20141169 All Versions_Draft Meeting Minutes_20140304

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TATE OF ORTH AROLINA
DT

EPARTMENTOFRANSPORTATION

PMC AJ.T
AT CRORYNTHONY ATA
G S
OVERNOR ECRETARY

March 4, 2014

To: Thomas Steffens Gary Jordan
Travis Wilson Chris Militscher
Steve Sollod David Wainwright
Jim Speer Ron Lucas
Ed Eatmon Chris Rivenbark
Omar Azizi Brian Yamamoto
David Harris

From: Paul Atkinson, PE
Project Manager TIP East

Draft -2514C:
Subject: US 17
from North of Maysville to South of NC 58 near Pollocksville.

-2514C was held on February 20, 2014 from 2:30 PM to 3:30 PM in the NCDOT
Hydraulic Design Conference Room at the Century Center Complex in Raleigh, NC. The following were
in attendance.

Participants: Team Members Support Staff
Paul Atkinson, NCDOT Hydraulics (Present) Jim Speer, Roadway Design (Present)
Thomas Steffens, USACE (Present) Brian Yamamoto, PDEA (Present)
Gary Jordan, USFWS (Present) Ed Eatmon, Division 2 (Present)
Travis Wilson, NCWRC (Present) Chris Rivenbark, PDEA-NES (Present)
Chris Militscher, EPA (Absent) David Harris, Roadside (Absent)
Steve Sollod, NCDCM (Present)
David Wainwright, NCDWR (Present)
Ron Lucas, FHWA (Absent)

Other Attendees

Brook Anderson, NCDOT Hydraulics (Present)
Erik Seiler, NCDOT Hydraulics (Present)
Mark Staley, NCDOT-REU (Present)
Gordon Cashin, NCDOT-NES (Present)
Vasim Barudawala, Roadway Design (Present)
Karen Compton, USFS (Phone)
Sonia Carrillo, NCDWR (Present)
MAILING ADDRESS: T: 919-707-6700 LOCATION:
ELEPHONE
NCDOT FAX: [phone] CCC
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R NC 27699-1590 R NC
ALEIGHALEIGH

The 4C meeting began with Paul Atkinson (NCDOT) giving a brief introduction of the project. Paul went
through the permit drawings, discussing each permit site by plan sheet. Specific comments are listed
below by Roadway plan sheet number.

Sheets 4&5:

No comments

Sheet 6:

Ed Eatmon stated that the pond on parcel 20 may need to be filled for utilities or controlled access
fencing. Chris Rivenbark said utility plans are not yet complete. David Wainwright said if the pond was
filled, the surface water impact would be non-mitigable and to include footnote on summary sheet.

Sheets 7&8:

No comments

Sheet 9:

There was general discussion concerning the wildlife crossing construction and limits of the wildlife
crossing fence. Gary Jordan stated woody debris would not be required in th
. Ed Eatmon recommended putting a specification in the contract specifying which pipes are to
be backfilled and what type of material is to be used.

Sheets 10-15:

No comments

Sheet 16

There was a group discussion about Site 1 and whether the buffer zones should be arced around the
beginning of the stream. The buffers are currently shown ending at the edge of existing transportation
facility. The discussion ended with David Wainwright stating he would get back to NCDOT Hydraulics
on the topic. This issue will be resolved prior to submission of final permit drawings to agencies.

Sheet 17

David Wainwright stated that Site 19, where the retaining wall is being replaced with rip rap, can be
shown as temporary impacts. In addition, he said hatching could be removed from areas within the buffer
zone that are already impacted due to existing buildings or concrete/asphalt driveways.

Paul Atkinson stated the TDE at Site 19 had been added after the permit drawings had been completed for
the meeting. An additional 10ft of temporary surface water impacts will be added and the buffer zone
impacts will include this area for the final drawings.

Sheets 22&23:

No comments

Sheet 26:

No comments

General Comments:

Karen Compton asked for a separate Summary Sheet just for Forestry Service impacts. Chris Rivenbark
said he could provide one for her.