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Home My WebLink AboutWQCSD0557_NOD2022PC0051 & CEI Report_20220420April 20, 2022 Daniel Boone Town of Elk Park 169 Winters St PO Box 248 Elk Park, NC 28622 SUBJECT: NOTICE OF DEFICIENCY Tracking Number: NOD-2022-PC-0051 Permit No. WQCSD0557 Elk Park WWTP Avery County Dear Permittee: The North Carolina Division of Water Resources conducted an inspection of the Elk Park WWTP on March 30, 2022. This inspection was conducted to verify that the facility is operating in compliance with the conditions and limitations specified in Collection System Permit No. WQCSD0557. A summary of the findings and comments noted during the inspection are provided in the enclosed copy of the inspection report. The Collection System Non-sampling inspection was conducted by Division of Water Resources staff from the Asheville Regional Office. The following deficiency(s) was noted during the inspection: Inspection Area Description of Deficiency _________________________________________________________________________________________________________________________________________________________________________ Inspections High Priority Line inspections have not been documented as required. _________________________________________________________________________________________________________________________________________________________________________ DocuSign Envelope ID: B3471969-109F-4F07-9884-3F67AEA042EF Remedial actions should have already been taken to correct this problem and prevent further occurrences in the future. The Division of Water Resources may pursue enforcement action for this and any additional violations of State law. To prevent further action, carefully review these deficiencies and address the causes of non-compliance to prevent the recurrence of similar situations. If you should have any questions, please do not hesitate to contact Stephanie Williams with the Water Quality Regional Operations Section in the Asheville Regional Office at 828-296-4500. Sincerely, Daniel Boss, Assistant Regional Supervisor Water Quality Regional Operations Section Asheville Regional Office Division of Water Resources, NCDEQ ATTACHMENTS: Inspection Report Ec: Laserfiche, Tyler Boone (ORC) DocuSign Envelope ID: B3471969-109F-4F07-9884-3F67AEA042EF Compliance Inspection Report Permit:WQCSD0557 Effective:06/09/11 Expiration:Owner :Town of Elk Park SOC: Contact Person: Region: County: Directions to Facility: Avery Asheville Tyler Shane Boone Effective:Expiration:Facility:Elk Park WWTP Elk River Rd NCSR 1305 Elk Park NC 28622 Title:Phone:828-733-9573 Secondary ORC(s): Phone:Certification:Primary ORC: System Classifications: On-Site Representative(s): Related Permits: Secondary Inspector(s): Primary Inspector: Inspection Date:Exit Time:Entry Time: Phone: 03/30/2022 10:00AM 11:30AM Stephanie A Williams 828-296-4500 Facility Status: Permit Inspection Type: Reason for Inspection:Inspection Type: Not CompliantCompliant Routine Deemed permitted collection system management and operation Collection System Inspect Non Sampling Question Areas: Miscellaneous Questions General Grease Control Spills/Response Plan Inspections Lines Manholes Pump Stations (See attachment summary) Page 1 of 6 DocuSign Envelope ID: B3471969-109F-4F07-9884-3F67AEA042EF Inspection Date: Permit: Inspection Type : Owner - Facility: Reason for Visit: WQCSD0557 03/30/2022 Collection System Inspect Non Sampling Town of Elk Park Routine Inspection Summary: Stephanie Williams, with the Asheville Regional Office, conducted a Compliance Evaluation Inspection of the Elk Park Collection System on March 30, 2022. This inspection was conducted to determine if the system is being operated and maintained in compliance with permit no. WQCS00218. Tyler Boone (WWTP ORC) was present during the inspection. The collection system was built in 1996 and contains two lift duplex stations and three aerial lines. Inspections: High priority line inspections have not been documented as required by the deemed permitted rules. Immediately following the inspection, Mr. Boone established a system to record these inspections moving forward and began recording inspections. Lift stations: At the time of the inspection, the panel box at Cranberry Lift Station needed repair. The panel box had originally been mounted on plywood, which has now deteriorated to the point where the panel needs additional support beams propped up against it to remain upright. The Town has purchased new parts to mount the panel box and Mr. Boone stated that he anticipates this work to be completed within one month. Mr. Boone stated that they are beginning to see some issues with grease at the lift station that catches wastewater from the local school and an elderly care facility. He plans to visit both facilities to determine the source of the grease contribution. The following deficiency was noted during the inspection: Inspections: High priority line inspections have not been documented as required. Page 2 of 6 DocuSign Envelope ID: B3471969-109F-4F07-9884-3F67AEA042EF Inspection Date: Permit: Inspection Type : Owner - Facility: Reason for Visit: WQCSD0557 03/30/2022 Collection System Inspect Non Sampling Town of Elk Park Routine General Yes No NA NE # Is this system a satellite system? # If Yes, what is system name or permit number? Is there a overall sewer system map? Does the map include: Pipe sizes Pipe materials (PVC, DIP, etc) Pipe location # Flow direction # Approximate pipe age # Pump station ID, location and capacity # Force main air release valve location & type # Location of satellite connections Are system maintenance records maintained? Comment: Grease Control Yes No NA NE Is grease/sewer education program documented with req'd customer distribution? # Are other types of education tools used like websites, booths, special meetings, etc? If Yes, what are they? (This can reduce mailing to annual.) For public systems, is there a Grease Control Program via an ordinance/agreement? If Yes, does it require grease control devices at applicable locations? Is the Grease Control Program enforced via periodic inspections/records review? Is action taken against violators? Comment: Spills and Response Action Plan Yes No NA NE # Is system free of known points of bypass? If No, describe type of bypass and location # Have there been any sewer spills in the past 3 years? If Yes, were they reported to the Division if meeting the reportable criteria? If applicable, is there documentation of press releases and public notices issued? Are all spills or sewer related issues/complaints documented? # Are there repeated overflows/problems (2 or more in 12 months) at same location? # If Yes, is there a corrective action plan? Is a Spill Response Action Plan available? Is a Spill Response Action Plan available for all personnel? Page 3 of 6 DocuSign Envelope ID: B3471969-109F-4F07-9884-3F67AEA042EF Inspection Date: Permit: Inspection Type : Owner - Facility: Reason for Visit: WQCSD0557 03/30/2022 Collection System Inspect Non Sampling Town of Elk Park Routine Does the plan include: # 24-hour contact numbers # Response time # Equipment list and spare parts inventory # Access to cleaning equipment # Access to construction crews, contractors, and/or engineers # Source of emergency funds # Site sanitation and cleanup materials # Post-overflow/spill assessment Comment: Inspections Yes No NA NE Are adequate maintenance records maintained? Are pump stations being inspected at the required frequency? Is at least one complete functionality test conducted weekly per pump station? Is there a system or plan in place to observe the entire system annually? Is the annual inspection documented? # Does the system have any high-priority lines/locations? Are inspections of HPL documented at least every 6 months? Are new lines being added to the HPL list when found or created? High Priority Line inspections have not been documented, but will be moving forward. See summary for details. Comment: Lines/Right-of-Ways/Aerial Lines Yes No NA NE Please list the Lines/Right of Ways/Aerial Lines Inspected: Dark Hollow Aerial Are right-of-ways and easements maintained for the full width for access? If No, give details on temporary access: Is maintenance documented? Were all areas/lines inspected free of issues? Maintenance has not been required. We discussed the requirement to document maintenance as it becomes necessary. Comment: Manholes Yes No NA NE Please list the Manholes Inspected: MH at Elk Park Mini Market, MH at Elk River Depot Family Restaurant Are manholes accessible? # Are manhole covers/vents above grade? Are manholes free of visible signs of overflow? Are manholes free of sinkholes and depressions? Page 4 of 6 DocuSign Envelope ID: B3471969-109F-4F07-9884-3F67AEA042EF Inspection Date: Permit: Inspection Type : Owner - Facility: Reason for Visit: WQCSD0557 03/30/2022 Collection System Inspect Non Sampling Town of Elk Park Routine Are manhole covers present? # Are manholes properly seated? # Are manholes in good condition? # Are inverts in good condition? Is flow unrestricted in manholes? Are manholes free of excessive amounts of grease? Are manholes free of excessive roots? Are manholes free of excessive sand? Are manhole vents screened? Are vents free of submergence? Are manholes free of bypass structures or pipes? Comment: Pump Stations Yes No NA NE Please list the Pump Stations Inspected: Cranbey LS, Dark Hollow LS # Number of duplex or larger pump stations in system 2 # Number of vacuum stations in system 0 # Number of simplex pump stations in system 0 # Number of simplex pump stations in system serving more than one building 0 How many pump/vacuum stations have: # A two-way "auto polling" communication system (SCADA) installed?0 # A simple one-way telemetry/communication system (auto-dialer) installed?2 For pump stations inspected: Are they secure with restricted access? Were they free of by-pass structures/pipes? Were wet wells free of excessive grease/debris? # Do they all have telemetry installed? Is the telemetry system functional? Is a 24-hour notification sign posted ? Does the sign include: Owner Name? Pump station identifier? # Address? Instructions for notification? 24-hour emergency contact numbers? Are audio and visual alarms present? Page 5 of 6 DocuSign Envelope ID: B3471969-109F-4F07-9884-3F67AEA042EF Inspection Date: Permit: Inspection Type : Owner - Facility: Reason for Visit: WQCSD0557 03/30/2022 Collection System Inspect Non Sampling Town of Elk Park Routine Are audio and visual alarms operable? # Is there a backup generator or bypass pump connected? If tested during inspection, did it function properly? Is the back-up system tested at least bi-annually under normal operating conditions? # Does it have a dedicated connection for a portable generator? # Is the owner relying on portable units in the event of a power outage? # If Yes, is there a distribution plan? If Yes, what resources (Units/Staff/Vehicles/etc) are included in Plan? The Town would rent a generator as needed # Does Permittee have the approved percentage of replacement simplex pumps? Is recordkeeping of pump station inspection and maintenance program adequate? Do pump station logs include at a minimum: Inside and outside cleaning and debris removal? Inspecting and exercising all valves? Inspecting and lubricating pumps and other equipment? Inspecting alarms, telemetry and auxiliary equipment? Comment: Page 6 of 6 DocuSign Envelope ID: B3471969-109F-4F07-9884-3F67AEA042EF