WQCS00045_Compliance Evaluation Inspection_20211026

ROY COOPER
Governor
ELIZABETH S. BISER
Secretary
S. DANIEL SMITH NORTH CAROLINA
Director Environmental Quality
October 26, 2021
Mr. Troy R. Lewis
Public Works Director
Town of Tarboro
P.O. Box 220
Tarboro, NC 27886
Subject: Compliance Evaluation Inspection
Town of Tarboro Sewer Collection System
Collection System Permit No: WQCS00045
Edgecombe County
Dear Mr. Lewis:
On June 15, 2021, Cheng Zhang of the Raleigh Regional (RRO) Office Division of Water
Quality conducted a Compliance Evaluation Inspection of the subject facility. The assistance and
cooperation of Mr. Jason Nichols, the Town's Public Works Director, Mr. Danny Robinson, the
Operator in Responsible Charge (ORC), and Mr. Melvin Williams, the backup ORC, during the
inspection, were very helpful and appreciated. A checklist of items is enclosed with this letter.
During the inspection the following items were noted:
1.) The Town's collection system is classified as a Class 2 collection system. It has
approximately 89 miles of gravity sewer mains, 2.79 miles of force main, and 9 pump
stations. Danny Robinson is the ORC, and Melvin Williams is the backup ORC. It was
noted that a copy of the permit was not available at the time of inspection. The
operators need to keep a copy of the permit on file.
2.) The Town has a GIS based collection system map which has all items required by the permit.
3.) The Town has developed and implemented a Capital Improvement Plan (CIP) for the sewer
system. Current CIP covers a six -year period (from 2020 to 2026), with total sewer capital
improvement budget of $585,000.00. At the time of inspection, only the six -year budget
was available for review, a goal statement, description of project areas, description of
existing facilities, and known deficiencies need to be added to the CIP.
4.) The system has 9 pump stations. All stations were equipped with SCADA system. Five
pump stations were visited during this inspection. These pump stations were inspected and
maintained as required by the permit.
NOR�D_E
�eeabnenl al EnNrvnmenlel 9uellly
North Carolina Department of Environmental Quality I Division of Water Resources
Raleigh Regional Office 13800 Barrett Drive I Raleigh, North Carolina 27609
919.791.4200

5.) The Town has a grease control program. Grease traps/interceptors at restaurants and other
food services are inspected bi-monthly. Grease educational flyers are sent to customers with
water/sewer bills twice per year.
6.) A review of records and logbooks indicates the following
a) Records are maintained adequately for sewer line maintenance, cleaning, high priority line
inspection, and right of way maintenance. The record keeping is excellent.
b) No Sanitary Sewer Overflows (SSOs) were discovered or reported since the last
inspection.
7.) The Town has designated 19 high priority/aerial lines; these lines are inspected quarterly.
Four high priority lines were observed during the inspection, these lines were in good
condition, the right-of-ways to these high priority lines were maintained and accessible.
If you have any questions regarding the attached report or any of the findings, please contact
Cheng Zhang at: [phone] (or email: [e-mail]).
Sincerely,
,-DocuSigned by:
Vo ALSSa f. ikal .(,t,
B2916E6AB32144F...
Vanessa E. Manuel, Assistant Regional Supervisor
Water Quality Regional Operations Section
Raleigh Regional Office
Division of Water Resources
Attachments: Compliance Inspection Report
Cc: Laserfiche
Raleigh Regional Office w/attachment
Danny Robinson, ORC (electronic copy only)
1:11
NORTH CAROLINA
neArhneid of Environmentalanni�
North Carolina Department of Environmental Quality I Division of Water Resources
Raleigh Regional Office r 3800 Barrett Drive I Raleigh, North Carolina 27609
919.791.4200

Compliance Inspection Report
Permit: WQCS00045 Effective: 03/01/15 Expiration: 02/28/23 Owner : Town of Tarboro
SOC: Effective: Expiration: Facility: Tarboro Collection System
County: Edgecombe 1349 Ellis Rd
Region: Raleigh
Contact Person: Troy R Lewis
Directions to Facility:
Tarboro NC 27886
Title: Phone: [phone]
System Classifications: CS2,
Primary ORC: Daniel Ray Robinson Certification: 1010526 Phone:
Secondary ORC(s):
Walter Melvin Williams 998457 252-641-4231
On -Site Representative(s):
On -site representative Daniel Ray Robinson 252-641-4231
Related Permits:
NC0020605 Town of Tarboro - Tarboro WWTP
Inspection Date: 06/15/2021
Entry Time 10:OOAM Exit Time: 01:30PM
Primary Inspector: Cheng Zhang Phone: [phone]
Secondary Inspector(s):
Reason for Inspection: Routine Inspection Type: Collection System Inspect Non Sampling
Permit Inspection Type: Collection system management and operation
Facility Status: Compliant ❑ Not Compliant
Question Areas:
▪ Miscellaneous Questions
II Capital Improvement Plan
▪ Inspections
▪ Lines
(See attachment summary)
▪ General
▪ Map
▪ Spill Response Plan
▪ Pump Stations
▪ Sewer & FOG Ordinances
▪ Reporting Requirements
▪ Spills
Page 1 of 6

Permit: WQCS00045 Owner - Facility: Town of Tarboro
Inspection Date: 06/15/2021
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Inspection Summary:
The collection system consists of approximately 89.21 miles of gravity sewer, approximately 2.79 miles of force main, 9
duplex pump stations.
The CIP reviewed lacks the following components: goal statement, description of project areas, description of existing
facilities, and known deficiencies.
The operators do not have a copy of the permit.
Page 2 of 6

Permit: WQCS00045 Owner - Facility: Town of Tarboro
Inspection Date: 06/15/2021
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
General
Is there a properly designated primary ORC and at least one back-up of proper grade?
Are logs being reviewed by the system management or owner on a regular basis?
# What is that frequency?
# Are there any issues being addressed currently or any in the planning stages?
Is there a specific pump failure plan available for all pump stations?
Does plan indicate if pump parts/new pumps are in spare parts/equipment inventory?
Are new/significantly upgraded pump stations equipped with anti -corrosion materials?
Does the permittee have a copy of their permit?
# Is permit expiring within the next 6 months?
If Yes, has the Permittee applied for renewal?
Comment: The ORC was unable to locate the current permit.
Sewer and FOG Ordinances
Is Sewer Use Ordinance (SUO) or other Legal Authority available?
Does it appear that the Sewer Use Ordinance is enforced?
Is there a Grease Control Program that legally requires grease control devices?
What is the standard grease trap cleaning requirement in the FOG ordinance?
Is Grease Control Program enforced via periodic inspections/records review?
Is action taken against violators?
# Have satellite systems adopted an equivalent or more stringent ordinance?
Is grease/sewer education program documented with req'd customer distribution?
# Are other types of education tools used like websites, booths, special meetings, etc?
If Yes, what are they? (This can reduce mailing to annual.)
Comment: There are 29 grease traps in the town, which are inspected every other month. No
enforcement is needed so far.
Capital Improvement Plan
Has a Capital (CIP) or System Improvement Plan been developed and adopted?
Is it designated for wastewater only or does it have a dedicated section?
Does CIP cover three to five year period of earmarked improvements?
Does CIP include description of project area?
Does CIP include description of existing facilities?
Does CIP include known deficiencies?
Does CIP include forecasted future needs?
Comment: The CIP covers from 2020 to 2025. All allocated fund for
and pump station controls.
Yes No NA NE
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monthly
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Yes No NA NE
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Yes No NA NE
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sewer is for sewer line rehabilitation
Page 3 of 6

Permit: WQCS00045 Owner - Facility: Town of Tarboro
Inspection Date: 06/15/2021
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Map Yes No NA NE
Is there a overall sewer system map? • ❑ ❑ ❑
Does the map include:
Pipe Type (GS/FM) • ❑ ❑ ❑
Pipe sizes • ❑ ❑ ❑
Pipe materials (PVC, DIP, etc) • ❑ ❑ ❑
Pipe location • ❑ ❑ ❑
Flow direction • ❑ El El
Approximate pipe age • ❑ ❑ ❑
Pump station ID, location and capacity • ❑ ❑ ❑
# Force main air release valve location & type • ❑ ❑ ❑
# Location of satellite connections ❑ El • ❑
Is the map being updated for changes/additions within 1 year of activation? • ❑ ❑ ❑
Comment: GIS based sewer map has all required components.
Reporting Requirements Yes No NA NE
# Have there been any sewer spills in the past 3 years? ❑ El • ❑
If Yes, were they reported to the Division if meeting the reportable criteria? ❑ El • ❑
If applicable, is there documentation of press releases and public notices issued? ❑ El • ❑
Is an Annual Wastewater Performance Report being filed with the Division, if required? • ❑ ❑ ❑
Is the report being made available to all its sewer customers? • ❑ ❑ ❑
# How is it being made available? Mailed with
water/sewer bills
Comment:
Inspections
Yes No NA NE
Are adequate maintenance records maintained? • ❑ ❑ ❑
Are pump stations being inspected at the required frequency? • ❑ ❑ ❑
# Is at least one complete functionality test conducted weekly per pump station? • ❑ ❑ ❑
Is there a system or plan in place to observe the entire system annually? • ❑ ❑ ❑
Is the annual inspection documented? • ❑ ❑ ❑
# Does the system have any high -priority lines/locations? • ❑ ❑ ❑
Are inspections of HPL documented at least every 6 months? • ❑ ❑ ❑
Are new lines being added to the HPL list when found or created? ❑ El • ❑
Comment:
Spill Response Action Plan
Is a Spill Response Action Plan available?
Is a Spill Response Action Plan available for all personnel?
Yes No NA NE
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Page 4 of 6

Permit: WQCS00045 Owner - Facility: Town of Tarboro
Inspection Date: 06/15/2021
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Does the plan include:
24-hour contact numbers
Response time
Equipment list and spare parts inventory
Access to cleaning equipment
Access to construction crews, contractors, and/or engineers
Source of emergency funds
Site sanitation and cleanup materials
Post-overflow/spill assessment
Does the Permittee appear to respond within 2 hours of first knowledge of a spill?
Comment: Emergency funds are included in general sewer budget.
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Spills Yes No NA NE
Is system free of known points of bypass? • ❑ ❑ ❑
If No, describe type of bypass and location
Are all spills or sewer related issues/complaints documented? • El El El
# Are there repeated overflows/problems (2 or more in 12 months) at same location? ❑ ❑ • ❑
# If Yes, is there a corrective action plan? ❑ ❑ • ❑
Comment: Sewer related issues/complaints are documented by staff at Town Hall.
Lines/Right-of-Ways/Aerial Lines
Please list the Lines/Right of Ways/Aerial Lines Inspected:
Two aerial lines Hendricks Creek/Tar River; two aerial lines along Office Street Outfall.
Are right-of-ways/easements maintained for full width for access by staff/equipment?
If No, give details on temporary access:
Is maintenance documented?
Are gravity sewer cleaning records available?
Has at least 10% of lines older than 5 yrs been cleaned annually?
Were all areas/lines inspected free of issues?
Comment:
Pump Stations
Please list the Pump Stations Inspected:
St. James Street, Market Center, Office Street, Highway 33, and Black & Deckek (Main St.)
# Number of duplex or larger pump stations in system
# Number of vacuum stations in system
# Number of simplex pump stations in system
# Number of simplex pump stations in system serving more than one building
How many pump/vacuum stations have:
Yes No NA NE
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Yes No NA NE
9
0
0
0
Page 5 of 6

Permit: WQCS00045 Owner - Facility: Town of Tarboro
Inspection Date: 06/15/2021
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
# A two-way "auto polling" communication system (SCADA) installed?
# A simple one-way telemetry/communication system (auto -dialer) installed?
For pump stations inspected:
Are they secure with restricted access?
Were they free of by-pass structures/pipes?
Were wet wells free of excessive grease/debris?
# Do they all have telemetry installed?
Is the communication system functional?
Is a 24-hour notification sign posted ?
Does the sign include:
Owner Name?
Pump station identifier?
# Address?
Instructions for notification?
24-hour emergency contact numbers?
Are audio and visual alarms present?
Are audio and visual alarms operable?
# Is there a backup generator or bypass pump connected?
If tested during inspection, did it function properly?
Is the back-up system tested at least bi-annually under normal operating conditions?
# Does it have a dedicated connection for a portable generator?
# Is the owner relying on portable units in the event of a power outage?
# If Yes, is there a distribution plan?
If Yes, what resources (Units/Staff/Vehicles/etc) are included in Plan?
Eight of nine pump stations have standby generators.
# Does Permittee have the approved percentage of replacement simplex pumps?
Is recordkeeping of pump station inspection and maintenance program adequate?
Do pump station logs include at a minimum:
Inside and outside cleaning and debris removal?
Inspecting and exercising all valves?
Inspecting and lubricating pumps and other equipment?
Inspecting alarms, telemetry and auxiliary equipment?
Comment:
9
0
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Page 6 of 6