NC0086550_Compliance Eval Inspection_20031014

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'S Form 3800, January 2001 (Reverse) 102595-01-M-104

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1. Article Addressed to:
MS KATRINA TATUM
TOWN OF FAIRMONT
PO BOX 248
FAIRMONT NC 28340
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• Sender: Pleasednny0opr name, address, and ZJP_-E4Lin:this-box •-
<,JC. •
MR DON REGISTER
NC DENR - DWQ
225 GREEN ST - SUITE 714
FAYETTEVILLE NC 28301-5043

• , WAl. - Michael F. Easley, Governor
O/QQWilliam G. Ross Jr., Secretary
G North Carolina Department of Environment and Natural Resources
7 Alan W. Klimek, P.E. Director
j !! ➢ [ Division of Water Quality
October 14, 2003
CERTIFIED MAIL
RETURN RECEIPT REQUESTED
Katrina Tatum, Interim Manager
Town of Fairmont
P.O. Box 248
Fairmont NC 28340
Subject: NOTICE OF VIOLATION
Compliance Evaluation Inspection
Fairmont Regional WWTP
Permit No.0086550
Robeson County
Dear Ms Tatum:
Enclosed please find a copy of the Inspection Report from the inspection conducted October 1,
2003. The Compliance Evaluation Inspection was conducted by Don Register of the Fayetteville
Regional Office. The treatment facility was found to be in violation of permit NC0086550 for the
following:
Non-compliance issues found- during the inspection are:
Inspection Area
Compliance Issue
Operation &
Maintenance
The #2 secondary clarifier had small trees growing from the center
well on mats of dried sludge. This area needs to be kept clear so that
influent flow to the clarifier will not become obstructed.
Please refer to the enclosed Inspection Report for any additional observation and comments.
225 Green Street -Suite 714 Fayetteville, NC 28301 910-486-1541 (Telephone) 910-486-0707 (Fax)

Ms. Tatum
Page 2
October 14, 2003
To prevent further action, carefully review these violations and deficiencies and respond in
writing to this office by November 14, 2003. You should address the causes of noncompliance
and all actions taken to prevent the recurrence of similar situations. If you should have any
questions, please do not hesitate to contact Don Register at 910-486-1541 Ext.709.
Sincerely,
aul Rawls
Water Quality Regional Supervisor
Fayetteville Region
Division of Water Quality
Attachment
Cc: Johnny J Britt, w/ attachment
WQ Central Files w/ attachment
Point Source Compliance Enforcement Unit w/ attachment
FRO Files

United States Environmental Protection Agency
EPA Washington, D.C. 20460
Water Compliance Inspection Report
Form Approved.
OMB No. 2040-0057
Approval expires 8-31-98
Section A: National Data System Coding (i.e., PCS)
Transaction Code NPDES yr/mo/day Inspection
1 N 2 IJ 3 I. NC0086550 111 12 I 03/10/01 117
Type Inspector Fac Type
18IJ 19 U 20 L-I
I I 1 I IIII MIL 166
Remarks
21 11 1 I I 1 I 1 I I I I I 1 I 1 I I 1 1 I I 1 I IIII MI I I
Inspection Work Days Facility Self -Monitoring Evaluation Rating B1 QA Reserved
67 I 4.0 169 70 11 71 U 72 I N I 731 1 I. 751 11 I I III 80
Section B: Facility Data
Name and Location of Facility Inspected (For Industrial Users discharging to POTW, also include
POTW name and NPDES permit Number)
Fairmont Regional WWTP
off U.S. Highway 74
Fairmont NC 28340
Entry Time/Date
01:20 PM 03/10/01
Permit Effective Date
99/07/01
Exit Time/Date
0330 PM 03/10/01
Permit Expiration Date
04/07/31
Name(s) of Onsite Representative(s)/Titles(s)/Phone and Fax Number(s)
Johnny J Britt/ORC/910-628-0064/
Ned Gaddy//910-628-9766/
Johnny Britt//910-272-0833/
Other Facility Data
Name, Address of Responsible Official/Title/Phone and Fax Number
Jeffrey Lewis,421 South Main St Fairmont NC 28340//910-628-9766/ Contacted
No
Section C: Areas Evaluated During Inspection (Check only those areas evaluated)
Permit Flow Measurement Operations & Maintenance Records/Reports
Self -Monitoring Program Facility Site Review Effluent/Receiving Waters Laboratory
Section D: Summary of Finding/Comments (Attach additional sheets of narrative and checklists as necessary)
The Fairmont Regional Wastewater Facility is rated at 1.75 MGD. It began operation in June 2002. It has an
influent pumpstation, barscreen, and grit removal located in town with an approximate 15 mile forcemain to
the treatment plant that is located near the Lumber River. The facility again includes a barscreen, flowmeter,
two aeration basins, two secondary clarifiers, aerobic digester, effluent flowmeter, chlorination, and
dechlorination. There are still several problems that remain from
(cont.)
Name(s) and Signature(s) of Inspector(s) Agency/Office/Phone and Fax Numbers Date
Don Register FRO WQ//910-468-1541/910-486-0707
1 /f - /5- Z/ 5
Signature of Management Q A Reviewer Agency/Office/Phone and Fax Numbers Date
EPA Form 3560-3 (Rev 9-94) Previous editions are obsolete.

NPDES yr/mo/day Inspection Type
NC0086550 111 121 03/10/01 117 18 LJ
(cont.) 1
Section D: Summary of Finding/Comments (Attach additional sheets of narrative and checklists as necessary)
construction; such as the influent-pumpstation grit removal does not work, the ram press for rag conveyance
from the barscreen to the dumpster, relocated digester blowers need painting, there is insufficient water
pressure on the hosedown water, the chlorinator operates "manually" and not "flow proportionally" as
designed, the #2 aeration basin blower in inoperative.
The DMR.s for the months of Jan. -Mar. 2003 were checked against the lab records and all data was reported
correctly. THIS FACILITY HAS BEEN COMPLIANT WITH IT''S PERMIT LIMITS SINCE IT WAS PUT INTO OPERATION, JUNE
2002. CONGRATULATIONS!!! The field parameter checklist was completed and all was compliant. THE TOWN HAS
UNTIL THE FIRST OF NOVEMBER TO EMPLOY A Grad III BACK-UP OPERATOR FOR THE TREATMENT FACILITY.

Regional Field Inspectors Check List for Field Parameters
Name of site to be Inspected:
41;40,17--
Field certification # (if. applicable): Inspector:
NPDES #:lfiC.
Region:-/i)d
I. Circle the parameter or parameters performed at this site:
Settleable Solids,123i Conductivityyi�PerattJh
II. Instrumentation:
A. Does the facility have the equipment necessary to analyze field parameters as circled above?
1. A pH meter
2. A Residual Chlorine meter
3. DO meter
4. A Cone for settleable solids
5. A thermometeror meter that measures temperature.
6. Conductivity meter
ltl. Calibration/Analysis:
1. Is the pH meter calibrated with a 2 buffers and
checked with a third buffer each day of use?
2. For Total Resid ual Chlorine, is a check standard
analyzed each day of use?
3. Is the air calibration of the DO meter performed
each. day of use?
4. For Settleable Solids, is 1 literof sample
settled for 1 hour?
5. Is the temperature measuring device calibrated
annually against a certified thermometer?
6. For Conductivity, is a calibration standard
analyzed each day of use?
Yes
Yes
Yes
Yes
No
No
No
No
No
Y5"...7- Ss?).

IV. Documentation:
1. Is the date and.time that the sample was. collected documented?
2. Is the sample site documented?
3. Is the sample. collector documented?
4. Is the analysis date and time documented?
5. Did the analyst sign the documentation?..
6. Is record of calibration documented?
7. For Settleable Solids, is sample volume and
1 hour time settling time documented?
8. For Temperature, is the annual calibration of
the measuring device documented? ..
Comments:
No
No
No
No
No
No
Yes No
Please submit a copy of this completed form to the Laboratory Certification Program.
DWQ Lab Certification
Chemistry Lab
Courier # 52-01-01
FIELD INSPECTOR CHECKLIST REV. 04/23/2002

Section D: Summary of Findings/Comments
Brief Facility Description:
FACILITY SITE REVIEW
Yes N/A 1. Treatment units properly operated and maintained.
No N/A 2. Standby power or other equivalent provision provided.
No N/A 3. Adequate alarm system for power or equipment failure available.
4. Sludge disposal procedures appropriate:
Yes No ! _ a. Disposal of sludge according to regulations
Yes No 4 : b. State approval for sludge disposal received.
Yes No N/A 5. All treatment units other than backup units in service.
No N/A 6. Sufficient sludge disposed of to maintain treatment process equilibrium.
Yes N® N/A 7. Adequate number of qualified operators on staff.
No N/A 8. Established procedures available for training new employees.
No N/A 9. Adequate spare parts and supplies inventory maintained.
Yes N/A 10. a. Hydraulic overflows and/or organic overloads experienced
Yes teR N/A b. Untreated bypass discharge occurs during power failure
Yes tao N/A c. Untreated overflows occurred since last inspection.
No N/A 11. Plant has general safety structures such as rails around or covers over
tanks, pits, or wells.
No N/A 12. Plant is generally clean, free from open trash areas.

e No N/A
_M No N/A
Yes N/A
No N/A
Yes No N/A
Yes No N/A
Yes No N/A
Yes ® N/A
Yes No N/A
Yes No N/A
Yes No N/A
Yes No N/A
Yes No N/A
Yes No N/A
Yes No N/A
Yes No N/A
Yes No N/A
Page 2
13. Screening:
a. Manual
b. Mechanical
c. Buildup of debris
d. Screenings properly disposed of
14. Grit Removal:
a. Excessive organic content in the grit chamber
b. Excessiveodors
c. Grit properly disposed of.
15. Primary clarifier:
a. Excessive gas bubbles
b. Black and odorous wastewater
c. Poor suspended solids removed
d. Excessive buildup of solids in center well of circular clarifier
e. Weirs level
f. Weir blockage
g. Evidence of short circuiting
h. Lack of adequate scum removal
I. Excessive floating sludge
j. Broken sludge scraper.
16. Trickling Filter:
Yes ® N/A a. Trickling filter ponding(indicating clogged media)
Yes No N/A b. Leak at center column of trickling filter's distribution arms
Yes No N/A c. Uneven distribution of flow on trickling filter surface
Yes No N/A d. Uneven or discolored growth
Yes No N/A e. Excessive sloughing of growth
Yes No N/A f. Odor
Yes No N/A g. Clogging of trickling filter's distribution arm orifices
Yes No N/A h. Filter flies, worms, or snails.
Yes
N/A
Yes No N/A
Yes No N/A
Yes No N/A
Yes No N/A
17. Rotating Biological Contactors (RBC):
a. Development of white biomass on rotating biological contactor
media
b. Excessive sloughing of growth
c. Excessive breakage of rotating disks or shafts in RBC units
d. Excessive breakage of paddles on brush aerators
e. Shaft, bearing, drive gear, or motor failure on disk or brush aerators.

Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
No
No
No
18. Activated Sludge Basins/Oxidation Ditches:
N/A a. Dead spots
N/A b. Failure of surface aerators
N/A c. Air rising in clumps
N/A d. Dark foam or bad color
N/A e. Thick billows of white, sudsy foam
N/A f Air rising unevenly
N/A g. Excessive air leaks in compressed air piping.
N/A
N/A
N/A
N/A
Page 3
19. Stabilization Ponds/Lagoons:
a. Excessive weeds including duckweed in stabilization ponds
b. Dead fish or aquatic organisms
c. Buildup of solids around influent pipe
d. Excessive scum on surface.
20. Secondary Clarifier:
N/A a. Excessive gas bubbles on surface
N/A b. Unlevel overflow weirs
N/A c. Weir blockage
N/A- d. Evidence of short circuiting
N/A e. Excessive buildup of solids in center well of circular clarifier
N/A f. Pin floc in overflow
N/A g. Ineffective scum rake
N/A h. Floating sludge on surface
N/A i. Excessive high sludge blanket
N/A j. Clogged sludge withdrawal ports on secondary clarifier.
21. Filtration:
Yes N N/A a. Filter surface clogging
Yes No N/A b. Short filter run
Yes No N/A c. Gravel displacement of filter media
Yes No N/A d. Loss of filter media during backwashing
Yes No N/A e. Recycled filter backwash water in excess of 5 percent
Yes No N/A f Formation of mudballs in filter media.
22. Chlorination Unit:
Yes o N/A a. Sludge buildup in contact chamber
Yes N/A b. Gas bubbles
Yes N/A c.. Floating scum and/or solids
No N/A d. Adequate ventilation of chlorine feeding room and storage area
No N/A e. NIOSH-approved 30 minute air pack
es No N/A f. All standing chlorine cylinders chained in place
�e No N/A g. All personnel trained in the use of chlorine //jj
N/A h. Proper chlorine feed, storage, and reserve supply. 41

Yes No
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
iftb
Noll
No N/A
No N/A
N/A
N/A
N/A
N/A
NoICYL6
No N/A
No N/A
Yes No
Yes No N/A
Yes No N/A
Yes No N/A
Yes No N/A
Yes No N/A
Yes No N/A
Yes No
Yes No N/A
Yes No N/A
Yes No N/A .
Page 4
23. Ultraviolet radiation disinfection present and in use.
24. Dechlorination:
a. Proper storage of sulfur dioxide cylinders
b. Adequate ventilation of sulfur dioxide feeding room
c. Automatic sulfur dioxide feed or feedback control not operating
properly.
25. Aerobic Digester:
a. Excessive foaming in tank
b. Noxious odor
c. Mechanical aeration failure
d. Clogging of diffusers.
26. Anaerobic Digester:
a. Floating cover tilting
b. Gas burner operative
c. Supernatant has a sour odor.
27. Sludge Drying and/or disposal:
a. Poor sludge distribution on drying beds
b. Vegetation in drying beds
c. Dry sludge remaining in drying beds
d. Dry sludge stored on site
e. Filtrate from sludge drying beds returned to front of plant
f. Approved disposal site for the sludge
g. Sludge land applied.
28.
Yes No
Yes No N/A
Yes No N/A
Filter Press:
a. High level of solids in filtrate from filter presses or vacuum filters
b. Thin filter cake caused by poor dewatering •
c. Sludge buildup on belts and/or rollers of filter press
d. Excessive moisture in belt filter press sludge cake.
29. Polishing Ponds or Tanks:
a. Objectionable odor, excessive foam, floating solids, or oil sheens on
water surface
b. Solids or scum accumulations in tank or at side of pond
c. Evidence of bypassed polishing ponds or tanks because of low
capacity.

Yes
N/A
Yes 10, N/A
No N/A
e, No N/A
626 No N/A
Yes ® N/A
Yes (Do N/A
Yes NoA
Yes No
Yes a N/A
'P No N/A
Yes No N/A
No N/A
No .N/A
No N/A
No N/A
Yes a N/A
Page 5
30. Plant Effluent:
a. Excessive suspended solids, turbidity, foam, grease, scum, color; and
other macroscopic particulate matter present
b. Potential toxicity (dead fish, dead plant at discharge)
c. Outfall discharge line easily accessible.
31. Flow Measurement:
a. Proper placement of flow measurement device
b. Flow meter calibrated
c. Buildup of solids in flume or weir
d. Broken or cracked flume or weir
e. Properly functioning magnetic flowmeter
f. Clogged or broken stilling wells
g. Weir plate edge corroded or damaged
h. System capable of measuring maximum flow
i. Flow measurement error less than 10%.
32. Sampling:
a. Sampling and analysis completed on parameters specified by permit
b. Samples refrigerated during compositing
c Composite sample temperatures maintained at 0 to 4 degrees Celsius
during sampling
d. Contract laboratory used for sample analysis egt t
e. Composite samples obtained are flow proportional.
RECORDKEEPING AND REPORTING
C3 No N/A 1. Records and reports maintained as required by permit.
No N/A 2. All required information available, complete, and current.
No N/A 3. Records maintained for 3 years and all sludge records maintained for 5
years.
No N/A 4. Analytical results consistent with data reported on DMRs.
5. Sampling and analyses data adequate and include:
No N/A a. Dates, times, and location of sampling
No N/A b. Name of individual performing sampling
Ge No N/A c. Results of analyses and calibration
No N/A d. Dates of analyses
e No N/A e. Name of person performing analyses.

No N/A
JO No N/A
.No N/A .
Yes No 1A
Yes No
Page 6
6. Monitoring records adequate and include:
a. Monitoring charts kept for 3 years
b. Flowmeter calibration records kept for 3 years.
7. Laboratory equipment calibration and maintenance records adequate.
8. BOD incubator temperature maintained at 20 +/- 1 Degrees Celsius
and the temperature maintained in a log for every day of operation.
9. Fecal coliform incubator maintained at 44.5 +/- 0.2 Degrees
Celsius and the temperature maintained in a log for every day of
operation.
10. Plant records adequate and include:
,Yes No N/A a. 0 & M Manual
No N/A b. "As -built" engineering drawings
CQ No N/A c. Schedules and dates of equipment maintenance repairs
Yes No N/A d. Equipment data cards.
No N/A 11. Permittee is meeting compliance schedule.
es No N/A 12. DMRs complete and include all NPDES permit required parameters.
Yes No N/A 13. ORC visitation logs available and current.
es No N/A 14. ORC certified at a level equal to or greater than the classification of
the wastewater facility.
Yes No N/A 15. Backup Operator certified at one level less than the classification of
the wastewater facility or greater.
No N/A 16. Current copy of the complete NPDES permit on site.
dip No N/A 17. Facility description verified as contained in NPDES permit.
Revised 7/11/00
by Belinda Henson

PIS
TOWN OF FAIRMONT
PUBLIC WORKS DEPARTMENT
P.O. Box 248, FAIRMONT, N.C. 28340, PHONE [phone]
FAX [phone]
November 12, 2003
Mr. Paul Rawls
Water Quality Regional Supervisor
Fayetteville Regional Office
Division of Water Quality
225 Green Street, Suite 714
Fayetteville, N.C. 28301
'1:oi•
NOV 1 1 2003
Subject: Violations and Deficiencies from Compliance Evaluation Inspection on
October 1, 2003.
Dear Mr. Rawls:
The following is a list of the noncompliance violation and deficiencies found during the
Compliance Evaluation Inspection on October 1, 2003. I have listed all actions taken to
prevent the recurrence of a similar noncompliance situation and the corrective actions
taken on the deficiencies.
> The # 2 secondary clarifier had small trees growing from the center well on mats
of dried sludge. The area needs to be kept clear sothat the influent flow to the
clarifier will not become obstructed.
• The small trees were removed from the center well in the #2 secondary clarifier
on November 10, 2003. Due to low water pressure and the inability to keep the
center well washed out small trees volunteered in the accumulated sludge and
started to grow there. I will know use the valve for county water, this has high
water pressure which will enable me to keep the center well washed out as well as
keep the weirs clean .
> Influent pump station gritremoval does not work.
• Engineers are working with Hughes Supply, Inc. on changing the impeller so that
they can put the unit back in service.
> The iam press for rag conveyance from the barscreen to the duinpster is out of
service. .
• Waiting for repair parts from Tony Comb and Associates.

Violations and Deficiencies from
Compliance Evaluation Inspection
on October 1, 2003.
Page Two
➢ Relocated digester blowers need painting.
• Blowers were painted on November 12, 2003.
➢ There is insufficient pressure on the hosedown water.
• Have the ability to use the valve for county water for the hosedown water which
has a greater amount of pressure. It would be a huge asset if the Town would
purchase a small portable high pressure washer for the Waste Treatment Plant. It
would be a great assistance in housekeeping at the facility.
➢ The chlorinator operates "manually" and not "flow proportionally" as
designed.
• Engineers are actively working on the problem. Not sure if this was included in
the original contracts or if there will be additional charges to correct this item.
Waiting for final determination by Bill Lester.
➢ The #2 aeration blower is inoperative.
• This is a warranty problem. The representative from Gardner Denver came
November 10, 2003 and evaluated the problem with the motor. Waiting for his
determination and recommendation.
➢ The Town of Fairmont has until November 1st to employ a Grade III Back-up
Operator for the Treatment Facility.
• Hope A. Walters, a Grade IV Wastewater Operator, license number 24385 started
as Back -Up Operator on November 1st
If you need any additional information or assistance please give me a call (910) 272 —
0833 or [phone].
Sincerely,
Johnny J. Britt
Operator in Responsible Charge
Town of Fairmont
C: Katrina Tatum, Interim Town Manager, Town of Fairmont
Don Register, Fayetteville Regional Office