WQCSD0093_Compliance Evaluation Inspection_20220119

DocuSign Envelope ID: 4112652C-346F-4ABF-825A-7B6C37EBB09D
rcSfATE�
ROY COOPER , >'
Governor
o
ELIZABETH S. BISER c
Secretary
S. DANIEL SMITH NORTH CAROLINA
Director Environmental Quality
January 26, 2022
William T Smith
Sugarloaf Utility Inc
514 Daniels St
Suite 414
Raleigh, NC 27612
SUBJECT: Compliance Inspection Report
Sugarloaf Utility Deemed Collection System
Collection System Permit No. WQCSDO093
Carteret County
Dear Permittee:
The North Carolina Division of Water Resources conducted an inspection of the Sugarloaf Utility Deemed
Collection System on 1/19/2022. This inspection was conducted to verify that the facility is operating in
compliance with the conditions and limitations specified in Collection System Permit No. WQCSD0093.
The findings and comments noted during this inspection are provided in the enclosed copy of the
inspection report entitled "Compliance Inspection Report". There were no significant issues or findings noted
during the inspection and therefore, a response to this inspection report is not required.
If you should have any questions, please do not hesitate to contact Helen Perez with the Water
Quality Regional Operations Section in the Wilmington Regional Office at 910-796-7215 or via email at
[e-mail].
Sincerely,
DocuSigned by:
I ONE �a.a'f1 0A.
for
7F141 E73B6F3456...
Morella Sanchez -King, Regional Supervisor
Water Quality Regional Operations Section
Wilmington Regional Office
Division of Water Resources, NCDEQ
ATTACHMENTS
Cc: Dan Fortin — electronic copy
Upload to Laserfiche
DE Q��North Carolina Department of Environmental Quality I Division of Water Resources
Wilmington Regional Office 1 127 Cardinal Drive Extension I Wilmington. North Carolina 28405
.,� /`� 910.796.7215

DocuSign Envelope ID: 4112652C-346F-4ABF-825A-7B6C37EBB09D
Comoliance Insoection Resort
Permit: WQCSD0093 Effective: 03/01/00 Expiration: Owner : Sugarloaf Utility Inc
SOC: Effective: Expiration: Facility: Sugarloaf Utility Deemed Collection System
County: Carteret
Region: Wilmington
Contact Person: William T Smith
Directions to Facility:
System Classifications:
Primary ORC:
Secondary ORC(s):
On -Site Representative(s):
On -site representative
Title:
Certification:
Daniel Edward Fortin
Phone: [phone]
Phone:
252-393-8720
Related Permits:
WQ0004059 Sugarloaf Utility Inc - Atlantic Station WWTP
Inspection Date: 01/19/2022 Entry Time 10:10AM Exit Time: 11:50AM
Primary Inspector: Helen I Perez Do uSig ed by. Phone: [phone]
Secondary Inspector(s):L lI^J
1 D645B4A39694BE_
Tyler G Benson ° Sg Eby:
Reason for Inspection: Routine 2°W54468_ Inspection Type: Collection System Inspect Non Sampling
Permit Inspection Type: Deemed permitted collection system management and operation
Facility Status: Compliant Not Compliant
Question Areas:
Miscellaneous Questions General Grease Control
Spills/Response Plan Inspections Pump Stations
(See attachment summary)
Page 1 of 5

DocuSign Envelope ID: 4112652C-346F-4ABF-825A-7B6C37EBB09D
Permit: WQCSDO093 Owner - Facility: Sugarloaf Utility Inc
Inspection Date: 01/19/2022 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Inspection Summary:
A routine compliance inspection of the Sugarloaf Utility Collection System was conducted on January 19, 2022. The purpose
of the evaluation was to verify that the facility is operating in compliance with the conditions and limitations of the deemed
permitted rule 15A NCAC 02T .0403. Staff members of Fortin Contract Service were present during the inspection.
All eleven duplex pump stations were inspected and appeared to be in compliance. Records of inspections, the spill
response plan, grease/sewer educational flyers and the system map were reviewed and found to be in compliance. A
reminder that the grease/sewer educational material needs to be distributed biannually to all sewer users and documented.
The auto -dialer was operational when high level floats were pulled during inspection and there was no excessive grease
accumulated in any of the wet wells.
The Sugarloaf Utility Collection System is compliant with the deemed Permit WQCSD0093. Please review the comment
sections of the inspection report for more details.
Page 2 of 5

DocuSign Envelope ID: 4112652C-346F-4ABF-825A-7B6C37EBB09D
Permit: WQCSD0093 Owner - Facility: Sugarloaf Utility Inc
Inspection Date: 01/19/2022 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
General
Yes No NA NE
# Is this system a satellite system?
❑
❑ ❑
# If Yes, what is system name or permit number?
Is there a overall sewer system map?
❑ ❑ ❑
Does the map include:
Pipe sizes
❑ ❑ ❑
Pipe materials (PVC, DIP, etc)
❑ ❑ ❑
Pipe location
❑ ❑ ❑
# Flow direction
❑ ❑ ❑
# Approximate pipe age
❑
❑ ❑
# Pump station ID, location and capacity
❑ ❑ ❑
# Force main air release valve location & type
❑ ❑ ❑
# Location of satellite connections
❑
❑ ❑
Are system maintenance records maintained?
0
❑ ❑ ❑
Comment: General maintenance of the collection system is done by Fortin Contract Service.
Grease Control Yes No NA NE
Is grease/sewer education program documented with req'd customer distribution? ❑ ❑ ❑
# Are other types of education tools used like websites, booths, special meetings, etc? ❑ ❑ ❑
If Yes, what are they? (This can reduce mailing to annual.)
For public systems, is there a Grease Control Program via an ordinance/agreement? ❑ 1:10 ❑
If Yes, does it require grease control devices at applicable locations? ❑ ❑ ❑
Is the Grease Control Program enforced via periodic inspections/records review? ❑ ❑ ❑
Is action taken against violators? ❑ ❑ 0 ❑
Comment: Flyers with grease/sewer education are distributed to customers by the property maintenance
comDanv. Please remember to document the biannual distribution.
Spills and Response Action Plan
Yes No NA NE
# Is system free of known points of bypass?
0
❑ ❑ ❑
If No, describe type of bypass and location
# Have there been any sewer spills in the past 3 years?
❑
0 ❑ ❑
If Yes, were they reported to the Division if meeting the reportable criteria?
❑
❑ ❑
If applicable, is there documentation of press releases and public notices issued?
❑
❑ ❑
Are all spills or sewer related issues/complaints documented?
❑ ❑ ❑
# Are there repeated overflows/problems (2 or more in 12 months) at same location?
❑
❑ ❑
# If Yes, is there a corrective action plan?
❑
❑ ❑
Is a Spill Response Action Plan available?
❑ ❑ ❑
Page 3 of 5

DocuSign Envelope ID: 4112652C-346F-4ABF-825A-7B6C37EBB09D
Permit: WQCSD0093 Owner - Facility: Sugarloaf Utility Inc
Inspection Date: 01/19/2022 Inspection Type : Collection System Inspect Non Sampling
Reason for Visit: Routine
Is a Spill Response Action Plan available for all personnel?
0
❑ ❑ ❑
Does the plan include:
# 24-hour contact numbers
❑ ❑ ❑
# Response time
❑ ❑ ❑
# Equipment list and spare parts inventory
❑ ❑ ❑
# Access to cleaning equipment
❑ ❑ ❑
# Access to construction crews, contractors, and/or engineers
❑ ❑ ❑
# Source of emergency funds
❑ ❑ ❑
# Site sanitation and cleanup materials
❑ ❑ ❑
# Post-overflow/spill assessment
❑ ❑ ❑
Comment: No comment.
Inspections Yes No NA NE
Are adequate maintenance records maintained? 0 ❑ ❑ ❑
Are pump stations being inspected at the required frequency? ❑ ❑ ❑
Is at least one complete functionality test conducted weekly per pump station? ❑ ❑ ❑
Is there a system or plan in place to observe the entire system annually? ❑ ❑ ❑
Is the annual inspection documented? ❑ ❑ ❑
# Does the system have any high -priority lines/locations? ❑ ❑ ❑
Are inspections of HPL documented at least every 6 months? ❑ ❑0 ❑
Are new lines being added to the HPL list when found or created? ❑ ❑ 0 ❑
Comment: Pump stations are checked daily even though there is an operable telemetry system used. A
complete inspection of the stations are done weekly. The property maintenance staff also visits
the stations freauently and contact Fortin Contract Service with anv issues detected.
Pump Stations Yes No NA NE
Please list the Pump Stations Inspected:
6 duplex stations at the Food Lion Shopping Center
Bojangles
Cottages at Bay Ridge
Coral Bay Ridge
Salt Marsh Villas
Palm Suites
# Number of duplex or larger pump stations in system 11
# Number of vacuum stations in system 0
# Number of simplex pump stations in system 0
# Number of simplex pump stations in system serving more than one building 0
How many pump/vacuum stations have:
# A two-way "auto polling" communication system (SCADA) installed? 0
# A simple one-way telemetry/communication system (auto -dialer) installed? 11
For pump stations inspected:
Page 4 of 5

DocuSign Envelope ID: 4112652C-346F-4ABF-825A-7B6C37EBB09D
Permit: WQCSDO093 Owner - Facility: Sugarloaf Utility Inc
Inspection Date: 01/19/2022 Inspection Type : Collection System Inspect Non Sampling
Reason for Visit: Routine
Are they secure with restricted access?
0
❑ ❑ ❑
Were they free of by-pass structures/pipes?
0
❑ ❑ ❑
Were wet wells free of excessive grease/debris?
0
❑ ❑ ❑
# Do they all have telemetry installed?
0
❑ ❑ ❑
Is the telemetry system functional?
0
❑ ❑ ❑
Is a 24-hour notification sign posted ?
0
❑ ❑ ❑
Does the sign include:
Owner Name?
0
❑ ❑ ❑
Pump station identifier?
0
❑ ❑ ❑
# Address?
❑
❑ ❑
Instructions for notification?
0
❑ ❑ ❑
24-hour emergency contact numbers?
0
❑ ❑ ❑
Are audio and visual alarms present?
0
❑ ❑ ❑
Are audio and visual alarms operable?
0
❑ ❑ ❑
# Is there a backup generator or bypass pump connected?
❑
0 ❑ ❑
If tested during inspection, did it function properly?
❑
❑ 0 ❑
Is the back-up system tested at least bi-annually under normal operating conditions?
❑
❑ ❑
# Does it have a dedicated connection for a portable generator?
0
❑ ❑ ❑
# Is the owner relying on portable units in the event of a power outage?
0
❑ ❑ ❑
# If Yes, is there a distribution plan?
❑
❑ ❑
If Yes, what resources (Units/Staff/Vehicles/etc) are included in Plan?
# Does Permittee have the approved percentage of replacement simplex pumps?
❑
❑ 0 ❑
Is recordkeeping of pump station inspection and maintenance program adequate?
0
❑ ❑ ❑
Do pump station logs include at a minimum
Inside and outside cleaning and debris removal? ❑ 0 ❑ ❑
Inspecting and exercising all valves? ❑ 0 ❑ ❑
Inspecting and lubricating pumps and other equipment? 0 ❑ ❑ ❑
Inspecting alarms, telemetry and auxiliary equipment? 0 ❑ ❑ ❑
Comment: The Coral Bay Ridge, the Cottages at Bay Ridge, the Salt Marsh Villas and the Palm Suites
pump stations all have a dedicated connection for a portable generator. Fortin Contract
Service provide portable generators when needed. The 6 pumps stations at the Food Lion
Shopping Center did not have generator connections.
Page 5 of 5