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Home My WebLink AboutWQCS00024_Compliance Evaluation Inspection_20220311ROY COOPER Governor ELIZABETH S. BISER Secretary S. DANIEL SMITH Director Rob Armstrong City of Lumberton PO Box 1388 Lumberton, NC 28359-1388 NORTH CAROLINA Environmental Quality February 25, 2022 SUBJECT: Compliance Inspection Report Lumberton Collection System Collection System Permit No. WQCS00024 Robeson County Dear Permittee: The North Carolina Division of Water Resources conducted an inspection of the Lumberton Collection System on 1/20/2022. This inspection was conducted to verify that the facility is operating in compliance with the conditions and limitations specified in Collection System Permit No. WQCS00024. The findings and comments noted during this inspection are provided in the enclosed copy of the inspection report entitled "Compliance Inspection Report". There were no significant issues or findings noted during the inspection and therefore, a response to this inspection report is not required. The Lumberton Collection System is a well -maintained and organized system. Each of the inspected stations had detailed logs, a pump failure plan, schematics and maintenance information stored on site. The necessary documents were available, such as a FOG ordinance, a Capital Improvement Plane, and a Spill Response Action Plan. North Carolina Deportment of Environmental Quality I Division of Water Resoorccs Fayetteville Regional ice 1225 Green Street Same 714 I Fayetteville. North Carolina 25201 910.4333300 If you should have any questions, please do not hesitate to contact Danielle Simpson with the Water Quality Regional Operations Section in the Fayetteville Regional Office at 910-433-3300 or via email at danielle.simpson@ncdenr.gov. Sincerely, DocuSignedd by: •n 1RAvlgn v"u c^v '-5189C2D3DD5C42B... J. Trent Allen, Regional Supervisor Water Quality Regional Operations Section Fayetteville Regional Office Division of Water Resources, NCDEQ ATTACHMENTS Cc: WQS Fayetteville Regional Office (DS) PERCS Compliance/Enforcement Unit 11E9 North Carolina Department of Environmental Quality I Division of Water Resources Fayetteville Regional ice 1225 Green Street Sure 714 I Fayetteville. Worth Carolina 25201 910.4333300 Compliance Inspection Report Permit: WQCS00024 Effective: 02/01/17 SOC: Effective: County: Robeson Region: Fayetteville Contact Person: Rob Armstrong Directions to Facility: System Classifications: CS4, Primary ORC: Kevin Ray Burns Secondary ORC(s): On -Site Representative(s): Expiration: 01 /31 /25 Expiration: Owner : City of Lumberton Facility: Lumberton Collection System PO Box 1388 Title: Public Works Director Certification: 28025 Related Permits: NC0024571 City of Lumberton - Lumberton WWTP Inspection Date: 01/20/2022 Secondary Inspector(s): Entry Time 09:OOAM Exit Time: 11:OOAM ,-DocuSigned by: Phone: 910-671-3851 Phone: 910-671-3856 Primary Inspector: Danielle Simpson L,0,11e.. /✓ 2/25/2022 Phone: 910-433-3334 8C7638281 DAB46D_. .JA.1;n',- O.QQen 3/3/2022 �5189C2D3DD5C42B... Reason for Inspection: Routine .-DocuSigned by: Inspection Type: Collection System Inspect Non Sampling Permit Inspection Type: Collection system management and operation Facility Status: Compliant Not Compliant Question Areas: ▪ Miscellaneous Questions II Capital Improvement Plan ▪ Inspections ▪ Lines (See attachment summary) ▪ General ▪ Map ▪ Spill Response Plan ▪ Manholes ▪ Sewer & FOG Ordinances ▪ Reporting Requirements ▪ Spills ▪ Pump Stations Page 1 of 7 Permit: WQCS00024 Owner - Facility: City of Lumberton Inspection Date: 01/20/2022 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine Inspection Summary: The Lumberton Collection System is a well -maintained and organzied system. Lift stations #42, #44, #51, and #52 were inspected. Each station had detailed logs, a pump failure plan, schematics and maintenance information stored on site. The necessary documents were available, such as a FOG ordinance, a Capital Improvement Plane, and a Spill Response Action Plane. The Spill Response Plan was recently updated in January of 2022. The FOG ordinance is enforced via documented site inspections of applicable locations. Page 2 of 7 Permit: WQCS00024 Owner - Facility: City of Lumberton Inspection Date: 01/20/2022 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine General Is there a properly designated primary ORC and at least one back-up of proper grade? Are logs being reviewed by the system management or owner on a regular basis? # What is that frequency? # Are there any issues being addressed currently or any in the planning stages? Is there a specific pump failure plan available for all pump stations? Does plan indicate if pump parts/new pumps are in spare parts/equipment inventory? Are new/significantly upgraded pump stations equipped with anti -corrosion materials? Does the permittee have a copy of their permit? # Is permit expiring within the next 6 months? If Yes, has the Permittee applied for renewal? Comment: Permit expires 01/31/2025 Sewer and FOG Ordinances Is Sewer Use Ordinance (SUO) or other Legal Authority available? Does it appear that the Sewer Use Ordinance is enforced? Is there a Grease Control Program that legally requires grease control devices? What is the standard grease trap cleaning requirement in the FOG ordinance? Is Grease Control Program enforced via periodic inspections/records review? Is action taken against violators? # Have satellite systems adopted an equivalent or more stringent ordinance? Is grease/sewer education program documented with req'd customer distribution? # Are other types of education tools used like websites, booths, special meetings, etc? If Yes, what are they? (This can reduce mailing to annual.) Comment: Documented site inspections for locations required to use grease traps. Capital Improvement Plan Has a Capital (CIP) or System Improvement Plan been developed and adopted? Is it designated for wastewater only or does it have a dedicated section? Does CIP cover three to five year period of earmarked improvements? Does CIP include description of project area? Does CIP include description of existing facilities? Does CIP include known deficiencies? Does CIP include forecasted future needs? Comment: Map Yes No NA NE • ❑ ❑ ❑ • ❑ ❑ ❑ Weekly ▪ ❑ ❑ ❑ ❑ ❑ ❑ • • ❑ ❑ ❑ ❑ • ❑ ❑ ❑ ❑ •❑ Yes No NA NE • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ Monthly • ❑ ❑ ❑ ▪ ❑ ❑ ❑ ❑ ❑ • ❑ • ❑ ❑ ❑ O 000 Yes No NA NE • ▪ ❑ ❑ ❑ ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ Yes No NA NE Page 3 of 7 Permit: WQCS00024 Owner - Facility: City of Lumberton Inspection Date: 01/20/2022 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine Is there a overall sewer system map? Does the map include: Pipe Type (GS/FM) Pipe sizes Pipe materials (PVC, DIP, etc) Pipe location Flow direction Approximate pipe age Pump station ID, location and capacity # Force main air release valve location & type # Location of satellite connections Is the map being updated for changes/additions within 1 year of activation? Comment: Reporting Requirements # Have there been any sewer spills in the past 3 years? If Yes, were they reported to the Division if meeting the reportable criteria? If applicable, is there documentation of press releases and public notices issued? Is an Annual Wastewater Performance Report being filed with the Division, if required? Is the report being made available to all its sewer customers? # How is it being made available? Comment: Inspections Are adequate maintenance records maintained? Are pump stations being inspected at the required frequency? # Is at least one complete functionality test conducted weekly per pump station? Is there a system or plan in place to observe the entire system annually? Is the annual inspection documented? # Does the system have any high -priority lines/locations? Are inspections of HPL documented at least every 6 months? Are new lines being added to the HPL list when found or created? Comment: Spill Response Action Plan Is a Spill Response Action Plan available? Is a Spill Response Action Plan available for all personnel? Does the plan include: ❑ ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ ❑ ❑ ❑ • • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ Yes No NA NE • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ electronically Yes No NA NE • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ Yes No NA NE • ❑ ❑ ❑ • ❑ ❑ ❑ Page4of7 Permit: WQCS00024 Owner - Facility: City of Lumberton Inspection Date: 01/20/2022 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine 24-hour contact numbers Response time Equipment list and spare parts inventory Access to cleaning equipment Access to construction crews, contractors, and/or engineers Source of emergency funds Site sanitation and cleanup materials Post-overflow/spill assessment Does the Permittee appear to respond within 2 hours of first knowledge of a spill? Comment: Spill Response Plan recently revised on 01/13/2022. • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ ❑ ❑ ❑ • • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ Spills Yes No NA NE Is system free of known points of bypass? • ❑ ❑ ❑ If No, describe type of bypass and location Are all spills or sewer related issues/complaints documented? • ❑ ❑ ❑ # Are there repeated overflows/problems (2 or more in 12 months) at same location? • El El El # If Yes, is there a corrective action plan? • ❑ ❑ ❑ Comment: 515 Noir Street has had repeated overflows. Lines/Right-of-Ways/Aerial Lines Please list the Lines/Right of Ways/Aerial Lines Inspected: Are right-of-ways/easements maintained for full width for access by staff/equipment? If No, give details on temporary access: Is maintenance documented? Are gravity sewer cleaning records available? Has at least 10% of lines older than 5 yrs been cleaned annually? Were all areas/lines inspected free of issues? Comment: Manholes Please list the Manholes Inspected: Are manholes accessible? # Are manhole covers/vents above grade? Are manholes free of visible signs of overflow? Are manholes free of sinkholes and depressions? Are manhole covers present? # Are manholes properly seated? # Are manholes in good condition? Yes No NA NE • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ Yes No NA NE Page5of7 Permit: WQCS00024 Owner - Facility: City of Lumberton Inspection Date: 01/20/2022 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine # Are inverts in good condition? Is flow unrestricted in manholes? Are manholes free of excessive amounts of grease? Are manholes free of excessive roots? Are manholes free of excessive sand? Are manhole vents screened? Are vents free of submergence? Are manholes free of bypass structures or pipes? Comment: Pump Stations Please list the Pump Stations Inspected: #42, #44, #51, and #52 # Number of duplex or larger pump stations in system # Number of vacuum stations in system # Number of simplex pump stations in system # Number of simplex pump stations in system serving more than one building How many pump/vacuum stations have: # A two-way "auto polling" communication system (SCADA) installed? # A simple one-way telemetry/communication system (auto -dialer) installed? For pump stations inspected: Are they secure with restricted access? Were they free of by-pass structures/pipes? Were wet wells free of excessive grease/debris? # Do they all have telemetry installed? Is the communication system functional? Is a 24-hour notification sign posted ? Does the sign include: Owner Name? Pump station identifier? # Address? Instructions for notification? 24-hour emergency contact numbers? Are audio and visual alarms present? Are audio and visual alarms operable? # Is there a backup generator or bypass pump connected? If tested during inspection, did it function properly? • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ ❑ ❑ ❑ • • ❑ ❑ ❑ Yes No NA NE 48 0 0 0 48 0 • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ Page6of7 Permit: WQCS00024 Owner - Facility: City of Lumberton Inspection Date: 01/20/2022 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine Is the back-up system tested at least bi-annually under normal operating conditions? # Does it have a dedicated connection for a portable generator? # Is the owner relying on portable units in the event of a power outage? # If Yes, is there a distribution plan? If Yes, what resources (Units/Staff/Vehicles/etc) are included in Plan? # Does Permittee have the approved percentage of replacement simplex pumps? Is recordkeeping of pump station inspection and maintenance program adequate? Do pump station logs include at a minimum: Inside and outside cleaning and debris removal? Inspecting and exercising all valves? Inspecting and lubricating pumps and other equipment? Inspecting alarms, telemetry and auxiliary equipment? • ❑ ❑ ❑ ❑ ❑ • ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ Comment: Generators tested at stations #51, 44, and 42 during inspection, all functioning properly. Proper signage, operable alarms, and good housekeeping at all inspected lift stations. Page 7 of 7