WQCSD0523_Compliance Evaluation Inspection_20120607

Permit: WQCSD0523
SOC:
County: Onslow
Region: Wilmington
Compliance Inspection Report
Effective: 03/01/00 Expiration: Owner: Rexon LTD
Effective: Expiration: Facility: Collins Estates MHP Collection System
Contact Person: Ellen Ford
Directions to Facility:
System Classifications:
Primary ORC:
Secondary ORC(s):
On -Site Representative(s):
24 hour contact name
On -site representative
Related Permits:
Ellen Ford
Wade Cogdill
Title: Park Manager
Certification:
NC0036676 Rexon LTD - Collins Estates Mobile Home Park WWTP
Inspection Date: 06/07/2012 Entry Time: 01:30 PM Exit Time: 02:15 PM
Primary Inspector: Lamont Allen
Secondary Inspector(s):
Phone: [phone]
Phone:
Phone: [phone]
Phone: [phone]
Phone: [phone]
Reason for Inspection: Routine Inspection Type: Collection System Inspect Non Sampling
Permit Inspection Type: Deemed permitted collection system management and
operation
Facility Status: 0 Compliant ■ Not Compliant
Question Areas:
Miscellaneous Questions Performance Standards Operation & Maint Reqmts Records
■ Monitoring & Rpting ■ Inspections Pump Station Manhole
Reqmts
■ Lines
(See attachment summary)
Page: 1

Permit: WQCSD0523 Owner - Facility: Rexon LTD
Inspection Date: 06/07/2012 Inspection Type: Collection System Inspect Non Sampling Reason for Visit: Routine
Inspection Summary:
For privately owned collection systems, the Grease Control Program shall include at least biannual
distribution of grease education materials to users of the collection system by the
permittee or its representative.
A pump station log was available but it had insufficient information. A Pump Station inspection log or summary should
included , at a minimum, the date and time of inspection, observations made, and any maintenance, repairs, or corrective
actions taken by the Permittee or its representative. The log should also document at least one weekly comprehensive
inspection that includes the testing of floats and audio/visual high water alarms.The pump station needs external A/V
alarms installed; This was also noted in the NOV letter sent June 8, 2010.
Collins Estates MHP has a deemed collection system and should follow the requirements under 15A NCAC 02T .0403.
Page: 2

Permit: WQCSD0523 Owner - Facility: Rexon LTD
Inspection Date: 06/07/2012 Inspection Type: Collection System Inspect Non Sampling Reason for Visit: Routine
Performance Standards
Is Public Education Program for grease established and documented?
What educational tools are used?
For privately owned collection systems, the Grease Control Program shall include at least biannual
distribution of grease education materials to users of the collection system by the
permittee or its representative.
Is Sewer Use Ordinance/Legal Authority available?
Does it appear that the Sewer Use Ordinance is enforced?
Is Grease Trap Ordinance available?
Is Septic Tank Ordinance available (as applicable, i.e. annexation)
List enforcement actions by permittee, if any, in the last 12 months
Has an acceptable Capital Improvement Plan (CIP) been implemented?
Does CIP address short term needs and long term \"master plan\" concepts?
Does CIP cover three to five year period?
Does CIP include Goal Statement?
Does CIP include description of project area?
Does CIP include description of existing facilities?
Does CIP include known deficiencies?
Does CIP include forecasted future needs?
Is CIP designated only for wastewater collection and treatment?
Approximate capital improvement budget for collection system?
Total annual revenue for wastewater collection and treatment?
CIP Comments
Is system free of known points of bypass?
If no, describe type of bypass and location
Is a 24-hour notification sign posted at ALL pump stations?
# Does the sign include:
Instructions for notification?
Pump station identifier?
24-hour contact numbers
Yes No NA NE
110011
nn■n
n n ■ n
nn■n
nn■n
nn■n
nn■n
nn■n
nn■n
nn■n
■nnn
■nnn
■nnn
■nnn
■nnn
Page: 3

Permit: WQCSD0523 Owner - Facility: Rexon LTD
Inspection Date: 06/07/2012 Inspection Type: Collection System Inspect Non Sampling
If no, list deficient pump stations
# Do ALL pump stations have an "auto polling" feature/SCADA?
Number of pump stations
Number of pump stations that have SCADA
Number of pump stations that have simple telemetry
Number of pump stations that have only audible and visual alarms
Number of pump stations that do not meet permit requirements
# Does the permittee have a root control program?
# If yes, date implemented?
Describe:
Reason for Visit: Routine
■nnn
1
0
0
0
0
nn■n
Comment: Pump stations without Supervisory Control and Data Acquisition (SCADA)
systems or telemetry shall be inspected everyday (i.e. 365 days per year). Pump
stations equipped with SCADA systems or telemetry shall be inspected at least once
per week.
Inspections
Are maintenance records for sewer lines available?
Are records available that document pump station inspections?
Are SCADA or telemetry equipped pump stations inspected at least once a week?
Are non-SCADA/telemetry equipped pump stations inspected every day?
Are records available that document citizen complaints?
# Do you have a system to conduct an annual observation of entire system?
# Has there been an observation of remote areas in the last year?
Are records available that document inspections of high -priority lines?
Has there been visual inspections of high -priority lines in last six months?
Comment: Pump stations without Supervisory Control and Data Acquisition (SCADA)
systems or telemetry shall be inspected everyday (i.e. 365 days per year). Pump
stations equipped with SCADA systems or telemetry shall be inspected at least once
per week.
Operation & Maintenance Requirements
Are all log books available?
Does supervisor review all log books on a regular basis?
Yes No NA NE
nnn■
■nnn
nn■n
■nnn
nnn■
nnn■
nn■n
nn■n
nn■n
Yes No NA NE
nnn■
nnn■
Page: 4

Permit: WQCSD0523 Owner - Facility: Rexon LTD
Inspection Date: 06/07/2012 Inspection Type: Collection System Inspect Non Sampling Reason for Visit: Routine
Does the supervisor have plans to address documented short-term problem areas? ❑ ❑ 0 ■
What is the schedule for reviewing inspection, maintenance, & operations logs and problem areas?
Are maintenance records for equipment available? ❑ ❑ ❑ ■
Is a schedule maintained for testing emergency/standby equipment? ❑ ❑ ❑ ■
What is the schedule for testing emergency/standby equipment?
Do pump station logs include
Inside and outside cleaning and debris removal?
n
■
n n
Inspecting and exercising all valves?
n
■
n n
Inspecting and lubricating pumps and other equipment?
n
■
n n
Inspecting alarms, telemetry and auxiliary equipment?
n
■
n n
Is there at least one spare pump for each pump station w/o pump reliability?
n
n
■ n
Are maintenance records for right-of-ways available?
n
n
■ n
Are right-of-ways currently accessible in the event of an emergency?
n
n
■ n
Are system cleaning records available?
nn■n
Has at least 10% of system been cleaned annually?
n
n
■ n
What areas are scheduled for cleaning in the next 12 months?
Is a Spill Response Action Plan available? ❑ ❑ ❑ ■
Does the plan include
24-hour contact numbers
n
n
n ■
Response time
n
n
n ■
Equipment list and spare parts inventory
n
n
n ■
Access to cleaning equipment
n
n
n ■
Access to construction crews, contractors, and/or engineers
n
n
n ■
Source of emergency funds
n
n
n ■
Site sanitation and cleanup materials
n
n
n ■
Post-overflow/spill assessment
n
n
n ■
Is a Spill Response Action Plan available for all personnel?
n
n
n ■
Is the spare parts inventory adequate?
n
n
n ■
Comment: should have a plan so everyone knows what to do.
Page: 5

Permit: WQCSD0523 Owner - Facility: Rexon LTD
Inspection Date: 06/07/2012 Inspection Type: Collection System Inspect Non Sampling
Reason for Visit:
Routine
Records
Yes
No
NA
NE
Are adequate records of all SSOs, spills and complaints available?
nnn
■
Are records of SSOs that are under the reportable threshold available?
nnn
■
Do spill records indicate repeated overflows (2 or more in 12 months) at same location?
nnn
■
If yes, is there a corrective action plan?
nnn
■
Is a map of the system available?
■
n
n
n
Does the map include:
Pipe sizes
00011
Pipe materials
n
■
n n
Pipe location
■
n
n n
Flow direction
■
n
n n
Approximate pipe age
n
■
n n
Number of service taps
n
■
n n
Pump stations and capacity
n
■
n n
If no, what percent is complete?
List any modifications and extensions that need to be added to the map
# Does the permittee have a copy of their permit?
n
n
n
n
Comment: The map that was sent in is adequate ( add FM & GS line size).
Monitoring and Reporting Requirements
Yes
No
NA
NE
Are copies of required press releases and distribution lists available?
n
n
■
n
Are public notices and proof of publication available?
n
n
■
n
# Is an annual report being prepared in accordance with G.S. 143-215.1 C?
n
n
■
n
# Is permittee compliant with all compliance schedules in the permits?
n
n
■
n
If no, which one(s)?
Comment: Deemed permitted system
MAIN PUMP STATION - Collins Estate MHP
Pump Station
Pump station type
Are pump station logs available?
Is it accessible in all weather conditions?
Yes No NA NE
Duplex
■nnn
■nnn
Page: 6

Permit: WQCSD0523 Owner - Facility: Rexon LTD
Inspection Date: 06/07/2012 Inspection Type: Collection System Inspect Non Sampling
Reason for Visit:
Routine
# Is general housekeeping acceptable?
■
n
00
Are all pumps present?
■
n
n
n
Are all pumps operable?
■
n
n
n
Are wet wells free of excessive debris?
■
n
n
n
Are upstream manholes free of excessive debris/signs of overflow?
n
n
n
■
Are floats/controls for pumps/alarms operable?
■
n
n
n
Is "auto polling" feature/SCADA present?
n
n
■
n
Is "auto polling" feature/SCADA operational?
n
n
■
n
Is simple telemetry present?
n
■
n
n
Is simple telemetry operational?
n
n
■
n
Are audio and visual alarms present?
■
n
n
n
Are audio and visual alarms operable?
■
n
n
n
Is the Pump station inspected as required?
■
n
n
n
Are backflow devices in place?
■
n
n
n
Are backflow devices operable?
■
n
n
n
Are air relief valves in place?
n
n
■
n
Are air relief valves operable?
n
n
■
n
# Is an emergency generator available?
n
n
■
n
Can the emergency generator run the pumps?
n
n
■
n
Is the pump station equipped for quick hook-up?
■
n
n
n
Is the generator operable?
n
n
■
n
# Is fuel in tank and sufficient?
n
n
■
n
Is the generator inspected according to their schedule?
n
n
■
n
Is a 24-hour notification sign posted?
■
n
n
n
Does it include:
Instructions for notification?
■
n
n n
Pump station identifier?
■
n
n n
Emergency phone number
■
n
n n
Is public access limited?
■
n
n n
Is pump station free of overflow piping?
■
n
n n
Page: 7

Permit: WQCSD0523 Owner - Facility: Rexon LTD
Inspection Date: 06/07/2012 Inspection Type: Collection System Inspect Non Sampling Reason for Visit: Routine
Is the pump station free of signs of overflow?
Are run times comparable for multiple pumps?
Comment: A pump station log was available but it had insufficient information. A
Pump Station inspection log or summary should included , at a minimum, the date and
time of inspection, observations made, and any maintenance, repairs, or corrective
actions taken by the Permittee or its representative. The log should also document at
least one weekly comprehensive inspection that includes the testing of floats and
audio/visual high water alarms.
■nnn
Page: 8