WQ0002284_Compliance Evaluation Inspection_20201218

Compliance Inspection Report
Permit: WQ0002284
SOC:
County: Dare
Region: Washington
Effective: 08/17/18 Expiration: 02/28/23
Effective: Expiration:
Contact Person: Ray E Hollowell
Title: Manager
Owner : Outer Banks/Kinnakeet Associates LLC
Facility: Kinnakeet Shores WWTP
41105 Big Kinnakeet Dr
Avon NC 27915
Phone:
Directions to Facility:
On the outer banks, take NC Hwy 12 south of Rodanthe to Avon and take a right onto Big Kinnakeet Drive and follow to the gated
end of drive
System Classifications: SI, WW2,
Primary ORC: David Pharr Certification: 21101 Phone: [phone]
Secondary ORC(s):
On -Site Representative(s):
Related Permits:
Inspection Date: 12/18/2020
Primary Inspector: Sarah A Toppen
Secondary Inspector(s):
Entry Time 10:OOAM Exit Time: 11:30AM
Reason for Inspection: Routine
Permit Inspection Type: Reclaimed Water
Facility Status: E Compliant Not Compliant
Question Areas:
▪ Treatment Flow Measurement -Effluent
▪ Treatment Flow Measurement -Water
Use Records
▪ Treatment Filters
▪ Treatment Clarifiers
▪ Treatment Flow Measurement
▪ Wells
(See attachment summary)
Phone: [phone]
Inspection Type: Compliance Evaluation
▪ Treatment Flow Measurement -Influent
▪ Treatment
▪ Treatment Activated Sludge
▪ Treatment Disinfection
▪ End Use -Reuse
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Miscellaneous Questions
Treatment Barscreen
▪ Treatment Sludge Storage/Treatment
▪ End Use -Infiltration
▪ Standby Power
Page 1 of 8

Permit: WQ0002284 Owner - Facility:Outer Banks/Kinnakeet Associates LLC
Inspection Date: 12/18/2020 Inspection Type : Compliance Evaluation
Reason for Visit: Routine
Inspection Summary:
On December 18, 2020, Sarah Toppen and Robert Tankard with NCDWR conducted a Compliance Inspection with David
Pharr, ORC, and Michelle Pharr present.
A walk through of the facility was conducted. Both clarifiers,the traveling bridge filter, and the generator were not working the
day of inspection. Also, the last date that sludge has been removed from the plant is unknown.
In the facilities current permit dated August 17, 2018 the schedule has several dates that have expired and our Division has
not recieved the information to show that it has been completed. The list is below:
1. Within 90 days of permit issuance, the Permittee shall submit a permit modification addressing the following:
a. Several residences appear to be within 100 feet of the 5-day upset pond. Any residences that are within 100 feet and were
there prior to the permitting of the pond, must have a setback waiver. [15A NCAC 02T .0506(d)]
b.Easements for all parcels not owned by the applicant specifically indicating the intended use of the property and meeting
the condition of 15A NCAC 02L .0107(f). [15A NCAC 02U .0202(f)(3)]
c. Provide a table listing each irrigation field, property owner(s), and easement book and page.
d. A site map with a scale no greater than 1-inch equals 100 feet; however, special provisions may be granted upon prior
approval for large properties. At a minimum, the map shall include the following information:
i. The location and identity of each monitoring well.
ii. The location and major components of the waste disposal system.
iii. The wetted perimeter of all irrigation fields.
iv. The location and ownership of property boundaries within 500 feet of the disposal areas.
v. The location of all wells, streams (ephemeral, intermittent, and perennial), wetlands, springs, lakes,
ponds, ditches, and other surface drainage features within 500 feet of all facilities.
vi. The elevation of the top of the well casing (i.e., measuring point) relative to a common datum.
vii. The depth of water below the measuring point at the time the measuring point is established.
viii.The delineation of compliance and reivew boundaries.
ix. The minimum distance for approved setback waivers.
x. The date the map is prepared and/or revised.
[15A NCAC 02T .0108(b)(2)]
3. The permit dated March 14, 2018 required that the Permittee provide a functioning flow meter for the reclaimed irrigation
system and have the reclaimed water spray irrigation system operational no later than August 1, 2018. Per Notice of
Violation NOV-2018-PC-0311, the Permittee failed to have the flow meter and reclaim irrigation system operational by August
1, 2018. The Permittee remains in noncompliance with this permit condition and is subject to daily civil penalty assessment
until such time as compliance with this condition has been met. The Washington Regional Office, telephone number
[phone], shall be notified whe the flow meter and irrigation system is functioning such that an in -place inspection can
be made. [15A NCAC 02T .0108(b)(2)
4. The permit dated March 14, 2018 requried that the Permittee install monitoring wells MW-10, MW-11, and MW-12 prior to
June 12, 2018. Per Notice of Violation NOV-2018-PC-0311, the Permittee failed to install the wells prior to June 12, 2018.
The Permittee shall install the wells and sample the monitoring wells per permit conditions. The Permittee remains in
noncompliance with this condition and is subect to daily civil penalty assessments until such time as compliance with this
condition has been met. Washington Regional Office, telephone number [phone], shall be notified when the system
has been installed and certified such that an in -place inspection can be made. [15A NCAC 02T .0108(b)(2)]
5. Prior to April 1, 2019, the Permittee shall replace the tertiary filter media. Compliance with this condition shall be verified
with an inspection by the Washington Regional Office. [15A NCAC 02T .0108(b)(2)]
6. Prior to March 14, 2020, the Permittee shall repair the damaged roof above the wastewater treatment facility. Compliance
with this condition shall be verified with an inspection by the Washington Regional Office [15A NCAC 02T .0108 (b)(2)]
Page 2 of 8

Permit: WO0002284 Owner - Facility:Outer Banks/Kinnakeet Associates LLC
Inspection Date: 12/18/2020 Inspection Type : Compliance Evaluation
Reason for Visit: Routine
The facility is in noncompliance. Please refer to the summary above and the rest of the inspection report for more details of
what needs repairs/replacements.
Page 3 of 8

Permit: WQ0002284 Owner - Facility:Outer Banks/Kinnakeet Associates LLC
Inspection Date: 12/18/2020 Inspection Type : Compliance Evaluation
Reason for Visit: Routine
Type
Activated Sludge Spray, LR
Activated Sludge Spray, HR
Single Family Spray, LR
Infiltration System
Lagoon Spray, LR
Activated Sludge Drip, LR
Recycle/Reuse
Single Family Drip
Reuse (Quality)
Treatment
Are Treatment facilities consistent with those outlined in the current permit?
Do all treatment units appear to be operational? (if no, note below.)
Comment: There are several treatment units not working the day of
are both clarifiers and the traveling bridge filter.
Treatment Flow Measurement -Influent
Is flowmeter calibrated annually?
Is flowmeter operating properly?
Does flowmeter monitor continuously?
Does flowmeter record flow?
Does flowmeter appear to monitor accurately?
Comment:
Treatment Flow Measurement -Water Use Records
Is water use metered?
Are the daily average values properly calculated?
Comment:
Treatment Flow Measurement -Effluent
Is flowmeter calibrated annually?
Is flowmeter operating properly?
Does flowmeter monitor continuously?
Does flowmeter record flow?
Does flowmeter appear to monitor accurately?
Yes No NA NE
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Yes No NA NE
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the inspection. the units not working
Yes No NA NE
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Yes No NA NE
Yes No NA NE
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Page 4 of 8

Permit: WQ0002284 Owner - Facility:Outer Banks/Kinnakeet Associates LLC
Inspection Date: 12/18/2020 Inspection Type : Compliance Evaluation
Reason for Visit: Routine
Comment: The effluent flow meter appeared to not be working. At the bottom of the display screen it
showed a code RS485 timed out. A picture of this is attached to the back of the inspection
report.
The flow meter had a sticker that listed Albemarle Environmental as the company that
completed a calibration on 5-16-2020.
Standby Power
Is automatically activated standby power available?
Is generator tested weekly by interrupting primary power source?
Is generator operable?
Does generator have adequate fuel?
Comment: the ORC stated that the generator wasn't currently working.
Treatment Barscreen
Is it free of excessive debris?
Is disposal of screenings in compliance?
Are the bars spaced properly?
Is the unit in good condition?
Comment:
Treatment Activated Sludge
Is the aeration mechanism operable?
Is the aeration basin thoroughly mixed?
Is the aeration equipment easily accessed?
Is Dissolved Oxygen adequate?
Are Settleometer results acceptable?
Is activated sludge an acceptable color?
Comment: The wastewater in the aeration basin looked septic the day of inspcetion.
Treatment Clarifiers
Are the weirs level?
Are the weirs free of solids and algae?
Is the scum removal system operational?
Is the scum removal system accessible?
Is the sludge blanket at an acceptable level?
Is the effluent from the clarifier free of excessive solids?
Yes No NA NE
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Yes No NA NE
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Yes No NA NE
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Yes No NA NE
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Comment: Both clarifiers were observed druing the inspection and not working. Pictures are attached at
the end of the inspection report.
Treatment Filters
Is the filter media present?
Is the filter media the correct size and type?
Yes No NA NE
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Page 5 of 8

Permit: WQ0002284 Owner - Facility:Outer Banks/Kinnakeet Associates LLC
Inspection Date: 12/18/2020 Inspection Type : Compliance Evaluation
Reason for Visit: Routine
Is the air scour operational?
Is the scouring acceptable?
Is the clear well free of excessive solids?
Is the mud well free of excessive solids and filter media?
Does backwashing frequency appear adequate?
Comment: The ORC stated that the traveling bridge filter is not work.
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Treatment Sludge Storage/Treatment Yes No NA NE
Is the aeration operational? • ❑ ❑ ❑
Is the aeration pattern even? ❑ ❑ ❑ •
If required, are Sanitary "Ts" present in tankage? ❑ ❑ ❑ •
Comment: The facility hasn't removed sludge in a long time and the ORC can not remember the last time.
Treatment Disinfection Yes No NA NE
Is the system working? • ❑ ❑ ❑
Do the fecal coliform results indicate proper disinfection? • ❑ ❑ ❑
Is there adequate detention time (>=30 minutes)? • ❑ ❑ ❑
Is the system properly maintained? • ❑ ❑ ❑
If gas, does the cylinder storage appear safe? ❑ ❑ • ❑
Is the fan in the chlorine feed room and storage area operable? ❑ ❑ • ❑
Is the chlorinator accessible? • ❑ ❑ ❑
If tablets, are tablets present? ❑ ❑ • ❑
Are the tablets the proper size and type? ❑ ❑ • ❑
Is contact chamber free of sludge, solids, and growth? ❑ ❑ ❑ •
If UV, are extra UV bulbs available? ❑ ❑ • ❑
If UV, is the UV intensity adequate? ❑ ❑ • ❑
# Is it a dual feed system? ❑ ❑ • ❑
Does the Stationary Source have more than 2500 Ibs of Chlorine (CAS No. 7782-50-5)? ❑ ❑ • ❑
If yes, then is there a Risk Management Plan on site? ❑ ❑ • ❑
If yes, then what is the EPA twelve digit ID Number? (1000- - )
If yes, then when was the RMP last updated?
Comment: Liquid Chlorine is used at the facility. House bleach is used. Operator provides bleach for
disinfection.
End Use -Infiltration
# Is the application High Rate or Low Rate?
Are buffers maintained?
Are any supply wells within the CB?
Are any supply wells within 250' of the CB?
Yes No NA NE
High Rate
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Page 6 of 8

Permit: WO0002284 Owner - Facility:Outer Banks/Kinnakeet Associates LLC
Inspection Date: 12/18/2020 Inspection Type : Compliance Evaluation
Reason for Visit: Routine
Is municipal water available in the area?
Are GW monitoring wells required?
Are GW monitoring wells located properly w/ respect to RB and CB?
Are GW monitoring wells properly constructed, including screened interval?
Is a usable green area maintained?
Is the disposal site acceptable?
Is the distribution equipment acceptable?
Is the disposal site free of ponding?
Is the disposal site free of breakout?
Are the disposal sites free of solids, algae, etc.?
Do the records show that the fields are properly maintained?
Are the disposal sites free of vegetation?
Do any surface water features appear to be adversely impacted by GW discharge?
No chemicals or rototiller used to eliminate vegetation, solids, algae, etc.?
Comment: Infiltration area is a pond. No vegetation except for algae.
End Use -Reuse
Is the acreage in the permit being utilized?
Does the acreage specified in the permit correspond to the measured acreage at the site?
Are all essential units provided in duplicate?
Is an automatically activated standby power source available?
Is the equalization capacity adequate?
Is aerated flow equalization present?
Has the turbidity meter been calibrated in the last 12 months?
Does the turbidity meter have recording capabilities?
Is all flow diverted at the appropriate times?
Is all upset wastewater diverted from reuse storage unit?
Is all upset wastewater treated, retreated, or disposed of acceptably?
Is upset wastewater treated prior to discharge to irrigation storage?
Is public access restricted from irrigation area during active site use?
If golf course, is a sign posted in plain sight on the club house?
Is the cover crop acceptable?
Are buffers adequate?
Is the site free of ponding/runoff?
Is the acreage in the permit being utilized?
Is the application equipment acceptable?
Is the application area free of limiting slopes?
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Yes No NA NE
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Page 7 of 8

Permit: WQ0002284 Owner - Facility:Outer Banks/Kinnakeet Associates LLC
Inspection Date: 12/18/2020 Inspection Type : Compliance Evaluation
Reason for Visit: Routine
How close is the closest water supply well?
Are any supply wells within the CB?
Are any supply wells within 250' of the CB?
Is municipal water available in the area?
Are GW monitoring wells required?
Are GW monitoring wells located properly w/ respect to RB and CB?
Are GW monitoring wells properly constructed, including screened interval?
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Comment: The spray irrigation equipment does not work. Operator has more issues to resolve than the
irrigation system. All wastewater goes to the infiltration pond. Last two visits, the turbidity
meter has been malfunctioning. Do not know if wastewater is diverted when ww does not meet
reclaimed standards.
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