
Permit: WQCSD0030 Owner - Facility:Town of Woodland
Inspection Date: 05/10/2022
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Inspection Summary:
Page 2 of 5

DocuSign Envelope ID: 099D2841-F6A7-4634-8338-C43FD13B83B8
Permit: WQCSD0030 Owner - Facility:Town of Woodland
Inspection Date: 05/10/2022
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
General
# Is this system a satellite system?
# If Yes, what is system name or permit number?
Is there a overall sewer system map?
Does the map include:
Pipe sizes
Pipe materials (PVC, DIP, etc)
Pipe location
# Flow direction
# Approximate pipe age
# Pump station ID, location and capacity
# Force main air release valve location & type
# Location of satellite connections
Are system maintenance records maintained?
Comment:
Grease Control
Is grease/sewer education program documented with req'd customer distribution?
# Are other types of education tools used like websites, booths, special meetings, etc?
If Yes, what are they? (This can reduce mailing to annual.)
For public systems, is there a Grease Control Program via an ordinance/agreement?
If Yes, does it require grease control devices at applicable locations?
Is the Grease Control Program enforced via periodic inspections/records review?
Is action taken against violators?
Comment:
Spills and Response Action Plan
# Is system free of known points of bypass?
If No, describe type of bypass and location
# Have there been any sewer spills in the past 3 years?
If Yes, were they reported to the Division if meeting the reportable criteria?
If applicable, is there documentation of press releases and public notices issued?
Are all spills or sewer related issues/complaints documented?
# Are there repeated overflows/problems (2 or more in 12 months) at same location?
# If Yes, is there a corrective action plan?
Is a Spill Response Action Plan available?
Is a Spill Response Action Plan available for all personnel?
Yes No NA NE
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Yes No NA NE
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Yes No NA NE
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Page 3 of 5

DocuSign Envelope ID: 099D2841-F6A7-4634-8338-C43FD13B83B8
Permit: WQCSD0030 Owner - Facility:Town of Woodland
Inspection Date: 05/10/2022
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Does the plan include:
# 24-hour contact numbers
# Response time
# Equipment list and spare parts inventory
# Access to cleaning equipment
# Access to construction crews, contractors, and/or engineers
# Source of emergency funds
# Site sanitation and cleanup materials
# Post-overflow/spill assessment
Comment:
Inspections
Are adequate maintenance records maintained?
Are pump stations being inspected at the required frequency?
Is at least one complete functionality test conducted weekly per pump station?
Is there a system or plan in place to observe the entire system annually?
Is the annual inspection documented?
# Does the system have any high -priority lines/locations?
Are inspections of HPL documented at least every 6 months?
Are new lines being added to the HPL list when found or created?
Comment:
Lines/Right-of-Ways/Aerial Lines
Please list the Lines/Right of Ways/Aerial Lines Inspected:
1 - Next to Lift Station #2 // 2 - At Local Park // 3 - Next to Lift Station #1
Are right-of-ways and easements maintained for the full width for access?
If No, give details on temporary access:
Is maintenance documented?
Were all areas/lines inspected free of issues?
Comment:
Pump Stations
Please list the Pump Stations Inspected:
#1, #2, #3, #4
# Number of duplex or larger pump stations in system
# Number of vacuum stations in system
# Number of simplex pump stations in system
# Number of simplex pump stations in system serving more than one building
How many pump/vacuum stations have:
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Yes No NA NE
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Yes No NA NE
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Yes No NA NE
3
0
1
0
Page 4 of 5

DocuSign Envelope ID: 099D2841-F6A7-4634-8338-C43FD13B83B8
Permit: WQCSD0030 Owner - Facility:Town of Woodland
Inspection Date: 05/10/2022
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
# A two-way "auto polling" communication system (SCADA) installed? 4
# A simple one-way telemetry/communication system (auto -dialer) installed? 0
For pump stations inspected:
Are they secure with restricted access? • ❑ ❑ ❑
Were they free of by-pass structures/pipes? • ❑ ❑ ❑
Were wet wells free of excessive grease/debris? • ❑ ❑ ❑
# Do they all have telemetry installed? • ❑ ❑ ❑
Is the telemetry system functional? ❑ • ❑ ❑
Is a 24-hour notification sign posted ? • ❑ ❑ ❑
Does the sign include:
Owner Name? El • ❑ ❑
Pump station identifier? • ❑ ❑ ❑
# Address? ❑ • ❑ ❑
Instructions for notification? • ❑ ❑ ❑
24-hour emergency contact numbers? • ❑ ❑ ❑
Are audio and visual alarms present? • ❑ ❑ ❑
Are audio and visual alarms operable? • ❑ ❑ ❑
# Is there a backup generator or bypass pump connected? • ❑ ❑ ❑
If tested during inspection, did it function properly? • ❑ ❑ ❑
Is the back-up system tested at least bi-annually under normal operating conditions? • ❑ ❑ ❑
# Does it have a dedicated connection for a portable generator? • ❑ ❑ ❑
# Is the owner relying on portable units in the event of a power outage? • ❑ ❑ ❑
# If Yes, is there a distribution plan? • ❑ ❑ ❑
If Yes, what resources (Units/Staff/Vehicles/etc) are included in Plan?
# Does Permittee have the approved percentage of replacement simplex pumps? • ❑ ❑ ❑
Is recordkeeping of pump station inspection and maintenance program adequate? • ❑ ❑ ❑
Do pump station logs include at a minimum:
Inside and outside cleaning and debris removal? • ❑ ❑ ❑
Inspecting and exercising all valves? • ❑ ❑ ❑
Inspecting and lubricating pumps and other equipment? • ❑ ❑ ❑
Inspecting alarms, telemetry and auxiliary equipment? • ❑ ❑ ❑
Comment: #1 - Backup generator on site. Alarm and generator tested working.
#2 - No wet well. Telemetry broken; scheduled for repairs. Has portable generator hookup.
#3 - Simplex, serving one house. Alarm tested working. Has portable generator hookup.
#4 - Alarm testing working. Has portable generator hookup.
Page 5 of 5