20141169 All Versions_Final Meeting Minutes_20140326

PAT MCCRORY
CeovERlYoR
me
STATE OF NORTH CAROLINA
DEPARTMENT OF TRANSPORTATION
Thomas Steffens
Travis Wilson
Steve Sollod
Jim Speer
Ed Eatmon
Omar Azizi
David Harris
March 26, 2014
Gary Jordan
Chris Militscher
David Wainwright
Ron Lucas
Chris Rivenbark
Brian Yamamoto
From: Paul Atkinson, PE—�
Project Manager— TIP East
ANTHONY J.TATA
SECRFTARY
Subject: Final Minutes of the Permit Drawing Review "4C" Meeting for R- 2514C: US 17
from North of Maysville to South of NC 58 near Pollocksville.
The "4C" Meeting for R -2514C was held on February 20, 2014 from 2:30 PM to 3:30 PM in the NCDOT
Hydraulic Design Conference Room at the Century Center Complex in Raleigh, NC. The following were
in attendance.
Participants: Team Members
Paul Atkinson, NCDOT Hydraulics (Present)
Thomas Steffens, USACE (Present)
Gary Jordan, USFWS (Present)
Travis Wilson, NCWRC (Present)
Chris Militscher, EPA (Absent)
Steve Sollod, NCDCM (Present)
David Wainwright, NCD WR (Present)
Ron Lucas, FHWA (Absent)
Other Attendees
Brook Anderson, NCDOT Hydraulics (Present)
Erik Seiler, NCDOT Hydraulics (Present)
Mark Staley, NCDOT -REU (Present)
Gordon Cashin, NCDOT -NES (Present)
Vasim Barudawala, Roadway Design (Present)
Karen Compton, USFS (Phone)
Sonia Carrillo, NCDWR (Present)
MAILING ADDRESS:
NC DEPARTMENT OF TRANSPORTATION
HYDRAULICS UNIT
1590 MAIL SERVICE CENTER
RALEIGH NC 27699 -1590
TELEPHONE: [phone]
FAX: 919 - 250 -410B
WESSITE: WWWNCOOT.ORG/OON/
Support Staff
Jim Speer, Roadway Design (Present)
Brian Yamamoto, PDEA (Present)
Ed Eatmon, Division 2 (Present)
Chris Rivenbark, PDEA -NES (Present)
David Harris, Roadside (Absent)
LOCATION:
CENTURY CENTER COMPLEX
BUILDING B
102G BIRCH RIDGE DRIVE
RALEIGH NC

The 4C meeting began with Paul Atkinson ( NCDOT) giving a brief introduction of the project. Paul went
through the permit drawings, discussing each pert-nit site by plan sheet. Specific comments are listed
below by Roadway plan sheet number.
Sheets 4 &5•
No comments
Sheet 6:
Ed Eatmon stated that the pond on parcel 20 may need to be filled for utilities or controlled access
fencing. Chris Rivenbark said utility plans are not yet complete. David Wainwright said if the pond was
filled, the surface water impact would be non- mitigable and to include footnote on summary sheet.
Sheets 7 &8:
No comments
Sheet 9:
There was general discussion concerning the wildlife crossing construction and limits of the wildlife
crossing fence. Gary Jordan stated woody debris would not be required in the 48" pipes, only in the larger
72" pipes. Ed Eatmon recommended putting a specification in the contract specifying which pipes are to
be backfilled and what type of material is to be used.
Sheets 10 -15:
No comments
Sheet 16
There was a group discussion about Site I and whether the buffer zones should be arced around the
beginning of the stream. The buffers are currently shown ending at the edge of existing transportation
facility. The discussion ended with David Wainwright stating he would get back to NCDOT Hydraulics
on the topic. It was decided after the mecting that the buffer zone lines will be shown arcing around the
end of the pipe but impacts will not be shown under the existing roadway facility.
Sheet 17
David Wainwright stated that Site 19, where the retaining wall is being replaced with rip rap, can be
shown as temporary impacts. In addition, he said hatching could be removed from areas within the buffer
zone that are already impacted due to existing buildings or concrete /asphalt driveways.
Paul Atkinson stated the TDE at Site 19 had been added after the permit drawings had been completed for
the meeting. An additional I Oft of temporary surface water impacts will be added and the buffer zone
impacts will include this area for the final drawings.
Sheets 22 &23:
No comments

Sheet 26:
No comments
General Comments:
Karen Compton asked for a separate Summary Sheet just for Forestry Service impacts. Chris Rivenbark
said he could provide one for her.