20141169 All Versions_Final Meeting Minutes_20140327

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STATE OF NORTH CAROLINA
DEPARTMENT OF TRANSPORTATION
PAT MCCROR'Y ANTHONY J. TATA
GOVERNOR SECRETARY
March 27, 2014
To: Thomas Steffens
Gary Jordan
Travis Wilson
Chris Militscher
Steve Sollod
David Wainwright
Jim Speer
Jackson Provost
Ed Eatmon
Chris Rivenbark
Brian Yamamoto
Ron Lucas
David Harris
hen Lane
From: Paul Atkinson PE
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Project Manager — TIP East
Subject: Final Meeting Minutes of the Permit
Drawing Review "4C" Meeting for R- 251413:
US 17 from South of Belgrade at SR 1330 /SR 1439 to North Maysville.
The "4C" Meeting for R -2514B was held on February 20, 2014 froml:00 PM to 2:00 PM in the NCDOT
Hydraulic Design Conference Room at the Century Center Complex in Raleigh, NC. The following were
in attendance.
Participants: Team Members
Paul Atkinson, NCDOT Hydraulics (Present)
Thomas Steffens, USACE (Present)
Gary Jordan, USFWS (Present)
Travis Wilson, NCWRC (Present)
Steve Sollod, NCDCM (Present)
David Wainwright, NCDWR (Present)
Chris Militscher, EPA (Absent)
Stephen Lane, NCDCM (Present)
Ron Lucas, FHWA (Absent)
Other Attendees
John Lansford, Roadway Design (Present)
Sonia Carrillo, NCDWR (Present)
Paul Harris, NCDOT -NES (Present)
Erik Seiler, NCDOT Hydraulics (Present)
Christopher Lewis, NCDOT Hydraulics (P
MAILING ADDRESS:
NC DEPARTMENT OF TRANSPORTATION
HYDRAULICS UNIT
1590 K4AIL SERVICE CENTER
RALEIGH NC 27699 -1590
Support Staff
Jim Speer, Roadway Design (Present)
Jackson Provost, Division 3 (Present)
Ed Eatmon, Division 2 (Present)
Chris Rivenbark, PDEA -NES (Present)
David Harris, NCDOT -REU (Absent)
Brian Yamamoto, PDEA (Present)
Gordon Cashin, PDEA -NES (Present)
Terry Clelland, NCDOT -SMU (Present)
Mark Staley, NCDOT-REU (Present)
David Candela, Division 3 (Present)
resent)
TELEPHONE: [phone]
FAX: [phone]
WEBSITE. WWLV.NCD0T.0RG 1D0H1
LOCATION:
CENTURY CENTER COMPLEX
BUILDING B
1020 BIRCH RIDGE DRIVE
RALEIGH NC

The 4C meeting began with Paul Atkinson (NCDOT- Hydraulics) giving a brief introduction of the project
and handing out permit sheets that had changed since the original drawings had been posted, including the
showing of work bridges. Paul went through the pen-nit drawings, discussing each permit site by plan
sheet. Specific comments are listed below by roadway plan sheet number.
Sheet 4 -6:
No comments
Sheet 7:
Paul Atkinson stated that Site 3 in the 4B meeting was originally planned to have a ditch through the
wetlands and it was asked if the ditch could be moved. Paul confirmed that the ditch was shifted outside
of the wetlands and no longer runs through it. In addition, Site 4 also had a ditch that originally ran
through the wetlands in the 4B plans and Paul confirmed that the ditch was also shifted outside of the
wetlands.
Sheet 10:
Paul Atkinson stated, for Site 6, there were two ditches that originally were shown running through the
wetlands in the 4B meeting to which USACE requested that Hydraulics avoid ditching through the
wetlands. Hydraulics replaced the ditches with toe protection to prevent erosion of the fill material in the
final design. In addition, Paul mentioned that bank stabilization was added to both ends of the pipes.
Sheet 12:
No comments
Sheet 13:
Paul Atkinson stated, for Site 9, the pipe is not buried 1' because it is not in a jurisdictional stream. Tom
Steffens ( USACE) asked if impacts were calculated to include inlet and outlet structures on the 48" pipe.
Paul Atkinson said that the rip rap pad was counted as permanent and some temporary impacts beyond
that.
Sheet 14:
David Wainwright (NCDWR) asked what the difference was for Site 10 in the updated drawings
compared to what was in the original drawing. Christopher Lewis (NCDOT- Hydraulics) said that the
only change was that the updated drawing shows the temporary work bridge. Steve Sollod (NCDCM)
asked if that could be updated online as well. Paul Atkinson said that the permit package would be
updated online and everyone would be notified when the changes are available.
Sheet 15 & 16:
Paul Atkinson stated that in the 4B meeting, Hydraulics anticipated the need for deck drains, but was able
to eliminate the need for deck drains during final design for the bridges over the White Oak River and
Higgins' Branch.

Sheet 18:
Paul Atkinson asked if the drawing showing "Permanent Surface Water Impacts" is correct for Site 13 as
shown. Tom Steffens said to call it permanent impacts due to the amount of work being done. There was
then a group discussion about the relocation of the canal at Site 13. A conclusion was drawn that where
there is pipe or rip rap permanent impacts should be shown and if there is no pipe or rip rap , and the new
channel has similar geometry to the existing, those impacts should be counted as relocation in a note on
the Wetland Impact Summary Sheet.
Sheet 19
David Wainwright asked if the 18" and 84" pipes that meet at the ditch at Site 14 have high velocities and
if so, would that be a cause of concern for scour. Chris Lewis said that there should not be any issues
with the velocities at the outlets of the pipes. The I8" pipe is replacing an existing 15" Corrugated Metal
Pipe which currently trickles out water. In addition, the 84" pipes are laid extremely flat and function
more for water storage.
Sheet 20 -21:
No comments
Sheet 22:
Chris Rivenbark (PDEA -NES) posed the question to the group about counting impacts at Site 16 as
relocation. It was decided that the impacts should be counted as pennanent impacts due to one bank
being lined with rip rap.