920009_For permit renewal_20200414

Kloempken. Gretel
From: Kloempken, Gretel
Sent: Tuesday, April 14, 2020 12:49 PM
To: Bernard, Jane
Cc: Frost, Monty R
Subject: FW: Hunt Horse Complex Permit
Attachments: 06-24-19 Waste Management Permit.pdf; 06-24-19 Waste Management Plan
Original.pdf; Brooks.pdf; Cackalacky.pdf; [Untitled] 2019062410134000.pdf
Jane:
Here is the paperwork that was originally sent.
From: Kloempken, Gretel
Sent: Monday, June 24, 2019 11:28 AM
To: Bernard, Jane <[e-mail]>
Subject: Hunt Horse Complex Permit
Good Morning Jane:
I've attached our permit application, the original Waste Management Plan, stall usage for the year along with the
contracts for the stall cleaner and waste hauler. Since the contracts usually are awarded for one year with
extensions/renewals for additional years, the attachments have the original contract with the renewal at the end.
If there is additional information needed, or if any questions arise please let me know.
Thanks for your help!
Gretel Kloempken
NCDA & CS I NC State Fair Division
Hunt Horse Complex
Phone: [phone]
Physical: 4601 Trinity Road I Raleigh, NC 27607
Mailing: 1010 Mail Service Center I Raleigh, NC 27699

,{
1
.i

Kloempken. Gretel
From: Lawson, Christine
Sent: Wednesday, September 23, 2020 2:20 PM
To: Kloempken, Gretel
Subject: RE: Permitting Questions
You don't have it because 1 didn't do it yet. Sorry.
I just finished a project today, so I will work on yours before something else jumps in front of it.
Thank you so much for checking in with me!
Christine B. Lawson
Engineer
919 707 3664 office
984 232 1223 mobile
Christine Lawson@ncdenr,gov
Email correspondence to and from this address is subject to the
North Carolina Public Records Law and may be disclosed to third parties.
From: Kloempken, Gretel <[e-mail]>
Sent: Wednesday, September 23, 2020 2:18 PM
To: Lawson, Christine <[e-mail]>
Subject: RE: Permitting Questions
Christine:
It's been awhile since we were last in touch. I still have not received our permit and our next inspection is scheduled for
October 9th. Please send a copy so that we can show we're in compliance.
Thanks!
Gretel Kloempken
NCDA & CS I NC State Fair Division
Hunt Horse Complex
Phone: [phone]
Physical: 4601 Trinity Road I Raleigh, NC 27607
Mailing: 1010 Mall Service Center I Raleigh, NC 27699
Email correspondence to and from this address is subject to the
North Caroline Public Records Law'NCGS.Chi32" end may be disclosed to third parfes
From: Lawson, Christine <[e-mail]>
Sent: Friday, May 01, 2020 4:24 PM
To: Kloempken, Gretel <Gretel.Kloemoken@ ncagr.gov>
Subject: RE: Permitting Questions
Ms. Kloempken,

1

Thank you for speaking with me this afternoon. Capital Dumpster Service does not currently have a manure hauler
certificate. Only third party haulers that haul/land apply 100 tons/year or more are required to be registered as a
Manure Hauler. Obtaining a Manure Hauler Certificate is a simple process and can be done fairly quickly. The rules
regarding Manure Haulers are found in Section .1400 of 15A NCAC 02T.
The Manure Hauler Registration Form can be found on our website.
Christine B. Lawson
Engineer
Animal Feeding Operations Program
Department of Environmental Quality
919 707 3664 office
984 232 1223 mobile
Christine.Lawson ncdenr.gov
Email correspondence to and from this address is subject to the
North Carolina Public Records Law and may be disclosed to third parties.
From: Kloempken, Gretel <[e-mail]>
Sent: Friday, May 01, 2020 3:05 PM
To: Lawson, Christine <Christine. Lawson@ ncdenr.gov>
Subject: RE: Permitting Questions
Just checking in again to if we have any word on the permitting.
From: Lawson, Christine <[e-mail]>
Sent: Wednesday, April 22, 2020 4:44 PM
To: Kloempken, Gretel <Gretel,[e-mail]>
Subject: RE: Permitting Questions
Yes, I am so sorry. I got busy and it slipped my mind — it happens so easily, I am embarrassed to say. I am working on
something for our attorneys right now, but can I get with you tomorrow (Thursday)?
Christine B. Lawson
Engineer
Animal Feeding Operations Program
Department of Environmental Quality
919 707 3664 office
984 232 1223 mobile
Christine, LawsonCa7ncdenr.gov
Email correspondence to and from this address is subject to the
North Carolina Public Records Law and may be disclosed to third parties.
From: Kloempken, Gretel <[e-mail]>
Sent: Wednesday, April 22, 2020 2:35 PM
To: Lawson, Christine <[e-mail]>
Subject: FW: Permitting Questions
Christine:
Sorry to bother you again, but thought I'd check in since I haven't heard anything. I know that some of my emails
haven't gone through and think it might be the State server.
2

w

From: Kloempken, Gretel
Sent: Friday, April 17, 2020 12:13 PM
To: Lawson, Christine <Christine.Lawsonncdenr.jov>
Subject: Permitting Questions
Good Afternoon Christine:
I was directed to you by the help desk as I have some questions regarding a permit. We recently put a service out to bid
and our lowest bidder was a company that we haven't used previously. I'm following up to make sure that they are
permitted to haul our waste to the facility noted on their bid and that the facility is permitted to accept it. Having
previously owned a company that went through the permit process, I'm very conscious that we verify all information
and processes.
Our waste consists of stall shavings (wood product) and horse manure. These are loaded into 30 yard dumpsters and
hauled and disposed of. The low bid was from Capital Dumpster Service, LLC of Knightdale. They listed Wail Recycling at
520 Pristine Water Dr., Apex as their waste facility. I show that disposal facility as having permit 9240-MWP-2017.
Would you please verify that these two companies are permitted to haul and accept our waste? If not, please direct me
to where I can find that information.
Thank you for your assistance with this matter.
Gretel Kloempken
NC State Fair - Hunt Horse Complex
1025 Blue Ridge Road
Raleigh, NC 27607
919-839-4701
3

■
1
r
.4
al-
1

TITLE PAGE
Judy D. Brooks Contractor, Inc. "DBA" Brooks Contractor
1195 Beal Road
Goldston, NC 27252
919-837-5914
Authorized Representative: Amy B. Fulford
Invitation for bid # : 10-IFB-009701

STATE OF NORTH CAROLINA
Department of Agriculture and Consumer Services
Invitation for Bid #:10-IFB-009701
Horse Complex Refuse Hauling
Date Issued: August 4, 2021
Bid Opening Date: August 19, 2021
At 2:00 PM ET
Direct all inquiries concerning this IFB to:
Kathy G. Dale
Procurement Specialist II
Email: [e-mail]
Phone: [phone]

STATE OF NORTH CAROLINA
Invitation for Bids #
10-IFB-009701
For intemal State agency processing, including tabulation of bids in the Interactive Purchasing System
(IPS), provide your company's eVP (Electronic Vendor Portal) Number or alternate identification
number (e.g., Social Security Number). Pursuant to G.S. 132-1.10(b) this identification number shall not
be released to the public. This page will be removed and shredded, or otherwise kept confidential,
before the procurement file is made available for public inspection.
This page shall be filled out and returned with your bid.
Failure to do so shall be sufficient cause to reject your bid.
. Brooks £a' n4re _.+rr, Trie. JB 4 `` Broaks Oarcirad r
Vendor Name
2143(p
Vendor #
Note: For your bid to be considered, your company (you) must be a North Carolina registered
vendor in good standing. You must enter the vendor number assigned through eVP (Electronic
Vendor Portal). If you do not have a vendor number, register at
httos://vendor.ncoov.com/vendorflooin

STATE OF NORTH CAROLINA
Department of Agriculture and Consumer Service
Refer ALL Inquiries regarding this IFB to:
Kathy G. Dale
Procurement Specialist II
Phone: [phone]
Email: kathy,dalecncagr.gov
Using Agency: State Fair Horse Complex
Requisition No.: PR11976861
Invitation for Bids # 10-IFB-009701
Blds will be opened: August 19, 2021 @ 2:00 PM ET
Commodity No. and Description: 761215- Refuse Collection
and Disposal
EXECUTION
In compliance with this Invitation for Bids (IFB), and subject to all the conditions herein, the undersigned Vendor offers and agrees
to furnish and deliver any or all Items upon which prices are bid, at the prices set opposite each item within the time specified
herein.
By executing this bid, the undersigned Vendor understands that False certification Is a Class I felony and certifies that:
• this bid Is submitted competitively and without collusion (G.S. 143-54),
• that none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations
of Chapter 78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-
59.2), and
• it is not an Ineligible Vendor as set forth in G.S. 143-59.1.
Furthermore, by executing this bld, the undersigned certifies to the best of Vendor's knowledge and belief, that:
■ it and Its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily
excluded from covered transactions by any Federal or State department or agency.
As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of Its sub -Contractors for any Contract awarded
as a result of this IFB, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the
requirement for each employer with more than 25 employees 'n North Carolina to verify the work authorization of its employees
through the federal E-Venfy system.
G.S. 133-32 end Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the
preparing plans, specifications, estimates for public Contract; or awarding or administering public Contracts; or inspecting or
supervising delivery of the public Contract of any gift from anyone with a Contract with the State, or from any person seeking to
do business with the State. By execution of this bid response to the IFB, the undersigned certifies, for Vendor's entire organization
and its employees or agents, that Vendor are not aware that any such gift has been offered, accepted, or promised by any
employees or agents of Vendor's organization,
By executing th s bid, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH
CAROLINA GENERAL TERMS AND CONDITIONS, and It has read the SAMPLE AGREEMENT, These documents can be
accessed from the ATTACHMENTS page with n this document.
Failure to execute/sign bid prior to submittal Shall render bid Invalid and it Shall BE REJECTED
Late bids cannot be accepted.
CO PLETE/FORMAL NAME OF VENDOR:
d a , 8caoks C,er}radar r Tnc. `b 4" Brooks CO„ ill -a ..-jar
STREE DDRESS:
tint S &mil gel
CITY & STATE & ZIP'
P.O. BOX:
ZIP.
7 2S2..
TELEPHONE NUMBER:
Oo[ck nl NC 2�252 gig- 831-set
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM F11):
PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR'
/lIhy 3 , lyd Sec rv—
VEN 'S9IGNATU:
Ver 2/1/2021
DATE:
gill/26z1
TOLL FREE TEL. NO:
FAX NUMBER'
fel— — s'c e13—
4.0196r SC,n1ruc ,
Page 1 of 16

Bid Number: 10-lFB-009701 Vendor: Jdy D, am-h <c vr, -The
VALIDITY PERIOD
Offer valid for at least 60 days from date of bld opening, unless otherwise stated here: days. After this date. any withdrawal
of offer shall be made in writing, effective upon receipt by the agency Issuing this IFB,
BID ACCEPTANCE
The contract is a separate document that represents the Vendor's and the State's entire agreement (herein "Contract"). If your
bid is accepted and results, through negotiation or otherwise, in a contract award you will be expected to accept the NORTH
CAROLINA GENERAL TERMS AND CONDITIONS as part of the Contract. Dependent upon the product or service being offered,
other terms and conditions may apply.
FOR STATE USE ONLY: Offer accepted and Contract awarded this day of , 20, as Indicated
on the attached certification, by
(Authorized Representative of Department of Agriculture and Consumer Services)
This Space is Intentionally Left Blank
Ver 211 /2021
Page 2 of 16

Bid Number ?0-IFB-00870? Vendor-5"' � y D . u roo k S �-oY1 C.' -�ii1 C
Table of Contents
1.0 PURPOSE AND BACKGROUND , 5
1.1 CONTRACT TERM 5
2.0 GENERAL INFORMATION 5
2.1 INVITATION FOR BID DOCUMENT 5
2.2 E-PROCUREMENT SOLICITATION 5
2.3 NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS 5
2.4 IFB SCHEDULE 6
2.5 URGED AND CAUTIONED SITE VISIT..... 6
2.6 BID QUESTIONS- NO PHONE CALL OR FAX 6
2.7 BID SUBMITTAL 7
2.9 ALTERNATE BIOS 8
2.10 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS 8
3.0 METHOD OF AWARD AND BID EVALUATION PROCESS 9
3.1 METHOD OF AWARD 9
3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION... 9
3.3 BID EVALUATION PROCESS 9
3.4 PERFORMANCE OUTSIDE THE UNITED STATES 10
3.5 INTERPRETATION OF TERMS AND PHRASES 10
4.0 REQUIREMENTS 10
4.1 PRICING 11
4.2 QUANTITIES. 11
4.4 BACKGROUND CHECK 11
4,5 CONTRACT ADMINISTRATOR 11
4.6 LICENSE, CERTIFICATIONS AND PERMITS 11
4.7 PRICE ADJUSTMENT 11
4.10 REFERENCES 12
4.12 VENDOR'S REPRESENTATIONS 12
4.13 FINANCIAL STABILITY 12
5.0 SCOPE OF WORK 12
2.8 BID CONTENTS 8
5.1 GENERAL 12
5.2 VENDOR REQUIREMENTS 12
5.3 VENDOR RESPONSIBILITIES 13
5.4 NC STATE FAIR RESPONSIBILITIES 13
6.0 CONTRACT ADMINISTRATION 13
6.1 VENDOR'S PROJECT MANAGER AND CUSTOMER SERVICE REPRESENTATIVE 13
6.2 ACCEPTANCE OF WORK 14
6.3 INVOICES 14
6.4 DISPUTE RESOLUTION 14
6.6 PRODUCT RECALL 14
6.7 CONTRACT CHANGES 14
Ver: 211/2021
Page 3 of 16

Bid Number: 10-1FB-009701
7,0 ATTACHMENTS 16
ATTACHMENT A: PRICING FORM 15
ATTACHMENT B: INSTRUCTIONS TO VENDORS 16
ATTACHMENT C: NORTH CAROLINA GENERAL CONTRACT TERMS 8 CONDITIONS 16
ATTACHMENT D: VENDOR REQUEST FOR E050 PRICE•MATCHING 16
ATTACHMENT E: LOCATION OF WORKERS UTILIZED BY VENDOR 16
ATTACHMENT F: CERTIFICATION OF FINANCIAL CONDITION 16
ATTACHMENT G: CUSTOMER REFERENCE FORM 16
ATTACHMENT H: HUB SUPPLEMENTAL SUPPLIER INFORMATION 16
Ver. 2/1/2021
Vendor `4 4y 'D ' B rc ks c-, ,whc .
This Space is Intentionally Left Blank
Page 4 of 16

8rd Number: 10•4F8-009701 VendorTcc 1 ` Brw `- 'I74 j c ,
1.0 PURPOSE AND BACKGROUND
The North Carolina State Fair, a division of the NC Department of Agriculture and Consumer Services is seek ng
pricing for a one (1) year contract for a company to provide containers and sery ces to transport/haul the horse refuse
from the James B. Hunt Jr. Horse Complex (HHC) to a facility qualified to receive it and provide management of the
waste, such as a permitted composting facil ty as stated in the Scope of Work listed in Section 5.0.
Refuse shall not be transported and utilized for land appl cat on. The race ving facility shall have all permits as
required by law. The Contract Admin strator notifies the Vendor in advance the number of containers that will be
needed for Monday delivery. The NC State Fair personnel loads the containers with the refuse, and it is then ready
for transport by the vendor. It is estimated that 12.000 cubic yards of refuse will be removed during a one-year period.
The Intent of this solicitation is to award an Agency Specific Term Contract,
1.1 CONTRACT TERM
The Contract shall have a term of one year (1) year beginning on the date of contract award (the "Effective Date").
At the end of the Contracts current term, the State shall have the option, in its sole discretion, to renew the
Contract on the same terms and conditions for up to a total of two additional one-year terms. The State will give the
Vendor written notice of its intent whether to exercise each option no later than sixty (60) days before the end of the
Contract's then current term. In addition, the State reserves the right to extend a contract term for a period of up to
180 in 90 day or less increments.
Bids shall be submitted in accordance with the terms and conditions of this IFB and any addenda issued hereto.
2.0 GENERAL INFORMATION
2.1 INVITATION FOR BID DOCUMENT
The IFB is comprised of the base 1FB document, any attachments, and any addenda released before Contract
award. All attachments and addenda released for this IFB In advance of any Contract award are incorporated
herein by reference.
2.2 E-PROCUREMENT SOLICITATION
ATTENTION: This is NOT an E-Procurement solicitation. Paragraph #18 of Attachment D: North Carolina General
Contract Terms and Conditions, paragraphs (b) and (c), do not apply to this solicitation.
2.3 NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS
It shall be the Vendor's responsibility to read the Instructions, the State's terms and conditions, all relevant exhibits
and attachments, and any other components made a part of this IFB and comply with all requirements and
specifications herein. Vendors also are responsible for obtaining and complying with all Addenda and other changes
that may be Issued in connection with this IFB.
If Vendors have questions, issues, or exceptions regarding any term, condition, or other component within this IFB,
those must be submitted as questions in accordance with the instructions in Section 2.6 BID QUESTIONS. If the
State determines that any changes will be made as a result of the questions asked, then such decisions will be
communicated in the form of art IFB addendum. The State may also elect to leave open the possibility for later
negotiation and amendment of specific provisions of the Contract that have been addressed during the question -and -
answer period. Other than through this process.. the State rejects and will not be required to evaluate or consider
any additional or modified terms and conditions submitted with Vendor's bid. This applies to any language appearing
in or attached to the document as part of the Vendor's bid that purports to vary any terms and conditions or Vendors'
instructions herein or to render the bid non -binding or subject to further negotiat on. Vendor's bid shall constitute a
firm offer. By execution and delivery of this IFB Response, the Vendor agrees that any additional or modified
terms and conditions, whether submitted purposely or inadvertently, shall have no force or effect, and will
be disregarded. Noncompliance with, or any attempt to alter or delete, this paragraph shall constitute
sufficient grounds to reject Vendor's bid as nonresponsive.
Ver 211/2021
Page 5 of 16

Bid Number:: 10-1FB-009701 Vendor:
By executing and submitting its bid in response 10 this IFB, Vendor understands and agrees that the State may
exercise its discretion not to consider any and all proposed modifications Vendor(s) may request and may accept
Vendor's bid under the terms and conditions of this IFB.
T-J .D , &ramki C yciader/4-tac
2.4 IFB SCHEDULE
The table below shows the intended schedule for this IFB. The State will make every effort to adhere to this schedule.
Issue IFB
Event
Responsibility
Date and Time
Hold Urged and Cautioned Site Visit
Submit Written Questions
Provide Responses to Questions
Submit Bids
Contract Award
State
August 4, 2021
State
Vendor
State
Vendor
State
August 10, 2021 @ 11:00 AM ET
August 11, 2021 @ 11:00 AM ET
August 13, 2021
August 19, 2021 @ 2:00 PM ET
TBD
2.5 URGED AND CAUTIONED SITE VISIT
Date: August 10, 2021
Time: 11:00 AM Eastern Time
Contact Name: Gretel Kloempken, Administrative Officer
Contact #: 919.839-4701
Instructions: Vendor representatives are URGED and CAUTIONED to attend the site visit and apprise themselves
of the conditions and requirements which will affect the performance of the work called for by this Invitation for Bid.
A non -mandatory site visit is scheduled for August 10, 2021 at 10:00 AM ET. Potential Vendors should meet
at 4601 Trinity Road, Raleigh, NC 27607. Submission of a bid shall constitute sufficient evidence of Vendor's
compliance and no allowance will be made for unreported conditions which a prudent Vendor would recognize as
affecting the performance of the work called for in this bid.
Vendor is cautioned that any information released to attendees during the site visit, other than that involving the
physical aspects of the facility referenced above, and which conflicts with, supersedes, or adds to requirements in
this Invitation for Bid, must be confirmed by written addendum before it can be considered as a part of this bid.
2.6 BID QUESTIONS- NO PHONE CALL OR FAX
Upon review of the IFB documents, Vendors may have questions to clarify or interpret the IFB in order to submit the
best bid possible. To accommodate the Bid Questions process, Vendors shall submit any such questions by the
above due date.
Written questions shall be e-mailed to kathy.dale(@.ncaor.gov by the date and time specified above. Vendors will enter
"IFB # 10-IFB-009701 Questions" as the subject for the email. Question submittals will include a reference to the
applicable IFB section and be submitted in a format shown below:
IFB Section, Page Number Vendor question ...?
I Example: Section 2.6, Page 6 Example: When are bid question s due? _
Questions received prior to the submission deadline date, the State's response, and any additional terms deemed
necessary by the State will be posted in the form of an addendum to the Interactive Purchasing System (IPS),
htto://www.ios.state.nc.us, and shall become an Addendum to this IFB. No information, instruction or advice provided
orally or informally by any State personnel, whether made in response to a question or otherwise in connection with
this IFB, shall be considered authoritative or binding. Vendors shall rely only on written material contained In an
Addendum to this IFB.
Ver: 2/1/2021
Page 6 of 16

Bid Number' 10-IFB-009701
2.7 BiD SUBMITTAL
Instructions: Sealed bids, subject to the conditions made a part hereof and the receipt requirements described
below, shall be received at the address indicated in the table below, for furnishing and delivering those items as
described herein. Refer to Section 2.8- BID CONTENTS for details on required content of submitted bids.
MAILING ADDRESS FOR DELIVERY OF BID VIA
U.S. POSTAL SERVICE
VendorTc-t y U 8ro0a'j-rr kCfr,C.
OFFICE ADDRESS FOR DELIVERY BY ANY OTHER
MEANS, SPECIAL DELIVERY, OVERNIGHT DELIVERY,
OR BY ANY OTHER CARRIER
BiD NUMBER: 10-IFB-009701 BID NUMBER. 10-IFB-009701
NCDA&CS Purchasing NCDA&CS Purchasing
Attn: Kathy Dale Attn: Kathy Dale
1001 Mall Service Center 2 West Edenton Street
Raleigh, NC 27699-1001 Raleigh, NC 27601
IMPORTANT NOTE: Thls Is an absolute requirement. Vendor shall bear the risk for late submission due to
unintended or unanticipated delay --whether submitted electronically, delivered by hand, U.S. Postal Service, courier,
or other delivery service. It is the Vendor's sole responsibility to ensure its bid has been received by this Office by the
specified time and date of opening. The date and time of submission will be marked on each bid when received. Any
bid received after the bid submission deadline will be rejected.
For bids submitted via U.S. mail, please note that the U S. Postal Service generally does not delver mail to a
specified street address but to the State's Mail Service Center. Vendors are cautioned that bids sent via U.S. Mall,
including Express Mall, may not be delivered by the Mail Service Center to the agency's purchasing office on the
due date in time to meet the bid deadline. All Vendors are urged to take the possibility of delay into account when
submitting bids by U.S. Postal Service, courier, or other del very service. Attempts to submit a bid via facsimile
(FAX) machine, telephone, or email in response to this IFB shall NOT be accepted.
a) Vendors shall deliver two (2) signed, original executed bid responses of its bid to the address identified in the
table above in thls Section. Include only bids in response to th.s iFB in a sealed package. Address package and
insert bid number as shown in the table above in this Section your bid simu'taneousiy to the address identified n
the table above.
b) A copy of the bid file shall also be provided on a separate read-only flash drive. File contents shall NOT be
password protected but shall be In .PDF or .XLS formal and shall be capable of being copied to other sources.
c) Submit your bid in a sealed package. Clearly mark each package with: (11 Vendor name; (2) the IFB number;
and (3) the due date Address the package(s) for delivery as shown in the table above. If Vendor Is subm tting
more than one (1) bid, each bid shall be submitted in separate sealed envelopes and marked accordingly. For
delivery purposes, separate sealed envelopes from a single Vendor may be included in the same outer package.
Bids are subject to rejection unless submitted with the information above .nciuded on the outside of the sealed
bid package
Failure to submit a bid in strict accordance with these instructions shall constitute sufficient cause to reject a Vendor's
bid(s).
Critical updated information may be included in Addenda to this IFB. It is important that all Vendors bidding on this
IFB periodically check the State's IPS websEte for any Addenda that may be issued prior to the bid opening date. All
Vendors shall be deemed to have read and understood all nformation in this IFB and all Addenda thereto.
Contact with anyone working for or with the State regarding this IFB other than the State Contract Lead named on
the face page of this IFB in the manner specified by this IFB shall constitute grounds for rejection of said Vendor's
offer, at the State's election.
Ver. 2/1/2021
Page 7 of 16

Bid Number: 10-IFB-009701
2.8 BID CONTENTS
Vendors shall populate all attachments of this IFB that require the Vendor to provide information and include an
authorized signature where requested. Vendor response to this IFB shall include each of the following items and
these items should be arranged in the following order:
a) Title Page: Include the company name, address, phone number and authorized representative along with the
Bid Number.
b) Completed and signed version of EXECUTION PAGES, the TITLE PAGE (front and back), along with the entire
body of the IFB (all pages) and all pages of any addenda released in conjunction with this IFB that the State
requires to be returned.
c) Vendor Response
d) Completed version of ATTACHMENT A: PRICING
e) Completed and signed version of ATTACHMENT D: VENDOR REQUEST FOR EXECUTIVE ORDER #50
PRICE MATCHING form that confirms that a price matching opportunity is requested.
f) Completed and signed version of ATTACHMENT E: LOCATION OF WORKERS UTILIZED BY VENDOR
g) Completed and signed version of ATTACHMENT F: CERTIFICATION OF FINANCIAL CONDITION
h) Completed and signed version of ATTACHMENT G: CUSTOMER REFERENCE FORM
i) Completed and signed version of ATTACHMENT H: HUB SUPPLEMENTAL VENDOR INFORMATION
vendorcly 6cc)c.s arlizith- f
2.9 ALTERNATE BIDS
Vendor may submit alternate bids for various methods or levels of service(s) or that propose different options, in
addition to its principal bid. Alternate bids must specifically identify the IFB requirements and advantage(s) addressed
by the alternate bid. Any alternate bid, In addition to the marking described above, must be clearly marked with the
legend: "Alternate Bid # for [name of Vendor] Each bid must be for a specific set of goods and must include
specific pricing. If a Vendor chooses to respond with various offerings, each must be offered with a separate price
and be contained in a separate bid document. Each bid must be complete and independent of other bids offered.
2.10 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS
a) BAFO: Best and Final Offer, submitted by a Vendor to alter its initial bid, made in response to a request by the
issuing agency.
b) BUYER: The employee of the State or Other Eligible Entity that places an order with the Vendor.
c) CONTRACT ADMINISTRATOR: Representative of NCDA&CS who w'll administer the contract for the State after
award.
d) CONTRACT LEAD: Representative of the North Carolina Department of Agriculture and Consumer Services
Purchasing Office who corresponds with potential Vendors in order to identify and contract with that Vendor
providing the greatest benefit to the State and who will administer the contract for the State.
e) E-PROCUREMENT SERVICES: The program, system, and associated services through which the State
conducts electronic procurement.
f) FOB -DESTINATION: Title changes hand from Vendor to purchaser at the destination point of the shipment:
Vendor owns commodity in transit and files any claims, and Vendor pays all freight and any related transportat'on
charges. A solicitation may request Vendors to separately identify freight charges in its bid, but no amount or
charge not included as part of the total bid price will be paid.
g) IFB: Invitation for Bids.
h) LOT: A grouping of similar products within an IFB.
i) ON -TIME DELIVERY: The delivery of all items within a single order to the receiving point designated by the
ordering entity within the delivery time required.
Ver 2/1/2021
Page 8 of 16

8id Number: 10-iFB-009701 Vendor:
1 '! b 6coo,ks ean-fr4c r, -,/tee ,
j) QUALIFIED BID: A responsive bid submitted by a responsible Vendor.
k) STATE: The State of North Carolina, .ncluding any of its sub -units recognized under North Carolina law.
I) STATE AGENCY: Any of the more than 400 sub -units within the executive branch of the State, Including Its
departments, boards, commissions, institutions of higher education and other institutions.
m) VENDOR: Supplier, bidder, proposer, company, firm, corporation, partnership, individual or other entity
submitting a response to an invitation for Bids.
3.0 METHOD OF AWARD AND BID EVALUATION PROCESS
3.1 METHOD OF AWARD
North Carolina G.S. 143-52 provides a list of criteria the State shall use to award contracts. The goods or services
being procured shall dictate the application and order of criteria; however, all award decisions shall be in the State's
best Interest,
While the intent of this IFB is to award a Contract(s) to a single Vendor for all line items, the State reserves the right
to make separate awards to different Vendors for one or more Tine items, to not award one or more line items or to
cancel this IFB In its entirety without awarding a Contract, if ft is considered to be most advantageous to the State to
do so.
If a Vendor selected for award Is determined by the State to be a non-resident of North Carolina, all responsive bids
will be reviewed to determine if any of them were submitted by a North Carolina resident Vendor who requested an
opportunity to match the price of the winning bid, pursuant to Executive Order #50 and G.S. 143-59 (for more
information, please refer to ATTACHMENT D: VENDOR REQUEST FOR EXECUTIVE ORDER #50 PRICE
MATCHING. If such bid(s) are identified, the State will then determine whether any such bld falls within the price -
match range, and, if so, make a Contract award in accordance with the process that Implements G.S. 143-59 and
Executive Order #50.
The State reserves the right to waive any minor informality or technicality in bids received.
3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION
While this IFB is under evaluation, the bidder, Including any subcontractors and suppliers are prohibited from
engaging in conversations intended to influence the outcome of the evaluation. See the Paragraph 29,
CONFIDENTIAL INFORMATION and Paragraph 30, COMMUNICATIONS BY VENDORS of the INSTRUCTIONS
TO VENDORS.
3.3 BID EVALUATION PROCESS
Only responsive submissions will be evaluated.
The State will conduct an evaluation of responsive Bids, as follows:
Bids will be received according to the method stated in Section 2.7.
All bids must be received by the issuing agency not later than the date and time specified on the cover sheet of
this IFB.
At the date and time specified as the bid opening, the bid responses from each responding Vendor will be opened
and screened for compliance. Once all bids are screened, responsive bids will be recorded on a bid tabulation
sheet. The bid tabulation sheet will be posted to the IPS system. Interested parties are cautioned that these costs
and their components are subject to further evaluation for completeness and correctness and therefore may not
be an exact indicator of a Vendor's pricing position. If negotiation is anticipated under 01 NCAC 058.0503, pricing
may not be public until award.
Ver 2/1/2021
Page 9 of 16

Bid Number. 10-1F8-009701 Vendor:Ttd(-J 61-0O kS'h' Z C' , ie
At their sole option, the evaluators may request oral presentations or"iscussions with anyall
purpose of clarification or to amplify the materials presented in any or Vendors for the
rs are cautioned
however, that the evaluators are not required to request presentations ortother oclarification—and Vend often do not.
Therefore, all bids should be complete and reflect the most favorable terms available from the Vendor. Prices bid
cannot be altered or modified as part of a clarification.
Bids will generally be evaluated, based on completeness, content, cost, and responsibility of the Vendor to supply
the requested goods and services. Specific evaluation criteria are listed in Section 3.1 METHOD OF AWARD.
Upon completion of the evaluation process, the State will make Award(s) based on the evaluation and post the
award(s) to IPS under the IFS number for this solicitation. Award of a Contract to one Vendor does not mean that
the other bids lacked merit, but that, all factors considered, the selected bid was deemed most advantageous and
represented the best value to the State.
The State reserves the right to negotiate with one or more vendors, or to reject ail original offers and negotiate
with one or more sources of supply that may be capable of satisfying the requirement and submit a best and final
offer (BAFO), based on discussions and negotiations with the State, if the initial responses to the RFP have been
evaluated and determined to be unsatisfactory.
3.4 PERFORMANCE OUTSIDE THE UNITED STATES
Vendor shall complete ATTACHMENT E: LOCATION OF WORKERS UTILIZED BY VENDOR. In addition to any
other evaluation criteria identified in this iFB, the State may also consider —for purposes of evaluating proposed or
actual contract performance outside of the United States and to ensure that any award will be in the best Interest of
the State —how that performance may affect or be affected by the following factors:
a) Total cost to the State
b) Level of quality provided by the Vendor
c) Process and performance capability across multiple jurisdictions
d) Protection of the State's Information and intellectual property
e) Availability of pertinent skills
f) Ability to understand the State's business requirements and internal operational culture
g) Particular risk factors such as the security of the State's information technology
h) Relations w.th citizens and employees
i) Contract enforcement jur.sdictional issues
3.5 INTERPRETATION OF TERMS AND PHRASES
This Invitation for Bids serves two functions: (1) to advise potential Vendors of the parameters of the solution being
sought by the Department; and (2) to provide (together with other specified documents) the terms of the Contract that
results from this procurement. As such, all terms in the Invitation for Bids shall be enforceable as contract terms in
accordance with the North Carolina General Contract Terms and Conditions. The use of phrases such as "shall,"
"must," and "requirements" are intended to create enforceable contract conditions. In determining whether bids
should be evaluated or rejected, the Department will take into consideration the degree to which Vendors have
proposed or failed to propose solutions that will satisfy the Department's needs as described in the Invitation for Bids.
Except as specifically stated in the Invitation for Bids, no one requirement shall automatically disqualify a Vendor
from consideration. However, failure to comply with any single requirement, if determined to be essential under the
circumstances then existing, may result in the Department exercising Its discretion to reject a bid in its entirety.
4.0 REQUIREMENTS
This Section lists the requirements related to this IFB. By subm;tting a bid, the Vendor agrees to meet all stated
requirements in th s Section and as otherwise stated in this IFB If a Vendor is unclear about a requirement or believes
a change in a requirement would allow for the State to receive a better bid, the Vendor is encouraged to submit these
items n the form of a question during the question -and -answer period.
Ver. 2/1/2021
Page 10 of 16

Bid Number: 10-1FB-009701 Vendor:T`44y D . B roo�S aciret r, C .
4.1 PRICING JJ
Bid price shall constitute the total cost to the State for services indicated, including all applicable charges for shipp.ng,
delivery, hauling, administrative cost and all other similar fees associated with performing this contract. Vendor shall
not invoice for any amounts not specifically allowed for in this IFB. Complete ATTACHMENT A: PRICING FORM and
include with your bid.
4.2 QUANTITIES
It is estimated that 12,000 cubic yards of refuse will be removed during a one (1) year period. Quantities are not
guaranteed and may increase or decrease. The NC State Fair will pay for the actual number of cubic yards removed
during the contract period. It is estimated the 350-400 transports will be required per year based on a minimum 30
cubic yard container.
4.4 BACKGROUND CHECK
Any personnel or agent of the Vendor performing Services under any contract arising from this IFB may be required
to undergo a background check at the expense of the Vendor, if request by the State.
4.5 CONTRACT ADMINISTRATOR
The Agency Contract Administrator Is Gretel Kloempken or her designee. The Contract Administrator will be
responsible for the following duties:
a) The Contract Administrator shall be responsible to inspect the facilities for work performance, to inform
the Vendor's staff of any special needs to be addressed during the cleaning each day. This person will
also notify the Vendor when any major maintenance is required and agree upon a date or time frame for
Completion.
b) The Contract Administrator at their discretion shall determine as to whether the Vendor is satisfactorily
performing the services stated in this IFB. In the event the performance is unsatisfactory, the Contract
Administrator shall be responsible for initiating notifications for the Vendor by 1) First contact will be
verbally either in person or by phone. 2) Second contact will be the supervisor by phone 3) If issues
have not been satisfactorily dealt with then the company headquarters will be notified in writing and a
meeting will be required.
4.6 LiCENSE, CERTIFICATIONS AND PERMITS
A copy of all required current license(s) certification(s) and permits associated with performing the duties in this bid
shall be submitted with your response. Failure to provide shall be cause for refection of your proposal. Vendor
shall provide:
a) Hauling permit
b) Accepting and Disposal Waste Permit
c) Any updated permit(s) shall be supplied immediately to the Contract Administrator.
4.7 PRICE ADJUSTMENT
After 12 months from the date of contract award, a price increase may be requested and shall be submitted in
writing to the Contract Lead, which shall include the reason(s) for the request and contain supporting
documentation of the need. Price increases will be negotiated and agreed to by both the State and Vendor in
advance of any price increase going into effect. The State is not obligated to accept pricing adjustments or
ncreases and reserves the right to accept or reject them in part or in whole. Price de-escalation or decreases may
be requested by the State at any time. Acceptance of any price increases shall be solely at the discretion of the
State. it is understood and agreed that services will be provided at the established Contract prices in effect on
dates orders are placed. Invoicing at variance with this provision will be subject the Contract to cancellation.
Ver. 2/1/2021
Page 11 of 18

Bid Number: 10-1FB-009701
4.10 REFERENCES
Vendors shall provide at least three (3) references, using ATTACHMENT G: CUSTOMER REFERENCE FORM, for
which your company has provided services of similar size and scope to that proposed herein within the past five
years. The State reserves the right to contact these individuals to determine the services provided are substantially
similar In scope to those proposed herein and Vendor's performance has been satisfactory
4.12 VENDOR'S REPRESENTATIONS
If the bid results in an award, the Vendor agrees that it will not enter any agreement with a third party that may abridge
any rights of the State under the Contract If any Services, deliverables, functions, or responsibilities not specifically
described in this solicitation are required for Vendor's proper performance, provision and delivery of the service and
deliverables under a resulting Contract or are an inherent part of or necessary sub -task included within such service,
they will be deemed to be implied by and included within the scope of the contract to the same extent and in the same
manner as if specifically described in the contract. Unless otherwise expressly provided herein, Vendor will furnish
all of its own necessary management, supervision, labor, facilities, furniture, computer and telecommunications
equipment, software, supplies, and materials necessary for the Vendor to provide and deliver the Services and
Deliverables.
Vendor expressly assumes full responsibility for prompt notification to the Purchasing Agency listed on the face of
this IFB of any product recall in accordance with the applicable state or federal regulations. The Vendor shall support
the State, as necessary, to promptly replace any such products, at no cost to the State.
Vendor 074 ,1). 3 f Gb)(S Ca iTatc ThC .
4.13 FINANCIAL STABILITY
Each Vendor shall certify it is financially stable by completing the ATTACHMENT F: CERTIFICATION OF FINANCIAL
CONDITION. The State is requiring this certification to minimize potential performance issues from Contracting with
a Vendor that is financially unstable. This Certification shall be deemed continuing, and from the date of the
Certification to the expiration of the Contract, the Vendor shall notify the State within thirty (30) days of any occurrence
or condition that mater;ally alters the truth of any statement made in this Certification.
5.0 SCOPE OF WORK
5.1 GENERAL
The James B Hunt, Jr. Horse Complex (HNC) hosts many Horse Shows throughout the year, including the annual
North Carolina State Fair, and Horse Shows on weekdays and weekends and may include certain holidays. The
barn stalls and any temporary stalls are cleaned out by another contract and may include but not limited to bedding
straw, sawdust, and manure. A manimum of 30 cubic yard container is left on the premises by the vendor to be
filled. Once filled the Contract Adm nistrator contacts the Vendor to arrange the number of containers needed for
removal and any empty container is left on site. The refuse is delivered to a permitted composting facility in which
the refuse was recycled into composting material and topsoil. Approximately 10,500 cubic yards of refuse was
removed last year.
5.2 VENDOR REQUIREMENTS
The Vendor shall provide one (1) container of no less than 30 cubic yards per load upon beginning the contract. An
empty one is to be delivered and left each Monday, the full containers are picked up, transported, and emptied. In
lieu of a cubic yard container, a trailer or a truck meeting minimum capacity may be left on the premise. Outside
top of the receptacle cannot exceed 95 inches.
Check the box below for the conta' er and state the size container to be provided.
Type of container: Cubic Yard •Trailer •Truck
Size: 1 v
Can Vendor Meet These Requirements? FES ❑ NO
Ver 211/2021
Page 12 of 16

Bid Number: 10-IFB-009701 Vendor: 3 uy D , 8 rooks a-fretdr, c ,
State the facility where the horse refuse will be transported. The facility must be permitted to accept this type of
waste. Failure to deliver to a site that meets water quality permits and any other required permits, will be
considered default of the contract. Provide the name and address of the facility below:
'Brooks rAC+ C../ I (SCUe 19 -a )
1195 6eal at
(o/dsfah , 11 C' 29.2 S7_
5.3 VENDOR RESPONSIBILITIES
It is estimated that 12,000 cubic yards of horse refuse will be removed during the one-year contract period. The
refuse consists, but is not limited to, horse bedding straw, sawdust, and manure.
The Vendor or their representative shall:
a) Select the vendor facility where the containers of refuse will be delivered and emptied,
b) Verify that the facility accepting the type of refuse being transported Is fully permitted.
c) Arrive at the horse complex every Monday morning, no later than 9:00 am for the fair personnel to
begin loading the refuse in the containers. There may be times when pickups will need to be made on
Tuesday instead of Monday. Pick up times remain the same, no later Than 9:00 am. This will be
coordinated by the Contract Administrator as needed. The Contract Administrator will contact the
Vendor during these Instances.
d) Be contacted by the Contract Administrator, or their designee, regarding the number of containers that
will be required for Monday's loading.
e) Provide a loading ticket for signature by State Fair personnel for every load that leaves the property,
(These must be signed by State Fair personnel in order for Vendor to receive payment of services)
Be responsible for all weight and drop charges, if applicable.
Be responsible for all DOT regulat ons and required permits to perform these services.
f)
g)
5.4 NC STATE FAIR RESPONSIBILITIES
The Contract Administrator or their designee:
a) Will notify the Vendor of the number of containers that will need to be utilized for the Monday transport
and for any other times a container may need to be transported.
b) Will coordinate with the Vendor if in the event that a day of the week needs to be changed from the
scheduled Monday pick up, or as agreed upon between both parties.
c) Will be responsible to ensure adequate personnel will be available to provide the labor for loading the
refuse into the containers. Vendor will only transport and empty containers.
d) Will sign off on each loading ticket before truck leaves property.
6.0 CONTRACT ADMINISTRATION
6.1 VENDOR'S PROJECT MANAGER AND CUSTOMER SERVICE REPRESENTATIVE
Vendor shall designate and make available to the State a single point of contact for contract related issues and
ssues concerning performance, progress review, scheduling and any service required. Please I st Vendor's
designee below: �� (/ ct4
I��
Project Manager:
Contact Number: q! el — O 3 - S-I / q'
Ver; 2/1/2021
Page 13 of 16

Bid Number: 10-/FB-009701
6.2 ACCEPTANCE OF WORK
Vendor: TL 4y b. B rCbkc. , 571C -
Performance of the work and delivery of goods shall be conducted and completed in accordance with recognized
and customarily accepted industry practices and shall be considered complete when the services or goods are
approved as acceptable by the Contract Administrator.
Should the service or units fail to meet any requirements or otherwise fail to conform to the contract, the State may
exercise any and all rights hereunder, Including, for deliverables, such rights provided by the Uniform Commercial
Code as adopted in North Carolina.
6.3 INVOICES
Vendor shall invoice the Purchasing Agency. The standard format for invoicing shall be Single Invoices meaning that
the Vendor shall provide the Purchasing Agency with an invoice for each order. Invoices shall include detailed line
item information to allow Purchasing Agency to verify pricing at point of receipt matches the correct price from the
original date of order. At a minimum, the following fields shall be included on all invoices:
Vendor's Billing Address, Customer Account Number, NC Contract Number, Order Date, Buyer's Order Number,
Manufacturer Part Numbers, Vendor Part Numbers, Item Descriptions, Price, Quantity, and Unit of Measure,
INVOICES MAY NOT BE PAID ON LOAD TICKETS THAT ARE NOT SIGNED BY A STATE FAIR DESIGNEE.
6.4 DISPUTE RESOLUTION
During the performance of the contract, the parties must agree that it is in their mutual Interest to resolve disputes
informally. Any claims by the Vendor shall be submitted in writing to the State's Contract Manager for resolution. Any
claims by the State shall be submitted in writing to the Vendor's Protect Manager for resolution. The Parties shall
agree to negotiate in good faith and use all reasonable efforts to resolve such dispute(s). During the time the Parties
are attempting to resolve any dispute, each shall proceed diligently to perform their respective duties and
responsibilities under this Contract. The parties will agree on a reasonable amount of time to resolve a dispute. If a
dispute cannot be resolved between the Parties within the agreed upon period, either Party may elect to exercise any
other remedies available under the Contract, or at law. This term, when agreed in the Contract, shall not constitute
an agreement by either party to mediate or arbitrate any dispute.
6.6 PRODUCT RECALL
Vendor expressly assumes full responsibility for prompt notification to the Buyer listed on the face of this IFB of any
product recall n accordance with the applicable state or federal regulations. The Vendor shall support the State, as
necessary, to promptly replace any such products, at no cost to the State.
6.7 CONTRACT CHANGES
Contract changes, if any, over the life of the contract shall be implemented by contract amendments agreed to in
writing by the State and Vendor.
THE REMAINDER OF THIS PAGE WAS INTENTIONALLY LEFT BLANK
ATTACHMENTS TO THIS IFB BEGIN ON THE NEXT PAGE
Ver 2/1/2021 Page 14 of 16

Bid Number: 10-1FB.009701 Vendor: Zdy 8D � rcoks (' C , �e
7.0 ATTACHMENTS
ATTACHMENT A: PRICING FORM
Pricing form must include all costs associated with performing the requested service and removal. No additional
costs shall be allowed including but not limited to fuel surcharges. Vendor should note that quantities are our best
estimate for a one-year total. The State reserves the right to increase or decrease quantities based on need.
The State Fair will only pay for actual quantities listed on signed Toad tickets.
ITEM #
1
Ver: 2/1/2021
QTY
12,000
UOM
Cubic
Yards
DESCRIPTION
Horse Refuse:
Horse Bedding Straw, Sawdust and
Manure
UNIT COST
(EA CUBIC YARD)
Grand Total
EXTENDED PRICE
$ 2 060,00
$ -42 000, 0
Page 15of16

Bid Number 10-IFB-009701 Vendor: J dy 2). 3 ccok s ar* curt .
ATTACHMENT B: INSTRUCTIONS TO VENDORS
The Instructions to Vendors, which are incorporated herein by this reference, may be found here:
hans.//files.nc.cloy/ncdoe/pandc/OnlineForms/Form North-Carolina-lnslrrrchons-lo-Vendors 09.2020.pdf
ATTACHMENT C: NORTH CAROLINA GENERAL CONTRACT TERMS & CONDITIONS
The North Carolina General Terms and Conditions, which are incorporated herein by this reference, may be found
here: https:llfiles.nc.gov/ncdoalpandc/OnlineForms/Form North -Carolina -General -Terms -and -Conditions 12.2020 pdf
ATTACHMENT D: VENDOR REQUEST FOR E050 PRICE -MATCHING
The Vendor Request for E050 Price -Matching associated with this IFB Is a separate document that Is captioned
ATTACHMENT D: VENDOR REQUEST FOR E050 PRICE -MATCHING and can be found at the following link:
https:/ltiles.nc.ctov/ncdoa/pandc/OnlineForms,Form Vendor-Price-Matchinq-opportunity 01.2020.adf
ATTACHMENT E: LOCATION OF WORKERS UTILIZED BY VENDOR
The Location of Workers Utilized by Vendor associated with this IFB is a separate document that is captioned
ATTACHMENT E: LOCATION OF WORKERS UTILIZED BY VENDOR and can be found at the following link:
https:l files,nc.aovincdoalpandcl0niineFormsIForm Location-of-Vendors-Lpoated-outside the UMW -Stales 01.2020.pdf
ATTACHMENT F: CERTIFICATION OF FINANCIAL CONDITION
The Certification of Financial Condition associated with this IFB is a separate document that is captioned
ATTACHMENT F: CERTIFICATION OF FINANCIAL CONDITION and can be found at the following link:
hltp5://files, nc. oov/ncdoa/pandc/OnlineForms/CER T,F,CA TION-OF-FINANCIAL-C QNDIT!ON. pd!
ATTACHMENT G: CUSTOMER REFERENCE FORM
The Customer Reference Form associated with this IFB is a separate document that is captioned ATTACHMENT
G: CUSTOMER REFERENCE FORM and can be found at the following Zink;
htlps //files. nc. gov..'ncdoafpandc/OnlineForms/Form Customer -Reference -Template 092020.pdf
ATTACHMENT H: HUB SUPPLEMENTAL SUPPLIER INFORMATION
The Historically Underutilized Businesses (HUB) Supplier Information associated with this IFB is a separate document
that is captioned ATTACHMENT H: HUB SUPPLEMENTAL SUPPLIER INFORMATION and can be found at the
following Zink:
11110s://files.Heady/ncdoa/pandc/OnlineForms/Form HUB -Supplemental -Vendor -Information 9.2020.pdf
Ver: 2/1/2021
Page 16 of 16

VENDOR REQUEST FOR E050 PRICE -MATCHING
IFB#/o-s-rd-x9'9o1 - T
Vendor Name: rocks Ceydracti
PART I — E050: Resident Bidder Determination
Vendor shall check the applicable boxes below. In order to be considered for the price -matching
opportunity under Executive Order #50 and G.S. 143-59(c)(1), Vendor must meet the definition of a
"Resident Bidder".
By submitting thls form with the proposal, the Vendor certifies that:
EV it has paid unemployment taxes to the State of North Carolina for the most recent quarter or
annually, and has specifically done so for the last such payment period.
it has paid income taxes to the State of North Carolina each calendar quarter, or otherwise
annually, and has specifically done so for the last such payment period.
PART II— E050
i certify that the Vendor's principal place of business Is located in North Carolina Principal place of
business is defined as the principal place from which the trade or business of the bidder is directed or
managed.
A. Provide address of principal place of business:
Street Address (no P.O. Box number)
tAa S\00 , roc a' -5- a
City, State, Zip Code
Is the above address the location of Vendor's overall headquarters? gS'ES ❑ NO
If Vendor has a public website, provide the link/address:
B. ATTACH A COPY OF VENDOR'S MOST RECENT FILINGS WITH THE NORTH
CAROLINA SECRETARY OF STATE (such as Vendor's Certificate of Authority, Annual
Report or such other filing that discloses a North Carolina business address for the
Vendor).
(check the box below)
❑ Vendor certifies that its business is not required to make filings with the North
Carolina Secretary of State. if box is not checked, state reason why no filings are
required:
Vendor Price Matching Opportunity
Version Date: 1/2020
1 f Page

BUSINESS CORPORATION ANNUAL REPORT
Ca
NAME OF BUSINESS CORPORATION:
Judy D. Brooks Contractor, Inc.
SECRETARY OF STATE ID NUMBER: 0265273 STATE OF FORMATION: NC
REPORT FOR THE FISCAL YEAR END: 12/31/2020
SECTION A: REGISTERED AGENT'S INFORMATION,
1. NAME OF REGISTERED AGENT: Brooks, Judy D
2. SIGNATURE OF THE NEW REGISTERED AGENT:
E - Filed Annual
Report
0265273
rgi Changes
•
SIGNATURE CONSTITUTES CONSENT TO THE APPOINTMENT
3. REGISTERED AGENT OFFICE STREET ADDRESS & COUNTY 4. REGISTERED AGENT OFFICE MAILING ADDRESS
1195 Beal Rd 1195 Beal Rd
Goldston, NC 27252 Chatham County Goldston, NC 27252
SECTION B: PRINCIPAL OFFICE INFORMATION
1. DESCRIPTION OF NATURE OF BUSINESS: Brooks Contractor
2. PRINCIPAL OFFICE PHONE NUMBER: [phone] x 3. PRINCIPAL OFFICE EMAIL: Privacy Redaction
4. PRINCIPAL OFFICE STREET ADDRESS 5. PRINCIPAL OFFICE MAILING ADDRESS
1195 Beal Rd 1195 Beal Rd
Goldston, NC 27252 Goldston, NC 27252
6. Select one of the following if applicable. (Optional see Instructions)
❑ The company is a veteran -owned small business
❑ The company is a service -disabled veteran -owned small business
SECTION C: OFFICERS (Enter additional officers in Section E.)
NAME: William D Brooks NAME: Jonathan P Brooks NAME: Michael A Brooks
TITLE: Vice President TITLE: Treasurer TITLE:
Treasurer
ADDRESS:
1195 Beal Rd
Goldston, NC 27252-9595
ADDRESS: ADDRESS:
1195 Beal Rd 1195 Beal Rd
Goldston, NC 27252 Goldston, NC 27252
SECTION D: CERTJFICATION OF ANNUAL REloRT, Section D must be completed In its entirety by a personlbuslness
en Jud D Brooks
Y 3/31/2021
SIGNATURE DATE
Form mull be signed by en sneer listed under Section C of Ihb form,
Judy D Brooks President
Print or Type Name of OMcer Prnl or Type Title of OMcer
MAIL TO: Secretary of Slate. Business Registration Division, Post Office Box 29526, Raleigh. NC 27626-0525

LOCATION OF WORKERS UTILIZED BY VENDOR
RFP# / —irk ocq"401
Vendor Name: b, Bsock.S CortraeAvrI 7 iC - 1)64, & okj- TQC14
In accordance with NC General Statute 143-59.4, the Vendor shall detail the location(s) at which
performance will occur, as well as the manner in which it intends to utilize resources or workers outside of
the United States In the performance of The Contract.
Vendor shall complete items a) and b) below.
a) Will any work under this Contract be performed outside the United States? ij YES III NO
If "YES
1, List the Iocation(s) outside the United States where work under The Contract will be
performed by the Vendor, any sub -Contractors, employees, or other persons performing work
under the Contract:
2. Specify the manner in which the resources or workers will be utilized:
b) Where, within the U.S., will work be performed?
13rvoks `2 rird s-t14c', I t
I let 5 sacii Ad •
6,od4-o- , /vc z92 S2
NOTES:
1. The State will evaluate the additional risks, costs, and other factors associated with the utilization of workers
outside the United States prior to making an award.
2. Vendor shall provide notice, In writing to the State, of the relocation of the Vendor, employees of the Vendor,
sub -Contractors of the Vendor, or other persons performing services under the Contract to a location outside
of the United States.
3. All Vendor or sub -Contractor personnel providing call or contact center services to the State of North Carolina
under the Contract shall disclose to inbound callers the location from which the call or contact center services
are being provided.
Version Date: V2020

Solicitation #:
CERTIFICATION OF FINANCIAL CONDITION
Attachment
/0— J-re-co9-901
Vendor Name: Tj no 0 ks Con fra cJiC
The undersigned hereby certifies that: [check all applicable DL.4he Vendor is In sound financial condition and, if applicable, has received an unqualified audit opinion for the
latest audit of its financial statements.
Date of latest audit: (If no audit within past 18 months, explain reason below.)
he Vendor has no outstanding liabilities, including tax and judgment liens, to the Internal Revenue Service or
any other government entity.
"The Vendor is current in all amounts due for payments of federal and state taxes and required employment -
related contributions and withholdings.
The Vendor is not the subject of any current litigation or findings of noncompliance under federal or state law,
E1--•"lhe Vendor has not been the subject of any past or current litigation, findings in any past litigation, or findings
of noncompl ance under federal or state law that may Impact ;n any way its ability to fulfill the requirements of
this Contract.
13-4e or she is authorized to make the foregoing statements on behalf of the Vendor.
Note: This shall constitute a continuing certification and Vendor shall notify the Contract Lead within 15 days
of any material change to any of the representations made herein.
If any one or more of the foregoing boxes is NOT checked, Vendor shall explain the reason(s) in the space
below:
n� r,u��c �Gtrvi,le� Uc�t-►t� bc,t$,,„ss, r named ( 6(4.4 sa-c aco j
Fa art., (Lj o cov e 9 CL AO 0 Re rdcia
.51/dQ/
Signature Date
°Itd(1-D. ro6 s 'r-es
Printed Name Title
[This Certification must be signed by an Individual authorized to speak for the Vendor]
North Carolina Certification of Financial Condition
Version Date: 9/2020
1 1 Page

IFB# /0 - Ira _ ooq o 1
CUSTOMER REFERENCE TEMPLATE
Instructions: Please use this form to submit three (3) customer references.
Name of Customer
organization
Contract Start Date
Contract End Date
Ifeco Ih&rke f
Ua Si-e
JokcHo's
ckrre.n+Chen+
Customer Reference
Name
Customer Reference
Address
Customer Reference
Phone Number
Customer Reference
Email
/4pri1 Wk1J4er
2-101 Qol3sgerfe- Ad'
Charta-He,mC 2S211
log-(Q32-41134
Q,wa Iker@newma4-144
aste • Con --
Describe the quantity and type of products or services provided by your company to the customer.
_?cC hu, of 3 o c tail - of -Cs cct t l of feeel Cots 4e.
huttedMedal' was -fie
A+ IDS °Viet /eei<1ti add
ketAAYS a s nucl e cQ r enter en cr e S 10v7
otf,,ty,e__ eAn .
Describe any service level agreements your company had In place with this customer, how your
company performed against these service level agreements during the term of the contract, and
describe any issues that came up during the contract period and how they were resolved.
�rh2� k eeld lut4ta.s ►•_ Lrir
i
feed of v rubILs aidriteier wme pvdee,
r u ee me r4.71-` G w'I resp e 43 44,.e.
ksc.s s un , ticA-e e ppnoP rieJj,
i n C A06 ,awes Iv; - a q- kau.r-
n cu V r

IFB# /0 - JIB -ooq-9-o it
CUSTOMER REFERENCE TEMPLATE
Instructions: Please use this form to submit three (3) customer references,
Name of Customer
organization
Contract Start Date
Customer Reference
Name
Customer Reference V�
Address 2741,
—:drat
Customer Reference
Phone Number q, q _ 21Q — 4253.1
Contract End Date actrre4
CC. �} Em
aCustomerll Reference N/A-
Describe the quanti and t • e of roducts or services rovided by your compan to the customer.
17'I. Ise.
nn ll e JUaa rs
.yes
(a) 4a rbA - off Joxej are_ &x�.h goP
&r c S - Azed ed and an- cciV
ri,ets3 ciamyri g?kik
Describe any service level agreements your company had In place with this customer, how your
company performed against these service level agreements during the term of the contract, and
describe any issues that came up during the contract period and how they were resolved,
6 n- C arl c e 1.,)hv2-re ratio s f ft-3
are ctS, fi) le00 w r- n 2 (-I- cf $ hA.1-s ,

IFB# /D J F8- o og90 I
CUSTOMER REFERENCE TEMPLATE
Instructions: Please use this form to submit three (3) customer references.
Name of Customer
organization
Contract Start Date
Contract End Date
Campos+.Now
Curter died -
Customer Reference
Name
Sott)(40
Customer Reference
Address
Customer Reference
Phone Number
Customer Reference
Email
Describe the quantity and type of products or services provided by your company to the customer.
Ffale� , 2. aS
'/D-k03-
4s-1-1n fampasf
po vide 2o+ . .,r fer f, Of
30e1 /ekf pre - .iioI -
rr )4 C �r
Gflh S u.rhe.( 6,09f � � L /�,n� s e
S naded r2r.i r L--Ovxun,CGa ill der -
Describe any service level agreements your company had in place with this customer, how your
company performed against these service level agreements during the term of the contract, and
describe any Issues that came up duringthecontract period and how they were resolved.
I 441 l�• -Lt rowAiromrk
1.1 ,.ssr re-4 kd /4e,reets-4
704474‘ kredo d ,td_rI:4;r*
• p •,. - -,j,hoz,i6 Ices a �rvi ee d cot .
/�� - Jee a * P
ri'egied- eorhiLL,e er
and ei . i

HISTORICALLY UNDERUTILIZED BUSINESSES
Supplemental Vendor Information
Solicitation # /125 -0Of'0l
Vendor Name: ig4e6a. D . , rooks 6r, fire /
Historically Underutilized Businesses (HUBs) consist of minority, women and disabled business firms that
are at least fifty-one percent owned and operated by an indiv dual(s) of the categories. Also included in this
category are disabled business enterprises and non-profit work centers for the blind and severely disabled.
Pursuant to G.S. 143B-1361(a), 143-48 and 143-128.4, the State invites and encourages participation in
this procurement process by businesses owned by minorities, women, disabled, disabled business
enterprises and non-profit work centers for the blind and severely disabled. This includes utilizing
individual(s) of the categories as subcontractors to perform the required functions in this solicitation
documents.
The Vendor shall respond to questions below, as applicable.
1. Is Vendor a NC -certified HUB? ] Yes ❑ No J
If yes, provide vendor #: N /A (q/M ch
)
If no, does vendor qualify for certification as HUB? 0 Yes 0 No
Vendors that check "yes" will be referred to the HUB Office for assistance in acquiring
certification.
2. For Commodity procurements, are you using Tier 2 suppliers? ❑ Yes 0 No
If yes, then provide the following information:
Company Name
Company
Address
Website Address
Contact name
Contact email
Contact Phone
NC HUB
certified?
Percentage
of total bid
price
3. For Services procurements, are you using Subcontractors to perform any of the services being
procured under this solicitation? ❑ Yes No
If yes, then provide the following information:
Company Name
Company
Address
Website Address
Contact name
Contact email
Contact Phone
NC HUB
certified?
Percentage
of total
proposal
price
North Carolina HUB Supplemental Vendor Information
Version Date: 9/2020
1 I Page

Need more Information?
Questions concerning the completion of this form should be presented during the Q&A period through the process
defined In the solicitation document.
Questions concerning NC HUB certification, contact the North Carolina Office of Historically UnderutUized
Businesses at 984-236-0130 or huboffice.doa a doa.nc.eov
North Carolina HUB Supplemental Vendor Information
Version Date: 9/2020
1 I Page

Machelle Sanders
North Carolina Secretary
Department of Administration
Office for Historically Underutilized Businesses Tammie Hall
Director
October 10, 2019
Judy Brooks
BROOKS CONTRACTOR (Woman Owned)
1195 Beal Rd
Goldston, NC 27252
Dear Judy Brooks:
The Office for Historically Underutilized Businesses (HUB Office) is pleased to inform you that your company is
now certified as a Historically Underutilized Business. Your firm is listed in the Statewide Uniform Certification
(SWUC) Program database. This certification will remain in effect for four (4) years from the date of this letter.
You must notify the HUB Office in writing within 30 days of any changes affecting your compliance with SWUC
Program eligibility requirements, including changes in ownership, day-to-day management and operational control.
Failure to notify the HUB Office of these changes or reapply for certification in a timely manner may cause your
HUB Certification to be revoked. In addition, please be advised your status may be changed if there is a 3rd party
challenge granted against your firm. The link to the HUB Office 3rd party challenge form can be located at
http://www.dos.nc.gov/hub/documents/ThirdpartyEligibilityChaliengerev080811.pdf. All information submitted to
the Office for Historically Underutilized Business is subject to audit and review.
The HUB Office collaborates with local Minority/Women/Small Business (M/W/SBE)Offices who offer assistance
to certified HUB firms with identifying contract opportunities with state and local government. Many of these
offices also offer assistance with business development. Please visit our website at
http:/fwww.doa.nc.gov/hub/programs.aspx7pid=swuc to locate the local office near you. Another great resource is
the Small Business and Technology Development Center at www.sbtdc.org for free personalized business assistance
and counseling.
It is important to note that although your status as a certified HUB firm greatly improves your access to state and
local government contracts, this certification does not guarantee contract awards. Your ability to research
opportunities and bid competitively will be important to your success in this program. We are committed to
assisting you through the process with the completion of the Preliminary Business Development and Supportive
Services Assessment Survey, located on the HUB Office website under the Certification Tab. The information will
provide an overview of your company which will assist us in appropriately aligning contract opportunities that you
are ready, willing and able to persue.
Thank you for your interest and participation in the SWUC Program as a Historically Underutilized Business firm
with the State of North Carolina,
Sincerely,
Tammie Hall
Tammie Hall
Director
State of North Carolina I Office for Historically Underutilized Businesses
116 West Jones Street, Suite 4109 11336 Mall Service Center I Raleigh, NC 27699-1336
[phone] T

O.
%if,
CHATHAM COUNTY
NORTH CAROLINA
CHATHAM COUNTY
PRIVATE HAULER PERMIT
2021
Brooks Contractor
Permit # 0321
Permit Expires: 1/31/2022
Justin Taylor
Solid Waste Manager

ACOROr
CERTIFICATE OF LIA
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLYAND
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTE
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A C
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder Is an ADD1TIONAL INSURED, the poll
If SUBROGATION IS WAIVED, subject to the terns and conditions of the p
this certificate does not confer rights to the certificate holder In lieu of sue
PROOUCER
Pelnik Insurance
100 RidgevIew Drive
Suite 100
Cary
NC 276' 1
INSURED
Judy D Brooks Contractor Inc
1195 Beal Rd
Goldston NC 27252-9695
COVERAGES CERTIFICATE NUMBER: CL21118208
BILITY INSURANCE
oaicy,
DATE(MMIDDIYYYY)
02/18/2021
CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
ND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
ONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
;Ales) must have ADDITIONAL INSURED provisions or be endorsed.
certain policies may require an endorsement A statement on
h en�dToprsement(s),
MApME,CT Jef1Mon
*am. {919) 459-8000 IFAX N C NJ, [phone]
;DORM: 'ten'[e-mail]
INSURER(S) AFFORDING COVERAGE
NAIC N
,N9URERA: Frankenmuth Mutual Ins Co
13986
INSURER 9 ;
INSURER C :
INSURER 0 :
INSURER E:
INSURER r ,
------
THIS* TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO TH£ INSURED NAMED
INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POUC ES DESCRIBED HEREIN IS
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMIT$ SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS
M 711rut'SUe1r POLICYEIq'
INBD WVD (UMIODIYYYYI
A
A
X
TYPE OF INSURANCE
COMMERCIAL GENERAL LIABILITY
CUIMSAIADE i .I OCCUR
A
A
A
GENT -AGGREGATE UNIT APPUES PER
POLICY ®� n LOc
OTHER.
AUTOMOBILE LIABILITY
X ANY AUTO
OWNED " SCHEDULED
AUTOS ONLY AUTOS
HIRED
AUTOS ONLY X AUTOS ONLY
X UMBRELLA UAa
EXCESS U1B
xi
POuCY NUMBER
66638'0
(CY EFF
MMA
02/18/2021
02/18/2022
8853609
02/18/2021
02/18/2022
DEa IX
OCCUR
CLADA8-MADE
RETENTION $ 10,000
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY Y/ N
ANY PROPR1ETOR/RARTNERIEXECUTIVE ❑
OFFICERA IEMBER EXCLUDEL»
(Mandatary In NHj
II yes, Meat* under
DESCRIPTION OF OPERATIONS below
Renled/Leased Equipment from Others
NIA
6063810
13853808
6663810
02/18/2021
02/18/2021
02/18/2021
02/18/2022
02/18/2022
02/18/2022
DESCRIPTION OF OPERATIONS 1 LOCATIONS! VEHICLES (ACORD 101. Addalonel Remarks Schedule, may be attached N more space Is mqufrsd)
CERTIFICATE HOLDER CANCELLATION
For Information Purpose Only
ACORD 26 (2016/03)
ABOVE FOR THE POLICY PER;OO.
%NTH RESPECT r0 WHICH THIS
SUBJECT TO ALL THE TERMS.
UMITS
EACH OCCURRENCE $ 1,000 ODD
PREMISES (Ea ocarrrsn e) $ 500,000
MED EXPLAIN one person) $ 5.000
PERSONAL&ACV INJURY $ 1,000,000
GENERALAGGREGATE S 2,000,000
PRODUCTS. COMMA AGO $ 2,000,000
$
irgrENED SINGLE UNIT 4 1.000,000
BODILY INJURY (Per pawn) $
BOOBY INJURY (Per accident) $
(Per
PR01IYIA DAMAGE $
sw
EACH OCCURRENCE = 6,000.000
AGGREGATE $ 8.000,000
$
XI SSTTATUTE I ER
EL EACH ACCIDENT : 1,000.000
EL DISEASE EAEMPLOYEE s 1.00D,000
EL DISEASE - POUCY WAIT S 1.°°°,1340
Limit $85,000
Dedur2lble E1,000
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POUCY PROVISIONS.
AUTHORIZED REPRESENTATNE
01988-2016 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POUCY PROVISIONS.
AUTHORIZED REPRESENTATNE
01988-2016 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD

MEM
Permit No: 1905-COMPOST
Brooks Compost Facility
August 20, 2015
Doc ID 24811
Page lof7
North Carolina Department of Environment and Natural Resources
Pat McCrory Donald R, van der Vaart
Govemor Secretary
STATE OF NORTH CAROLINA
DEPARTMENT OF ENVIRONMENT & NATURAL RESOURCES
DIVISION OF WASTE MANAGEMENT
SOLID WASTE SECTION
LARGE TYPE 3 SOLID WASTE COMPOST FACILITY
Permit No. 1905-COMPOST
Judy D. Brooks Contractor, Inc. dba Brooks Contractor
(Owner/Operator)
and
William D. Brooks & Judy D. Brooks
(Landowners)
are hereby issued a
PERMIT TO OPERATE
BROOKS COMPOST FACILITY
located at 1 195 Beal Road, southwest of Goldston in Chatham County, North Carolina, in accordance
with Article 9, Chapter 130A, of the General Statutes of North Carolina and all rules promulgated
thereunder and subject to the conditions set forth in this permit. The legal description of the site is
identified on the deeds recorded for this property listed in Attachment No. 1 of this permit.
Loq,
Ellen B. Lorscheider, Section Chief
Solid Waste Section
Division of Waste Management
1646 Mall Service Center, Raleigh, North Carolina 27699-1646
Phone: 919-707$2001 intemel http:IJportal.ncdenr.orglweblwm
M Equal Opportunity 4 Affirmative Acton Employer — 50% Recycled t f 0% float Consumer raper

IL