WQCS00092_Capital Inprovement Plan_20211013

Walter M. Gardner, Jr. — Mayor
Robert F. Davie, Jr. —Town Administrator
f/
I•tCR 7H t: A x7011 1111A
P.O. Box 281
Warrenton, NC 27589-0281
[phone] Fax [phone]
www.warrenton.nc.gov
Town of Warrenton
Sewer Collection System
Capital Improvement Plan
FY 2021/2022 - FY 2026/2027
The Town of Warrenton operates a wastewater collection system that serves approximately 850
town customers. A portion of the collection system is also utilized to transport the wastewater
from the collection systems of Warren County and the Town of Norlina to the Town's
wastewater treatment plant. The operation and maintenance of the collection system is
regulated by Permit No. WQCS00092 issued by the Department of Environmental Quality. The
collection system is composed of approximately 21 miles of various sizes of gravity sewer lines
and eight miles of force mains. There are four duplex pump stations in operation.
PURPOSE AND DEFINITIONS:
The purpose of the capital improvement plan (CIP) is to forecast and match projected revenues
and major capital needs over a five-year period. Capital planning is an important management
tool that strengthens the linkages between community infrastructure needs and the financial
capacity of the Town.
The Town defines CIP capital expenditures as any expenditure of major value that recurs
irregularly, results in the acquisition of a fixed asset, and has a useful life greater than one (1)
year. As a rule of thumb, items included in the CIP include those which:
• Involve acquisition, renovation, and/or construction of a single fixed asset greater than
$2,500.
• Involve any land purchases greater than $50,000 not associated with or included in
another CIP project.
CAPITAL IMPROVEMENT PLAN DEVELOPMENT:
The CIP is updated annually as part of the Town's regular budget process. Projects are
reviewed and evaluated based on Manager and Board of Commissioners' service desires, other
Town infrastructure needs, the financial capacity of the Town and the impact the projects will
create on the Town's operating budget. Once the projects are evaluated, a recommended CIP
is developed that identifies the selection and timing of capital projects into future fiscal years.
First -year projects are incorporated into the Manager's recommended annual operating budget.
The Mayor and Board of Commissioners are also presented the future, unappropriated planning
years for their consideration, review and endorsement so staff can proceed with planning and
evaluation of potential capital projects.

CAPITAL IMPROVEMENT PLAN:
The capital improvement plan is simply that -- a plan. As such, projects are subject to change
based on new or shifting service needs, special financing opportunities, emergency needs, or
other directives or priorities established by the Manager or Board of Commissioners. Because
priorities can change, projects included in outward planning years are not guaranteed for
funding.
The Town of Warrenton's CIP achieves five major objectives as a component of the Town's
budget and financial planning process:
1. Helps the Town rationally and intelligently plan for the repair, replacement, and
acquisition of capital items that are necessary in providing high quality services to the
citizens of Warrenton.
2. Assists in fiscal planning by forecasting capital demands together with future revenues
and expenditures (as part of the financial plan).
3. Insuring better coordination, evaluation, and planning of projects to serve the
community and
its' needs.
4. The CIP, together with the Financial Plan, serves as a guide to decision -making for
the Board, Manager and employees.
5. The systematic and comprehensive analysis of capital needs increases the probability
of making rational (and correct) budgetary judgments since improvements are
identified, prioritized, and matched to the projected fiscal resources of the Town.
CIP Projects - Summary
F & M Lift Station — This lift station has two pumps, each capable of pumping 80 gpm. The
pumps have to be in good working condition to provide continuous sewer service to the
customers and to prevent sanitary sewer overflows. This project will provide rehabilitation/repair
of the pumps and appurtenances to maintain the lift station in reliable working condition.
RigQans Lift Station — This lift station has two pumps, each capable of pumping 260 gpm. As
this is a major pump station, it is essential that the pumps are reliable and pumping at their peak
capacity. This project will replace one of the pumps and provide the needed replacement parts
(impeller) for future needs.
Service Trucks — The Utility Department has a staff of five and five service trucks. The current
policy for truck replacement is to purchase a new service truck every three years. The Utility
Department is responsible for checking the collection system daily, responding to emergencies
and performing all maintenance and repairs. Reliable transportation is essential for the
continued successful operation of the collection system. One of trucks to be replaced had in
excess of $3000 in repairs in the past year.
Red Hill Loop Lift Station Electrical Panel — A large percentage of pump station failures are due
to electrical causes. The Red Hill PS control panel is corroded due to water intrusion into the
panel along with hydrogen sulfide gas. Control panel replacement and upgrade will
reduceleliminate the possibility of pump station failure due to electrical causes.
Warrenton -Ridgeway Rd Lift Station Electrical Panel — A large percentage of pump station
failures are due to electrical causes. The Red Hill PS control panel is corroded due to water

intrusion into the panel along with hydrogen sulfide gas. Control panel replacement and
upgrade will reduce/eliminate the possibility of pump station failure due to electrical causes.
F & M Lift Station Bypass Piping — A mechanical or electrical failure of the lift station would
cause a major sanitary sewer overflow and disrupt sewer service to large number of customers.
This project would install piping and valves that would a allow a portable pump to be connected
to the Lift Station to provide uninterrupted operation during a pump or electrical failure.
Sewer Camera — A sewer camera would allow internal inspection of main line sewers and
laterals. The inspection would helpful in identifying the root cause of blockages, locating lost
taps, determining pipe condition, etc. The visual inspection would eliminate unnecessary
digging and guessing when responding to blockages and other problems.
Backhoe — A backhoe is essential in maintaining the proper operation of the collection system.
It is used for excavating pipelines, moving materials such as pipe, valves, rock, etc. Parts for
the current backhoe are difficult to obtain.
Tractor — A primary use of the tractor would be to mow and maintain the sewer right-of-ways.
The State issued Collection System Operation and Maintenance permit requires the town to
maintain the right-of-ways so that they are accessible to equipment and personnel. Failure to
properly maintain the right-of-ways would be a permit violation and could result in penalties from
the state.
Sewer Jetter — The sewer jetter is used to clear line blockages and to clean sewer lines to
prevent blockages. It is also a condition of the Collection System permit that the town
mechanically clean 10% of the gravity sewer lines each year for a total of 11,088 feet per year.

Capital Improvement Plan (CIP) Summary
Project
Primary
Capital
FY
FY
FY
FY
FY
Funding
Cost
21122
22123
23124
24125
25126
Source
F&M LS
Loans &
$25,000.00
$25,000.00
Rehabilitation
Grants
Riggans LS
Loans
Pump
and
$30,000.00
$30,000.00
Replacement
Grants
Red Hill Loop
Operating
PS Electrical
Revenue
$15,000.00
$15,000.00
Panel
Warrenton -
Ridgeway
Operating
Rd. LS
Revenue
$15,000.00
$15,000.00
Electrical
Panel
Two —
Loans &
Service
Operating
$93,557.00
$93,557.00
Trucks
Revenue
F&M LS
Operating
Bypass
Revenue
$15,000.00
$15,000.00
Pump Piping
Sewer
.Operating
$16,000.00 `
$16,000.00
Camera
Revenue
Loans
Backhoe
and
$105,202.00
$105,202.00
Grants
Loans
Tractor
and
$55,220.00 `
$55,220.00
Grants
Loans
Sewer Jetter
and
$32,000.00
$32,000.00
Revenue
TOTAL
$401,979.00
$55,000.00
$154,557.00
$105,202.00
$55,220.00
$32,000.00
Approved October 11, 2021 by the Board of Commissioners of the Town of Warrenton by a vote
of L_ (aye) to --- -L� (nay).
Mayor Walter M. Gardner, Jr.