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Home My WebLink AboutWQCSD0523_Compliance Evaluation Inspection_20100603Permit: WQCSD0523 SOC: County: Onslow Region: Wilmington Compliance Inspection Report Effective: 03/01/00 Expiration: Owner: Rexon LTD Effective: Expiration: Facility: Collins Estates MHP Collection System Contact Person: Charles Phillips Robinson Directions to Facility: System Classifications: Primary ORC: Secondary ORC(s): On -Site Representative(s): On -site representative Wade Cogdill Related Permits: Title: President Certification: NC0036676 Rexon LTD - Collins Estates Mobile Home Park WWTP Inspection Date: 06/03/2010 Entry Time: 11:30 AM Exit Time: 12:00 PM Primary Inspector: Dean A Hunkele Secondary Inspector(s): Phone: 910-353-2086 Phone: Phone: 910-353-2086 ext 1251 Phone: 910-796-7215 Reason for Inspection: Routine Inspection Type: Compliance Evaluation Permit Inspection Type: Deemed permitted collection system management and operation Facility Status: ❑ Compliant ■ Not Compliant Question Areas: Miscellaneous Questions Performance Standards Operation & Maint Reqmts Records ■ Monitoring & Rpting ■ Inspections Pump Station Manhole Reqmts Lines (See attachment summary) Page: 1 Permit: WQCSD0523 Owner - Facility: Rexon LTD Inspection Date: 06/03/2010 Inspection Type: Compliance Evaluation Reason for Visit: Routine Inspection Summary: This treatment facility may be connected to ONWASA at some point in the future. However, when, where and how have yet to be determined. The owner needs to talk with ONWASA and a design engineer as soon as possible to decide how & where it will connect so a decision can be made about the current pump station serving the park. Either this pump station is going to have to have major work done to pump to an ONWASA pump station near the park's entrance or be replaced with a new one adajcent to it that is either owned/operated by ONWASA or the park and pumps to ONWASA's system some distance away. The Regional Office will want a written plan submitted within 90 days detailing the future of this station and planned upgrades of it if to remain in service. In any case, Rexon is going to have to start managing and inspecting its sewer system to meet the minimum requirements of 2T Section 403 which have been enclosed. In the interim, the existing pump station needs to have the wet well pumped out and the building cleaned out within 10 days of receiving this report & Notice of Violation. Page: 2 Permit: WQCSD0523 Owner - Facility: Rexon LTD Inspection Date: 06/03/2010 Inspection Type: Compliance Evaluation Reason for Visit: Routine Performance Standards Yes No NA NE Is Public Education Program for grease established and documented? n ■ n n What educational tools are used? Owner probably has no idea that he should be doing so. Is Sewer Use Ordinance/Legal Authority available? n n ■ n Does it appear that the Sewer Use Ordinance is enforced? n n ■ n Is Grease Trap Ordinance available? n n ■ ❑ Is Septic Tank Ordinance available (as applicable, i.e. annexation) n n ■ n List enforcement actions by permittee, if any, in the last 12 months Has an acceptable Capital Improvement Plan (CIP) been implemented? n n ■ n Does CIP address short term needs and long term \"master plan\" concepts? n n ■ n Does CIP cover three to five year period? nn■n Does CIP include Goal Statement? n n ■ n Does CIP include description of project area? n n ■ n Does CIP include description of existing facilities? n n ■ n Does CIP include known deficiencies? n n ■ n Does CIP include forecasted future needs? n n ■ n Is CIP designated only for wastewater collection and treatment? n ❑ ■ Approximate capital improvement budget for collection system? Total annual revenue for wastewater collection and treatment? CIP Comments Is system free of known points of bypass? 1111110 If no, describe type of bypass and location Is a 24-hour notification sign posted at ALL pump stations? n ■ n ❑ # Does the sign include: Instructions for notification? n ■ n n Pump station identifier? 00011 24-hour contact numbers n ■ n n Page: 3 Permit: WQCSD0523 Owner - Facility: Rexon LTD Inspection Date: 06/03/2010 Inspection Type: Compliance Evaluation Reason for Visit: Routine If no, list deficient pump stations Pump station needs external A/V alarms installed with alarms on independent mercury switch float if to remain using the mechanical float. Most likely new control panel will be needed. Needs to be posted with 24-Hour phone number & contact in case of alarm. # Do ALL pump stations have an "auto polling" feature/SCADA? Number of pump stations Number of pump stations that have SCADA Number of pump stations that have simple telemetry Number of pump stations that have only audible and visual alarms Number of pump stations that do not meet permit requirements # Does the permittee have a root control program? # If yes, date implemented? Describe: Comment: Must be inspected daily and complete test/check done at least weekly of all pumps, floats, alarms, etc. Inspections Are maintenance records for sewer lines available? Are records available that document pump station inspections? Are SCADA or telemetry equipped pump stations inspected at least once a week? Are non-SCADA/telemetry equipped pump stations inspected every day? Are records available that document citizen complaints? # Do you have a system to conduct an annual observation of entire system? # Has there been an observation of remote areas in the last year? Are records available that document inspections of high -priority lines? Has there been visual inspections of high -priority lines in last six months? Comment: Must document pump station inspections & system testing daily unless connected to autodialer, then just weekly required. Operation & Maintenance Requirements Are all log books available? Does supervisor review all log books on a regular basis? Does the supervisor have plans to address documented short-term problem areas? What is the schedule for reviewing inspection, maintenance, & operations logs and problem areas? nn■n nnn■ nn■n nn■n nn■n Yes No NA NE Permit: WQCSD0523 Owner - Facility: Rexon LTD Inspection Date: 06/03/2010 Inspection Type: Compliance Evaluation Reason for Visit: Routine Are maintenance records for equipment available? rl ❑ ■ Is a schedule maintained for testing emergency/standby equipment? ❑ ❑ ■ What is the schedule for testing emergency/standby equipment? Do pump station logs include: Inside and outside cleaning and debris removal? n n n ■ Inspecting and exercising all valves? n n n ■ Inspecting and lubricating pumps and other equipment? n n n ■ Inspecting alarms, telemetry and auxiliary equipment? n n n ■ Is there at least one spare pump for each pump station w/o pump reliability? n n ■ n Are maintenance records for right-of-ways available? n n ■ n Are right-of-ways currently accessible in the event of an emergency? n n ■ n Are system cleaning records available? n n ■ n Has at least 10% of system been cleaned annually? nn■n What areas are scheduled for cleaning in the next 12 months? Is a Spill Response Action Plan available? n ■ n n Does the plan include: 24-hour contact numbers n ■ n n Response time n ■ n n Equipment list and spare parts inventory n ■ n n Access to cleaning equipment n ■ n n Access to construction crews, contractors, and/or engineers n ■ n n Source of emergency funds n ■ n n Site sanitation and cleanup materials n ■ n n Post-overflow/spill assessment n ■ n n Is a Spill Response Action Plan available for all personnel? n ■ n n Is the spare parts inventory adequate? n n n ■ Comment: Need to plan so office & staff know what to do. V.. Nn NA RIP Are adequate records of all SSOs, spills and complaints available? ❑ ❑ ❑ ■ Are records of SSOs that are under the reportable threshold available? rl ❑ rl ■ Page: 5 Permit: WQCSD0523 Owner - Facility: Rexon LTD Inspection Date: 06/03/2010 Inspection Type: Compliance Evaluation Reason for Visit: Routine Do spill records indicate repeated overflows (2 or more in 12 months) at same location? 0 ❑ ❑ ■ If yes, is there a corrective action plan? 0 ❑ 0 ■ Is a map of the system available? 0000 Does the map include: Pipe sizes 00011 Pipe materials n ■ n n Pipe location n ■ n n Flow direction n ■ n n Approximate pipe age n ■ n n Number of service taps n ■ n n Pump stations and capacity n ■ n n If no, what percent is complete? List any modifications and extensions that need to be added to the map # Does the permittee have a copy of their permit? nn■n Comment: Need to have the sewer system mapped to meet the above requirements. Monitoring and Reporting Requirements Yes No NA NE Are copies of required press releases and distribution lists available? 011 ■ n Are public notices and proof of publication available? n n ■ n # Is an annual report being prepared in accordance with G.S. 143-215.1 C? n ■ n n # Is permittee compliant with all compliance schedules in the permits? n n ■ n If no, which one(s)? Comment: Annual report not being done for treatment facility either. Being deemed will allow this to be combined with the treatment facility report. Please see documentation included with that inspection report. MAIN PUMP STATION - Pump Station Yes No NA NE Pump station type Duplex Are pump station logs available? ❑ ❑ ❑ ■ Is it accessible in all weather conditions? ■ # Is general housekeeping acceptable? rl ■ rl ❑ Page: 6 Permit: WQCSD0523 Owner - Facility: Rexon LTD Inspection Date: 06/03/2010 Inspection Type: Compliance Evaluation Reason for Visit: Routine Are all pumps present? ■ n n n Are all pumps operable? n ■ n n Are wet wells free of excessive debris? n ■ n n Are upstream manholes free of excessive debris/signs of overflow? n n n ■ Are floats/controls for pumps/alarms operable? nn■n Is "auto polling" feature/SCADA present? n n ■ n Is "auto polling" feature/SCADA operational? n n ■ n Is simple telemetry present? n n ■ n Is simple telemetry operational? n n ■ n Are audio and visual alarms present? n ■ n n Are audio and visual alarms operable? n n ■ n Is the Pump station inspected as required? n ■ n n Are backflow devices in place? n n n ■ Are backflow devices operable? n n n ■ Are air relief valves in place? n n n ■ Are air relief valves operable? n n n ■ # Is an emergency generator available? n n ■ n Can the emergency generator run the pumps? n n ■ n Is the pump station equipped for quick hook-up? n ■ n n Is the generator operable? n n ■ n # Is fuel in tank and sufficient? n n ■ n Is the generator inspected according to their schedule? n n ■ n Is a 24-hour notification sign posted? n ■ n n Does it include: Instructions for notification? n ■ n n Pump station identifier? n ■ n n Emergency phone number n ■ n n Is public access limited? ■ n n n Is pump station free of overflow piping? ■ n n n Is the pump station free of signs of overflow? n ■ n n Page: 7 Permit: WQCSD0523 Owner - Facility: Rexon LTD Inspection Date: 06/03/2010 Inspection Type: Compliance Evaluation Reason for Visit: Routine Are run times comparable for multiple pumps? Comment: Station has never been visited by DWQ. Duplex station enclosed in cinder block building that has locked access door. Station is not posted and has no alarms present. Both pumps present, but only one connected. Wet well full of solids and hole has rotted through steel tank wall above concrete floor. Solids present on floor indicative of past overflow(s) and never cleaned up. In addition, grease, rags, toilet paper, etc. to top of pumps & wet well. Electrical does not appear to be up to code. Page: 8