WQCS00139_Regional Office Physical File Scan Up To 10/19/2021

NCDENR
North Carolina Department of Environment and Natural Resources
Division of Water Resources ,
Pat McCrory
Governor
June 19, 2014
Mr. Ricky Hensley, Mayor
Town of Old Fort
38 Catawba Avenue
Old Fort, NC 28762
Subject: Permit No. WQCS00139.
Town of Old Fort
Old Fort Collection System
McDowell County
Dear Mayor Hensley:
John E. Skvarla, III
Secretary
Division i 4M<2r
JUN 2 3 2014
Water Quatii F?eci:rt i r v,:•nY`!!tt!
In accordance with your application received May 5, 2014, we are forwarding herewith Permit
No. WQCS00139, dated June 19, 2014, to the Town of Old Fort for the operation and
maintenance of the subject wastewater collection system.
This permit shall be effective from November 1, 2014 until October 31, 2022 and shall be
subject to the conditions and limitations specified herein. It is your responsibility to thoroughly
review this permit. Please pay particular attention to the monitoring and reporting requirements
in this permit and any compliance schedules shown in bold.
For purposes of permitting, the collection system is considered to be any existing or newly
installed system extension up to the wastewater treatment facility property or point of connection
with a separately owned sewer system. The collection system is considered all gravity lines,
pump stations, force mains, low pressure sewer systems, STEP systems, vacuum systems, etc.
and associated piping, valves and appurtenances that help to collect, manage and transport
wastewater to a wastewater treatment plant under the Permittee's ownership or maintained and
operated by the Permittee through a perpetual legal agreement. Satellite systems are systems
tributary to the Permittee's collection system but those collection systems are not owned or
maintained by the Permittee. The system description provided on Page 1 of this permit is meant
to provide a general idea about the size of the system and may not be all inclusive of the
collection system at the time of permit issuance or afterward.
A release of wastewater from the wastewater collection system is referred to herein as a Sanitary
Sewer Overflow (SSO). The evaluation of enforcement options after an SSO will be determined
considering the criteria listed in condition I(3)(a) and I(3)(b) of the permit and all other relevant
information available or requested of the Permittee. Compliance with all conditions of the
1617 Mail Service Center, Raleigh, North Carolina 27699-1617
Location: 512 N. Salisbury St. Raleigh, North Carolina 27604
Phone: [phone] FAX: [phone]
Internet: www.ncwateraualitv.ora
One
NorthCarolina
An Equal.Opportunity\Affirmative Action Employer
June 19, 2014
Page 2 of 3
permit as well as all statutes and regulations pertaining to the collection • system must be
maintained or appropriate enforcement actions may be taken as noted in Condition VI(2).
A reportable SSO is an SSO greater than 1,000 gallons to the ground or an SSO of any amount
that reaches surface water (including through ditches, storm drains, etc.) Below is the .procedure
to use for reporting SSOs to the Division:
1.
Y
Report by telephone to a Division of Water Resources (DWR) staff member (not email,
osimile, 'or voicemail) at your regional DWR office during regular business hours
J (Monday to Friday, 8AM to 5PM) as soon as possible, but in no case more than 24 hours
after'tthe..SSOf"is known or discovered. To report outside of regular business hours, call
800) 858-0368.
2. Follow .up, the .yerbal ,eport by sending a completed written report on the most current
Division approved form within five days.
To provide a uniform method for all systems covered under this permit and to provide useful and
consistent information pertaining to SSOs, please utilize form CS-SSO consisting of two parts.
Part I serves to provide to the Division the required information that has always been necessary.
Part II serves as an area to provide a justification for the spill, as optional under Condition I(3) of
your permit. Form CS-SSO can be downloaded from the SSO Reporting area at
http://portdl.nedenr.orv—/web/wq/swp/ps/es/ssoLqport.
An NOV, civil penalty, and/or a moratorium on the addition of waste to the system may be
issued if adequate justification for an SSO is NOT submitted to the regional office. In order to
submit a claim for justification of an SSO, you must use Form CS-SSO with additional
documentation as necessary. DWR staff will review the justification claim and determine if
enforcement action is appropriate. Please be advised that the information needed to justify a spill
is very comprehensive. Begin using this form immediately to report SSOs from the collection
system. Continue to use our old form for reporting bypasses at the wastewater treatment plant
until further notice. The time frame for submittal of both Part I and Part II, if pertinent, is five
days.
Failure to abide by the conditions in this permit may subject the Permittee to enforcement action.
If any parts, requirements, or limitations contained in this permit are unacceptable, you have the
right to request an adjudicatory hearing upon written request within thirty days following the
receipt of this permit. This request must be in the form of a written petition, conforming to
Chapter 15013 of the North Carolina General Statutes, and filed with the Office of Administrative
Hearings, 6714 Mail Service Center, Raleigh, NC 27699-6714. Unless such demands are made,
this permit shall be final and binding.
If you have questions regarding compliance contact your regional office or the Pretreatment,
Emergency Response and Collection Systems Unit of the North Carolina Division of Water
Resources at [phone]. If you need additional information concerning this permit, please
contact Steve Lewis at [phone].
June 19, 2014 12
Page 3 of 3
Sincerely,
for Thomas A. Reeder, Director
Division of Water Resources
by Deborah Gore, Supervisor
Pretreatment, Emergency Response, Collection System Unit
enclosure: Permit No. WQCS00139
cc: McDowell County Health Department
Tony West, ORC
38 Catawba Avenue
Old Fort, NC _28762
Asheville Regional Office, Surface Water Pr6tectifon Section x
Water Resources Central Files — WQCS00139
Steve Reid, NPDES — Compliance & Expedited Permitting Unit (electronic)
PERCS Files (electronic)
NORTH CAROLINA
ENVIRONMENTAL MANAGEMENT COMMISSION
DEPARTMENT OF ENVIRONMENT AND NATURAL RESOURCES
RALEIGH
SYSTEM -WIDE WASTEWATER COLLECTION SYSTEM PERMIT
In accordance with the provisions of Article 21 of Chapter 143, General Statutes of
North Carolina as amended, and other applicable Laws, Rules, and Regulations
PERMISSION IS HEREBY GRANTED TO THE
Town of Old Fort
McDowell County
FOR THE
operation and maintenance of a wastewater collection system consisting of, at the time of permit
issuance, approximately 5 miles of gravity sewer and all associated piping, valves, and
appurtenances required to make a complete and operational wastewater collection system to
serve the Town of Old Fort and any deemed permitted satellite communities, pursuant to the
application received May. 5, 2014 and in conformity with the documents referenced therein and
other supporting data subsequently filed and approved by the Department of Environment and
Natural Resources and considered a part of this permit.
This permit shall be effective from November 1, 2014 until October 31, 2022, and shall be
subject to the following specified conditions and limitations:
I. PERFORMANCE STANDARDS
1. The sewage and wastewater collected by this system shall be treated in the Town of Old
Fort Wastewater Treatment Facility (NC0021229) prior to being disposed into the
receiving stream.
2. The wastewater collection system shall be effectively managed, maintained and
operated at all times so that there is no SSO to land or surface waters, nor any
contamination of groundwater. In the event that the wastewater collection system fails to
perform satisfactorily, including the creation of nuisance conditions, the Permittee shall
take immediate corrective actions, including actions that may be required by the Division
of Water Resources (Division), such as the construction ' of additional or replacement
sewer lines and/or equipment.
3. 'The Director may take enforcement action against the Permittee for SSOs that must be
reported to the Division as stipulated in Condition' IV(2). This includes SSOs that were
caused by severe natural conditions or exceptional events unless the Permittee
demonstrates through properly signed, contemporaneous operating logs, or other
relevant evidence that:
a. The SSO was caused by severe natural conditions; there were no feasible
alternatives to the SSO, such as the use of auxiliary treatment facilities, retention
of untreated wastewater, reduction of inflow and infiltration, use of adequate
back-up equipment, or an increase in the capacity of the system. This provision
is not satisfied if, in the exercise of reasonable engineering judgment, the
Permittee should have installed auxiliary or additional collection system
components, wastewater retention or treatment facilities, adequate back-up
equipment or should have reduced inflow and infiltration; or
b. The SSO was exceptional, unintentional, temporary and caused by factors
beyond the reasonable control of the Permittee; the SSO could not have been
prevented by the exercise of reasonable control, such as'proper management,
operation and maintenance; adequate treatment facilities or collection system
facilities or components (e.g., adequately enlarging treatment or collection
facilities to accommodate growth or adequately controlling and preventing
infiltration and inflow); preventive maintenance; or installation of adequate back-
up equipment;
The Permittee can submit a claim to the Division Regional Office that the SSO meets the
criteria of this condition. The Permittee has the option of submitting this claim along with
the spill report required by Condition IV(2) (i.e., within five days) in order to be
considered for immunity from enforcement action. Form CS-SSO Part 11, or most current
Division approved form, shall be used for any claims. The Permittee has the burden of
proof that the above criteria have been met.
4. The Permittee shall establish by ordinance its legal authority to require new sewers be
properly constructed; to ensure proper inspection and testing of sewer mains and
service laterals; to address flows from satellite systems and to take enforcement action
as required by Condition 1(5).
5. The Permittee shall develop and implement an educational fats, oils and grease program
that shall include at least bi-annual distribution of educational material targeted at both
residential and non-residential users. The Permittee shall also develop and implement
an enforceable fats, oils and grease program for non-residential users under which the
Permittee can take enforcement against users who have not properly installed, operated
and maintained grease traps or grease interceptors as directed or otherwise violated the
terms of the local ordinance pertaining to fats, oils and grease.
6. The Permittee shall adopt and implement a Capital Improvement Plan (CIP) to designate
funding for reinvestment into the wastewater collection system infrastructure. The CIP
should address the short-term needs and long-term "master plan" concepts. The CIP
should typically cover a three to five year period and include a goal statement,
description of the project area, description of the existing facilities, known deficiencies
over a reasonable period) and forecasted future needs. Cost analysis 'is integral to the
CIP.
7. Existing overflow piping from manholes and pump stations, excluding piping to approved
equalization structures, known or discovered after permit issuance shall be immediately
removed or permanently capped. Plugged emergency pumping connections are
allowable for portable pumping or rerouting without intentionally bypassing the
wastewater treatment facility.
8. The Permittee shall maintain a contingency plan for pump failure at each pump station.
If one of the pumps in a pump' station containing multiple pumps fails, the process of
repairing or replacing the pump shall be initiated immediately and the new parts or pump
shall be installed as soon as possible. If the pump in a simplex pump station fails, it
shall be replaced immediately.
9. Each pump station shall be clearly and conspicuously posted with a pump station
identifier and an emergency contact telephone number at which an individual who can
initiate or perform emergency service for the wastewater collection system 24 hours per
day, seven days per week can be contacted. This emergency contact telephone number
shall be coupled with instructions that the emergency contact should be called if the
visual alarm illuminates, if the audible alarm sounds, or if an emergency is apparent.
10. Pump station sites, equipment and components shall have restricted access, per 15A
NCAC 02T .305(h)(4).
11i. Pump stations that do not employ an automatic polling feature (i.e. routine contact with
pump stations from a central location to check operational status of the communication
system) shall have both audible and visual high water alarms. The alarms shall be
weather-proof and placed in a clear and conspicuous location. Permits issued for the
construction of pump stations that included high water alarms in the description must
maintain the alarms even if simple telemetry (i.e. notification of an alarm condition
initiated by the pump station control feature) is installed.
12. For all newly constructed, modified and rehabilitated pump stations, all equipment and
components , located within the pump station shall be corrosion -resistant and
components in close proximity of the pump station shall be sealed within a corrosion -
resistant coating or encasement.
13. All construction and rehabilitation of the wastewater collection system (i.e., permitted or
deemed permitted) shall be scheduled to minimize the interruption of service by the
existing utilities. Construction and rehabilitation shall not result in the violation of
Condition (1)(2) of this permit.
II. OPERATION AND MAINTENANCE REQUIREMENTS
Upon classification of the collection system by the Water Pollution Control System
Operators Certification Commission (WPCSOCC), the Permittee shall designate and
employ a certified operator to be in responsible charge (ORC) and one or more certified
operator(s) to be back-up ORC(s) of the facilities in accordance with 15A NCAC 8G
0201. The ORC shall visit the system within 24 hours of knowledge of a bypass, spill,
or overflow of wastewater from the system, unless visited by the Back -Up ORC, and
shall comply with all other conditions of 15A NCAC 8G .0204.
2. The Permittee shall develop and adhere to a schedule for reviewing all inspection,
maintenance, operational and complaint logs. If the review process results in the
identification of any recurring problem in the wastewater collection system that cannot be
resolved in a short time period, the Permittee shall establish a plan for addressing the
problem(s).
3. The Permittee shall develop and adhere to a schedule for testing emergency and
standby equipment.
4. The Permittee shall develop and implement a routine pump station inspection and
maintenance program, which shall include, but not be limited to, the following
maintenance activities:
a. Cleaning and removing debris from the. pump station structure, outside perimeter,
and wet well;
b. Inspecting and exercising all valves;
c. Inspecting and lubricating pumps and other mechanical equipment according to
the manufacturer's recommendations; and
d. Verifying the proper operation of the alarms, telemetry system and auxiliary
equipment.
5. For each pump station without pump reliability (i.e. simplex pump stations serving more
than a single building or pump stations not capable of pumping at a rate of 2.5 times the
average daily flow rate with the largest pump out of service), at least one fully
operational spare pump capable of pumping peak flow shall be maintained on hand.
6. The Permittee shall maintain on hand at least two percent of the number of pumps
installed, but no less than two pumps, that discharge to a pressure sewer and serve a
single building, unless the Permittee has the ability to purchase and install a
replacement pump within 24 hours of first knowledge of the simplex pump failure or
within the storage capacity provided in any sewer line extension permit.
7. Rights -of -way and/or easements shall be properly maintained to allow accessibility to the
wastewater collection system unless the Permittee can demonstrate the ability to gain
temporary access in an emergency situation where existing land -use conditions do not
allow the establishment and maintenance of permanent access. In this case, the
Permittee shall continue to observe the lines visually, utilize remote inspection methods
e.g. CCTV) and use the opportunity of drier conditions to perform further inspections
and necessary maintenance.
8. The Permittee shall assess cleaning needs, and develop and implement a program for
appropriately cleaning, whether by hydraulic or mechanical methods, all sewer lines. At
least 10 percent of the wastewater collection system, selected at the discretion of the
ORC, shall be cleaned each year. Preventative cleaning is not required for sewer lines
less than five years old unless inspection otherwise reveals the need for cleaning or
cleaning is required by a sewer line extension permit.
9. Adequate measures shall be taken to contain and properly dispose of materials
associated with SSOs. The Permittee shall maintain a Response Action Plan that
addresses the following minimum items:
a. Contact phone numbers for 24-hour response, including weekends and holidays;
b. Response time;
c. Equipment list and spare parts inventory;
d. Access to cleaning equipment;
e. Access to construction crews, contractors and/or engineers;
f. Source(s) of emergency funds;
g. Site sanitation and clean up materials; and
h. Post-SSO assessment.
10. The Permittee, or their authorized representative, shall conduct an on -site evaluation for
all SSOs as soon as possible, but no more than two hours after first knowledge of the
SSO.
11. In the event of an SSO or blockage within the wastewater collection system, the
Permittee shall restore the system operation, remove visible solids and paper, sanitize
any ground area and restore the surroundings.
III. RECORDS
1. Records shall be maintained to document compliance with Conditions 1(5), II(2) - ll(4),
II(7) - II(8), IV(3) and V(1) -V(4). Records shall be kept on file for a minimum of three
years.
2. The Permittee shall maintain adequate records pertaining to SSOs, and complaints for a
minimum of three years. These records shall include, but are not limited to, the following
information:
a. Date of SSO or complaint;
b. Volume of wastewater released as a result of the SSO and/or nature of
complaint;
c. Location of the-SSO and/or complaint;
d. Estimated duration of the SSO;
e. Individual from the Division who was informed about the SSO and/or complaint,
when applicable;
f. Final destination of the SSO;
g. Corrective actions;
h. Known environmental/human health impacts resulting from the SSO; and
i. How the SSO was discovered.
3. The Permittee shall maintain an up-to-date, accurate, comprehensive map of its
wastewater collection system that also notes the locations where other wastewater
collection systems become tributary. If a comprehensive map of the collection system
has not been established, a rough sketch shall be drawn. The Permittee shall map
approximately 10 percent of its existing collection system each year for the next ten
years beginning at the original permit issuance date, or until complete, whichever is
sooner. The comprehensive map shall include, but is not limited to: pipe size, pipe
material, pipe location, flow direction, approximate pipe age, number of active service
taps, and each pump station identification, location and capacity.
4. The Permittee shall maintain records of all of the modifications and extensions to the
collection system permitted herein. The Permittee shall maintain a copy of the
construction record drawings and specifications for modifications/extensions to the
wastewater collection system for the life of the modification/extension. Information
concerning the extension shall be incorporated into the map of the wastewater collection
system within one year of the completion of construction. The system description
contained within this permit shall be updated to include this modification/extension
information upon permit renewal.
IV. MONITORING AND REPORTING REQUIREMENTS
1. Any monitoring (including, but not necessarily limited to, wastewater flow, groundwater,
surface water, soil or plant tissue analyses) deemed necessary by the Division to ensure
surface water and groundwater protection will be established, and an acceptable
sampling and reporting schedule shall be followed.
2. The Permittee shall verbally report to a Division of Water Resources staff member at the
Asheville Regional Office, at telephone number [phone] as soon as possible, but
in no case more than 24 hours following the occurrence or first knowledge of the
occurrence of either of the following:
a. Any SSO and/or spill over 1,000 gallons; or
b. 'Any SSO and/or spill, regardless of volume, that reaches surface water.
Voice mail messages or faxed information shall not be considered as the initial verbal
report. SSOs (and other types of spills) occurring outside normal business hours may
also be reported to the Division of Emergency Management at telephone number (800)
858-0368 or [phone]. Persons reporting any of the above occurrences shall file
a spill report by completing Part I of Form CS-SSO (or the most current Division
approved form), within five days following first knowledge of the occurrence. This report
shall outline the actions taken or proposed to ensure that the problem does not recur.
Per Condition 1(3), Part II of Form CS-SSO (or the most current Division approved form)
can also be completed to show that the SSO was beyond control.
3. The Permittee shall meet the annual reporting and notification requirements provided in
North Carolina General Statute §143-215.1 C.
V. INSPECTIONS
The Permittee or the Permittee's designee shall inspect the wastewater collection
system regularly to reduce the risk of malfunctions and deterioration, operator errors,
and other issues that may cause or lead to the release of wastes to the environment,
threaten human health or create nuisance condition. The Permittee shall keep an
inspection log or summary including, at a minimum,:the date and time of inspection,
observations made, and any maintenance, repairs, or corrective actions taken by the
Permittee.
2. Pump stations without Supervisory Control and Data Acquisition (SCADA) systems or
telemetry shall be inspected everyday (i.e. 365 days per year). Pump stations equipped
with SCADA systems or telemetry shall be inspected at least once per week.
3. A general observation of the entire collection system shall be performed throughout the
course of every year.
4. Inspections of all high priority lines . (i.e. aerial line, sub -waterway crossing, line
contacting surface waters, siphon, line positioned parallel to stream banks that are
subject to eroding in such a manner that may threaten the sewer line, or line designated
as high -priority in a permit) shall be performed at least once per every six-month period
of time. A list of high -priority lines is presented as" Attachment A and is hereby
incorporated into this permit condition. New high priority lines installed or identified after
permit issuance are incorporated by reference and subject to this permit condition until
permit renewal where they shall be referenced in writing in Attachment A.
VI. GENERAL CONDITIONS
1. This permit is not transferable. In the event that the Permittee desires to transfer
ownership of the wastewater collection system or there is a name change of the
Permittee, a formal permit modification request shall be submitted to the Division. The.
request shall be accompanied by documentation from the parties involved, and other
supporting materials as may be appropriate. Such request .will be considered on its
merits and may or may not be approved.
2. Failure to abide by the conditions and limitations contained in this permit may subject the
Permittee to an enforcement action by the Division in accordance with North Carolina
General Statute §143-215.6A through §143-215.6C, and a sewer moratorium may be
established.
3. The issuance of this permit does not exempt the Permittee from complying with any and
all statutes, rules, regulations, or ordinances that may be imposed by other government
agencies (i.e., local, state, and federal) having jurisdiction, including but not limited to
applicable river buffer rules in 15A NCAC 2B .0200, soil erosion and sedimentation
control requirements in 15A NCAC Chapter 4 and under the Division's General Permit
NCG010000, and any requirements pertaining to wetlands under 15A NCAC 2B .0200
and 15A NCAC 02T .0100 and all applicable North Carolina Occupational Safety and
Health Act health ,and safety. standards.
4. The issuance of this permit does not prohibit the Division from reopening and modifying
the permit, revoking and reissuing the permit or terminating the permit as allowed by the
laws, rules, and regulations contained in 15A NCAC 02T .0100 and North Carolina
General Statute §I43-215.1 et. al., or as needed to address changes in federal regulations
with respect to the wastewater collection system.
5. The Permittee shall pay the annual foe within thirty (30) days after being billed by the
Division. Failure to pay the fee accordingly may cause the Division to initiate action to
revoke this permit as specified by 15A NCAC 02T .0110(4).
6. The Permittee shall request renewal of this permit at least six months prior to the
expiration of this permit. Upon receipt of the request, the Commission will review the
adequacy of the wastewater collection system described therein, and if warranted, will
extend the permit for a period of time and under such conditions and limitations, as the
Commission may deem appropriate.
7. The Permittee shall notify the Division's Pretreatment, Emergency Response and
Collection Systems Unit in writing at 1617 Mail Service. Center, Raleigh, North Carolina
27699-1617 of any changes to the name and/or address of the responsible party (i.e.
mayor, city/town manager) of the wastewater collection system.
8. , Any duly authorized officer, employee, or representative of the Division may, upon
presentation of credentials, enter and inspect any property, premises or place on or
related to the collection system at any reasonable time for the purpose of determining
compliance with this permit, may inspect or copy any records that must be maintained
under the terms and conditions of this permit, and may obtain samples of wastewater,
groundwater, surface water, soil, or plant tissue.
Permit issued this the 19th of June, 2014
NORTH CAROLINA ENVIRONMENTAL MANAGEMENT COMMISSION
for Thomas A. Reeder, Director
Division --of Water Resources - _ -- - - -- - -
By Authority of the Environmental Management Commission
by Deborah Gore, Supervisor
Pretreatment, Emergency Response, Collection System Unit
Permit Number WQCS00139 (Renewal)
ATTACHMENT A FOR CONDITION V (4)
TOWN OF OLD FORT COLLECTION SYSTEM —PERMIT WQCS00139
01: Mill Creek under Commerce St bridge — aerial — ductile iron;
02: Mill Creek @ Public Library (Mauney Ave) —aerial —ductile iron;
03: Mill Creek @ Catawba Ave bridge — aerial — ductile iron;
04: Mill Creek @ Old Fort Elementary School — aerial — ductile iron;
05: Catawba River @ Bat Cave Rd bridge — aerial — ductile iron;
06: 104 Cemetery St, over Butcher's Branch — aerial (one residence) — PVC;
of VjNgA Michael F. Easley, Governor
William G. Ross Jr., Secretary
r North Carolina Department of Environment and Natural Resources
JJ
O c Alan W. Klimek, P.E., Director
Division of Water Quality
November`1,
E 0 VWayneS. Stafford r
Town of Old Fort
P.O. Box 520 r . NOV 6 2006
Old Fort; NC 28762
WATER QUALITY SECTION
ASHEVILLE REGIONAL OFFICE.
Dear Mr. Stafford:
2006
Subject: Permit No. WQCS00139
Town of Old Fort
Old Fort Wastewater Collection System
Mcdowell County
In accordance with your application received on August 23, 2006 we are forwarding herewith
Permit. No. WQCS00139, dated November. 1, 2006, to the Town of Old Fort for the operation and
maintenance of the subject wastewater collection system.
This permit shall be effective from the date of Jssucince until October 31, 2011. This permit shall be
subject to the conditions and limitations specified herein. It is ,your responsibility to thoroughly review this
permit. Please pay particular attention to the monitoring and reporting requirements in this permit. ,
For purposes of permitting, the collection system is considered to be any existing or newly
installed system extension up to the wastewater treatment facility property or point of connection with a
separately -owned sewer system. The collection system is considered all gravity lines, pump stations,
force mains, low pressure sewer systems, STEP systems, vacuum systems, etc. and associated piping,
valves and, appurtenances that help to collect, manage and transport wastewater to a wastewater
treatment plant under the Permittee's ownership or maintained and operated by the Permittee through
a perpetual legal agreement. Satellite systems are systems tributary to the Permittee's collection system
but those collection systems are not owned or maintained by the Permittee..The system description
provided on Page 1 of this permit is meant to provide a general idea about the size of the system and
may not be all inclusive of the collection_ system at the time of permit issuance or afterward.
A release of wastewater from the wastewater collection system is referred to herein as a Sanitary
Sewer Overflow (SSO). The evaluation of enforcement options after a SSO will be determined
considering the criteria listed .in condition 1(2)(a) and I(2)(b) of the permit. and all other relevant
information available or requested of the Permittee.. Compliance with all conditions of the permit as
well as all statutes. and regulations pertaining to the collection system must be maintained .or'
appropriate enforcement actions may betaken as noted in Condition VI(3).
A reportable SSO is a SSO greater than 1,000 gallons to the ground or a SSO of any amount that
reaches surface water (including through ditches, storm drains, etc.) Below is the procedure to use for
reporting SSOs to the Division:.
a) Report by telephone to a Division of Water Quality staff member (not facsimile or
voicemail) at your regional DWQ office during regular business hours (Monday to Friday,
8AM to 5PM) as soon as possible, but in no case more than 24 hours after the SSO is
known or discovered. To report outside of regular business hours, call [phone].
b) Follow up the. verbal report by sending a completed written report on the most current
Division approved form within five days.
One Pretreatment, Emergency Response and Collection Systems Unit Internet http://h2o.enr.state.ne.us/ndpiiOOne
1C1T011ria 1617 Mail Service Center, Raleigh, NC 27699-1611 Telephone [phone] Fax [phone]
ARtmall1/ . DENR Customer Service Center Telephone [phone]
An Equal Opportunity Action Employer 50% recycled/10% post -consumer paper
To provide a uniform m , Dd for all systems covered under this nit and to provide useful and
consistent information pertaining to SSOs, a new spill reporting form has been developed (October
2003). Form CS-SSO consists of two parts. Part I serves to provide to the Division the required information
that has always been necessary. Part II serves as an area to provide a justification for the spill, as
optional under Condition 1(2) of your permit. Form CS-SSO .can be downloaded from
httr)://h2o.enr.state.nc.us/ndceu/ from the Collection Systems area.
An NOV, civil penalty, and/or a moratorium on the addition of waste to the system may be
issued if adequate justification for an SSO is NOT submitted .to the regional office. ° In order to submit a
claim for justification of an SSO, you must use the Form CS-SSO with additional °.documentation as
necessary. DWQ staff will review the justification claim and, determine if enforcement action is
appropriate. Please be advised that the information needed to justify a spill is very comprehensive.
Begin using this form immediately to report SSOs from the collection system. Continue to use our old
form for reporting bypasses at the wastewater treatment plant until further notice. The time frame for
submittal of both Part I and Part 11, if pertinent, is five days.
Failure to abide by the conditions in' this permit may subject the Permittee to enforcement
action. If any parts, requirements, or limitations contained in this permit are unacceptable, you have the
right to request an adjudicatory hearing upon written request within thirty days following the receipt of
this permit. This request must be in the form of a written petition, conforming to Chapter 150B'of the
North Carolina General Statutes, and filed with the Office of Administrative Hearings, 6714 Mail Service
Center, Raleigh, NC 27699-6714. Unless such demands are made, this permit shall be final, and binding.
If you have questions regarding compliance contact your regional office or Jeff Poupart of the
Pretreatment, Emergency Response and Collection Systems Unit of the North Carolina Division of Water
Quality at [phone] extension 527. If you need additional information concerning this permit,
please contact Daryl Merritt in the Pretreatment, Emergency Response and Collection Systems Unit at
919) 733-5083 extension 554.
Sincerely,
Alan W. limek, P.E.
cc: Polk County Health Department
Town of Old Fort Collection System ORC
tAsheville-Regional Office, Surface_ -Water Protection Section--,
Technical Assistance and Certification Unit
Water Quality Central Files
PERCS (formerly NDPU) Files
Ver. 09/04
NORTH CAROLINA
ENVIRONMENTAL MANAGEMENT COMMISSION
DEPARTMENT OF ENVIRONMENT AND NATURAL RESOURCES
RALEIGH
SYSTEM -WIDE WASTEWATER COLLECTION SYSTEM PERMIT
In accordance with the provisions of Article 21 of Chapter 143, General Statutes of North Carolina as amended;
and other applicable Laws, Rules, and Regulations
PERMISSION IS HEREBY GRANTED TO
Town of Old Fort
McDowell County
FOR THE
operation and maintenance of a wastewater collection system consisting of approximately 5 miles of gravity -
sewer, and all associated piping, valves, and appurtenances required to make a complete and operational
wastewater collection system to' serve the town and any deemed permitted satellite communities, pursuant to the
application received on August 23, 2006 and in conformity with the documents referenced therein and other
supporting data subsequently filed and approved by the Department of Environment and Natural Resources and
considered a part of this permit.
This permit shall be effective from the date of issuance until October 31, 2011, shall void Permit No.
WQCS00139 issued October 17, 2003, and shall be subject to the following specified conditions and limitations:
I. PERFORMANCE STANDARDS
1.- . The sewage and wastewater collected by this system shall be treated in the Town of Old Fort
Wastewater Treatment Facility (NC0021229) prior to being disposed into the receiving streams. This
collection system permit will be referenced upon renewal or modification of your NPDES permit(s).
2. - The wastewater collection system shall be effectively managed, maintained and operated at all times
so that there is no discharge to land or surface waters, nor any contamination of groundwater. In the
event that the wastewater collection system fails to perform satisfactorily, including the creation of
nuisance conditions, the Permittee shall take immediate corrective actions, including actions that may
be required, by the Division of Water Quality (Division), such as the construction of additional or
replacement sewer lines and/or equipment.
The Director may take enforcement action against the Permittee for sanitary sewer system discharges
that must be reported to the Division as stipulated in Condition IV(2). This includes discharges that
were caused by severe natural conditions or exceptional events unless the Permittee demonstrates
through properly signed, contemporaneous operating logs, or other relevant evidence that:
1 10/03
a. The discharge was caused by severe natural conditions; there were no feasible alternatives to the
discharge, such as the use of auxiliary treatment facilities, retention of untreated wastewater,
reduction of inflow and infiltration, use of adequate backup equipment, or an increase in the
capacity of the system. This provision is not satisfied if, in the exercise of reasonable engineeringjudgment, the Permittee should have installed auxiliary or additional collection system
components, wastewater retention or treatment facilities, adequate back-up equipment or should
have reduced inflow and infiltration; or
b. the discharge was exceptional, unintentional, temporary and caused by factors beyond the
reasonable control of the Permittee; the discharge could not have been prevented by the exercise of
reasonable control, such as proper management, operation and maintenance; adequate treatment
facilities or collection system facilities or components (e.g., adequately enlarging treatment or.
collection facilities to accommodate growth or adequately controlling and preventing infiltration
and inflow);preventive maintenance; or installation of adequate backup equipment;
The Permittee can submit a claim to the Division Regional Office that the discharge meets the
criteria of this condition. The Permittee has the option of submitting this claim along with the
report required by Condition IV(2) (i.e., within five days) in order to be considered for
immunity from enforcement action. Form CS-SSO Part II, or most current Division approved
form, shall be used for any claims. The. Permittee has the burden of proof that the above
criteria have been met.
3. The Permittee shall have the legal authority to implement the requirements of Condition I.- 4., require
new sewers be properly constructed, ensure proper inspection and testing of sewers and laterals, and
address flows from satellite systems.
4. The Permittee shall maintain an educational and enforcement program that requires the proper
operation and maintenance of all grease traps and septic tanks connected to the wastewater collection
system. The educational program should target both residential and commercial users.
The Permittee shall implement a Capital Improvement Plan _ (CIP) to designate funding for
reinvestment into the wastewater collection system infrastructure. The CIP should address the short
term needs and long term "master plan" concepts.- The CIP should typically cover a three to five year
period and .include a goal statement, description of the project area, description of the existing
facilities, known deficiencies (over a reasonable time frame) and forcasted future needs. Cost analysis
is integral to the CIP.
6. Existing overflow piping from manholes and pump stations, excluding piping to approved equalization
structures, shall be immediately removed or permanently capped. Plugged emergency pumping
connections are allowable for portable pumping or rerouting without intentionally bypassing the waste
water treatment facility.
7. The Permittee shall maintain a contingency plan for pump failure at each.pump station. If one of the
pumps in a pump station containing multiple pumps fails, the process of repairing or replacing the
pump shall be initiated immediately. and the new parts or pump shall be installed as soon as possible.
If the pump in a simplex pump station fails, it shall be replaced immediately.
8. Each pump station shall be clearly and conspicuously posted with.a pump station identifier and an
emergency contact telephone number which an individual who can initiate or perform emergency
service for the wastewater collection system 24 hours per day, seven days per week can be contacted.
This emergency contact telephone number shall be coupled with instructions for anyone to.call if the
visual alarm illuminates, if the audible alarm sounds, or if an emergency is apparent.
9. Pump station sites, equipment ,and components shall have restricted access, per 15A NCAC 02T
305(h)(4).
10/03
10. Pump stations that do not employ an automatic polling feature (i.e. routine contact with pump stations
from a central location to check operational status of the communication system) shall have both
audible and visual high water alarms. The alarms shall be weatherproof and placed in a clear and
conspicuous location. Permits issued for the construction of pump stations that included high water
alarms in the description must maintain the alarms even if simple telemetry (Le. notification of an
alarm condition initiated by the pump station control feature) is installed.
11. For all newly constructed, modified and rehabilitated pump stations, equipment and components
located within the pump station shall be corrosion resistant and components in close proximity of the
pump station shall be sealed within a corrosion -resistant coating or encasement.
12. All construction and rehabilitation of the. wastewater collection system (Le., permitted or deemed.
permitted) shall be scheduled to minimize the interruption of service by the existing utilities.
Construction and rehabilitation shall not result in the violation of Condition I.2. of this permit.
II. OPERATION AND MAINTENANCE REQUIREMENTS,
1. Upon classification of. the system by the Water Pollution Control System Operators Certification
Commission (WPCSOCC), the Permittee shall designate a certified wastewater collection system.
operator to be the Operator in Responsible Charge (ORC) of the wastewater collection system. The
operator shall hold a valid certificate of the type ` and grade equivalent to or greater than the
classification assigned to the wastewater collection system by the WPCSOCC. The Permittee shall
also designate one or more Back -Up Operator(s) in Responsible Charge who possess(es) a valid
certificate of the type and grade of the system that is no more than one grade less than the grade of the
system. The ORC of the system shall visit the system within 24 hours of knowledge of a bypass, spill,
or overflow of wastewater from the system, unless visited by the Back -Up ORC, and shall comply
with all. other conditions of 15A NCAC 8G .0204.
2. The Permittee shall develop and .maintain a schedule for reviewing all inspection, maintenance;
operational and complaint logs. Once recurring problems are identified in the wastewater collection
system as a result of the review process, the Permittee shall establish a plan for addressing the
problem(s) if they can not be resolved in a short time period. The Permittee shall define and adhere to
a review period.
3.. The Permittee shall develop and maintain a schedule for testing emergency and standby equipment
The Permittee shall develop and conduct a routine pump station inspection and maintenance
program,which shall include, but not be limited to, the following maintenance activities:
a. Cleaning and removing debris from the pump station structure, outside perimeter, and wet•well;
b. Inspecting and exercising all valves;
c. Inspecting and lubricating pumps and other mechanical equipment according to the manufacturer's
recommendations; and
d. Verifying the proper operation of the alarms, telemetry system and auxiliary equipment.
4. For each pump station without pump reliability (i.e. simplex pump stations serving more than a single
building or pump stations not capable of pumping at a rate of 2.5 times the average daily flow rate
with the largest pump out of service), at least one fully operational spare pump capable of pumping
peak flow shall be maintained on hand. "
5. The Permittee shall maintain on hand at least two percent of the number of pumps installed, but no less
than two pumps, that discharge to a pressure sewer and serve a single building, unless the Permittee
has the ability to purchase and install a replacement pump within 24 hours of first knowledge of the
simplex pump failure or within the storage capacity provided in any sewer line extension permit..
3 10/03
6. Rights -of -way shall be properly maintained to allow accessibility to the wastewater collection system.
7. The Permittee shall assess cleaning needs and develop and maintain a program for appropriately
cleaning, whether by hydraulic or mechanical methods, all sewer lines. 'At least 10 percent of the
wastewater collection system, selected at the discretion of the ORC, shall be cleaned each year.
Preventative cleaning is not required for sewer lines less than five years old unless inspection
otherwise reveals a necessity or'as required by a sewer line extension permit.
8. Adequate measures shall be taken to contain and properly dispose of Sanitary Sewer Overflows
SSOs) and spills. The Permittee shall maintain a Response.Action Plan that addresses the following
minimum items:
a. Contact telephone numbers for 24-hour response, including weekends and holidays;
b.. Response time;
c. Equipment list and spare parts inventory;
d. Access to cleaning equipment;
e. Access to construction crews, contractors and/or engineers;
f. Source(s) of emergency funds;
g. Site sanitation and clean up materials; and
h. Post-overflow/spill assessment..
9. The Permittee shall conduct an on -site evaluation for all SSOs and spills as soon as possible, but no
more than two hours after first knowledge of the overflow and/or spill.
10. In the, event of a discharge from or blockage within the wastewater collection system, the Permittee
shall restore the system operation, remove ,visible solids and paper, sanitize any ground area and
restore the surroundings.
III. RECORDS
1. Records shall be maintained to document. compliance with Conditions I(4), II(2) - II(4), II(7) - II(8),
IV(3) and V(1)-V(4).. Records must be kept on file for a minimum of three years.
2.. Adequate records pertaining to SSOs, spills, and complaints shall be maintained by the Permittee for a
minimum of three years. These records shall include, but are not limited to, the following
information:
a. Date of overflow and/or spill or complaint;.
b. Volume of wastewater discharged as a result of the overflow and/or spill or nature of
complaint;
c. Location of overflow and/or spill or complaint;
d, Estimated duration of the overflow and/or spill;
e: Individual from the Division who was informed about the overflow and/or spill or complaint,
when applicable;
f. Final destination of the overflow and/or spill;
g. Corrective actions;
h. Known environmental/human health impacts resulting from the overflow and/or spill; and
i. How the overflow and/or spill was discovered.
4 10/03
3. The Permittee shall maintain an up-to-date, accurate, comprehensive map of their wastewater collection
system that also notes the locations where other wastewater collection systems become tributary. If a
comprehensive map of the collection system has not been established, a rough sketch shall be drawn.
The Permittee shall map approximately 10 percent of their collection system each year for the next ten
years, or until complete, whichever is sooner. The comprehensive map shall include, but is not limited
to: pipe size, pipe material, pipe location; flow direction, approximate pipe age, number of active
service taps, and each pump station identification, location and capacity.
4. The Permittee shall maintain records of all of the modifications and extensions to the collection system
permitted herein. - The Permittee shall maintain a copy of the construction record drawings and
specifications for modifications/extensions to the wastewater collection system for the life of the
modification/extension. Information concerning the extension shall be incorporated into the map of the
wastewater collection system within one year of the completion of construction. The system description .
contained within, this permit shall be updated to include this modification/extension information upon
pennit renewal.
IV. MONITORING AND REPORTING REQUIREMENTS
1. Any monitoring (including, but not necessarily limited to, wastewater flow, groundwater, surface water,
soil or plant tissue analyses) deemed necessary by the Division to ensure surface water and groundwater
protection will be established, and an acceptable sampling and reporting schedule shall be followed.
2. The Permittee shall verbally report to a person at the Asheville Regional Office, at telephone number
828-251-6208, as soon as possible, but in no case more than 24 hours following the occurrence or first
knowledge of the occurrence of either of the following:
a. Any SSO and/or spill over -1,000 gallons; or
b. Any SSO and/or spill, regardless of volume, that reaches surface water.
Voice mail- messages or faxed information is permissible but this shall not be considered as the initial
verbal report. Overflows and spills occurring outside normal business hours may also be reported to
the Division of Emergency Management at telephone number [phone] or [phone]:
Persons reporting any of the above occurrences shall file a spill report by completing Part I of Form
CS-SSO (or the most current Division approved form), within five days following first knowledge of
the occurrence. This report shall outline the actions taken or proposed to ensure that the problem -does
not recur. Per Condition I(2), Part II of Form CS-SSO (or the most current Division approved form)
can also be -completed to show that the SSO was beyond control..
3. The Permittee shall meet the annual reporting and notification requirements provided in North Carolina
General Statute § 143-215.1 C.
V. INSPECTIONS
1. The Permittee or the Permittee's designee shall inspect the. wastewater collection system regularly to
prevent malfunctions and deterioration, operator errors, .and discharges that may cause or lead to the
release of wastes to the environment, threaten human health or create nuisance conditions. The
Permittee shall keep an inspection log or summary including at least the date and time of inspection,
observations made, and any maintenance, repairs, or corrective actions taken by Permittee.
2. Pump stations without Supervisory Control Wand Data Acquisition (SCADA) systems or .telemetry
shall be inspected everyday (i.e. 365 days per year) as defined in 15A NCAC 2B.0503(5). Pump
stations equipped with SCADA systems or telemetry shall be inspected at least once per week.
5 10/03
3. A general observation of the entire collection system shall be performed throughout the course of
every year.
4. Inspections of all high priority lines (i.e. aerial line, sub -waterway crossing, line contacting surface
waters, siphon, line positioned parallel to stream banks that are subject to eroding in such a manner
that may threaten the sewer line, or line designated as high -priority in a permit) shall be performed at
least once per every six month period of time. A list of high -priority lines is presented as Attachment
A and is hereby incorporated into this permit condition. New high priority lines installed or identified
after permit issuance are incorporated by reference and subject to this permit condition until permit
renewal where they shall be referenced in writing in Attachment A.
VI. GENERAL CONDITIONS
1. This permit shall become void unless the wastewater collection system is maintained and operated in
accordance with the conditions of this permit and other supporting data.
2. This permit is not transferable. In the event there is a desire for the wastewater collection system to
change ownership, or there is a name change of the Permittee, a formal permit request shall be
submitted to the Division. The permit request shall be accompanied by documentation from the
parties involved, and other supporting materials as may be appropriate. The approval of this request
will be considered on its merits and may or may not be approved.
3. Failure to abide by the conditions and limitations contained in this permit may subject the. Permittee
to an enforcement action by the Division in accordance with North Carolina General Statute § 143
215.6A through § 143-2.15.6C, and a sewer moratorium may be established."
4. The issuance of this permit does not exempt the Permittee from complying with any and all. statutes,
rules, regulations, or ordinances that may be imposed by other government agencies (i.e., local, state,
and federal) having jurisdiction, including but not "limited to applicable river buffer rules in 15A
NCAC 2B .0200, soil erosion and sedimentation control requirements in 15A NCAC Ch. 4 and under
the Division's General Permit NCG010000, and any requirements pertaining to wetlands under 15A
NCAC 2B .0200 and 15A NCAC 2H .0500 and all applicable North Carolina Occupational Safety
and Health Act health and safety standards.
5. The issuance of this permit does not prohibit the Division from reopening and modifying the permit,
revoking and reissuing the permit, or terminating the permit as allowed by the laws, rules, and
regulations contained in 15A NCAC 02T .0100 .and North Carolina General Statute §143-215.1 et. al.,
or as needed to address changes in federal regulations with respect to the wastewater collection
system.
6.' The Permittee .shall pay the annual fee within thirty (30) days after.being billed 'by the Division.
Failure to pay the fee "accordingly may cause the Division to initiate action to revoke this permit as
specified by 15A NCAC 02T .0110(4).
7. The Permittee shall request its renewal at least six months prior to the expiration of this permit. Upon
receipt of the request, the Commission will review the adequacy of the wastewater collection, system
described therein, and if warranted, will extend the permit for a period of time and under such
conditions and limitations, as the Commission may deem appropriate.
8. The Permittee shall notify the Division's Non -Discharge Permitting Unit in writing at 1617 Mail
Service Center, Raleigh, North Carolina 27699-1617 of any changes to the name and/or address of the
responsible party (i.e. mayor, city/town manager) of the wastewater collection system.
6 10/03
9. Any duly authorized otticer, employee, or representative of the Division may, upon presentation of
credentials, enter and inspect any property, premises or place on or related to the collection system at
any reasonable time for the purpose of determining compliance with this permit, may inspect or copy
any records that must.be maintained under the terms and conditions of this permit, and may obtain
samples of wastewater, groundwater, surface water, soil, or plant tissue.
Permit issued this the 1st day of November, 2006
NORTH CAROLINA ENVIRONMENTAL MANAGEMENT COMMISSION
Alan W. Klimek, P.E. Director .
Division of Water Quality
By Authority of the Environmental Management Commission Permit Number WQCS00139
Permit Number: WQCS00139
Attachment A
Mill Creek under Commerce St. Bridge
Mill Creek at Public Library
Catawba Avenue Bridge -Mill Creek -main line and line from Parker Hosiery
Mill Creek at Old Fort Elementary School
Bat Cave Road at Catawba River bridge
OF W A TF Michael F. Easley, GovernorPG
y William G. Ross Jr., Secretary
r North Carolina Department of Environment and Natural Resources
C3 C Alan W. Klimek, P.E., Director
Coleen H. Sullins, Deputy Director
Division of Water Quality
October 17, 2003
Wayne S. Stafford
Town of Old Fort
P.O. Box 520
Old Fort, NC 28762
Subj ect: Administrative Amendment
Permit No. WQCS00139
Town of Old Fort
Old Fort Wastewater Collection System
Mcdowell County
Dear Mr. Stafford:
The Division of Water Quality (DWQ) has revised the procedures for enforcement of sanitary sewer
overflows (SSOs) and the reporting of those overflows to the Division. As you are aware, issuance of the subject
system -wide collection system permit for your facility on December 20, 2001 superceded the Division's 1999
Enforcement Policy. The evaluation of enforcement options after a sanitary sewer overflow will be determined
considering the criteria listed in condition I(2)(a) and I(2)(b) of your permit. Compliance with all conditions of
the permit as well as all statutes and regulations pertaining to the collection system must be maintained or
appropriate enforcement actions may be taken as noted in Condition VI(3).
A reportable SSO is a SSO greater than 1,000 gallons to the ground or a SSO of any amount that reaches
surface water (including through ditches, storm drains, etc.) Below is the procedure to use for reporting SSOs to
the Division:
a) Report by telephone to a eprson (not facsimile or voicemail) to your regional DWQ office during
regular business hours (Monday to Friday, 8AM to 5PM) as soon as possible, but in no case more
than 24 hours after the SSO is known or discovered. To report outside of regular business hours, call
800) 858-0368.
b) Follow up the verbal report by sending a completed written report on the most current Division
approved form within five days.
To provide a uniform method for all systems covered under this permit to provide useful and consistent
information pertaining to SSOs, a new spill reporting form has been developed. Enclosed you will find Form CS-
SSO, which consists of two parts. Part I serves to provide to the Division the required information that has always
been necessary. Part H serves as an area to provide a justification for the spill, as optional under Condition I(2) of
your permit.
An NOV, civil penalty, and/or a moratorium on the addition of waste to the system may be issued if
adequate justification for an SSO is NOT submitted to ,the regional office. In order to submit a claim for
justification of an SSO, you must use the attached form with additional documentation as necessary. DWQ staff
will review the justification claim and determine if enforcement action is appropriate. Please review the attached
form and be advised that the information needed to justify a spill is very comprehensive. Begin using this form
immediately to report SSOs from the collection system. Continue to use our old form for reporting bypasses at
the wastewater treatment plant until further notice. The time frame for submittal of both Part I and Part H, if
pertinent, is five days.
Non -Discharge Permitting Unit
1617 Mail Service Center, Raleigh, NC 27699-1617
DENR Customer Service Center
An Equal Opportunity Action Employer
Internet http://h2o.enr.state.nc.us/ndpu
Telephone [phone] Fax [phone]
Telephone [phone]
50% recycled/10% post -consumer paper
Wayne S. Stafford
October 17, 2003
Page 2
Currently, your permit allows for ten days to submit the justification claim. Because Form CS-SSO has
incorporated space to provide a justification along with the required spill report, your permit has been amended to
reflect that all written documentation pertaining to an SSO is to be submitted within five days. This change is
reflected in Condition I(2). Per General Statute 143-215.1(b)(4)(c), you have sixty days to appeal this amendment.
Additionally, some minor modifications to Condition IV(2) have been made. The highway patrol 800 number has
been removed, clarification has been made to the verbal reporting requirements (i.e. no facimilies or voice mails)
and we have referenced the new form. Spill reporting should be made to the appropriate regional office during
business hours or to the emergency management number identified in the permit after hours.
In accordance with this administrative amendment directed on October 7, 2003, we are forwarding
herewith Permit No. WQCS00139 (without original attachments), dated October 17, 2003, to the Town of Old
Fort for the operation and maintenance of the subject wastewater collection system.
This permit shall be effective sixty days from the date of receipt until November 30, 2006 and shall void
Permit No. WQCS00139 issued December 20, 2001. This comprehensive collection system permit includes
conditions which cover all of the Spill Response and Operation and Maintenance Evaluation Factors in the
Updated Collection System Enforcement Guidance issued June 14, 1999. As mentioned, this permit supercedes
the 1999 point system used to determine enforcement options for sanitary sewer overflows. The evaluation of
enforcement options after a sanitary sewer overflow will be determined considering the criteria listed in condition
I(2)(a) and I(2)(b) of the permit. Compliance with all conditions of the permit must be maintained or appropriate
enforcement actions may be taken as noted in Condition VI(3).
This permit shall be subject to the conditions and limitations specified herein. It is your responsibility to
thoroughly review this permit. Please pay particular attention to the monitoring and reporting requirements in this
permit and any compliance schedules shown in bold.
Failure to abide by the conditions in this permit may subject the Permittee to enforcement action. If any
parts, requirements, or limitations contained in this permit are unacceptable, you have the right to request an
adjudicatoryhearing upon written request within thirty days following the receipt of this permit. This request must
be in the form of a written petition, conforming to Chapter 150B of the North Carolina General Statutes, and filed
with the Office of Administrative Hearings, 6714 Mail Service Center, Raleigh, NC 27699-6714. Unless such
demands are made, this permit shall be final and binding. The
Division is also pursuing a way to provide an Internet based electronic submittal of SSO reports. Enclosed
is a User Identifier/Password Request Form. In preparation for this service, please complete the enclosed
form and return it to the address provided on the form by November 30, 2003. The Division will be contacting
those who submit this form to provide the login site and your specific login ID and password. We anticipate
early 2004 to implement on-line submittal of 5-day SSO reports. Until then, hard copies must be submitted
as currently practiced. Initally, this service will roll out only for SSO written 5-day reports and then expand
to bypass reporting and other types of spills. Please
ensure all collection system staff receive this notice! This permit should replace your original permit
with exception of any attachment(s), which should be transferred and attached to this permit. Now is a good
time to again thoroughly review your permit. Ensure any expired compliance dates have been met and the regional
office has been notified of your compliance with those conditions. 10/
03
Wayne S. Stafford
October 17, 2003
Page 3
If you have questions regarding the new enforcement policy or to download Form CS-SSO, please contact
your regional office or go to http://h2o.enr.state.nc.us/ndceu/Collection.htm. You may also contact Daryl Merritt
at [phone], ext. 539 or via E-mail at [e-mail] or Linda Fitzpatrick at [phone], ext.
526 or via E-mail at [e-mail]. For questions pertaining to your permit, please contact Marie
Doklovic at [phone], ext. 371 or via E-mail at [e-mail].
Sincerely,
1.
1
Alan W. Klimek, P.E.
Enclosures:
Form CS-SSO
User Identifier/Password Request Form
Amended Permit No. WQCS00139 (w/o original attachments)
cc (permit only):
McDowell County Health Department
Wayne S;Souther,.Directo oi.P--ubJiWorks, Town of Old Fort
Asheville Regional Office'Water'Quality Section :1
Technical Assistance and Certification Unit
Water Quality Central Files
NDPU File WQCS00139
10/03
NORTH CAROLINA
ENVIRONMENTAL MANAGEMENT COMMISSION
DEPARTMENT OF ENVIRONMENT AND NATURAL RESOURCES
RALEIGH
SYSTEM -WIDE WASTEWATER COLLECTION SYSTEM PERMIT
In accordance with the provisions of Article 21 of Chapter 143, General Statutes of North Carolina as amended,
and other applicable Laws, Rules, and Regulations
PERMISSION IS HEREBY GRANTED TO
Town of Old Fort
McDowell County
FOR THE
operation and maintenance of a wastewater collection system consisting of approximately 5 miles of gravity
sewer, and all associated piping, valves, and appurtenances required to make a complete and operational
wastewater collection system to serve the town and any deemed permitted satellite communities, pursuant to the
application received on November 22, 2000 and in conformity with the documents referenced therein and other
supporting data subsequently filed and approved by the Department of Environment and Natural Resources and
considered a part of this permit.
This permit shall be effective from the date of issuance until November 30, 2006, shall void Permit No.
WQCS00139 issued December 20, 2001, and shall be subject to the following specified conditions and
limitations:
I. PERFORMANCE STANDARDS
The sewage and wastewater collected by this system shall be treated in the Town of Old Fort
Wastewater Treatment Facility (NC0021229) prior to being disposed into the receiving streams. This
collection system permit will be referenced upon renewal or modification of your NPDES permit(s).
2. The wastewater collection system shall be effectively managed, maintained and operated at all times
so that there is no discharge to land or surface waters, nor any contamination of groundwater. In the
event that the wastewater collection system fails to perform satisfactorily, including the creation of
nuisance conditions, the Permittee shall take immediate corrective actions, including actions that may
be required by the Division of Water Quality (Division), such as the construction of additional or
replacement sewer lines and/or equipment.
The Director may take enforcement action against the Permittee for sanitary sewer system discharges
that must be reported to the Division as stipulated in Condition IV(2). This includes discharges that
were caused by severe natural conditions or exceptional events unless the Permittee demonstrates
through properly signed, contemporaneous operating logs, or other relevant evidence that:
10/03
a. The discharge was caused by severe natural conditions; there were no feasible alternatives to the
discharge, such as the use of auxiliary treatment facilities, retention of untreated wastewater,
reduction of inflow and infiltration, use of adequate backup equipment, or an increase in the
capacity of the system. This provision is not satisfied if, in the exercise of reasonable engineering
judgment, the Permittee should have installed auxiliary or additional collection system
components, wastewater retention or treatment facilities, adequate back-up equipment or should
have reduced inflow and infiltration; or
b. the discharge was exceptional, unintentional, temporary and caused by factors beyond the
reasonable control of the Permittee; the discharge could not have been prevented by the exercise of
reasonable control, such as proper management, operation and maintenance; adequate treatment
facilities or collection system facilities or components (e.g., adequately enlarging treatment or
collection facilities to accommodate growth or adequately controlling and preventing infiltration
and inflow); preventive maintenance; or installation of adequate backup equipment;
The Permittee can submit a claim to the Division Regional Office that the discharge meets the criteria
of this condition. The Permittee has the option of submitting this claim along with the report required
by Condition IV(2) (i.e., within five days) in order to be considered for immunity from enforcement
action. Form CS-SSO Part H, or most current Division approved form, shall be used for any claims.
The Permittee has the burden of proof that the above criteria have been met.
The following locations have documented hydraulic capacity problems and have the potential to
result .in a sanitary sewer overflow (SSO). The. Permittee currently has active plans in place to
correct the problems at these locations with the required completion dates shown in parentheses:
Main Interceptor (Completion Date: May 31, 2002)
If a capacity -related SSO occurs at one of the above locations, enforcement actions shall not be
taken by the Division against the Permittee for violating this condition. This relates to capacity
related SSOs only, and in no way absolves the Permittee from responsibility for discharges that
were preventable, including but not limited to SSOs caused by grease, roots, etc. This exemption
shall be valid for this condition only and shall be effective from the date of this permit's issuance
until the correction completion date listed above.
The Permittee shall have the legal authority to implement the requirements of Condition I. 4., require
new sewers be properly constructed, ensure proper inspection and testing of sewers and laterals, and
address flows from satellite systems.
4. The Permittee shall maintain an educational and enforcement program that requires the proper
operation and maintenance of all grease traps and septic tanks connected to the wastewater collection
system. The educational program should target both residential and commercial users.
5. By June 1, 2002, the Permittee shall implement a Capital Improvement Plan (CIP) to designate
funding for reinvestment into the wastewater collection system infrastructure. The CIP should address
the short term needs and long term "master plan" concepts. The CIP should typically cover a three to
five year period and include a goal statement, description of the project area, description of the
existing facilities, known deficiencies (over a reasonable time frame) and forcasted future needs. Cost
analysis is integral to the CIP.
6. Existing overflow piping from manholes and pump stations, excluding piping to approved equalization
structures, shall be immediately removed or permanently capped. Plugged emergency pumping
connections are allowable for portable pumping or rerouting without intentionally bypassing the waste
water treatment facility.
10/03
7. The Permittee shall maintain a contingency plan for pump failure at each pump station. If one of the
pumps in a pump station containing multiple pumps fails, the process of repairing or replacing the
pump shall be initiated immediately and the new parts or pump shall be installed as soon as possible.
If the pump in a simplex pump station fails, it shall be replaced immediately.
8. Each pump station shall be clearly and conspicuously posted with a pump station identifier and an
emergency contact telephone number which an individual who can initiate or perform emergency
service for the wastewater collection system 24 hours per day, seven days per week can be contacted.
This emergency contact telephone number shall be coupled with instructions for anyone to call if the
visual alarm illuminates, if the audible alarm sounds, or if an emergency is apparent.
9. Pump station sites, equipment and components shall have restricted access, per 15A NCAC 2H
0219(h)(7).
10. Pump stations that do not employ an automatic polling feature (i.e. routine contact with pump stations
from a central location to check operational status of the communication system) shall have both
audible and visual high water alarms. The alarms shall be weatherproof and placed in a clear and
conspicuous location. Permits issued for the construction of pump stations that included high water
alarms in the description must maintain the alarms even if simple telemetry (i.e. notification of an
alarm condition initiated by the pump station control feature) is installed.
11. For all newly constructed, modified and rehabilitated pump stations, equipment and components
located within the pump station shall be corrosion resistant and components in close proximity of the
pump station shall be sealed within a corrosion -resistant coating or encasement.
12. All construction and rehabilitation of the wastewater collection system (i.e., permitted or deemed
permitted) shall be scheduled to minimize the interruption of service by the existing utilities.
Construction and rehabilitation shall not result in the violation of Condition I.2. of this permit.
H. OPERATION AND MAINTENANCE REQUIREMENTS
Upon classification of the system by the Water Pollution Control System Operators Certification
Commission (WPCSOCC), the Permittee shall designate a certified wastewater collection system
operator to be the Operator in Responsible Charge (ORC) of the wastewater collection system. The
operator shall hold a valid certificate of the type and grade equivalent to or greater than the
classification assigned to the wastewater collection system by the WPCSOCC. The Permittee shall
also designate one or more Back -Up Operator(s) in Responsible Charge who possess(es) a valid
certificate of the type and grade of the system that is no more than one grade less than the grade
of the system. The ORC of the system shall visit the system within 24 hours of knowledge of a
bypass, spill, or overflow of wastewater from the system, unless visited by the Back -Up ORC, and
shall comply with all other conditions of 15A NCAC 8G .0204.
2. By June 1, 2002, the Permittee shall develop and maintain a schedule for reviewing all inspection,
maintenance, operational and complaint logs. Once recurring problems are identified in the wastewater
collection system as a result of the review process, the Permittee shall establish a plan for addressing
the problem(s) if they can not be resolved in a short time period. The Permittee shall define and adhere
to a review period.
3. The Permittee shall develop and maintain a schedule for testing emergency and standby equipment.
10/03
4. The Permittee shall develop and conduct a routine pump station inspection and maintenance program,
which shall include, but not be limited to, the following maintenance activities:
a. Cleaning and removing debris from the pump station structure, outside perimeter, and wet well;
b. Inspecting and exercising all valves;
c. Inspecting and lubricating pumps and other mechanical equipment according to the manufacturer's
recommendations; and
d. Verifying the proper operation of the alarms, telemetry system and auxiliary equipment.
5. For each pump station without pump reliability (i.e. simplex pump stations serving more than a single
building or pump stations not capable of pumping at a rate of 2.5 times the average daily flow rate
with the largest pump out of service), at least one fully operational spare pump capable of pumping
peak flow shall be maintained on hand.
The Permittee shall maintain on hand at least two percent of the number of pumps installed, but no less
than two pumps, that discharge to a pressure sewer and serve a single building, unless the Permittee
has the ability to purchase- and install a replacement pump within 24 hours of first knowledge of the
simplex pump failure or within the storage capacity provided in any sewer line extension permit.
7. Rights -of -way shall be properly maintained to allow accessibility to the wastewater collection system.
The Permittee shall assess cleaning needs and develop and maintain a program for appropriately
cleaning, whether by hydraulic or mechanical methods, all sewer lines. At least 10 percent of the
wastewater collection system, selected at the discretion of the ORC, shall be cleaned each year.
Preventative cleaning is not required for sewer lines less than five years old unless inspection
otherwise reveals a necessity or as required by a sewer line extension pen -nit.
9. Adequate measures shall be taken to contain and properly dispose of Sanitary Sewer Overflows
SSOs) and spills. The Permittee shall maintain a Response Action Plan that addresses the following
minimum items:
a. Contact telephone numbers for 24-hour response, including weekends and holidays;
b. Response time;
c. Equipment list and spare parts inventory;
d. Access to cleaning equipment;
e. Access to construction crews, contractors and/or engineers;
f. Source(s) of emergency funds;
g. Site sanitation and clean up materials; and
h. Post-overflow/spill assessment.
10. The Permittee shall conduct an on -site evaluation for all SSOs and spills as soon as possible, but no
more than two hours after first knowledge of the overflow and/or spill.
11. In the event of a discharge from or blockage within the wastewater collection system, the Permittee
shall restore the system operation, remove visible solids and paper, sanitize any ground area and —
restore the surroundings.
10/03
III. RECORDS
1. Records shall be maintained to document compliance with Conditions I(4), II(2) - II(4), II(7) - II(8),
IV(3) and V(1) -V(4). Records must be kept on file for a minimum of three years.
2. Adequate records pertaining to SSOs, spills, and complaints shall be maintained by the Permittee for a
minimum of three years. These records shall include, but are not limited to, the following
information:
a. Date of overflow and/or spill or complaint;
b. Volume of wastewater discharged as a result of the overflow and/or spill or nature of
complaint;
c. Location of overflow and/or spill or complaint;
d. Estimated duration of the overflow and/or spill;
e. Individual from the Division who was informed about the overflow and/or spill or complaint,
when applicable;
f. Final destination of the overflow and/or spill;
g. Corrective actions;
h. Known environmental/human health impacts resulting from the overflow and/or spill; and
i. How the overflow and/or spill was discovered.
The Permittee shall maintain an up-to-date, accurate, comprehensive map of their wastewater collection
system that also notes the locations where other wastewater collection systems become tributary. If a
comprehensive map of the collection system has not been established, a rough sketch shall be drawn.
The Permittee shall map approximately 10 percent of their collection system each year for the next ten
years, or until complete, whichever is sooner. The comprehensive map shall include, but is not limited
to: pipe size, pipe material, pipe location, flow direction, approximate pipe age, number of active
service taps, and each pump station identification, location and capacity.
4. The Permittee shall maintain records of all of the modifications and extensions to the collection system
permitted herein. The Permittee shall maintain a copy of the construction record drawings and
specifications for modifications/extensions to the wastewater collection system for the life of the
modification/extension. Information concerning the extension shall be incorporated into the map of the
wastewater collection system within one year of the completion of construction. The system description
contained within this permit shall be updated to include this modification/extension information upon
permit renewal.
W. MONITORING AND REPORTING REQUIREMENTS
1. Any monitoring (including, but not necessarily limited to, wastewater flow, groundwater, surface water,
soil or plant tissue analyses) deemed necessary by the Division to ensure surface water and groundwater
protection will be established, and an acceptable sampling and reporting schedule shall be followed.
2. The Permittee shall verbally report to a person at the Asheville Regional Office, at telephone number
828-251-6208, as soon as possible, but in no case more than 24 hours following the occurrence or first
knowledge of the occurrence of either of the following:
a. Any SSO and/or spill over 1,000 gallons; or
b. Any SSO and/or spill, regardless of volume, that reaches surface water.
10/03
Voice mail messages or faxed information is permissible but this shall not be considered as the initial
verbal report. Overflows and spills occurring outside normal business hours may also be reported to
the Division of Emergency Management at telephone number [phone] or [phone].
Persons reporting any of the above occurrences shall file a spill report by completing Part I of Form
CS-SSO (or the most current Division approved form), within five days following first knowledge of
the occurrence. This report shall outline the actions taken or proposed to ensure that the problem does
not recur. Per Condition 1(2), Part H of Form CS-SSO (or the most current Division approved form)
can also be completed to show that the SSO was beyond control.
3. The Permittee shall meet the annual reporting and notification requirements provided in North Carolina
General Statute § 143-215.1 C. _
V. INSPECTIONS
The Permittee or the Permittee's designee shall inspect the wastewater collection system regularly to
prevent malfunctions and deterioration, operator errors, and discharges that may cause or lead to the
release of wastes to the environment, threaten human health or create nuisance conditions. The
Permittee shall keep an inspection log or summary including at least the date and time of inspection,
observations made, and any maintenance, repairs, or corrective actions taken by the Permittee.
2. Pump stations without Supervisory Control and Data Acquisition (SCADA) systems or telemetry
shall be inspected everyday (i.e. 365 days per year) as defined in 15A NCAC 2B.0503(5). Pump
stations equipped with SCADA systems or telemetry shall be inspected at least once per week.
3. A general observation of the entire collection system shall be performed throughout the course of
every year.
4. Inspections of all high priority lines (i.e. aerial line, sub -waterway crossing, line contacting surface
Waters, siphon, line positioned parallel to stream banks that are subject to eroding in such a manner
that may threaten the sewer line, or line designated as high -priority in a permit) shall be performed at
least once per every six month period of time. A list of high -priority lines is presented as Attachment
A and is hereby incorporated into this permit condition. New high priority lines installed or identified
after permit issuance are incorporated by reference and subject to this permit condition until permit
renewal where they shall be referenced in writing in Attachment A.
VI. GENERAL CONDITIONS
1. This permit shall become void unless the wastewater collection system is maintained and operated in
accordance with the conditions of this pen -nit and other supporting data.
2. This permit is not transferable. In the event there is a desire for the wastewater collection system to
change ownership, or there is a name change of the Permittee, a formal permit request shall be
submitted to the Division. The permit request shall be accompanied by documentation from the
parties involved, and other supporting materials as may be appropriate. The approval of this request
will be considered on its merits and may or may not be approved.
Failure to abide by the conditions and limitations contained in this permit may subject the Permittee
to an enforcement action by the Division in accordance with North Carolina General Statute § 143-
215.6A through § 143-215.6C, and a sewer moratorium may be established.
10/03
4. The issuance of this permit does not exempt the Permittee from complying with any and all statutes,
rules, regulations, or ordinances that may be imposed by other government agencies (i.e., local, state,
and federal) having jurisdiction, including but not limited to applicable river buffer rules in 15A
NCAC 2B .0200, soil erosion and sedimentation control requirements in 15A NCAC Ch. 4 and under
the Division's General Permit NCGO10000, and any requirements pertaining to wetlands under 15A
NCAC 2B .0200 and 15A NCAC 2H .0500and all applicable North Carolina Occupational Safety and
Health Act health and safety standards.
5. The issuance of this permit does not prohibit the Division from reopening and modifying the permit,
revoking and reissuing the permit, or terminating the permit as allowed by the laws, rules, and
regulations contained in 15A NCAC 211.0200 and North Carolina General Statute §143-215.1 et. al., or
as needed to address changes in federal regulations with respect to the wastewater collection system.
6. , The Permittee shall pay the annual fee within thirty (30) days after being billed by the Division.
Failure to pay the fee accordingly may cause the Division to initiate action to revoke this permit as
specified by 15A NCAC 2H .0205(c)(4).
The Permittee shall request its renewal at least six months prior to the expiration of this permit. Upon
receipt of the request, the Commission will review the adequacy of the wastewater collection system
described therein, and if warranted, will extend the permit for a period of time and under such
conditions and limitations, as the Commission may deem appropriate.
The Permittee shall notify the Division's Non -Discharge Pennitting Unit in writing at 1617 Mail
Service Center, Raleigh, North Carolina 27699-1617 of any changes to the name and/or address of the
responsible party (i.e. mayor, city/town manager) of the wastewater collection system.
Any duly authorized officer, employee, or representative of the Division may, upon presentation of
credentials, enter and inspect any property, premises or place on or related to the collection system at
any reasonable time for the purpose of determining compliance with this permit, may inspect or copy
any records that must be maintained under the terms and conditions of this permit, and may obtain
samples of wastewater, groundwater, surface water, soil, or plant tissue.
Permit issued this the 17th day of October, 2003
NORTH CAROLINA ENVIRONMENTAL MANAGEMENT COMMISSION
Alan W. Klimek, P.E., Director
Division of Water Quality
By Authority of the Environmental Management Commission Permit Number WQCS00139
10/03
Permit Number: WQCS00139
Attachment A -
Mill Creek under Commerce St. Bridge
Catawba Avenue Bridge -Mill Creek -main line and line from Parker Hosiery
Second bridge on Catawba Avenue
Mill Creek at the Gateway Museum
Mill Creek at Old Fort.Elementary School next to I-40
Lackey Town Rd. -Butcher's Branch next to 1-40
South Redtown Rd. -past the last two houses on the right
Lackey Town Rd., next to railroad crossing
Hwy 70 across from Lackey Town Rd. in Butcher's Branch -main line and Butcher Branch Line
John Bynum Rd. at Butcher's Branch 2 lines
Bat Cave Road at Catawba River bridge
10/03
State of North Carolina
Department of Environment
and Natural Resources
Division of Water Quality
Michael F. Easley, Governor
William G. Ross Jr., Secretary
Gregory J. Thorpe, Ph.D., Acting Director
December 20, 2001
Mr. Wayne S. Stafford, Town Manager
Town of Old Fort
PO Box 520
Old Fort, NC 28762
NCDENR
NORTH CAROLINA DEPARTMENT OF
fit_ ^>-+
CNVIRO M N Aa --M-12JR-AL RESOURCES
9 tjJl jjv[j '
JAN 1 4 20OZ ¢
Subject: Permit No. WQCS00139
Town of Old Fort
Wastewater Collection System
McDowell County
Dear Mr. Stafford:
In accordance with your application received on November 22, 2000 as well as the additional information
received on February 22, 2001, April 18, 2001 and October 1, 2001 we are forwarding herewith Permit No.
WQCS00139 dated December 20, 2001 to the Town of Old Fort for the operation and maintenance of the subject
wastewater collection system. Please note that although the Town of Old Fort does not have any pump stations
within the collection system as of the date of this permit, conditions referring to pump stations have been
incorporated into this collection system permit for any possible future pump stations.
This permit shall be effective from the date of issuance until November 30. This comprehensive collection
system permit includes conditions, which cover all of the Spill Response and Operation and Maintenance
Evaluation Factors in the Updated Collection System Enforcement Guidance issued June 14, 1999. Therefore,
this permit supercedes the 1999 point system used to determine enforcement options for sanitary sewer
overflows. The evaluation of enforcement options after a sanitary sewer overflow will be determined considering
the criteria listed in condition I(2)(a) and 1(2)(b) of the permit. Compliance with all conditions of the permit must
be maintained or appropriate enforcement actions may be taken as noted in ConditionVI(3). If you have questions
regarding compliance contact your regional, office or Jeff Poupart of the Non -Discharge Compliance and
Enforcement Unit of the North Carolina Division of Water Quality at [phone] x 527.
This permit shall be subject to the conditions and limitations specified herein. It is your responsibility to
thoroughly review this permit. Please pay particular attention to the monitoring and reporting requirements in this
permit. Failure to abide by the conditions in this permit may subject the Permittee to enforcement action. If any
parts, requirements, or limitations contained in this permit are unacceptable, you have the right to request an
adjudicatory hearing upon written request within thirty days following the receipt of this permit. This request must
be in the form of a written petition, conforming to Chapter 150B of the North Carolina General Statutes, and filed
with the Office of Administrative Hearings, 6714 Mail Service Center, Raleigh, NC 27699-6714. Unless such
demands are made, this permit shall be final and binding.
1617 Mail Service Center, Raleigh, North Carolina 27699-1617 Telephone [phone] Fax [phone]
An Equal Opportunity Affirmative Action Employer 50% recycled/10% post -consumer paper
If you need additional information concerning this matter, pleas contact Sue Homewood at (919) 733-
5083 extension 502.
Sincerely, j
Gregory J. Thorpe, Ph.D.
Cc: McDowell County Health Department
Wayne S. Souther, Director of Public Works, Town of Old Fort
Asheville Regional Office, Water Quality Section
Technical Assistance and Certification Unit
Non -Discharge Compliance/Enforcement Unit
NDPU File WQCS00139
03/01 2
NORTH CAROLINA
ENVIRONMENTAL MANAGEMENT COMMISSION
DEPARTMENT OF ENVIRONMENT AND NATURAL RESOURCES
SYSTEM -WIDE WASTEWATER COLLECTION SYSTEM PERMIT
In accordance with the provisions of Article 21 of Chapter 143, General Statutes of North Carolina as
amended, and other applicable Laws, Rules, and Regulations
PERMISSION IS HEREBY GRANTED TO
Town of Old Fort
McDowell County
FOR THE
operation and maintenance of a wastewater collection system consisting of approximately 5 miles of gravity
sewer, and all associated piping, valves, and appurtenances required to make a complete and operational
wastewater collection system to serve the town and any deemed permitted satellite communities, pursuant to
the application received on November 22, 2000 and in conformity with the documents referenced therein and
other supporting data subsequently filed and approved by the Department of Environment and Natural
Resources and considered a part of this permit.
This permit shall be effective from the date of issuance until November 30, 2006, and shall be subject to
the following specified conditions and limitations:
I. PERFORMANCE STANDARDS
The sewage and wastewater collected by this system shall be treated in the Town of Old Fort
Wastewater Treatment Facility (NC0021229) prior to being disposed into the receiving streams.
This collection system permit will be referenced upon renewal or modification of your NPDES
permit(s).
2. The wastewater collection system shall be effectively managed, maintained and operated at all
times so that there is no discharge to land or surface waters, nor any contamination of
groundwater. In the event that the wastewater collection system fails to perform satisfactorily,
including the creation of nuisance conditions, the Permittee shall take immediate corrective
actions, including actions that may be required by the Division of Water Quality (Division), such
as the construction of additional or replacement sewer lines and/or equipment.
The Director may take enforcement action against the Permittee for sanitary sewer system
discharges that must be reported to the Division as stipulated in Condition IV(2). This includes
discharges that were caused by severe natural conditions or exceptional events unless the
Permittee demonstrates through properly signed, contemporaneous operating logs, or other
relevant evidence that:
a. The discharge was caused by severe natural conditions; there were no feasible alternatives to
the discharge, such as the use of auxiliary treatment facilities, retention of untreated
wastewater, reduction of inflow and infiltration, use of adequate backup equipment, or an
increase in the capacity of the system. This provision is not satisfied if, in the exercise of
reasonable engineering judgment, the Permittee should have installed auxiliary or additional
collection system components, wastewater retention or treatment facilities, adequate back-up
equipment or should have reduced inflow and infiltration; or
b. the discharge was exceptional, unintentional, temporary and caused by factors beyond the
reasonable control of the Permittee; the discharge could not have been prevented by the
exercise of reasonable control, such as proper management, operation and maintenance;
adequate treatment facilities or collection system facilities or components (e.g., adequately
enlarging treatment or collection facilities to accommodate growth or adequately controlling
and preventing infiltration and inflow); preventive maintenance; or installation of adequate
backup equipment;
The Permittee can submit a claim to the Division Regional Office that the discharge meets the
criteria of this condition. The Permittee has the option of submitting this claim along with the
report required by Condition IV(2) (i.e., within five working days), but in all viable instances, the
claim should be submitted to the appropriate Division Regional Office within 10 working days
i.e., Monday through Friday, excluding State holidays) of the date of the discharge in order to be
considered for immunity from enforcement action. The Permittee has the burden of proof that the
above criteria have been met.
The following locations have documented hydraulic capacity problems and have the
potential to result in a sanitary sewer overflow (SSO). The Permittee currently has active
plans in place to correct the problems at these locations with the required completion dates
shown in parentheses:
Main Interceptor (Completion Date: May 31, 2002)
If a capacity -related SSO occurs at one of the above locations, enforcement actions shall not
be taken by the Division against the Permittee for violating this condition. This relates to
capacity related SSOs only, and in no way absolves the. Permittee from responsibility for
discharges that were preventable, including but not limited to SSOs caused by grease, roots,
etc: This exemption shall be valid for this condition only and shall be effective from the date
of this permit's issuance until the correction completion date listed above.
3. The Permittee shall have the legal authority to implement the requirements of Condition I. 4.,
require new sewers be properly constructed, ensure proper inspection and testing of sewers and
laterals, and address flows from satellite systems.
4. The Permittee shall maintain an educational and enforcement program that requires the proper
operation and maintenance of all grease traps and septic tanks connected to the wastewater
collection system. The educational program should target both residential and commercial users.
By June 1, 2002, the Permittee shall implement a Capital Improvement Plan (CIP) to designate
funding for reinvestment into the wastewater collection system infrastructure. The CIP should
address the short term needs and long term "master plan" concepts. The CIP should typically
cover a three to five year period and include a goal statement, description of the project area,
description of the existing facilities, known deficiencies (over a reasonable time frame) and
forcasted future needs. Cost analysis is integral to the CIP.
6. Existing overflow piping from manholes and pump stations, excluding piping to approved
equalization structures, shall be immediately removed or permanently capped. Plugged
emergency pumping connections are allowable for portable pumping or rerouting without
intentionally bypassing the waste water treatment facility.
2
7. The Permittee shall maintain a contingency plan for pump failure at"each pump station. If one of
the pumps in a pump station containing multiple pumps fails, the process of repairing or replacing
the pump shall be initiated immediately and the new parts or pump shall be installed as soon as
possible. If the pump in a simplex pump station fails, it shall be replaced immediately.
Each pump station shall be clearly and conspicuously posted with a pump station identifier and an
emergency contact telephone number which an individual who can initiate or perform emergency
service for the wastewater collection system 24 hours per day, seven days per week can be
contacted. This emergency contact telephone number shall be coupled with instructions for
anyone to call if the visual alarm illuminates, if the audible alarm sounds, or if an emergency is
apparent.
9. Pump station sites, equipment and components shall have restricted access, per 15A NCAC 2H
0219(h)(7).
10. Pump stations that do not employ an automatic polling feature (i.e. routine contact with pump
stations from a central location to check operational status of the communication system) shall
have both audible and visual high water alarms. The alarms shall be weatherproof and placed in a
clear and conspicuous location. Permits issued for the construction of pump stations that included
high water alarms in the description must maintain the alarms even if simple telemetry (i.e.
notification of an alarm condition initiated by the pump station control feature) is installed.
11. For all newly constructed, modified and rehabilitated pump stations, equipment and components
located within the pump station shall be corrosion resistant and components in close proximity of
the pump station shall be sealed within a corrosion -resistant coating or encasement.
12. All construction and rehabilitation of the wastewater collection system (i.e., permitted or deemed
permitted) shall be scheduled to minimize the interruption of service by the existing utilities.
Construction and rehabilitation shall not result in the violation of Condition I.2. of this permit.
H. OPERATION AND MAINTENANCE REQUIREMENTS
1, . Upon .classification of the system by the Water Pollution Control System Operators Certification
Commission (WPCSOCC), the Permittee shall designate a certified wastewater collection system
operator to be the Operator in Responsible Charge (ORC) of the wastewater collection system.
The operator shall hold a valid certificate of the type and- grade equivalent to or greater than the
classification assigned to the wastewater collection system by the WPCSOCC. The Permittee
shall also designate one or more Back -Up Operator(s) in Responsible Charge who possess(es)
a valid certificate of the type and grade of the system that is no more than one grade less
than the grade of the system. The ORC of the system shall visit the system within 24 hours of
knowledge of a bypass, spill, or overflow of wastewater from the system, unless visited by the
Back -Up ORC, and shall comply with all other conditions of 15A NCAC 8G .0204.
2. By June 1, 2002, the Permittee shall develop and maintain a schedule for reviewing all inspection,
maintenance, operational and complaint logs. Once recurring problems are identified in the
wastewater collection system as a result of the review process, the Permittee shall establish a plan
for addressing the problem(s) if they can not be resolved in a short time period. The Permittee
shall define and adhere to a review period.
3. The Permittee shall develop and maintain a schedule for testing emergency and standby
equipment. .
4. The Permittee shall develop and conduct a routine pump station inspection and maintenance
program, which shall include, but not be limited to, the following maintenance activities:
a. Cleaning and removing debris from the pump station structure, outside perimeter, and wet
well;
b. Inspecting and exercising all valves;
c. Inspecting and lubricating pumps and other mechanical equipment according to the
manufacturer's recommendations; and
d. Verifying the proper operation of the alarms, telemetry system and auxiliary equipment.
5. For each pump station without pump reliability (i.e. simplex pump stations serving more than a
single building or pump stations not capable of pumping at a rate of 2.5 times the average daily
flow rate with the largest pump out of service), at least one fully operational spare pump capable
of pumping peak flow shall be maintained on hand.
6. The Permittee shall maintain on hand at least two percent of the number of pumps installed, but
no less than two pumps, that discharge to a pressure sewer and serve a single building, unless the
Permittee has the ability to purchase and install a replacement pump within 24 hours of first
knowledge of the simplex pump failure or within the storage capacity provided in any sewer line
extension permit.
7. Rights -of -way shall be properly maintained to allow accessibility to the wastewater collection
system.
8. The Permittee shall assess cleaning needs and develop and maintain a program for appropriately
cleaning, whether by hydraulic or mechanical methods, all sewer lines. At least 10 percent of the
wastewater collection system, selected at the discretion of the ORC, shall be cleaned each year.
Preventative cleaning is not required for sewer lines less than five years old unless inspection
otherwise reveals a necessity or as required by a sewer line extension permit.
9. Adequate measures shall be taken to contain and properly dispose of Sanitary Sewer Overflows
SSOs) and spills. The Permittee shall maintain a Response Action Plan that addresses the
following minimum items:
a. Contact telephone numbers for 24-hour response, including weekends and holidays;
b. Response time;
c. Equipment list and spare parts inventory;
d. Access to cleaning equipment;
e. Access to construction crews, contractors and/or engineers;
f. Source(s) of emergency funds;
g. Site sanitation and clean up materials; and
h. Post-overflow/spill assessment.
10. The Permittee shall conduct an on -site evaluation for all SSOs and spills as soon as possible, but
no more than two hours after first knowledge of the overflow and/or spill.
11. In the event of a discharge from or blockage within the wastewater collection system, the
Permittee shall restore the system operation, remove visible solids and paper, sanitize any ground
area and restore the surroundings.
4
III. RECORDS
Records shall be maintained to document compliance with Conditions I(4), II(2) - II(4),-11(7)
II(8), IV(3) and V(1) -V(4). Records must be kept on file for a minimum of three years.
2. Adequate records pertaining to SSOs, spills, and complaints shall be maintained by the Permittee
for a minimum of three years. These records shall include, but are not limited to, the following
information:
a. Date of overflow and/or spill or complaint;
b. Volume of wastewater discharged as a result of the overflow and/or spill or nature of
complaint;
c. Location of overflow and/or spill or complaint;
d. Estimated duration of the overflow and/or spill;
e. Individual from the Division who was informed about the overflow and/or spill or complaint,
when applicable;
f. Final destination of the overflow and/or spill;
g. Corrective actions;
h. Known environmental/human health impacts resulting from the overflow and/or spill; and
i. How the overflow and/or spill was discovered.
The Permittee shall maintain an up-to-date, accurate, comprehensive map of their wastewater
collection system that also notes the locations where other wastewater collection systems become
tributary. If a comprehensive map of the collection system has not been established, a rough
sketch shall be drawn. The Permittee shall map approximately 10 percent of their collection
system each year for the next ten years, or until complete, whichever is sooner. The
comprehensive map shall include, but is not limited to: pipe size, pipe material, pipe location, flow
direction, approximate pipe age, number of active service taps, and each pump station
identification, location and capacity.
4. The Permittee shall maintain records of all of the modifications and extensions to the collection
system permitted herein. The Permittee shall maintain a copy of the construction record drawings
and specifications for modifications/extensions to the wastewater collection system for the life of
the modification/extension. Information concerning the extension shall be incorporated into the
map of the wastewater collection system within one year of the completion of construction. The
system description contained within this permit shall be updated to include this
modification/extension information upon permit renewal.
IV. MONITORING AND REPORTING REQUIREMENTS
Any monitoring (including, but not necessarily limited to, wastewater flow, groundwater, surface
water, soil or plant tissue analyses) deemed necessary by the Division to ensure surface water and
groundwater protection will be established, and an acceptable sampling and reporting schedule
shall be followed.
2. The Permittee shall report to the Asheville Regional Office, at telephone number 828-251-6208 or
facsimile number 828-251-6452, as soon as possible, but in no case more than 24 hours following
the occurrence or first knowledge of the occurrence of either of the following:
a. Any SSO and/or spill over 1,000 gallons; or
b. Any SSO and/or spill, regardless of volume, that reaches surface water.
5
Overflows and spills occurring outside normal business hours may also be reported to the
Division's Emergency Response personnel at telephone number [phone], [phone],
or [phone]. Persons reporting any of the above occurrences shall file a Spill Response
Form within five working days (i.e., Monday through Friday, excluding State holidays) following
first knowledge of the occurrence. This report shall outline the actions taken or proposed to ensure
that the problem does not recur.
The Permittee shall meet the annual reporting and notification requirements provided in North
Carolina General Statute § 143-215.1 C.
V. INSPECTIONS
1. The Permittee or the Permittee's designee shall inspect the wastewater collection system regularly
to prevent malfunctions and deterioration, operator errors, and discharges that may cause or lead
to the release of wastes to the environment, threaten human health or create nuisance conditions.
The Permittee shall keep an inspection log or summary including at least the date and time of
inspection, observations made, and any maintenance, repairs, or corrective actions taken by the
Permittee.
2. Pump stations without Supervisory Control and Data Acquisition (SCADA) systems or telemetry
shall be inspected everyday (i.e. 365 days per year) as defined in 15A NCAC 2B.0503(5). Pump
stations equipped with SCADA systems or telemetry shall be inspected at least once per week.
3. A general observation of the entire collection system shall be performed throughout the course of
every year.
4. Inspections of all high priority lines (i.e. aerial line, sub -waterway crossing, line contacting
surface waters, siphon, line positioned parallel to stream banks that are subject to eroding in such
a manner that may threaten the sewer line, or line designated as high -priority in a permit) shall be
performed at least once per every six month period of time. A list of high -priority lines is
presented as Attachment A and is hereby incorporated into this permit condition. New high
priority lines installed or identified after permit issuance are incorporated by reference and
subject to this permit condition until permit renewal where they shall be referenced in writing in
Attachment A. -
VI. GENERAL CONDITIONS
This permit shall become void unless the wastewater collection system is maintained and
operated in accordance with the conditions of this permit and other supporting data.
2. This permit is not transferable. In the event there is a desire for the wastewater collection system
to change ownership, or there is a name change of the Permittee, a formal permit request shall be
submitted to the Division. The permit request shall be accompanied by documentation from the
parties involved, and other supporting materials as may be appropriate. The approval of this
request will be considered on its merits and may or may not be approved.
3. Failure to abide by the conditions and limitations contained in this permit may subject the
Permittee to an enforcement action by the Division in accordance with North Carolina General
Statute § 143-215.6A through § 143-215.6C, and a sewer moratorium may be established.
6
4. The issuance of this permit does not exempt the Permittee from' complying with any and all
statutes, rules, regulations, or ordinances that may be imposed by other government agencies (i.e.,
local, state, and federal) having jurisdiction, including but not limited to applicable river buffer
rules in 15A NCAC 2B .0200, soil erosion and sedimentation control requirements in 15A NCAC
Ch. 4 and under the Division's General Permit NCGO100000, and any requirements pertaining to
wetlands under 15A NCAC 2B .0200 and 15A NCAC 2H .0500and all applicable North Carolina
Occupational Safety and Health Act health and safety standards.
5. The issuance of this permit does not prohibit the Division from reopening and modifying the
permit, revoking and reissuing the permit, or terminating the permit as allowed by the laws, rules,
and regulations contained in 15A NCAC 2H .0200 and North Carolina General Statute §143-215.1
et. al., or as needed to address changes in federal regulations with respect to the wastewater
collection system.
6. The Permittee shall pay the annual fee within thirty (30) days after being billed by the Division.
Failure to pay the fee accordingly may cause the Division to initiate action to revoke this permit
as specified by 15A NCAC 2H .0205(c)(4).
7. The Permittee shall request its renewal at least six months prior to the expiration of this permit.
Upon receipt of the request, the Commission will review the adequacy of the wastewater
collection system described therein, and if warranted, will extend the permit for aperiod of time
and under such conditions and limitations, as the Commission may deem appropriate.
8. The Permittee shall notify the Division's Non -Discharge Permitting Unit in writing at 1617 Mail
Service Center, Raleigh, North Carolina 27699-1617 of any changes to the name and/or address
of the responsible party (i.e. mayor, city/town manager) of the wastewater collection system.
9. Any duly authorized officer, employee, or representative of the Division may, upon presentation
of credentials, enter and inspect any property, premises or place on or related to the collection
system at any reasonable time for the purpose of determining compliance with this permit, may
inspect or copy any records that must be maintained under the terms and conditions of this
permit, and may obtain samples of wastewater, groundwater, surface water, soil, or plant tissue.
Permit issued this the 20`h day of December, 2001
NORTH CA OLINA ENVIRONMENTAL MANAGEMENT COMMISSION
Gregory J. Thorpe, Ph.D., Acting Director
Division of Water Quality
By Authority of the Environmental Management Commission Permit Number WQCS00139
7 '
Permit Number: WQCS00139
Attachment A
Mill Creek under Commerce St. Bridge
Catawba Avenue Bridge -Mill Creek -main line and line from Parker Hosiery
Second bridge on Catawba Avenue
Mill Creek at the Gateway Museum
Mill Creek at Old Fort Elementary School next to I-40
Lackey Town Rd. -Butcher's Branch next to 1-40
South Redtown Rd. -past the last two houses on the right
Lackey Town Rd., next to railroad crossing
Hwy 70 across from Lackey Town Rd. in Butcher's Branch -main line and Butcher Branch
Line
John Bynum Rd. at Butcher's Branch 2 lines
Bat Cave Road at Catawba River bridge
CERTIFIED MAIL #: 7016 1370 0001 65719680
RETURN RECEIPT REQUESTED
June 20, 2017
Mayor Rick Hensley
Town of Old Fort
38 S Catawba Ave
Old Fort,, NC 28762-0520 .
SUBJECT: NOTICE OF DEFICIENCY
Tracking Number: NOD-2017-DV-0010
Sanitary Sewer Overflows - April 2017
Collection System Permit No. WQCS00139
Old Fort Collection System
McDowell County
Dear Permittee:
The self -reported Sanitary Sewer Overflow (SSO) 5-Day Report submitted by the Town of Old Fort, North Carolina
indicates violations of permit conditions stipulated in the subject permit and North Carolina G.S. 143-215.1.
Violations include failing to effectively manage, maintain, and operate the subject collection system so that there
is no SSO to the land or surface waters and making an outlet to waters of the State for purposes of G.S.
143-215.1(a)(1), for which a permit is required.
Specific incident(s) cited in the subject report include the following:
Total Vol
Total Surface
Incident Start Duration Vol Water
Number Date (Mina) Location Cause (Gals) (Gals) DWR Action
201700566 4/19/2017 30 75 Maple St Ext Roots in line 100 25 Notice of Deficiency
Remedial actions, if not already implemented, should be taken to correct the above noncompliance.
State of North'Carolina I Environmental Quality I Water Resources
2090 U.S. 70 Highway, Swannanoa, NC 28778
R)R_')4r_nsnn
If you have any questions, please do not hesitate to contact Daniel Boss with the Water Quality Section in the
Asheville Regional Office at 828-296-4500 or via email at [e-mail].
Sincerely,
G. Landon Davidson, P.G., R SupervVis
Water Quality Regional Operations Section
Asheville Regional Office
Division of Water Resources, NCDEQ
Cc: Tony West, ORC
heville Regional-Office--=WQS-File-
Central Files, Water Quality Section
G:\MMMMcDowell\Collection Systems\Old Fort Collection System\NOD-2017-DV-0010.SSO 4-19-2017.rtf
State of North Carolina I Environmental Quality I Water Resources
2090 U.S. 70 Highway, Swannanoa, NC 28778
R2R-296-4500
Water Resources
Environmental Quality
May 2, 2017
Mayor Rick Hensley
Town of Old Fort
38 S Catawba Ave
Old Fort, NC 28762-0520
SUBJECT: Collection System Inspection
Old Fort Collection System
Permit No: WQCS00139
McDowell County
Dear Mr. Hensley:
ROY COOPER
Governor
MICHAEL S. REGAN
Secretary,
S. JAY ZIMMERMAN
Director
Enclosed please find a copy of the Collection System Inspection Form from the inspection
conducted on 4/26/2017. Overall the collection system appears to be well maintained and most
work is being documented.
The facility was not compliant with permit WQCS00139 however, because the following issues
need to be corrected:
1. The collection system map is incomplete.
2. High priority line inspections need to be documented.
3. An observation of the entire collection system needs to be documented.
Please respond within 30 days, explaining actions being taken to correct these issues. If you or
your staff have any questions, please call me at 828-296-4658.
Sincerely,
Daniel J. Boss
Enclosed: Inspection Report
cc: Tony West, ORC
MSC 1617-Central Files-Basement
Ashevi1-1e Files —T_
N
G:\WR\WQ\McDowell\Collection Systems\Old Fort Collection Syseem\CEI.4.26.2017 compliance letter.docx
iathlting c3m tlre
State of North Carolina I Environmental Quality I Water Resources
2090 U.S. Highway 70, Swannanoa, North Carolina 28778
828-296-4500
a
Permit: WQCS00139
SOC:
County: McDowell
Region: Asheville
Contact Person: Tony Wes
Directions to Facility:
Compliance Inspection Report
Effective: 11101/14 Expiration: 10/31/22 Owner : Town'of Old Fort
Effective: Expiration: -Facility: Old Fort Collection System
PO Box 520
Old Fort NC 28762
t Title: Contact Phone: [phone]
System Classifications: CS1,
Primary ORC: Certification: Phone:
Secondary ORC(s):
On -Site Representative(s):
Related Permits:
NC0021229 Town of Old Fort - Old Fort WWTP
Inspection Date: 04/26/2017 Entry Time 09:30AM Exit Time: 11:30AM
Primary Inspector: Daniel J Boss 09 5%a0 Phone: [phone]
Secondary Inspector(s):
Reason for Inspection: Routine Inspection Type: Collection System Inspect Non Sampling
Permit Inspection Type: Collection system management and operation
Facility Status: Compliant Not Compliant
Question Areas:
Miscellaneous Questions Performance Standards Operation & Maint Reqmts
Records Inspections Manhole
See attachment summary)
Page: 1 '
Permit: WQCS00139 Owner - Facility: Town of Old Fort
Inspection Date: 04/26/2017 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Inspection Summary:
I (Daniel Boss) conducted a compliance evaluation inspection of the Old Fort Collection
System on 4/26/2017. 1 met with Tony West (ORC) and Melvin Lytle (Maintenance
Supervisor) who assisted with the inspection. Overall the system appeared well maintained
and most work is being documented properly.
The following issues need to be addressed however:
1. High priority (aerial) line inspections need to be documented.
2. The collection system_ map needs to have pipe material, approx. pipe age, and number of
service taps added.
3. An observation of the entire collection system needs to be documented in some way.
4. The invert in a manhole at the intersection of Spring St/Railroad St appeared to be
partially plugged with greasy sewage. This line should probably be, cleaned out soon.
Page: 2
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Permit: WQCS00139 Owner - Facility: Town of Old Fort
Inspection Date: 04/26/2017 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Operation & Maintenance Requirements Yes No NA NE
Response time
Equipment list and spare parts inventory
Access to cleaning equipment M
Access to construction crews, contractors, and/or engineers 0
Source of emergency funds M
Site sanitation and cleanup materials M
Post-overflow/spill assessment 0
Is a Spill Response Action Plan available for all personnel?
Is the spare parts inventory adequate?
Comment:
Performance Standards Yes No NA NE
Is Public Education Program for grease established and documented? M
What educational tools are used?
flyers
Is Sewer Use Ordinance/Legal Authority available?
Does it appear that the Sewer Use Ordinance is enforced?
Is Grease Trap Ordinance available? 0
Is Septic Tank Ordinance available (as applicable, i.e. annexation) M
List enforcement actions by permittee, if any, in the last 12 months
Has an acceptable Capital Improvement Plan (CIP) been implemented? M
Does CIP address short term needs and long term Vmaster plant/ concepts? M
Does CIP cover three to five year period?
Does CIP include Goal Statement?
Does CIP include description of project area? 0
Does CIP include description of existing facilities? M
Does CIP include known deficiencies? 0
Does CIP include forecasted future needs?
Is CIP designated only for wastewater collection and treatment? M
Approximate capital improvement budget for collection system? 18,530.00
Total annual revenue for wastewater collection and treatment? 222,800.00
CIP Comments
Is system free of known points of bypass? M
If no, describe type of bypass and location
Page: 4
Permit: WQCS00139 Owner - Facility: Town of Old Fort
Inspection Date: 04/26/2017 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Performance Standards
Is a 24-hour notification sign posted at ALL pump stations?
Does the sign include:
Instructions for notification?
Pump station identifier?
24-hour contact numbers
If no, list deficient pump stations
Do ALL pump stations have an "auto polling" feature/SCADA?
Number of pump stations
Number of pump stations that have SCADA
Number of pump stations that have simple telemetry
Number of pump stations that have only audible and. visual alarms
Number of pump stations that do not meet permit requirements
Does the permittee have a root control program?
If yes, date implemented?
Describe:
Comment: The collection system has no pump stations.
Records
Are adequate records of all SSOs, spills and complaints available?
Are records of SSOs that are under the reportable threshold available?
Do spill records indicate repeated overflows (2 or more in 12 months).at same location?
If yes, is there a corrective action plan?
Is a map of the system available?
Does the map include:
Pipe sizes
Pipe materials
Pipe location
Flow direction
Approximate pipe age
Number of service taps
Pump stations and capacity
If no, what percent is complete?
List any modifications and extensions that need to be added to the map
Does the permittee have a copy of their permit?
Yes No NA NE
M
M
Yes No NA NE
M
M
E
90
Page: 5
Permit: WQCS00139 Owner - Facility: Town of Old Fort
Inspection Date.: 04/26/2017 Inspectlo' n Type Collection System Inspect Non Sampling Reason for Visit: Routine
Records
Comment:. The collection system map should be updated.
1 - Below Hardee's
Manhole
Is manhole accessible?
Is manhole cover/vent above grade?
Is the manhole free of visible signs of overflow?
Is the manhole free of sinkholes and depressions?
Is manhole cover present?
Is manhole properly seated?
Is manhole in good condition?
Is invert in good condition?
Is line free -flowing and unrestricted in'manhole?
Is manhole free of excessive amounts of grease?
Is manhole free of excessive roots?
Is manhole free of excessive sand?
Is manhole's extended vent screened?
Are vents free of submergence?
Are manholes free of bypass structures or pipes?
Comment:
2 - Spring St /Railroad St Intersection
Manhole
Is manhole accessible?
Is manhole cover/vent above grade?
Is the manhole free of visible signs of overflow?
Is the manhole free of sinkholes and depressions?
Is manhole cover present?
Is manhole properly seated?
Is manhole in good condition?
Is invert in good condition?
Is line free -flowing and unrestricted in manhole?
Is manhole free of excessive amounts of grease?
Is manhole free of excessive roots?
Is manhole free of excessive sand?
Yes No. NA NE
Yes No NA NE
M
0.
M
M
Yes No NA NE
0
E
Page: 6
Permit: WQCS00139 Owner - Facility: Town of Old Fort
Inspection Date: 04/26/2017 Inspection Type :Collection System Inspect Non Sampling Reason for Visit: Routine
2 - Spring St /Railroad St Intersection
Manhole Yes No NA NE
Is manhole's extended vent screened? ®
Are vents free of submergence? ®
Are manholes free of bypass structures or pipes? 0
Comment: The invert was somewhat backed up with greasy sewage. The line should probably be cleaned
soon.
Page: 7
go_wn .fa Nd dart
FOUNDED IN 1870 —
38 CATAWBA AVENUE
OLD FORT, NORTH CAROLINA 28762 Office of the Mayor
May 11, 2017
NCDEQ/DWR
2090 US Highway 70
Swannanoa, NC 28778
Subject: Old Fort Collection System Inspection (Permit # WQCS00139)
Mr. Boss,
This letter is in response to the Collection System Report for the Town of Old Fort, conducted April 26,
2017. 1 have enclosed worksheets that will be required to be filled out for bi-annual inspection of the
high -priority lines. This includes the master list and a copy of the form provided by the Division of Water
Resources for this purpose. I have also included worksheets for inspecting the entire sewer system,
section by section. The Maintenance supervisor, Chief Melvin Lytle, maintenance personnel and myself
will have at least monthly meetings to insure that record -keeping is up to date, and that inspections are
proceeding.
The Town is also in the process of receiving a grant for asset inventory management. Our plan is to use
this money to produce complete water and sewer maps. According to our engineer, we should have
new GPS maps by the end of 2017. Until then we will continue to update existing maps as much as we
can.
Thank you for your help in this matter. If you -have any further questions or concerns, please contact
me.
Sincerely,
J W
Tony West
Town of Old Fort Water & Wastewater
38 Catawba Ave
Old Fort, NC 28762
W: 828-668-4561
C: 828-442-2343
Enclosed: worksheets
RECEIVE
Division of Water Resources
MAY 17 2017 ,
Water Quality Regional Operations
Asheville Regional Office
Colonial America's Western Outpost Until 1756"
HIGH PRIORITY LIME (HPL) MASTER LIST
HPL Type
Location Description (i.e. road0
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MAY
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Water Qual;ty o
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Page 1 of 1 HIGH PRIORITY LINE (HPL) MASTER LIST Date Last Updated: 4/7/2014
HIGH PRIORITY LINE (HPL) INSPECTION & MAINTENANCE LOG DATE LOG OPENED: DATE LOGCLOSED:
HPL ID#: HPL Name/Identifier: Location Description (i.e. road or stream crossing or intersection) or Beginning and EndingLatitude/Longitude:
HPL Type:
Assess the Following Conditions
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TOWN OF OLD FORT COLLECTION SYSTEM - PERMIT # WQCS00139
SEWER INSPECTION/OBSERVATION LOG
DATE (LOCATION - ADDRESS IBRIEF DESCRIPTION
TOWN OF OLD FORT COLLECTION SYSTEM - PERMIT # WQCS00139
SEWER INSPECTION/OBSERVATION LOG MASTER LIST
LOCATION - ADDRESS, STREETS OR AREA BRIEF DESCRIPTION
BAT CAVE RD SOUTH OF 1-40 W. INCLUDING JOLLY RD, HOOVER HOLLOW, CATAWBA RIVER RD
CATAWBA AVE NORTH OF 1-40 W TO MAIN ST
INCLUDING EDDIE DR, MTN VIEW ANNEX, WESTERMAN AVE, E & W MITCHELL, E & W CRAWFORD
ST, MAUNEY AVE, WATER ST
W. MAIN ST TO KEATON RD INCLUDING COMMERCE ST, ORCHARD ST
E. MAIN ST TO MCDOWELL ST INCLUDING S. RAILROAD ST
NORTH OF E. MAIN ST
INCLUDING SPRING ST, CHURCH ST, THOMPSON ST, CEMETERY ST, JOHN BYNUM RD, N. REDTOWN
RD, MCDOWELL ST
E.MAIN ST FROM MCDOWELL TO WWTP INCLUDING FAW DR
24" TRUNK FROM MILL CREEK TO WWTP 6
PIMAIrAFOL"
V MEW-,
North Carolina Department of Environment and Natural Resources
Pat McCrory John E. Skvarla, III
Governor Secretary
May 12, 2014
Rick Hensley, Mayor
Town of Old Fort
38 Catawba Ave.
Old Fort, NC 28762
SUBJECT: Collection System Inspection
Old Fort Collection System
Permit No: WQCS00139
McDowell County
Dear Mr. Hensley:
On April 16, 2014, I conducted an inspection of the Old Fort Collection System program. I met with Tony West
in the morning and Lynn Russell in the afternoon. Their time and efforts are appreciated. There are areas of the
program that need your attention. Deficiencies exist related to future reinvestment in the collection system, the
designation of an Operator in Responsible Charge (ORC) and Back -Up Operator in Responsible Charge, as well.
as required -documentation and record keeping. These -areas -of noncompliance -are required in the permit under
Section I #5, Section II #1, #2 and Section III #1.
Please provide a detailed response on how you plan to address the items listed in this letter and
the attached inspection report within fifteen (15).days to this office.
Refer to the enclosed inspection report for additional observations and comments.. If you or your staff have any
questions, please call me at 828-296-4500. .
Sincerely,
t
Linda Wiggs
Environmental Senior Specialist
Asheville Regional Office
Enc. Inspection Report
cc: Tony West, ORC (e-copy)
MSC 1617-Central Files -Basement
uAslieelte
G:\WR\WQ\McDowell\Collection Systems\Old Fort Collection System\CEI.Apri120141TR.doc
Water Quality Regional Operations — Asheville Regional Office
2090 U.S. Highway 70, Swannanoa, North Carolina 28778
Phone: [phone] FAX [phone]
Internet http://portal.ncdenr.org/webAvq/
An Equal Opportunity \ Affirmative Action Employer
Compliance Inspection Report
Permit-.-WQCS00139 -Effective:1.1/01/06= --Expiration: -1OW/1-4 ---Owner:--Towrr of Old -Fort•-
SOC: Effective: Expiration: Facility: Old Fort Collection System
County: McDowell
PO Box 520
Region: Asheville
Contact Person: Garland Norton Title: Phone: [phone]
Directions to Facility:
System Classifications: C31,
Primary ORC: Certification: Phone:
Secondary ORC(s):,
On -Site Representative(s):
Related Permits:
NCO021229 Town of Old Fort - Old Fort WWTP
Inspection Date: 04/1612014 EntryTime: 10:00 AM Exit Time: 01:00 PM Primary Inspector: Linda S Wiggs6v, Phone:
828-296-4500 Ext.4653 Secondary Inspector(s): Reason
for Inspection:
Routine Inspection Type:
Collection System Inspect Non Sampling Permit Inspection Type: Collection system management
and operation Facility Status: Q Compliant Not Compliant
Question Areas: Miscellaneous Questions Performance Standards
Operation & Maint
Reqmts Records Monitoring & Rpting Inspections Manhole Lines Reqmts
See attachment summary) Page: 1
Permit: WQCS00139 Owner - Facility: Town of Old Fort
Inspection Date: 04/16/231 "- -"In`pection-Type: Collection -System •lnspect Non -Sampling • - -- - Reason for Visit: -Routine -- --
Inspection Summary:
Insufficient CIP-(I. Performance Standards #5.):
Reinvestment back into the collection system is a mandatory component for any municipality. There appear to be
insufficient revenues from wastewater being put back into the collection system. The Permittee shall adopt and implement
a CIP to designate funding for reinvestment in the wastewater collection system infrastructure. Please ensure that
sufficient monies are allocated for the collection system maintenance and improvements.
Insufficient Record Keeping/ Documentation - (II. Operation and Maintenance #2; III. Records #1.; V. Inspections #1, #3,
4):
The Town staff and the collection system operator need. to have regular meetings with regard to the collection system. A
method specifically for the documentation of the permit requirements is needed. How the Town chooses to set this up can
be determined by the Town as long as it meets the permit requirements noted above and the inspector can glean the
appropriate information from the files. The inspector has shared various logs for example.
Operator in Responsible Charge (ORC)-(II. Operation and Maintenance #1):
Tony West is not listed as the ORC for the collection system; Steve R. Smith is listed and there is not a Back -Up ORC
designated. Old Fort has to designate an ORC and a Back -Up ORC.
Abbreviations:
NA - Not Applicable
NE - Not Evaluated
Page: 2
Permit: WQCS00139 Owner - Facility: Town of Old Fort
ltns ection.Date:- 04t16/201A '.:- Ins ectionT e:-Collection .S sternIns ect-Non.Sam plirag, -Reason for-Visit::..Routine:- _ =--- ---
Performance Standards Yes No NA NE
Is Public Education Program for grease established and documented? n n
What educational tools are used?
ORC will create a flyer the town can use as a billing insert. The ORC and inspector also discussed noting
on each bill mailed the importance of not putting grease and other items down the drain. The town can also
use their website for educating citizens on fats, oils, grease (FOG) use.
Is Sewer Use Ordinance/Legal Authority available? n n n
Does it appear that the Sewer Use Ordinance is enforced? n n
Is Grease Trap Ordinance available? n n
Is Septic Tank Ordinance available (as applicable, i.e. annexation) n n
List enforcement actions by permittee, if any, in the last 12 months
No enforcement actions.
The grease ordinance is a part of the Sewer Use Ordinance (SUO), which is the standard SUO.
A septic tank ordinance has not been needed, but will be addressed if expansion is considered. Discussed
were areas that could use public sewer based on questionable septic tank systems.
Has an acceptable Capital Improvement Plan (CIP) been implemented? rl n n
Does CIP address short term needs and long term \"master plant/ concepts? n 0 n
Does CIP cover three to five year period? n n
Does CIP include Goal Statement? n n n
Does CIP include description of project area? IF, n n
Does CIP include description of existing facilities? p n n
Does CIP include known deficiencies? n
Does CIP include forecasted future needs? n n 11
Is CIP designated only for wastewater collection and treatment? n n n
Approximate capital improvement budget for collection system? 0.00
Total annual revenue for wastewater collection and treatment? 200,000.00
CIP Comments
Is system free of known points of bypass? n n n
If no, describe type of bypass and location
Is a 24-hour notification sign posted at ALL pump stations? n 0 0
Does the sign include:
Instructions for notification? n Cl
Pump station identifier? n n (_I
Page: 3
Permit: WQCS00139 Owner - Facility: Town of Old Fort
Ins ectionp Dater 041f&2014 — — Ins ection-T Y P P 9pype: •Collection S stem lns ect Non'Sarrt liri '"^'Reason for liisit:-Fcoutine -•-- ---• -•- -•-
24-hour contact numbers
If no, list deficient pump stations
Old Fort has no pump stations. It is all gravity.
Do ALL pump stations have an "auto polling" feature/SCADA?
Number of pump stations
Number of pump stations that have SCADA
Number of pump stations that have simple telemetry
Number of pump stations that have only audible and visual alarms
Number of pump stations that do not meet permit requirements
Does the permittee have a root control program?
If yes, date implemented?
Describe:
Old Fort has a jetter with a rodder if need be.
Comment: No pump stations.
Maintenance Supervisor removes the clean out caps when jetting lines to avoid the
unfortunate incidence of sewage backing up into homes.
Inspections
Are maintenance records for sewer lines available?
Are records available that document pump station inspections?
Are SCADA or telemetry equipped pump stations inspected at least once a week?
Are non-SCADA/telemetry equipped pump stations inspected every day?
Are records available that document citizen complaints?
Do you have a system to conduct an annual observation of entire system?
Has there been an observation of remote areas in the last year?
Are records available that document inspections of high -priority lines?
Has there been visual inspections of high -priority lines in last six months?
Comment: Records are lacking.
Operation & Maintenance Requirements
Are all log books available?
Does supervisor review all log books on a regular basis?
Does the supervisor have plans to address documented short-term problem areas?
What is the schedule for reviewing inspection, maintenance, & operations logs and problem areas?
Weekly
0
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Yes No NA NE
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Page: 4
Permit: WQCS00139 Owner - Facility: Town of Old Fort
Inspection-Datd- 04118/2Orl4 =---:lnspeotiori Type:'. Collection System Inspect -Non Sampling-: r-: Reason#oXVisit:-:Routihe-,_:' i-',_:,:
Are maintenance records for equipment available? n o
Is a schedule maintained for testing emergency/standby equipment?
What is the schedule for testing emergency/standby equipment?
Do pump station logs include:
Inside and outside cleaning and debris removal? n
Inspecting and exercising all valves?
Inspecting and lubricating pumps and other equipment?
Inspecting alarms, telemetry and auxiliary equipment? n n. n
Is there at least one spare pump for each pump station w/o pump reliability? n n
Are maintenance_ records for right-of-ways available? 011.0
Are right-of-ways currently accessible in the event of an emergency?
Are system cleaning records available? n
Has at least 10% of system been cleaned annually? n
What areas are scheduled for cleaning in the next 12 months?
As needed.
Is a Spill Response Action Plan available?
Does the plan include:
24-hour contact numbers
Response time
Equipment list and spare parts inventory
Access to cleaning equipment
Access to construction crews, contractors, and/or engineers
Source of emergency funds
Site sanitation and cleanup materials
Post-overflow/spill assessment
Is a Spill Response Action Plan available for all personnel?
Is the spare parts inventory adequate?
Comment:
Records Yes No NA NE
Are adequate records of all SSOs,'spills and complaints available?
Are records of SSOs that are under the reportable threshold available?
Page: 5
Permit: WQCS00139 Owner - Facility: Town of Old Fort
r — Inspection Date:-04tf6f20'i4""""- Inspecttoh-Type -Collection-System Inspect NorrSamplirig -- - easori7orVisit:"RoutinE'
Do spill records indicate repeated overflows (2 or more in 12 months) at same location?
If yes, is there a corrective action plan?
Is a map of the system available?
Does the map include:
Pipe sizes
Pipe materials
Pipe location
Flow direction
Approximate pipe age
Number of service taps
Pump stations and capacity
If no, what percent is complete?
List any modifications and extensions that need to be added to the map
Does the permittee have a copy of their permit?
Comment:
Monitoring and Reporting Requirements
Are copies of required press releases and distribution lists available?
Are public notices and proof of publication available?
Is an annual report being prepared in accordance with G.S. 143-215.1 C?
Is permittee compliant with all compliance schedules in the permits?
If no, which one(s)?
Comment:
BELOW HARDEES AND MH -
Manhole Yes No NA NE
Is manhole accessible? n
Is manhole cover/vent above grade? n n n
Is the manhole free of visible signs of overflow? ri n n
Is the manhole free of sinkholes and depressions? n ri n
Is manhole cover present? n n n
Page: 6
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FOUNDED IN 1870 —
38 CATAWBA AVENUE
OLD FORT, NORTH CAROLINA 28762
May 20, 2014
Linda Wiggs
WaterQuality—Asheville Regional Office
2090 U.S. Highway 70
Swannanoa, NC 28778
SUBJECT: Old Fort Collection System (WQCS00139) Inspection Response
Dear Ms. Wiggs:
Office of the Mayor
In response to your collection system inspection report letter dated May 12, 2014,1 and the Town of Old
Fort employees have taken several measures to meet permit requirements.
I have enclosed a copy of the newly adopted Old Fort Capital Improvement Plan, which sets aside a
percentage of revenue specifically for sewer needs and lists known deficiencies for the next three years.
This plan will be revisited, modified and readopted each fiscal year.
The Old Fort Maintenance Department Supervisor and I will have weekly meetings to discuss work
completed in the past week and work needed to be performed in the coming week. We have also
started using the log sheets you provided, in order to maintain necessary documentation of permit
requirements. I have enclosed copies of the log forms as we are now using them.
I have enclosed a copy of the Water Pollution Control System Operator Designation Form for the Old
Fort Collection System. It lists Anthony West (myself) as Operator in Responsible Charge and Kevin
White, another KACE employee, as Back -Up ORC. I have also mailed a copy of this form to WPCOCC in
Raleigh.
If you have any further questions or suggestions for me or the Town, please feel free to contact us at
any time. Thank you for all your help in this matter.
Sincerely,
q at"-j4
Tony West
KACE Environmental
Town of Old Fort WWTP ORC/ Collection System ORC
Enclosure
Cc: Old Fort Mayor Rick Hensley -
ResourM
MAY 2 2 2014
Water Ouatity Regional Operations
Asheville Regional Office
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TOWN OF OLD FORT COLLECTION SYSTEM — PERMIT WQCS00139
CAPITAL IMPROVEMENT PLAN — APRIL 2014
GOAL: The goal of the Old Fort Capital Improvement Plan (CIP) is to provide funds toward the
maintenance, repair, replacement, cleaning, etc. of the Old Fort sewer system.
In the 2015 budget 2.0% of expected sewer revenues will be placed in the CAPITAL OUTLAY— SEWER
LINES line item of the budget.
In the 2016 budget 2.5% of expected sewer revenues will be placed in the CAPITAL OUTLAY— SEWER
LINES line item of the budget.
In the 2017 budget 3.0% of expected sewer revenues will be placed in the CAPITAL OUTLAY — SEWER
LINES line item of the budget.
Funds not used in that budget year will be carried over to the next year to combine with new funds.
The Town of Old Fort is also actively seeking grants to fund collection system projects.
DEFECIENCIES:
Short-term:
Redtown Rd - 300 ft deformed plastic pipe
Westerman Ave —800 ft old terra cotta pipe and 2 manholes
Long-term:
Five other projects previously listed in 2009 Capital Improvement Plan by AECOM USA, Inc.:
Old Catawba River Rd — 2470 ft 8" gravity line, 14 manholes - $292,189
Main St — 2400 ft 8" gravity line, 9manhriles - $165,987
Mauney Ave — 800 ft 8" gravity line, 3 manholes - $56585
Mitchell St — 625 ft 8" gravity line, 2 manholes - $43535
Crawford St — 650 ft 8" gravity line, 2 manholes - $44810
fSFPl it 11;
ctopted' nth, 12th
k= is
day of May 2014.
Ma or Tow of Old Fort
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Page 1 of 1 RIGHT-OF-WAY (ROW) MASTER LISTING Date Last Updated: 4/7/2014
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TOWN OF OLD FORT COLLECTION SYSTEM - PERMIT # WQCS00139
SEWER ACTIVITY LOG ( " 1 A (ni 16dJ A jc c' D c P 7 ,
DATE ITIME ILOCATION -ADDRESS IDESCRIPTION OF PROBLEM & CORRECTIVE ACTION
TOWN OF OLD FORT COLLECTION SYSTEM - PERMIT # WQCS00139
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TOWN OF OLD FORT COLLECTION SYSTEM - PERMIT # WQCS00139
SEWER ACTIVITY LOG
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Date
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Page 1 of 1 GREASE TRAP (GT) INSPECTION MAINTENANCE LOG 4/7/2014
G b_ra bairy LUU __.._ FOR OPERATIONAL YEAR (INCLUSIVE DATES)4 FROM: TO:
late
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Signature: Date:
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Page 1 of 1
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HIGH PRIORITY LINE (HPI_) INSPECTION AND
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HIGH PRIORITY LINE (HPI_) INSPECTION AND
Page 1 of 1
MAINTENANCE LOG
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MAINTFNAKIr'F I nr_
CS Permit Renewal
Regional Office Comments
Permit number:'- WQCS00139 Region4 Asheville Date:., May 22, 2014
Facility name:- Old Fort Collection System
Staff:_, Linda S. Wiggs .
County: McDowell
Reviewer. Steve Lewis ROSupervisor:
t
Chuck Cranford
Requested,. X Issue permit according to Draft
Action: Make changes as noted below
A Compliance inspection on April 16, 2014 revealed some deficiencies
that required a response from the Town. A sufficient response from the
Town was received in Asheville on May 22, 2014.
I have notified Tony West to include the after-hours phone number in
Section 6 of his Response Plan.
ARO recommends issuance of permit WQCS00139.
ommelnts W.
t/
S:\MM-Templates&FormsTermit Review\NPDESPermitReview ROComments.Feb2012.docx
Page 2 of 2
717
NCDENR
North Carolina Department of Environment and Natural Resources
Pat McCrory
Governor
May 7, 2014
MEMORANDUM
TO: Landon Davidson, Asheville Regional Office Supervisor
FROM: Deborah Gore, PERCS Unit
Subject: Renewal Application Package
Permit Number: WQCS00139
Town of Old Fort
McDowell County
John E. Skvarla, III
Secretary
The subject collection system permit renewal was received by the central office on May 5, 2014.
A copy of the collection system application package is attached for your records and comments. If
possible, please relay any questions, comments or additional information requests you have to the
permit application reviewer, Steve Lewis [919-807-6308 or [e-mail]] within 30
days of receipt.
RECEIVED
Alvision of Water Resource3
MAY ` 8 2014
Water Quality Regional Operations
Asheville Regional Office
Enclosures: application package
Cc: PERCS file (electronic)
1617 Mail Service Center, Raleigh, North Carolina 27699-1617
Phone: [phone] Internet: www.ncwaterquality.org
An Equal Opportunity 1 Affirmative Action Employer — Made in part by recycled paper
ala 0 vl,, GalA
FOUNDED IN 1870
38 CATAWBA AVENUE
OLD FORT, NORTH CAROLINA 28762 Office of the Mayor
April 30, 2014
Attn: PERCS Unit Supervisor
1617 Mail Service Center
Raleigh, NC 27699-1636
Subject: Town of Old Fort (WQCS00139) Collection System Permit Renewal Application
To Whom It May Concern:
Enclosed is the Town of Old Fort's Collection System Permit Renewal Application, with associated
documentation. An index is below. If you require any more information, please contact me at (W)828-
668-4561. Thank you for your consideration. .
Tony West
KACE Environmental
Town of Old Fort WWTP ORC/ Collection System ORC
38 Catawba Ave
Old Fort, NC 28762 RECEIVED/DEI [e-mail] R/®WR
W: 828-668-4561 _. .
C.828-442-2343
MAY 2014
Water ResourcesEnclosurePermittingSection
INDEX:
Cover Letter
Application
High Priority'Liries'List'
Annual budget for Collection System
Capital Improvement. Plan
Response Action Plan
Comprehensive Collection System Map
D
ouroM
MAY -8 2014-
WSW " ty Regbnai Operations
Asheville Regional Office
Colonial America's Western Outpost Until 1756"
I. APPLICANT INFORMATION:
1. Applicant's name (Municipality, Public'Utility, etc): TOWN OF OLD FORT
2. Facility Information: Name: OLD FORT Collection System Permit No.: WQCS00139
3. Applicant type: ® Municipal State Privately -Owned Public Utility
County Other:
4. Signature authority's name: RICKEY ]HENSLEY per 15A NCAC 02T .0106(b)
Title: MAYOR
5. Applicant's mailing address: 38 CATAWBA AVE
City: OLD FORT State: NC Zip: 28762-
6. Applicant's contact information:
Phone number: 828 668-4244 . , Fax number: 828 668-2007 Email address: [e-mail]@oldfortnc.com
IL CONTACT/CONSULTANT INFORMATION:
1. Contact Name: TONY WEST
2. Title/Affiliation:ORC
3. Contact's mailing address: 38 CATAWBA AVE
4. City: OLD FORT State: NC
5. Contact's information:
RECEIVED/DENR/DWR
MAY ® 2014
Water Resources
permitting Sec &; 28762-
Phone number- 828 668-4561 Fax number. (K8j 668-2007 Email address: [e-mail]
M. GENERAL REQUIREMENTS:
1. New Permit or Premit Renewal? New ® Renewal
2. County System is located in: MCDOWELL County
3. Owner & Name of Wastewater Treatment.Facility(ies) receiving wastewater from this collection system:
Owner(s) & Name(s): TOWN OF OLD FORT
4. WWTF Permit Number(s): NCO021229
5. What is the wastewater type? 100 % Domestic or 0 % Industrial (See 15A NCAC 02T .0103(20D
Lj Is there a Pretreatment Program in effect? Yes or ® No
6. Wastewater flow: 0.12 MGD (Current average flow of wastewater generated by collection system)
7. Combined permitted flow of all treatment plants: 0.12 MGD
8. Explain how the wastewater flow was determined: 15A NCAC 02T .0114 or ® Representative Data
9. Population served by the collection system: 1700 - - , - .
W. COLLECTION SYSTEM INFORMATION:
1. Line Lengths for Collection System:
Sewer Line Description Length
Gravity Sewer 5.0 miles
Force Main 0 (miles)
Vacuum Sewer 0 miles
Pressure Sewer 0 (miles)
2. Pump Stations for Collection System:
Pump Station Type Number
Simplex Pump Stations(Serving Single Building) 0
Simplex Pump Stations(Serving Multiple Buildings) 0
Duplex Pump Stations 0
3. Submit a list of all major (i.e. not simplex pump station serving a single family home) pump stations. Include the following
information:
Pump Station Name
Physical Location
Alarm Type (i.e. audible, visual, telemetry, SCADA)
Pump Reliability
Reliability Source (permanent/portable generator, portable pumps)
Capacity of Station _
4. Submit a list of all high priority lines according per 15A NCAC 02T .0402 (2) known to exist in the collection system. Head
the list with "Attachment A for Condition V(4)" and include the system name.
Use the same line identification regularly used by the applicant RECEIVE®/DENR/DWR
Indicate type of high priority line (i.e. aerial), material and general location
MAY _ 2014
V. COLLECTION SYSTEM ADMINISTRATION:
Water Resources
L Provide a brief description of the organizational structure that is responsible for managemen%ji Bfi @ iRhtenance of
the collection system.
MAYOR: MAINTENANCE SUPERVISOR: WWTP & COLLECTION SYSTEM ORC: 2 MAINTENANCE WORKERS: 5
INMATES,
2. Indicate .the current designated collection system operators for the collection system, per..15A NCAC 08G.0201. .. , ....
Main ORC Name: TONY WEST Certification Number: 992292
Back -Up ORC Name: Certification Number.
3. Approximate annual budget for collection system only: S 203,730
4. Submit a copy of your current annual budget.
5. Approximate capital improvement budge for the collection system only: $ 4450
6. Submit a copy of your current capital improvement plan.
7. Is this collection system currently a satellite system Yes or ® No
8. Do any satellite systems discharge to this collection_ system Yes or ® No (If yes complete table below)
Satellite System Contact Information (Name, Address, Phone Number)
Complete for Satellite Systems that have a flow or capacity greater than 200,000 GPD (Average daily flow)
9. List any agreements or ordinances currently in place to address flows from satellite systems:
N/A
VI. COLLECTION SYSTEM COMPLIANCE:
1. Is a Response Action Plan currently in place ® Yes or No
2. If Yes, submit a copy of the Response Action Plan or see table 6 below.
3. Is a pump station contingency plan currently in place? Yes or ® No
4. If Yes, submit a copy of the pump station contingency plan or see table 6 below.
5. Is a comprehensive collection system map currently in place? ® Yes or No
6. Submit a submit a copy of the collection system map (CD or hardcopy) or indicate a schedule for completion
7. Thoroughly read and review the System -Wide Collection System Permit Conditions: Typically compliance schedules
are only offered to NEW permit applicants and NOT permit renewals. Any compliance dates must be included within
the permit prior to issuance or -the permit holder will be found in violation upon inspection.
Permit Condition
Current
Compliance?
If no, Indicate a
Compliance
Date
Typical . .
Compliance .
Schedule
I(4) — Grease ordinance with legal authority to inspectlenforce Yes No 12 —18 mo.
I(5) — Grease inspection and enforcement program Yes No 12 —18 mo.
I(6) — Three to five year current Capital Improvement Plan. Yes, No 12 —18 mo.
I(8) — Pump station contingency plan Yes No NA 3 mo.
I(9) — Pump station identification signs. Yes No NA 3 mo.
I(11) — Functional and conspicuous audible and visual alarms. Yes No NA 3 — 6 mo.
II(5) — Spare pumps for any station where one pump cannot
handle peak flows alone (in a duplex station, the 2°a
pump is
the spare if pump reliability is met).
Yes No NA 6 — 9 mo.
II(7) — Accessible right-of-ways and easements. Yes. No 6 —12 mo.
11(9) — Response action plan with Items 9 (a — h). Yes No 3 mo.
1II(3) — Comprehensive collection system map Yes No 10% per year
For conditions not listed, compliance dates are not typically offered. List any permit conditions that may be difficult for the
applicant to meet (attach clarification if needed):
Collection system map is as complete as is currently possible.
VH. APPLICANT'S CERTIFICATION per 15A NCAC 02T .0106(b):
I, RICKEY HENSLEY, MAYOR attest that this application for TOWN OF'OLD FORT
Signature Authority's Name & Title from Item I.4) (Facility name from Item I.1)
has been reviewed by me and is accurate and complete to the best of my knowledge. I understand that if all required parts of this
application are not completed and that if all required supporting information and attachments are not included, this application
package will be returned to me as incomplete.
Note: In accordance with NC General Statutes 143-215.6A and 143-215.6R, any person who knowingly makes any false statement,
representation, or certification in any application shall be guilty of a Class'2 misdemeanor which may include a fine not to exceed
10,000 as well as civil pe lties up to $25,OP per violation.
Signature: Date: U - .3 6 — 1 'y'
ATTACHMENT FOR CONDITION V (4)
TOWN OF OLD FORT COLLECTION SYSTEM = PERMIT WQCS00139
01: Mill Creek under•Commerce St -bridge —aerial —ductile iron;
02: Mill Creek @ Public Library (Mauney Ave) — aerial — ductile iron;
03: Mill Creek @ Catawba Ave bridge— aerial — ductile iron;
04: Mill Creek @ Old Fort Elementary School - aerial — ductile iron;
05: Catawba River @ Bat Cave Rd bridge — aerial - ductile iron;
06: 104 Cemetery Si, over Butcher's Branch — aerial (one residence) — PVC; .
i
i
TOWN OF OLD FORT Selected Department Page 4
07101113 Fiscal Year: 2014 Revenue Statet7 % (ALL) All Departments
09:15:12 Fiscal Month Range:1-12 Period Ending: June 30, 2014
32 SEWER FUND
Account Estimated Activity Revenue Uncollected Percent
Account Description Number. Revenue This Period To Date: To Date -Collected °/
UTILITY CHARGES -SEWER FEES 32-0371-000 1261500.00 0.00 0.00 126,500.00 0.00
DEBT SERVICE 32-0372-000 77,230.00 0.00 0.00 77,230.00 ` 0.00
TOTAL FUND REVENUE: 203,730.00 0.00 0.00 203,730.00 . 0.00
TOWN OF OLD FORT Selected Department Page 1
04129114 Fiscal Year:2014 Encumbrances & Expenditure Statement (ALL) All Departments
11:54:05 Fiscal Month Range: l-12 Period Ending: June 30, 2014
D) 30 WATER DEPARTMENT
Budget Activity Expenditure Encumbrance Unecumbered %
Account Description Account No Amount This Period Year to Date Year to Date Balance Spent
DEPT (0814) WATER DEPARTMENT
TELEPHONE [phone],000.00
POSTAGE UTILITY BILLS 30-0814-012 2,750.00
ELECTRIC BILLS 30-0814-013 35,000.00
EQUIPMENT REPAIR/MAINT 30-0814-015 13,000.00
EQUIPMENT REPAIR/MAINT 30-0814-016 12,100.00
DEPT SUPPLIES MAINT 30-0814-032 233 088&00
ADEPT SUPPLIES W/W 30-0814-033 9 7y00DQ
L1CHLORINE
1'GM 30-0814-034 8.000.00
CAPTOR -CALCIUM THIOSUL 30-0814-037 16,000.00
W/W ANALYSIS 30-0814-042 10,000.00
WATER ANALYSIS/CONTRAC 30-0814-044 1,000.00
ORTHAPHOSPHATE (CORR. 30-0814-045 15,400.00
DEFOAMER 30-0814-047 1,600.00
POLYMER 30-0814-048 2,600.00
PUBLIC WATER SYSTEM PE 30-0814-050 870.00
SLIM E 30-0814-051 10,000.00
DUES & MEMBERSHIPS 30-0814-053 500.00
INSURANCE/BONDS 30-0814-054 9,45.0:00
WATER STORAGE TANK REP 80-0814-070- 18,963.00 -
CAPITAL OUTLAY/LINES/I 50-0814-073 0.00
REPLACEMENT WATER METE 30-0814-075 1,000.00
BAD DEBTS 30-0814-094 50:0.00
TOTAL DEPT: (0814) WATER,DEPARTMENT 193,521.00
a
TOTAL FUND: (30) WATER DEPARTMENT 193,521.00
St(.J6P_ A/J-23 L-JA -,S 7Z-W ATI E-t cx-Rowscs
TOTAL 1RXP1R.NDTT1 TRF.0 1 aq R?1 nn
1,392.17 1,392.17 0.00 607.83 69.60
1,796.75 1,796.75 0.00 953.25 65.33
26,103.86 26,103.86 ' 0.00 8,896..14 74.58
8,711.89 8,711.89. 0.00 4,288.11 67.01
12,026.64 12,026.64 0.00 73.36 99.39
15,854.76 15,854.76. 0.00 7,233.24 68.67
6,020.60 6,020.60 0.00 3,679.40 62.06
5,969.00 5,969.00 0.00 2,031..00 74.61
12,719.75 12,719.75: 0.00 3,280.25 79.49
6,827.80 6,827.80 0.00 3,172.20 68.27
324.00 324.00 ` . 0.00 676..00 32.40
12,276.25 12,276.25 0.00 3,123.75 79.71
0.00 0.00 0.00 1,600.00 0.00
0.00 0.00. 0.00 2,600..00 0.00
870.00 870.00 ., 0.00 0.00 100.00
0.00 0.00. 0.00 10,000.00 0.00
400.00 400.00.. 0.00 100.00 80.00
9,437.27 9,437.27.. 0.00 12.73 99.86
18,962.37 18,962.37 . 0.0.0 O.M.- 99.99 ,
0.00 0.00 0.00 0.00 0.00
835.67 835.67 0.00 164.33 83.56
0.00 0.00. 0.00 500.00 0.00
140,528.78 140,528.78!; 0.00 52,992.22 72.61
140,528.78 140,528.78-,, 0.00 52,992.22 72.61
1An AIR 7R 1An G7R 751 n nn a13 nn,) 77 713 a4
TOWN OF OLD FORT Selected Department Page 707/01/13 Fiscal Year: 2014 Encumbrances & Expenditure Statement ALL) All Departments09:15:28 Fiscal Month Range:1-12 Period Ending: June 30, 2014
D)SEWER EUND,
Account Description Account No
Budget Activity
Amdunt This Period
Expenditure
Year to Date
Encumbrance
Year to Date
Unecumbered - %
Balance Spent
DEPT (0822) SEWER DEPARTMENT
VOUTSIDE & CONTRACTOW L.lk WZ- 32-0822-003
ELECTRIC BILLS
78,000.00 0.0.0 0.00 0.00 78,000.00 0.0
V PH '%
32-0822-013 40;000.00 0.00 0.00 0.00 40,OOQ.00 O.0
AIR EMISSION
32-0822-041 7,100.00 0.00 0.00 0.00 7,100..00 0.0
CLASS A BIORESIDUALS
32-0822-045
32-0822-049
200.00.. 0.00 0.00 0.00 200.00 0.0
s
NPDES PERMIT FEE
11310.00 0.00 0.00 0.00 1,310.00 O.0
COLLECTION SYSTEM PERM
32-0822-050 5,000.00 0.00 0.00 0.00 5,000.00 0.(
CAPITAL OUTLAY L
32-0822-051 1.,310.00 0.00 0.00 0.00 1,310.00 0.(
SEWER
SEWER BOND EXPENSE
32-0822-072 4,450.00 0.00 0.00 0.00 4,450.00 0.(
BAD DEBTS
32-0822-073
32-0822-094
65,360.00 0.00 0.00 0.00 65,360.00 0.(
1.,000.00 0.00 0.00 0.00 1,000.00 0.(
TOTAL DEPT: (0822) SEWER DEPARTMENT 203,730.00 0.00 0.00 0.00 203;730.00 0.(
TOTAL FUND: (32) SEWER FUND 203,730.00 0.00 0.00 . 0.00*203,730.00 0.1
l
TOWN OF OLD FORT COLLECTION SYSTEM — PERMIT WQCS00139
CAPITAL IMPROVEMENT PLAN — APRIL 2014
GOAL: The goal of the Old Fort Capital Improvement Plan (CIP) is to provide funds toward the
maintenance, repair, replacement, cleaning, etc. of the Old Fort sewer system.
In the 2015 budget 2.0% of expected sewer revenues will be placed in the CAPITAL OUTLAY —SEWER
LINES line item of the budget.
In the 2016 budget 2.5% of expected sewer revenues will be placed in the CAPITAL OUTLAY — SEWER
LINES_ line item of the , bud .get.
In the 2017 budget 3.0% of expected sewer revenues will be placed in the CAPITAL OUTLAY— SEWER
LINES line item of the budget.
Funds not used in that budget year will be carried over to the next year to combine with new funds.
The Town of Old Fort is also actively seeking grants to fund collection system projects.
DEFECIENCIES:
Short-term:
Redtown Rd - 300 ft deformed plastic pipe
Westerman. Ave — 800 ft old terra cotta pipe and 2 manholes
Long-term:
Five other projects previously listed in 2009 Capital Improvement Plan by AECOM USA, Inc.:
Old Catawba River Rd — 2470 ft 8" gravity line, 14 manholes - $292,189
Main St — 2400 ft 8 gravity line, 9manholes - $165,987
Mauney Ave — 800 ft.8" gravity line, 3 manholes $56585
Mitchell St — 625 ft 8" gravity line, 2 manholes - $43535
Crawford St — 650 ft 8" gravity line, 2 manholes - $44810
SEWER OVERFLOW RESPONSE PLAN
FOR
The Town of Old Fort
38 Catawba Ave
Old Fort, NC 28762
Phone: [phone]
Fax: [phone]
[e-mail]
April 2014
52
SEWER OVERFLOW RESPONSE PLAN
TABLE OF CONTENTS
1. RESPONSE INFORMATION
2. INTRODUCTION
3.OVERVIEW
4.OVERFLOW NOTIFICATION PROCEDURE
5. RESPONSE TO OVERFLOWS
6.OVERFLOW REPORTING
53
1. RESPONSE INFORMATION
PHONE NUMBERS:
LYNN RUSSELL— MAINTENANCE, SUPERVISOR:
COY ROBINSON — MAINTENANCE:
DONALD VESS — MAINTENANCE:
MAINTENANCE "ON CALL" CELL PHONE
TONY WEST—KACE ENVIRONMENTAL —
WWTP/ COLLECTION SYSTEM ORC:
KEN DEAVER— KACE ENVIRONMENTAL:
Also for KACE sub -contractors)
CHARLIE GROSS—KACE ENVIRONMENTAL:
LINDA WIGGS — NCDENR/WATER QUALITY -
ASHEVILLE REGIONAL OFFICE:
MCGILL ASSOCIATES — ENGINEERS:
ASBURY'S SEPTIC TANK CLEANING:
W 668-2093
H 668-4980
W 668-2093; CELL: 317-7357
803-0535
W: 668-4561; CELL: 442-2343; HOME:
H: 738-0617
BUSINESS: 828-657-1810
CELL: 828-289-9380
CELL: 828-243-8782
W 828-296-4500
W 828-252-0575
W 659-7944
GOVERNMENTAL RESPONSE UNITS
1. Old Fort Fire Department Tel. 911
2. Old Fort Police Department Tel. 911
3. Duke Energy Power Co. 1-800-769-3766
54
Old Fort Maintenance Dept Response time (Worst case):
During normal work hours (Mon — Fri 7 am to 3 pm): 15 to 30 minutes;
During off hours: 30 to 45 minutes;
Equipment List:"
Backhoe, Front-end loader
Jet-Rodder, hand rodder
Sewage pump, mud pump (both gasoline powered), and hoses
Portable generator
Portable lights
PVC pipe and fittings for 6" to 24"
Mintenance Dept Water truck with associated hand tools (wrenches, hacksaw, shovels,picks,
rakes, flashlights, rope)
Pipe saw, replacement blades ;
Safety equipment (high visibility vests, gloves, boots, goggles, face shields, soap, alcohol,
towels, first aid kit)
Traffic Control equipment (cones, barricades, signs, flags,)
Sand bags
Street Washer truck
Access to construction crews, contractors, engineers:
McGill Associates — Engineers
KACE Environmental — sub -contractors for construction, jet-rodding, digging, pipe replacement
and rehab, septic pumping trucks)
Sources of Emeraencv Funds:
Town of Old Fort — Sewer reserve funds > $100,000 as of April 2014
Site sanitation and clean-up materials:
Lime, 50 lb bags at WWTP
Sand, gravel, grass seed, straw at Maintenance shop
Post-overflow/spill assessment:
Collection System ORC will be contacted by Maintenance Dept or Town Hall staff after
confirming overflow/spill. Collection System ORC will inspect site as often as possible during
and after Maintenance Dept response. ORC will also contact NCDENR/DWR/DWQ for 24 hour
report and produce five day written report for DWQ.
55
The first response step when a Sanitary Sewer Overflow.(SSO) occurs is to notify Maintenance
Supervisor or on -call Maintenance employee — he is responsible for managing the response and
making key decisions. Their responsibility is to assess the situation and initiate a series of
response actions based on the type and severity of the event. The table below identifies the key
personnel who will be responding in emergency situations.
Name and title Responsibilities during a SSO response Contad numbers
Mayor; . Responsible for overall management and decision Phone:
Maintenance making for the sewer collection system. Takes the 668-2093
Supervisor lead for managing the response to a SSO, providing
p information to regulatory agencies, the public and
news media.
Responsible for determining the need to contact Fire
department (for response to toxic spills and
containment booms, eg), local conservation
department(s), and/or town officials.
Maintenance In charge of operating the collection system, Phone:
Supervisor performing inspections, maintenance and relaying 668-2093
critical information,. assessing facilities, and providing
recommendations to the Town officials. Responsible
for organizing crews for response.
Town Hall staff Responsible for administrative functions in the office Phone: -
including receiving phone calls and keeping a log of 668-4244
events. Will provide a standard carefullypre,-scripted
message to those who call with general questions.
Additional information will be released through the
Mayor.
Maintenance Dept Delivers emergency notices and supports collection phone:
staff system operator. 668-2093
Cell:
803-0535
Collection System Provides information to regulatory agencies. Phone: [phone]
ORC Cen442-2343 . .... .
1. Recording the Report of Possible Sanitary Sewer Overflow (SSO)
Generally, telephone calls from the public reporting possible sewer overflows/ basement back
ups are received at the Old Fort Town Hall.
For phone calls reporting overflows and back ups, the Town Hall staff obtains all relevant
information available regarding the overflow including:
a. Time. and date of the call;
b. Specific location of the overflow;
56
c. Description of problem (e.g., what is overflowing, extent of spill; -if the causeis obvious; etc.);
d.
Time possible overflow was noticed by the caller; e.
Caller's name and phone number; f.
Observations of the caller (e.g., odor, duration, back or front of property); and g.
Other relevant information that will enable the Maintenance Dept to quickly locate, assess and
stop the overflow. This
information is recorded in the Sewer Complaint log and the Town Hall staff notifies the Maintenance
Dept and Collection System ORC. See more detailed procedures in Sections 4 through
6, below. 2.
Confirming Overflows A
Maintenance Dept sewer response crew is dispatched by the Supervisor to confirm the overflow (
See Section 5, below). 3.
Reporting Overflows The
Collection System ORC completes a Sewage Overflow Report within 24 hours of the sewer overflow
confirmation and provides the information by phone to the NCDENR/Water . Resources/
Water Quality Section.(and see Section 6). 2.
INTRODUCTION Our
collection system is an integral part of the Town of Old Fort's unseen infrastructure, taking sanitary
wastes from residences, commercial establishments and industry -to the Old Fort WWTP on
East Main St. If the capacity of the collection system is exceeded, or if blockages occur, overflows
may result. Untreated wastewater overflows that occur upstream of the treatment plant are
called Sanitary Sewer.. Overflows (SSOs). SSOs are a threat to public health and the environment
because the SSO may discharge pollutants such as pathogens, floatable materials, toxics,
and other pollutants, all of which may impact public health, drinking water supplies, water
quality and/or aquatic ecosystems. 2.
1 Goals The
goal of this Sewer Overflow Response Plan (SORP) is to document the Town of Old Fort's plans
for mitigating or preventing' potential emergency overflows whenever possibleJb prepare the
Town's personnel and responding departments to deal efficiently with the effects of such events,
and to protect health, environment, and property. Quick
response to an SSO will minimise the overflow impacts on public health, water quality, the
environment, and customer service. This SORP is designed to ensure that appropriate crews are
immediately dispatched to all reported SSOs to stop the overflow as quickly as possible; to minimize
the effects of the overflow on public health and the environment; to minimize the impact
of the overflow on collection system operations; and to report the overflow to the appropriate
regulatory agencies, and to the public when warranted. The objectives of this plan include
controlling waste discharge and providing procedures for managing sanitary sewer overflows,
preventing harm to public health and the environment, and satisfying regulatory and 57
reporting.'requirements-. _ .
Additional objectives of the SORP are to: provide appropriate customer, service, protect
collection system personnel and the wastewater treatment plant, protect all parts of the collection
system and wastewater treatment plant, and protect private and public property beyond the
collection and treatment facilities.
This plan.will be updated as necessary to reflect any changes in staffing or notification
requirements, including contact numbers. It should and must be revised as insight, and experience
dictate.
2.2 This. SORP is organized into the following sections:
Overview (Description' of Collection System)
Overflow"Notification procedures
Response -to Overflows
Overflow Reporting
I OVERVIEW
This section provides a general description of the Town of Old Fort's collection system and
critical facilities. Response personnel must be familiar with the. collection system and its
components to effectively execute the response procedures described in this plan. For further
details on the collection system, crews are directed to our Preventive Maintenance Plan (PMP).
The Town of Old Fort's wastewater collection system includes the following components:
approximately 26400 linear feet of sanitary sewers; 0 siphons; 0 linear. feet of force main; and 0 .
pumping stations. The. system is.comprised,of components ranging in age from 50 — 60_ years to:.
2 years. Materials include ductile iron, PVC, and terra 'cotta pipe.
Old Fort's collection system contains several critical facilities. Depending on the specific critical
facility, a sewer system failure could potentially impact drinking water supplies, parks or
playgrounds, basements and street flooding. Critical collection system facilities are described
later in this section.
3.1 Specific Known Vulnerabilities
Certain areas of Old port are known to be more vulnerable to. system blockages and overflows
than others and require additional maintenance. These vulnerable areas include: the sewer lines
close to Mill Creek, high -density population areas.:..
Mill Creek flooding has been the cause of some problems in the past. Advanced weather
prediction is not always accurate and extreme precipitation can develop without adequate
warning. High intensity storm events can also impact areas in the Town that are located above
designated flood plains.
A review of past maintenance records and citizen complaints indicates that fats, oil and grease
FOG) have consistently contributed to the occurrence of SSOs in many areas. Old Fort has
increased maintenance (as described in the PMP) in these areas in response to the problems
identified.
58
Specific response procedures vary according to the type -of facility where -the emergency is:- -
occurring. Response procedures, for each of the critical facilities identified in this section are
specified in Section 5. The emergency response procedures reflect the types of facilities and the
likely types of failures and vulnerabilities in our collection system. Notification response,
Section 4, below, provides the process and contacts for reporting sewer overflows. -
4.OVERFLOW NOTIFICATION PROCEDURE
4.1 Overview
When an SSO or other collection system emergency occurs, a number of individuals must be
notified. Depending on the size and severity of the problem, different notifications are needed.
While minimum notification procedures are in place for all overflows, more specific notification
procedures are required for more severe overflows. For example, a -small, contained overflow
with no impact to a water body or other sensitive area will have fewer notification requirements
than an overflow that has discharged into surface water.
4.2 Receipt of Information Regarding an SSO
An overflow may be detected by the Town of Old Fort employees or by others. The Maintenance
Dept is the primary department responsible for responding to SSOs. The Maintenance Dept is
responsible for acting based on received phone calls or reports of possible sewage overflow from
the'wastewater collection system, and.providing immediate response to investigate and/or correct
the problem.
Generally, telephone calls from the public reporting possible sewer overflows are received at the
Old Fort Town Hall. Information is collected and dispatched as described in Section 1, Response
Information.
The Maintenance Dept will confirm the overflow and implement measures to stop the overflow .
as noted in our procedures in Section 5, below.
The Collection System ORC completes a Sewage Overflow Report within 24 hours of the sewer
overflow confirmation and provides the information by phone to the NCDENR/Water
Resources/Division of Water Quality (DWQ). A written report is submitted within 5 days per
DWQ requirements.
If the overflow results in a- fish kill, the Collection-System-.ORC shall notify the DWQ by .phone,.,
within two hours of becoming aware of the results of the fish kill.
The Collection System ORC is responsible for reviewing, updating and signing the final Sewage
Overflow Report. Sewage Overflow Reports, clean up information and other information
are kept in the WWTP office and reviewed annually.
5. RESPONSE TO OVERFLOWS
Response procedures provide guidance for the evaluation', mitigation and correction of the
conditions "that are causing or contributing to an unpermitted discharge of untreated waste water,
The primary objectives of these emergency -response procedures are to provide standard
protocols, minimize risk, and protect public health and the environment,
59
Emergency response procedures appropriate to the vulnerabilities, sensitive areas and critical
facilities identified for the Maintenance Dept have been developed. These procedures reflect best
management practice. .'
The Maintenance Dept Supervisor or acting supervisor dispatches sewer maintenance personnel
with appropriate equipment to confirm and contain the overflow, and determine the cause. Crews
and equipment are available to respond to any SSO locations. The Maintenance Dept currently
has 3 crew members and 4 or 5 inmates available for response during the day shift (7 am to 3
pm). One employee is always on -call during off duty hours. The Maintenance Dept relies on
radio and telephone communication to dispatch personnel to the scene of the overflow.
While investigating emergencies the crew should mantain radio -contact with Town Hall at all
times to keep them informed of the progress and any problem(s). Upon completing an
assignment, and before returning to the Yard, the crew should call Town Hall by radio for any
other assignment or update.
5.1 Preliminary Assessment
Upon arrival. at the reported sewer overflow site, and based on observations, the sewer response
crew may require additional personnel; material, supplies, and equipment from the Maintenance
Dept shop.
In all cases, response crews report their findings, including possible damage to private and public
property, to the Supervisor immediately upon making their investigation.
The Collection System ORC will visit the site of the overflow, if possible, to ensure that
provisions of this overflow response plan are in The Collection System ORC is responsible for ---
the DWQ of all SSOs within 24 hours of becoming aware df the release.
If hazardous substances are suspected in the overflow, personnel are to contact the Fire
Department via 911 immediately.
5.2 SSO General Equipment
The following items are available to response crews. These items are stored in Maintenance Dept
water truck and at Maintenance Dept shop. Personnel are responsible for ensuring supplies are
appropriate, and. in working order and are. responsible for obtainng_additional supplies as needed...
Job Site Safety Equipment:
Ladder (extra heavy duty industrial with IA duty rating), traffic wand, traffic control
devices such as flags and cones, flashing barricades, caution tape.
May Need:. safety harness -and lifeline, tripod; safety rope, gas detector, silt fencing, flag .
stands, barricades, and detour arrowboard, .
Construction Materials:
Clean rags, tape, assorted hand tools (e.g., screwdrivers, wrenches, hammers, brooms,
sledge hammers, pry bars), bucket with rope, assorted ropes; picks and shovels, Spray
Paint.
Personal Safety Equipment:
Hard hat, safety glasses, safety vests, gloves, rain_ suit, steel toed work and/or rubber
boots, isopropyl alcohol, and ear. protection,.
60 .
First Aid Kit; flashlight, waterless soap and hand towels,.
Other:
Sandbags, log forms, camera and video, sufficient hose, assorted mirrors, high intensity
flash light, gas meters, dye,.
Inspection:
As with any vehicle or major equipment, the operator should perform a pre -use
inspection before beginning work activities,
Crews are instructed to have and use the job site and personal safety equipment that is
appropriate for each emergency situation.
PROBLEM: Sewer Blockage or Back up into Basement
PROBLEW Overflowing Sewer Manhole Resulting from Surcharged.;Trunk:.Sewer .(No
backup into building)
PROBLEM: Cavities and Depressions in Streets and Lawns
PROBLEM: Sewer Main Break/Collapse
PROBLEM: Air Release and Vacuum Relief Valve Failure
61
PROBLEM: Sewer Blockage or Back up into -Basement-
EMERGENCY PROCEDURES:
Dispatcher refers to sewer maps for location and to determine critical facilities and sewer
sub -area to provide to dispatch crew. If the area of the complaint is served by a pump
station, check to confirm whether any alarms from the pump station have been received.
Dispatch the crew immediately to the complainant address with details. Crew notifies
complainant/property owner(s) when they are on site.
If the flow is questionable (not reasonable for the given service area) go -to the upstream
manhole to visually compare flows.
If the flow from both manholes is reasonable for the area, notify the property owners that
the problem is in their service lateral and to contact -a plumber or sewer service`contrac'to"r
to relieve the blockage as described under `Steps to be Taken By Property Owners
When Sewage Back -Up Is Determined to be Due to Blockage In Private Lateral
Connection'
If the downstream manhole is full and there is a potential for overflow, immediately
begin the set up for pumping around the blockage (see "Overflowing Sewer Manhole"
procedure)
Request additional manpower and equipment as needed (e.g. excavating crew,
bypass pumping equipment, etc.)
Set up pump out equipment and hoses from the upstream manhole to the nearest
flowing manhole below the blockage.
Continue checking manholes downstream until a dry manhole is found indicating a
blockage upstream.
See "Overflowing Sewer Manhole" procedure for Bumping around the blockage
while the line is repaired
Use the necessary equipment to relieve the blockage, either by jet flushing or rodding.
Notify supervisor and describe the blockage. The supervisor will notify the proper
authorities and agencies (See responsibility chart).
Cordon off the area if ponding occurs on the street or easement (public or private).
Collect as much of the sewage as possible, disinfect according to policy, notify
surrounding homes (superintendent notifies appropriate officials, as needed).
If the blockage is in a public line, relieve the blockage, clean up the property owner's
basement as per policy on disinfecting. If blockage is determined to be in property
owner's lateral connecti-direct property owner to call plumber to clear the line.
Make out a report indicating the time of the call, a description of the problem, repair
work done, personnel present and equipment used.
If sewage overflowed the collection system, file the DWQ Overflow Notification Log
and Overflow Report Form as required (see responsibilities chart). .
NOTES:-
1. When available, use collected debris to try to determine the cause of the blockage.
Confirm removal of all debris from the manhole.
2. Record the water damage to all items in the basement. Record all actions taken (from
start to finish) in log/record book, including equipment and personnel that were utilized.
62
Sewer Bldekita or -Back,up into Basement, -Minimum Levels of Staffing eo le : 2 Minimum:
Emer enc . E ui`°'meat . S ppgialized E' ui meat Jet
flushing unit if available Power saw (circular) Hand
Rodder & associated cleaning/cutting attachments Pipecutter (hydraulic) Portable pumps
Portable generators
Safety cones/
barricades Gas meter —
for oxygen deficient, explosive or toxic gases 63
Town of Old Fort Maintenance Department
STEPS TO BE TAKEN BY PROPERTY OWNERS WHEN
SEWAGE BACK-UP IS "DETERMINED.TO BE DUE TO BLOCKAGE IN PRIVATE
LATERAL CONNECTION
After the Collection System crew has checked the Town sewer for blockage and has found
that the public sewer is not blocked, they will notify the property owner. It is the Townof
Old Fort's policy that if the main sewer is clear then the property owner must hire a
licensed plumber, drain layer, or sewer cleaner to free any blockage, which might exist in
the private lateral. The property owner is responsible to pay for this activity.
NOTE: `PROPER RODDING PROCEDURE GUIDELINE FOR PROPERTY OWNERS
TO CLEAR PRIVATE LATERAL SEWER CONNECTION,
If the blockage is found in the portion of the sewer house connection located within private
property, the owner must hire a licensed contractor to perform the necessary repair work, under
inspection from the Maintenance Dept.
The Maintenance Dept requires proper rodding procedures. In cases where a property owner
needs. to free a blockage within their lateral, the plumber must use a 4" cutter at the end of the
rod. If they can't break through the blockage, they will then start using smaller cutters back up
to 4". If the plumber relieves the blockage, they must then rod the house connection to the main
sewer line.
All repair work on the sewer house connection must be performed by a licensed contractor, and
will be inspected by the local Maintenance Dept personnel.
WARNINGS:
If the property owner, licensed plumber, drain layer or sewer cleaner does not call the
Maintenance Dept and request the public sewer line to be checked prior to rodding, the
Maintenance Dept will not assume liability if the problem is located in the public sewer line.
If there is a blockage, but no record of the house connection, the owner must prove where the
blockage is located. This can be'done by excavation or electronic locator in the presence of an
inspector.
64
PROBLEM:- Overflowing Sewer -Manhole -Resulting from Surcharged Trunk Sewer- (No
backup into building)
EMERGENCY PROCEDURES:
Dispatch the crew immediately to the problem location.
o Refer to sewer maps for location of sewers (private lands, flow patterns,
manholes, etc.) and determine if the area is served by a pump station before
responding to the call.
Go to the location of the overflowing manhole to assess the immediate danger to public
health or the environment.
Determine the location of the -blockage by -.inspecting the,downstream.manho1Qs until.a.. _ .,
dry manhole is found. Immediately begin the set up for pumping around the blockage
o Request additional manpower and equipment as needed (e.g. excavating crew,
bypass pumping equipment; etc.) or to help with evaluating options for pumping
around the blockage.
o Set up pump out equipment and hoses from the upstream manhole to the nearest
flowing manhole below the blockage. I -
Capture the blockage debris, if possible. Remove the debris from the manhole and assess
it to try to determine the cause of the blockage.
Use the necessary equipment to relieve the blockage, either by jet flushing or rodding. If
it is imminent that the waste water will be released into wetlands, receiving waters or a
drinking water supply watershed, contact Asbury's Septic Tank Cleaning or KACE .
Environmental and notify supervisor, who will call in extra crew and coordinate
emergency equipment. The supervisor will also notify the proper authorities and agencies .
including the fire department to set up flotation booms across streams, brooks, etc. if
necessary.
Gather and remove sewage related debris and -organic matter from the affected area.
If the wastewater is in the streets/roads (public or private), use sand bags or spill
absorbent booms to contain the waste water to minimize any impact to public health or
the environment.
Sandbag nearby catch basin inlets or paved leak -offs to prevent the waste water from
entering the drainage system and causing potential contamination to the receiving waters.
Cordon off the area if ponding occurs. ,
Collect as much of the sewage as possible, disinfect according to policy, notify
surrounding homes (superintendent,notifies appropriate officials, as needed).
If the waste water jeopardizes a playground or park, cordon off the entire area. Close the
park to the public until the issue has been remedied to the satisfaction of the local and
state boards of health and the local park superintendent.
Complete a report indicating the time of the call, description of the problem, repair work
done, personnel present and equipment used.
If sewage overflowed the collection system, file the DWQ Overflow: Notification Log
and Overflow Report Form.
65
OverflowmLFSewer Manhole -Minimum Levels•of Staffin (people): 2-3
Minimum Emerofio. E ui merit:. Sp ecialized E uiffient Jet
flushing unit CCTV camera unit Standard
disinfectants Power saw (circular) Portable
pumps Pipe cutter (hydraulic) Portable
generators Caution tape Safety
cones/barricades Floatation booms if necessary Caution
Tape Gas
meter -for oxygen deficient, explosive or toxic gases Sand
bags
PROBLEM:..Cavities-and Depressions -in-,Streets-and-Lawns
EMERGENCY PROCEDURES:
When a call is received from the public, confirm the following:
1. That the problem area is in fact a cavity or depression and not a missing or low
manhole cover, gate box cover or catch basin grate.
2. The location of the reported cavity and the name and address of the party making .
the call.
If the caller indicates the problem is severe, extensive or obviously associated with the
sewer orIwater system; investigate and barricade the -condition if it appears appropriate -to-
do so. Lights and barricades should be used if the situation is dangerous: Notify the water
company immediately to aid in the cause investigation.
When checking a depression over a main. sewer, it is important to check the main sewer
at both the upstream and downstream manholes adjacent to the depression to determine if
there is a restriction of flow. If there is a blockage, it may indicate a possible main sewer
break.
If the cavity is a result of a sewer failure, refer to procedures for sewer main collapse and
repair as appropriate.
If it has been determined that it is a cavity or depression the crew should notify the
NCDOT and any other relevant utilities.
The crew leader should thoroughly document the nature and extent of the impacts
including the use of photographs and video footage where possible.
Make out a report indicating the time of the call, a description of the problem, the repair
work done personnel -present and equipment used.. .
If sewage overflowed the collection system, file DWQ Overflow Notification Log and
Overflow Report Form.
Cavities and Depressions in Streets and Lawns, Minimum Levels of Staffing eo le : 1
Nl(ininum. Eme ea E ui meat . eciaLzed E ui
Safety cones/banicades • Caution tape
Refer to emergency procedures for sewer break if
confirmed
67
PROElEM: 'Sewer plain Break/Collapse- . ,. _.
EMERGENCY PROCEDURES:
Dispatch a crew to location of break/collapse immediately while referring .to the sewer
maps for location of sewers (private lands flow patterns, manholes, etc.)' to determine
which critical facilities are in the area.
Crew sets up signs, barricades, and/or barrels for traffic control and public safety,
rerouting traffic as necessary and deploying traffic control measures such as police or
flag person as needed.
If it is a main line break, the Superintendent shall notify the appropriate authorities and
town officials immediately.
Request additionalmanpower and equipment as needed based on initial damage assessment (
e.g. excavating crew, equipment to pump around the break',etc.) " Pumping
around the break from the upstream manhole to the downstream manhole may be
required: If necessary, set up bypass pumping equipment. If not necessary, prepare for
repairs while the pipe is flowing. - Call
in additional crews to'set up flotation booms across streams, install sandbags, etc., as necessary.
Unless special conditions exist, pumping around the failed sewer main is a priority
before containing the overflow. Gather
and remove sewage related debris and organic matter from the affected area If
the wastewater is in the streets/roads (public or private), use sand bags or spill absorbent
booms to contain the wastewater to minimize any impact to public health or the environment.
Sandbag
nearby catch basin inlets or paved leak -offs to prevent the waste water from entering
the drainage system and causing potential contamination to the receiving waters. Cordon
off the area if ponding occurs. Collect
as much of the -sewage as possible, disinfect according to -policy; notify surrounding
homes (superintendent notifies appropriate officials, as needed). If
the wastewater jeopardizes a playground or park, cordon off the entire area Close the park
to the public until the issue has been remedied to the satisfaction of the local and state
boards of health and the local park superintendent. Determine
the location of the break/collapse and make any necessary repairs. Use repair procedures
consistent with policy. If the break is on the pipe length, then a repair can be made
with a wrap -around sleeve. If the break is at the bell, then a bell joint clamp may be
used. Upon
confirmation of adequacy of the repair, backfill the excavation (if necessary) and restore
surface conditions to match existing conditions. To
restore the sewer line to full capacity, the crew should remove any debris that may have
entered and accumulated in the sewer line downstream and, upstream from the break/
collapse. The crew should clean the sewer line as described below. Using
a high velocity jet -flushing vehicle, begin flushing from the downstream manhole against
the flow to the upstream manhole. Repeat
this procedure -for several upstream and downstream.pipe reaches. The
crew leader should thoroughly document the nature and extent of the impacts including
the use of photographs and video footage where possible. Make
out a report indicating the time of the call, a description of the problem, the repair work
done, personnel present and equipment used. 68
r . ,......_ . _..:... f sewage -overflowed"the collection' system; ffle DWQ. Overflow Notification L- og an _.,.,..-..._.. _..._..
Overflow Report Form.
Sewer Main Break/Collapse, Minimum Levels of Staffmg people): 4
Miniwnm Eme: ' en E ui "'went:. "` S ` eciaLzed E ui `went -_ . , `
Portable bypass pumping units CCTV camera unit
Hoses Power saw (circular)
Jet-rodder flushing unit Pipe cutter (hydraulic)
Standard disinfectants Caution tape
Portable pumps Floatation booms and sand bags as
Portable generators necessary
Safety.cones/.barricades._
Gas meter -for oxygen deficient, explosive or toxic
gases
5.3 Emergency Support
Addressing some problems may require resources beyond the Town of Old Fort Maintenance
Dept forces. This is particularly true of main line breaks where there is a risk of a significant
sewer overflow. In these situations, the Maintenance Dept may enlist the aid of KACE
Environmental. The Town of Old Fort Maintenance Dept through KACE maintains an
agreement with several companies for situations that require the prompt reconstruction of sewer
lines.
These companies are capable of mobilizing construction equipment. and personnel quickly to
handle emergency assignments. This response time and the level of response will vazy clue`"to
several factors, some are identified below:
Location of the sewer repair in relation to the contractor's equipment yard
Scope of the repair, size of sewer, depth of sewer and volume of flow
The size, type and availability of equipment and number of workers
The time of day, day of the week and the proximity to a holiday
Weather conditions, clear, rain, snow, extreme cold or heat
6.OVERFLOW REPORTING
6.1 Overview
The Collection System ORC completes an Overflow Report. The Responsibilities Chart in
Section 1 and the Notification Matrix in Section 4 provide guidance on proper reporting. The
Collection System ORC or designee promptly notifies appropriate department and agencies
when the overflow is eliminated. The information collected will also provide the Maintenance,
Dept with valuable information to inform decisions regarding collection system rehabilitation
and replacement, scheduling, staffing, equipment needs, budgeting and updating this and other
emergency response plans.
Note: NCDENR/DWR, Office of DWQ must be contacted within 24 hours of when the
69
community -becomes -aware -of an-SSO:-Between the -hours of 8:30AM-and*00-PM; the-DWQ-•- -
Section can be reached at 296-4500. When calling to report a wastewater emergency or bypass, it
is important to actually speak with a DWQ staff member, DO NOT leave a recorded message. If
someone from the DWQ. section is not available, speak with the receptionist and give them the
general information; they will then contact an appropriate staff member.
6.2 Reporting Details
The dispatcher provides details on the time, location, description, and map locations of
overflows
The start time of the sewer overflow is determined by one of the following methods:
a. Date and time information received and/or reported to have begun and later substantiated
by 4 sewer investigator or response 'crew;
b. Visual observation;
The stop time of the sewer overflow is determined by one of the following. methods:
a. When the blockage is cleared or flow is controlled or contained; or
b. The arrival time of the sewer investigator or response crew, if the overflow stopped
between the time it was reported and the time of arrival.
An estimation of the rate of sewer overflow is made by one of the following criteria (See
Appendix S.O.V. for guidance on estimating sewer overflow volumes and flow rates):
a. Direct observations of the overflow; or measurement of actual overflow from the sewer
main.
b. When the rate of overflow is known gallons per minute (GPM); the duration of the
overflow is multiplied by the overflow rate; or when the rate of overflow is not known, the
surrounding area is investigated for evidence of ponding or other indications of overflow
volume.
Visual observations should be recorded for any unusual observations
Photographs. and videotapes are taken ai the event and response wheri'possible:
The nature and extent of any damage or impacts to public/private property are assessed.
Repair crews provide a report indicating the time of the call, a description of the problem, the
repair work done, personnel present and equipment used
Reports are kept in the collection system logbook to determine patterns and trends and to provide
input to our asset management program.
6.3 Customer Satisfaction
The Maintenance Dept Supervisor confirming the overflow follows up in person or by tel
with the citizen(s) reporting the overflow. The cause of the overflow and its resolution will be
disclosed.
In the event of a longer term emergency response, the following table indicates who will be
responsible for communicating with the public and the media:
Designated spokesperson and alternates
Spokesperson Alternate 1 Alternate 2
Old Fort Mayor Chief of Police Aldermen
70
4........ _.., APpendizS.O:V:.. ....:._.., .... _..
Guidance on estimating sewer overflow volumes'
A variety of approaches exist for the estimation of the volume of a sanitary sewer
overflow. This appendix documents methods that are often employed. Other,methods are also
possible. The person preparing the estimate should use the method most appropriate to the SSO
using their judgment.
Method 1 "Visual Estimate"
The volume of very small spills can be estimated by imagining the amount of water that
would spill from a 5-gallon bucket or 50 gallon barrel. If the spill is larger than the amount of
liquid from a 50 gallon,barrel, try to visualize how many barrels the standing water would fill
and them .multiply -by the number.'of barrel volumes by.50.,This.method.gM,be usefiil for
contained spills that are not more than a couple of hundred gallons.
Method 2 "Measured Volume"
The volume of some small spills can be estimated using this method if it is not raining.
The shape dimensions and depth of the spilled wastewater are needed to use this method. The
shape dimensions are used to calculate the area of the spill and the depth calculates the volume.
1. Sketch the shape of the contained area of sewage
2. Measure or pace off the dimensions and add the dimensions to your sketch
3. Measure the depth in several locations and then average the depth for the spill. (If the shape
and depth vary, break your sketch into sections and calculate the volume of each by repeating the
steps below)
4. Convert the dimensions to feet (if they are not in feet to begin with)
5. Calculate the area using the following formulas (depending on the shape of the spill):
Rectangle Area = length X width
Circle - Area = diameter X diameter. X 0.785
Triangle Area = base X height X 0.5
6. To get the volume in cubic feet, multiply the area times the average of the depths you
measured
7. Multiply the volume by 7.5 to convert to gallons
Method 3 "Duration and Flow Rate"
Calculating the volume of spills where it is difficult or impossible to measure the area
and depth requires a different approach. In this method separate estimates are made of the
duration (the elapsed time from the start of the overflow to the time the spill' is stopped) of the
spill and the flow -rate.
Start time can be difficult to establish. Here are two approaches to estimating start time:
For very large overflows, changes in flow on a downstream flow meter can be used to
establish the start time: Typically, the daily flow peaks are "cut off' of flattened by the loss of
flow. This can be identified by comparing hourly flow data on the downstream flow meter.
Conditions at a spill site may change with time. Initially, there will be limited deposits of
grease and toilet paper. After a few days to a week, the grease forms a light colored residue.
After a few weeks to a month the grease turns dark. In the latter two cases the quantity of toilet.
paper and other materials of sewage origin increase in amount. These changes with time can be
Adapted from information in the following guidance and reporting document:
http://www. swrcb.ca.gov/rwgcb2/news_items/sso%20reporting%2Orequirements%2Onov%2011 %202004.pdf
71
used'to estimate'the start time in the absence -of otherinformation:,.-- - y. ,...:........,_:..., .:_
Sometimes it is simply not possible to estimate the start time and the date that the
overflow was first observed should be used on the form.
End time is usually much easier to establish. Field crews on site observe the "blow down"
that occurs when the blockage has been removed. The end can also be observed in downstream
flow meter readings.
Flow Rate:
One way to estimate flow rate is to look at changes in flow rates in,the downstream flow
meters to estimate how much of the flow rate was lost during the spill (this generally only works
for large SSOs)
A'second way -to' estimate flow rate is to base it on -up -stream connections: Once the
location of the spill is known, the number of upstream connections can be determined from
records or your computerized system. Multiply the number of connections by 200 to 250 gallons
per day per connection or 8-10 gallons per hour for each connection (or other flow rates that are
consistent with your data for your connections).
Once duration and flow rate have been estimated, the volume of the spill is the product of the
duration in hours (or days) times the flow rate in gallons per hour (or gallons per day).
72
TOWN OF OLD FORT WASTEWATER
COLLECTION & TREATMENT
PERFORMANCE REPORT FOR FISCAL
YEAR JULY 1, 2012.to- JUNE 30, 2013
SYSTEM NAME: TOWN OF OLD FORT
WASTEWATER TREATMENT PLANT
RESPONSIBLE ENTITY: TOWN OF OLD FORT, Phone #: 828-668=4244
OPERATORS IN CHARGE:
COLLECTIONSYSTEM: LYNN RUSSELL, Phone #: [phone].. .
TREATMENT PLANT.- TONY WEST'/ KACE
ENVIRONMENTAL, Phone #: [phone]
APPLICABLE PERMITS:,
COLLECTION SYSTEM: WQCS00139
NPDES (WASTEWATER TREATMENT PLANT): NC0021229
BIORESIDUAL MANAGEMENT FACILITY.- WQ0011260
AIR QUALITY(LIMESILO, STAND-BYGENERATOR): 0,84R01
DESCRIPTION OF -COLLECTION SYSTEM:
The sewer system collects wastewater from the Town of Old Fort and the
surrounding area and transports it by.; gravity to the Old Fort Wastewater Treatment Plant
WWTP).located on the west bank of Curtis Creek, just east of town. There are currently
no pumping stations needed in the Old Fort collection.system:
DESCRIPTION OF WASTEWATER TREATMENTYLANT.
The original waste treatment plant was built in 1967, upgraded in 1987 to a
capacity of 800,000 gallons per day (gpd), and upgraded again in 1996 to acapacity of 1.2
million gallons per day (mgd). In 2003 - 2004 the plant was again refurbished with a. -
grant.: of approximately $1.5 million from the NC Rural' Center.
All wastewater is moved through the following processes:
BAR SCREEN -.removes larger pieces of trash, rags, etc.
GRIT CHAMBER removes fine sand -like material that is damaging to
equipment.
INFLUENT PUMP STATION - pumps`wastewater.to equalization!basin
EQUALIZATION BASIN - contains the wastewater, allowing a constant flow
through the rest of the plant.
AERATION TANK - waste is treated'by concentring rating, mixand adding. air; bacteria and
other micro-organisms break down the solid and liquid waste to a less harmful form.
CLARIFIERS — allow
solids to settle out while clearer water passes on. . CHLORINECONTACT. CHAMBER =
bleach (sodium hypochlorite) is added to. disinfect
the wastewater, and calcium thiosulfate is added to remove the " residual chlorine.
4
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NOTIFICATION:
The Town of Old Fort placed a Public Notice in the local newspaper (The
McDowell News) summarizing this report and informing the public that any customer
desiring to obtain a copy of the performance report may do so by requesting one at Old
Fort Town Hall.
The Public Notice appeared September 22, 2013.
I ,
CERTIFICATION:
I certify under penalty of law that this report is complete and accurate to the best
of my knowledge. I further certify that this report has been made available to the users or
customers of the named system and that those users have .been notified of its availability.
7 X
land Norton
Mayor, Town of Old Fort Date
PUBLIC NOTICE
WASTEWATER TREATMENT PERFORMANCE REPORT 2012 --2013
The North Carolina Clean Water Act of 1999 requires that each owner or operator of any
wastewater treatment plant or -wastewater collection system provide an annual
performance report to its users and customers.
The Town of Old Fort owns and operates its wastewater collection system; and owns and
contracts the operation of the wastewater treatment facility located at 1174 East Main St.
A copy of the Town's 2012 - 2013 performance report can be obtained at the Old Fort
Town Hallat 38 South Catawba Ave.; Old. Fort, NC. This
report will show that the Old Fort WWTP received no permit violations in this time
period. The
public is invited to pick up a copy of this report. If there are any questions concerning
this report, please contact the Old Fort Wastewater Treatment Plant at 668-
4561. a
TOWN OF OLD FORT COLLECTION SYSTEM — PERMIT WQCS00139
CAPITAL IMPROVEMENT PLAN — APRIL 2014
GOAL: The goal of the Old Fort Capital Improvement Plan (CIP) is to provide funds toward the
maintenance, repair, replacement, cleaning, etc. of the Old Fort sewer system.
In the 2015 budget 2.0% of expected sewer revenues will be placed in the CAPITAL OUTLAY —SEWER
LINES line item of the budget.
In the 2016 budget 2.5% of expected sewer revenues will be placed in the CAPITAL OUTLAY — SEWER
LINES line item of the budget.
In the 2017. budget 3.0% of expected sewer revenues will be placed in the CAPITAL OUTLAY — SEWER
LINES line item of the budget.
Funds not used in that budget year will be carried over to the next year to combine with new funds.
The Town of Old Fort is also actively seeking grants to fund collection system projects.
DEFECIENCIES:
Short-term:
1 n I ".
Redtown Rd - 300 ft deformed plastic pipe
Westerman Ave — 800 ft old terra cotta pipe and 2 manholes
Long-term:
Five other projects previously listed in 2009 Capital Improvement Plan by AECOM USA, Inc.:
r,e Old Catawba River Rd — 2470 ft 8" gravity line, 14 manholes - $292,189
Main St — 2400 ft 8" gravity line, 9manholes - $165,987
Ski Mauney Ave — 800 ft 8" gravity line, 3 manholes - $56585
Mitchell St — 625 ft 8" gravity line, 2 manholes - $43535
Crawford St — 650 ft 8" gravity line, 2 manholes - $44810
ATTACHMENT A FOR CONDITION V (4)
TOWN OF OLD FORT COLLECTION SYSTEM — PERMIT WQCS00139
01: Mill Creek under Commerce St bridge — aerial — ductile iron;
02: Mill Creek @ Public Library (Mauney Ave) — aerial — ductile iron;
03: Mill Creek @ Catawba Ave bridge — aerial — ductile iron;
04: Mill Creek @ Old Fort Elementary School — aerial — ductile iron;
05: Catawba River @ Bat Cave Rd bridge — aerial — ductile iron;
WASTEWATER TREATMENT NEEDS — MARCH 2014
Back-up float system or transducer for WWTP influent wet well
Clarifiers 1 & 2 need new scum trough /collection equipment / centerwell
Need back-up aerator for aeration tank
Clarifier 1 effluent trough needs patching / caulking
Clarifier 1 needs new drive gear reduction
Belt press — 2 new belts, 2 new rollers
Replacement check valves after pumps in EQ Basin
Replacement isolation valves after pumps in EQ Basin
Digester 1 air piping needs replacement
12 additional hours labor per week at WWTP (in 2014-15 budget)
DRINKING WATER — MARCH 2O14
Isolation valves in distribution system
Gravel @ wells 2, 9, 5 & 10
Water meters for: Ethan Allen ( 2" )
IAC (3 " compound)
Parker Hosiery (??)
WWTP ( 2" )
Old Fort Fire Dept ( ?? )
Backup storage / pressure system for times 200,000 gal tank is out of service
Piping to carry Shooting Star Dr tank (200,000 gal) overflow away to sewer or storm drain
Leak @ WWTP
Leak detection program
Level guage for 500,000 gal water tank on Hwy 70 (across from IAC)
Existing valves mapped and marked
Continued replacement of residential / commercial water meters
NC®ENR
North Carolina Department of Environment and Natura
Division of Water Quality
Beverly Eaves Perdue Coleen H. Sullins
Governor Director
February 5, 2010
Mayor Garland Norton
Town of Old Fort
Post Office Box 520
Old Fort, -North Carolina 28762
I L
Resources
Dee Freeman
Secretary
SUBJECT: Compliance Evaluation Inspection
Old Fort Collection System
Permit No: WQCS00139
McDowell County
Dear Mayor Norton,
Enclosed please find a copy of the Compliance Evaluation Inspection form, conducted on
January 14, 2010. Following are observations resulting from my inspection which should
be addressed prior to the next compliance inspection.
The CIP should include a goals statement, a description of the project area, a description
of existing facilities, and a description of known collection system deficiencies and a
discussion of future collection system needs.
The Town's sewer system map .should be modified. by the addition of approximate pipe
age and number of service taps. Location of service taps may be indicated by
superimposing the collection system map over an aerial photo of the service area. It will
be presumed that each building shown will have a service tap.
Please refer to the enclosed inspection report for additional observations and comments.
If you or your staff have any questions, please call me at 828-296-4500.
Sincerely,
Jeff enzel
Environmental Specialist
Ei tciosure
cc: PERCS Unit/Central Files.
Aiih°eville Files-L!!
6V URFACE WATER PROTECTION — ASHEVILLE REGIONAL OFFICE
Location: 2090 U.S. Highway 70, Swannanoa, NC 28778 NOrthCarolina
Phone: [phone]\FAX: [phone]\Customer Service: 1-877-623-6748 J //
Internet: www.ncwaterauality:org S:\SWP\McDowell\Collection Systems\Old Fort Collection System d att rq"Y
Compliance Inspection Report
Permit: WQCS00139 Effective: 11/01/06 Expiration: 10/31/14 Owner: Town of Old Fort
SOC: Effective: Expiration: Facility: Old Fort Collection System
County: McDowell PO Box 520
Region: Asheville
Contact Person: Garland Norton Title: Phone: [phone]
Directions to Facility:
System Classifications: CS1,
Primary ORC: Steve R Smith Certification: 28312 Phone: [phone]
Secondary ORC(s):
On -Site Representative(s):
Related Permits:
NC0021229 Town of Old Fort - Old Fort WWTP
Inspection Date: 01/14/2010 Entry Time: 08:00 AM Exit.Time: 11:30 AM
Primary Inspector: Jeff Menzel Phone: [phone]
Secondary Inspector(s):
Reason for Inspection: Routine Inspection Type: Compliance Evaluation
Permit Inspection Type: Collection system management and operation
Facility Status: Compliant Not Compliant
Question Areas:
Miscellaneous Questions Performance Standards Operation & Maint Reqmts Records
Monitoring & Rpting Inspections
gmts
See attachment summary)
Page: 1
Permit: WQCS00139 Owner - Facility: Town of Old Fort
Inspection Date: 01/14/2010 Inspection Type: Compliance Evaluation Reason for Visit: Routine
Inspection Summary:
The Town's sewer system map should be modified by the addition of approximate pipe age and number of service taps.
Location of service taps may be indicated by superimposing the collection system map over an aerial photo of the service
area. It will be presumed that each building shown will have a service tap.
The town may benefit from having an electronic version of the collection system map which would make it easier to track
and document maintenance and cleaning.
The CIP should include a goals statement, a description of the project area, a description of existing facilities, and a
description of known collection system deficiencies and a discussion of future collection system needs.
Page: 2
0
Permit: WQCS00139 Owner - Facility: Town of Old For
Inspection Date: 01/14/2010 Inspection Type: Compliance Evaluation Reason for Visit: Routine
Performance Standards Yes No NA NE
Is Public Education Program for grease established and documented?
What educational tools are used?
Leaflets and handouts are provided to customers.
Is Sewer Use Ordinance/Legal Authority available?
Does it appear that the Sewer Use Ordinance is enforced?
Is Grease Trap Ordinance available?
Is Septic Tank Ordinance available (as applicable, i.e. annexation)
List enforcement actions by permittee, if any, in the last 12 months
Grease trap inspections.
Has an acceptable Capital Improvement Plan (CIP) been implemented?
Does CIP address short term needs and long term \"master plan\" concepts?
Does CIP cover three to five year period?
Does CIP include Goal Statement?.
Does CIP include description of project area?
Does CIP include description of existing facilities?
Does CIP include known deficiencies?
Does CIP include forecasted future needs?
Is CIP designated only for wastewater collection and treatment?
Approximate capital improvement budget for collection system?
Total annual revenue for wastewater collection and treatment?
CIP Comments
The Town needs to develop a more comprehensive map of its collection system and it is recommended that.
this be incorporated into the CIP. The budget and revenue numbers were not available at the time of
inspection.
Is system free of known points of bypass?
If no, describe type of bypass and location
Is a 24-hour notification sign posted at ALL pump stations? Cl
Does the sign include:
Instructions for notification?
Pump station identifier?
24-hour contact numbers
Page: 3
Permit: WQCS00139 Owner - Facility: Town of Old Fort
Inspection Date: 01/14/2010 Inspection Type: Compliance Evaluation Reason for Visit: Routine
If no, list deficient pump stations
9 Do ALL pump stations have an "auto polling" feature/SCADA?
Number of pump stations 0
Number of pump stations that have SCADA 0
Number of pump stations that have simple telemetry 0
Number of pump stations that have only audible and visual alarms 0
Number of pump stations that do not meet permit requirements 0
Does the permittee have a root control program?
If yes, date implemented?
Describe:
There are no pump stations present on this system.
Comment:
Inspections Yes No NA NE
Are maintenance records for sewer lines available?
Are records available that document pump station inspections?. Cl
Are SCADA or telemetry equipped pump stations inspected at least once a week? Q
Are non-SCADA/telemetry equipped pump stations inspected every day?
Are records available that document citizen complaints?
Do you have a system to conduct an annual observation of entire system? Cl
Has there been an observation of remote areas in the last year? Cl
Are records available that document inspections of high -priority lines?
Has there been visual inspections of high -priority lines in last six months?
Comment: Operations and maintenance issues would be easier to track with a more
organized record keeping system.
Operation & Maintenance Requirements Yes No NA NE
Are all log books available?
Does supervisor review all log books on a regular basis?
Does the'supervisor have plans to address documented short-term problem areas?
What is the schedule for reviewing inspection, maintenance, & operations logs and problem areas?
As needed. Approximately 10,000 feet of sewer line was cleaned in 2009.
Are maintenance records for equipment available?
Is a schedule maintained for testing emergency/standby equipment?
Page: 4
N
Permit: WQCS00139 Owner - Facility: Town of Old Fort
Inspection Date: 01/14/2010 Inspection Type: Compliance Evaluation Reason for Visit: Routine
What is the schedule for testing emergency/standby equipment? weekly pumps/
generator monthly
Do pump station logs include:
Inside and outside cleaning and debris removal?
Inspecting and exercising all valves?
Inspecting and lubricating pumps and other equipment?
Inspecting alarms, telemetry and auxiliary equipment?
Is there at least one spare pump for each pump station w/o pump reliability?
Are maintenance records for right-of-ways available?
Are right-of-ways currently accessible in the event of an emergency?
Are system cleaning records available?
Has at least 10% of system been cleaned annually?
What areas are scheduled for cleaning in the next 12 months?
Industrial lines and lines connected to restaurants. Approximately 10,000 feet of sewer line was cleaned in
2009.
Is a Spill Response Action Plan available?
Does the plan include:
24-hour contact numbers
Response time
Equipment list and spare parts inventory
Access to cleaning equipment
Access to construction crews, contractors, and/or engineers
Source of emergency funds
Site sanitation and cleanup materials
Post-overflow/spill assessment
Is a Spill Response Action Plan available for all personnel?
Is the spare parts inventory adequate?
Comment:
Records
Are adequate records of all SSOs, spills and complaints available?
Are records of SSOs that are under the reportable threshold available?
Do spill records indicate repeated overflows (2 or more in 12 months) at same location?
Yes No NA NE
Page: 5
Permit: WQCS00139 Owner - Facility: Town of Old Fort
Inspection Date: 01/14/2010 Inspection Type: Compliance Evaluation Reason for Visit: Routine
If yes, is there a corrective action plan? n n n
Is a map of the system available? n n
Does the map include:
Pipe sizes n n
Pipe materials n n n
Pipe location n n
Flow direction 00 n
Approximate pipe age n n n
Number of service taps n n .n
Pump stations and capacity n n n
If no, what percent is complete? 10%
List any modifications and extensions that need to be added to the map
The map should be updated to include the number of taps on an existing line and approximate pipe age.
Does the permittee have a copy of their permit? n n n
Comment:
Monitoring and Reporting Requirements Yes No NA NE
Are copies of required press releases and distribution lists available? n n
Are public notices and proof of publication available? n n n
Is an annual report being prepared in accordance with G.S. 143-215.1C? n n n
Is permittee compliant with all compliance schedules in the permits? n n n
If no, which one(s)?
Comment:
Page: 6
Michael F. Easley, Governor
William G. Ross Jr., Secretary
North Carolina Department of Environment and Natural Resources
Coleen H. Sullins, Director
Division of Water Quality
November 29, 2007
Mr. Garland Norton, Mayor
Town of Old Fort
Post Office Box 520
Old Fort, North Carolina 28762
Subject: Compliance Evaluation Inspection
Wastewater Collection System
Town of Old Fort
Permit Number WQCS00139
McDowell County
Dear Mr. Norton:
Attached is the report resulting from the Town of Old Fort wastewater collection system
Compliance Evaluation Inspection which I conducted on November 27, 2007. It was my
determination that the Town of Old Fort is doing a fine job of maintaining and operating its
wastewater collection system.
Following are observations relating to the documentation supporting the collection system
operation and maintenance program:
1) It is time to update the Town's wastewater collection system Capital Improvements
Program. The new CIP should include a goals statement, a description of the project area, a
description of existing facilities, a description of known collection system deficiencies and a
discussion of future collection system needs. C, I,T>
2)The Town's sewer system map should be modified by the addition of pipe age and number
of service taps.
3)The Town of Old Fort needs to designated a backup Collection System Operator in
Responsible Charge. By Copy of this letter I am making this omission known to Mr. Steve
Reid with the Technical Assistance and Certification Section.
NoAhCarolin;
North Carolina Division of Water Quality 2090 U.S. Highway 70 Swannanoa, NC 28778 Phone [phone]
Customer Service
Internet: www.ncwaterquality,org FAX [phone]
An Equal Opportunity/Affirmative Action Employer— 50% Recycled/10% Post Consumer Paper
The Town should take steps to have the above described deficiencies corrected prior to the
time of the next Collection System Compliance Evaluation Inspection. Should you need to
discuss matters relating to the Town's wastewater collection system program please do not
hesitate to call me at 828-296-4659.
Sincerely,
Roy M. Davis
Environmental Engineer
Attachment
Xc: Steve Reid
Steve Smith, CSORC
PERCS Unit
Surface Water Protection Section Central Files
McDowell County
Old Fort Collection System
Inspection Cover Letter.07
730 -Pr- Cr
r...., Its
Permit: WQCS00139 Owner - Facility: Town of Old Fort
Inspection Date: 11/27/2007 Inspection Type: Compliance Evaluation Reason for Visit: Routine
Inspection Summary:
The Town of Old Fort needs to develop a collection system Capital Improvements Plan which meets permit requirements.
Those being: covers a three to five years period, includes a Goals statement, includes a description of the project area,
includes a description of the existing collection system, discusses known system deficiencies, and includes a discussion
of future needs.
The Town has a very decent paper collection system map. To meet permit requirements the Town needs to add pipe age,
and location of service taps.
The Town remains in need of a Backup Collection System Operator.
Page: 2
Compliance Inspection Report
Permit: WQCS00139 Effective: 11/01/06 Expiration: 10/31/14 Owner: Town of Old Fort
SOC: Effective: Expiration: Facility: Old Fort Collection System
County: McDowell PO Box 520
Region: Asheville
Contact Person: Garland Norton Title: Phone: [phone]
Directions to Facility:
System Classifications: CS1,
Primary ORC:
Secondary ORC(s):
On -Site Representative(s):
Related Permits:
NC0021229 Town of Old Fort - Old Fort VWVTP
Inspection Date: 11/27/2007 Entry Time: 09:00 AM
Primary Inspector: Roy M Davis
Secondary Inspector(s):
Certification:
Exit Time: 10:15 AM
Phone:
Phone: [phone]
Ext.4659
Reason for Inspection: Routine Inspection Type: Compliance Evaluation
Permit Inspection Type: Collection system management and operation
Facility Status: Compliant Not Compliant
Question Areas:
Miscellaneous Questions Performance Standards Operation & Maint Reqmts 0 Records
Monitoring & Rpting Inspections
Reqmts
See attachment summary)
Page: 1
Permit: WQCS00139 Owner - Facility: Town of Old Fort
Inspection Date: 11/27/2007 Inspection Type: Compliance Evaluation Reason for Visit: Routine
Do pump station logs include:
Inside and outside cleaning and debris removal?
Inspecting and exercising all valves?
Inspecting and lubricating pumps and other equipment?
Inspecting alarms, telemetry and auxiliary equipment?
Is there at least one spare pump for each pump station w/o pump reliability?
Are maintenance records for right-of-ways available?
Are right-of-ways currently accessible in the event of an emergency?
Are system cleaning records available?
Has at least 10% of system been cleaned annually?
What areas are scheduled for cleaning in the next 12 months?
Lines serving industries and fast food restaurants.
Is a Spill Response Action Plan available?
Does the plan include:
24-hour contact numbers
Response time
Equipment list and spare parts inventory
Access to cleaning equipment
Access to construction crews, contractors, and/or engineers
Source of emergency funds
Site sanitation and cleanup materials
Post-overflow/spill assessment
Is a Spill Response Action Plan available for all personnel?
Is the spare parts inventory adequate?
Comment: .
Records Yes No NA NE
Are adequate records of all SSOs, spills and complaints available?
Are records of SSOs that are under the reportable threshold available?
Do spill records indicate repeated overflows (2 or more in 12 months) at same location? E
If yes, is there a corrective action plan?
Is a map of the system available?
Page: 5
Permit: WQCS00139 Owner - Facility: Town of Old Fort
Inspection Date: 11/27/2007 Inspection Type: Compliance Evaluation
Does the map include:
Pipe sizes
Pipe materials
Pipe location
Flow direction
Approximate pipe age
Number of service taps
Pump stations and capacity
If no, what percent is complete?
List any modifications and extensions that need to be added to the map
Pipe age, and sevice taps.
Does the permittee have a copy of their permit?
Comment: .
Monitoring and Reporting Requirements
Are copies of required press releases and distribution lists available?
Are public notices and proof of publication available?
Is an annual report being prepared in accordance with G.S. 143-215.1 C?
Is permittee compliant with all compliance schedules in the permits?
If no, which one(s)?
NA
Comment:
Reason for Visit: Routine
nnn
Q Q
nn
nnr
E)M00
n nn
nn
000
np 0i
nn r0
0000
000
Page: 6
Permit: WQCS00139 Owner - Facility: Town of Old Fort
Inspection Date: 11/27/2007 Inspection Type: Compliance Evaluation Reason for Visit: Routine
Do ALL pump stations have an "auto polling" feature/SCADA? 0
Number of pump stations 0
Number of pump stations that have SCADA 0
Number of pump stations that have simple telemetry 0
Number of pump stations that have only audible and visual alarms 0
Number of pump stations that do not meet permit requirements 0
Does the permittee have a root control program? Q
If yes, date implemented?
Describe:
NA
Comment: NA
Inspections Yes No NA NE
Are maintenance records for sewer lines available? n n
Are records available that document pump station inspections? n n n
Are SCADA or telemetry equipped pump stations inspected at least once a week? n
Are non-SCADA/telemetry equipped pump stations inspected every day? 0 0 0
Are records available that document citizen complaints? n n n
Do you have a system to conduct an annual observation of entire system? n n
Has there been an observation of remote areas in the last year? El 0
Are records available that document inspections of high -priority lines? El
Has there been visual inspections of high -priority lines in last six months? n n n
Comment: Steve Smith has a good records keeping system.
Operation & Maintenance Requirements Yes No NA NE
Are all log books available? Cl n
Does supervisor review all log books on a regular basis? fl El
Does the supervisor have plans to address documented short-term problem areas? 0 n n
What is the schedule for reviewing inspection, maintenance, & operations logs and problem areas?
As needed.
Are maintenance records for equipment available? n Q 13
Is a schedule maintained for testing emergency/standby equipment? Cl n
What is the schedule for testing emergency/standby equipment? Weekly -pumps,
monthly -generator
Page: 4
Permit: WQCS00139 Owner - Facility: Town of Old Fort
Inspection Date: 11/27/2007 Inspection Type: Compliance Evaluation Reason for Visit: Routine
Performance Standards Yes No NA NE
Is Public Education Program for grease established and documented?
What educational tools are used?
Brocures given out at Town Hall.
Is Sewer Use Ordinance/Legal Authority available? Cl
Does it appear that the Sewer Use Ordinance is enforced?
Is Grease Trap Ordinance available?
Is Septic Tank Ordinance available (as applicable, i.e. annexation) Cl
List enforcement actions by permittee, if any, in the last 12 months
None.
fea3v I wa .:.inS e! OKS
Has an acceptable Capital Improvement Plan (CIP) been implemented?
Does CIP address short term needs and long term \"master plant/ concepts?
Does CIP cover three to five year period?
Does CIP include Goal Statement?
Does CIP include description of project area?
Does CIP include description of existing facilities?
Does CIP include known deficiencies?
Does CIP include forecasted future needs?
Is CIP designated only for wastewater collection and treatment?
Approximate capital improvement budget for collection system? 783,768.00
Total annual revenue for wastewater collection and treatment?
262,348.00
CIP Comments
1 t
Capital cost shown is for the South Red Town Road sewer project.4-14
j • Is system free of known points of bypass?
S ail .
If no, describe type of bypass and location
NA
O l% h. 7 f 1 O 1
Is a 24-hour notification sign posted at AL pump ations?
Does the sign include:
Instructions for notification?
Pump station identifier? Cl
24-hour contact numbers
If no, list deficient pump stations
Town has no sewage pumping stations.
Page: 3
F `NATFR
r
Michael F. Easley, Governor
William G. RossPr `SSSbcre ry
North Carolina Department of Environment and Natu ra1'Resou{des
Alan W. Klimek, P.E. Director
Division of Water Quality
Asheville Regional Office
SURFACE WATER PROTECTION
Steve Smith
Town of Old Fort
P. O. Box 520
Old Fort, North Carolina 28762
Dear Mr Smith:
July 20, 2006
SUBJECT: Collection System Operation
Inspection
Town of Old Fort
Permit No: WQCS00139
McDowell County
Enclosed please find a copy of the Collection Sysem Operation (CSO) Inspection
form from the inspection conducted on June 12, 2006. The Town of Old Fort is doing a
very good job of conducting the CSO program and is considered to be in compliance with
its permit; WQCS00139. The following items that remain to be completed are:
1. Development and implementation of a grease -handling program must be
immediately addressed.
2. The sewer maintenance logs should be modified to denote locations, dates
and conditions of high priority lines.
3. The CIP should be modified to include a goal statement, a more detailed
description of funded projects, a description of existing facilities and a
description of known deficiencies.
4. The spill response plan should be modified to include the approximate staff
response time to spills/overflows and to include information regarding the
sources of and access to emergency funding.
5. The collection system map should be modified to include pipe age and number
of service taps.
Please refer to the enclosed inspection report for additional observations and comments.
I am also enclosing examples of a spill response plan and grease handling brochure as
well as a copy of the current SSO reporting form for your use.
2090 U.S. Highway 70, Swannanoa, NC 28778 Telephone: [phone] Fax: [phone] Customer Service 1 877 623-6748
NonLCarotina
Natrrrallrp
Mr. Steve Smith
July 20, 2006
Page Two
In response to your question regarding cleanouts, the Division allows cleanouts on
6-inch lines to be spaced no more than 100 feet apart. If you or your staff have any
questions, please call me at 828-296-4500 Ext.4652.
Sincerely,
Kerry S Becker
Environmental Technician
Enclosure
cc: Central Files
Asheville Files
Compliance Inspection .Report
Permit: WQCS00139 Effective: 12/31/03 Expiration: 02/28/07 Owner: Town of Old Fort
SOC: Effective: Expiration: Facility: Old Fort Collection System
County: McDowell PO Box 520
Region: Asheville
Old Fort NC 28762
Contact Person: Wayne S Stafford Phone: [phone]
Directions to Facility:
Primary ORC: Steve R Smith
Secondary ORC(s):
On -Site Representative(s):
Related Permits:
NCO021229 Town of Old Fort - Old Fort WWTP
Inspection Date: 06/12/2006 Entry Time: 10:00 AM
Primary Inspector: Kerry S Becker
Secondary Inspectors):
Certification:28312 Phone: [phone]
Exit Time: 02:00 PM
Phone: [phone]
Ext.4652
Reason for Inspection: Routine Inspection Type: CSO Inspection
Permit Inspection Type: Collection system management and operation
Facility Status: Compliant Not Compliant
Question Areas:
Miscellaneous Questions Performance Standards Operation & Maint Reqmts Records
Monitoring & Rpting Inspections
Reqmts
See attachment summary)
Page: 1
Permit: WQCS00139 Owner - Facility: Town of Old Fort
Inspection Date: 06112/2006 Inspection Type: CSO Inspection Reason for Visit: Routine Inspection Summary: The Town of
Old Fort
has complied with many of the components of the collection system permit needing only to complete a few of the
requirements already in development.- The following items are: 1. Develop and implement a
Public Education Program for the handling of grease. 2. Include in the sewer
maintenance logs those locations, dates and conditions of high priority lines inspected. 3. Modify the CIP to
include a goal statement, more detailed description of funded projects, a description of the existing facilities and known deficiencies. 4. Modify the spill response
plan to include staff response time to spills/overflows and to include information regarding sources and access to emergency
funding. 5. Include in the collection
system map, the approx. pipe age and number of service taps. As manholes are identified and numbered, it would be helpful
to determine the number of sewer taps in line segments, manhole to manhole. In lieu of this, billing records can at
a minimum assist in determining the number of customers on a particular line. Locating and numbering sewer taps in particular
line segments would require the use of a sewer camera. In answer to the ORC'
s question, cleanout are acceptable on 6" lines spaced 100 feet apart. Page: 2
Permit: WQCS00139 Owner - Facility: Town of Old Fort
Inspection Date: 06/12/2006 Inspection Type: CSO Inspection Reason for Visit: Routine
Performance Standards Yes No NA NE
Is Public Education Program for grease established and documented?
If no, provide schedule of compliance
What educational tools are used?
Is Sewer Use Ordinance/Legal Authority available?
Does it appear that the Sewer Use Ordinance is enforced? .
Is Grease Trap Ordinance available?
Is Septic Tank Ordinance available?
If no, provide schedule of compliance
List enforcement actions by permitte, if any, in the last 12 months
Has an acceptable Capital Improvement Plan (CIP) been implemented?
If no, provide schedule of compliance
Does CIP address short term needs and long term \"master plan\" concepts?
Does CIP cover three to five year period?
Does CIP include Goal Statement?
Does CIP include description of project area?
Does CIP include description of existing facilities?
Does CIP include known deficiencies?
Does CIP include forecasted future needs?
Is CIP designated only for wastewater collection and treatment?
Approximate capital improvement budget for collection system? 1,275,400.00
Total annual revenue for wastewater collection and treatment?
CIP Comments
3,547,300 for 10 year CIP, however, $2,100,000 is slated for wastewater treatment plant.
CIP lists projects but contains no details of work to be done.
Is system free of known points of bypass?
If no, describe type of bypass and location
Is a 24-hour notification sign posted at ALL pump stations?
Does the sign include:
Instructions for notification?
Page: 3
Permit: WQCS00139 Owner - Facility: Town of Old Fort
Inspection Date: 06/12/2006 Inspection Type: CSO Inspection Reason for Visit: Routine
Pump station identifier? p
24-hour contact numbers n
If no, provide a schedule of compliance
If no, list deficient pump stations
Do ALL pump stations have an "auto polling" feature/SCADA? M
Number of pump stations 0
Number of pump stations that have SCADA 0
Number of pump stations that have simple telemetry 0
Number of pump stations that have only audible and visual alarms 0
Number of pump stations that do not meet permit requirements 0
Provide a schedule of compliance 0
Comment: The Town of Old Fort does not have any pump stations.
Inspections Yes No NA NE
Are maintenance records for sewer lines available?
Are records available that document pump station inspections? a
Are SCADA or telemetry equipped pump stations inspected at least once a week? n n
Are non-SCADA/telemetry equipped pump stations inspected every day? in
Are records available that document citizen complaints? n n
Are records available that document an annual observation of entire system?
Has there been an observation of entire system in the last year? n n n
Are records available that document inspections of high -priority lines? n n
Has there been visual inspections of high -priority lines in last 6 months? n
Comment: Almost all sewer maintenance has been conducted as a result of citizen
complaints. The sewer maintenance logbook contains complaints, cleanings and right
of way mowings. These items are color coded. ORC will include in the logbook dates
and locations of high priority lines inspected. These will also be color coded to
differentiate from other activities.
Operation & Maintenance Requirements Yes No NA NE
Are all log books available?
Does supervisor review all log books on a regular basis?
Does the supervisor have plans to address documented short-term problem areas?
Page: 4
Permit: WQCS00139 Owner - Facility: Town of Old Fort
Inspection Date: 06/12/2006 Inspection Type: CSO Inspection Reason for Visit: Routine
What is the schedule for reviewing inspection, maintenance, & operations logs and problem areas?
The Town of Old Fort's collection system is small and staff work intimately with their supervisor, the ORC.
Review of the logs occurs on a daily basis. Work orders are transferred to the logbook by the ORC.
Is a schedule maintained for testing emergency/standby equipment?
Are maintenance records for equipment available?
If no, provide schedule for compliance
What is the scedule for testing emergency/standby equipment?
Do pump station logs include:
Inside and outside cleaning and debris removal?
Inspecting and exercising all valves?
Inspecting and lubricating pumps and other equipment?
Inspecting alarms, telemetry and auxiliary equipment?
If no, provide schedule for compliance
Is there at least one spare pump for each pump station w/o pump reliability?
If no, provide schedule for compliance
Are maintenance records for right-of-ways available?
Are right-of-ways currently accessible in the event of an emergency?
If no, provide schedule for compliance
Are system cleaning records available?
Has at least 10% of system been cleaned annually?
If no, provide schedule for compliance
What areas are scheduled for cleaning in the next 12 months?
Cleanings begin July each year starting at the fartherest point working peripherals to main.
Is a Spill Response Action Plan available?
Does the plan include:
24-hour contact numbers
Response time
Equipment list and spare parts inventory
Access to cleaning equipment
Access to construction crews, contractors, and/or engineers
Source of emergency funds
Site sanitation and cleanup materials
nnn
nnn
monthly
nn
nn n
n
nnn
n
nnn
n
Page: 5
Permit: WQCS00139 Owner - Facility: Town of Old Fort
Inspection Date: 06/12/2006 Inspection Type: CSO Inspection Reason for Visit: Routine
Post-overflow/spill assessment n
Is a Spill Response Action Plan available for all personnel?
Is the spare parts inventory adequate? n
If no, provide schedule for compliance
Comment: Include information in spill response regarding sources of emergency
funding, i. e., charge accounts.
Records Yes No NA NE
Are adequate records of all SSOs, spills and complaints available? n n
Are records of SSOs that are under the reportable threshold available? ® n n n
If no, provide schedule for compliance
Do spill records indicate repeated overflows (2 or more in 12 months) at same location?
If yes, is there a corrective action plan? n fl
Is a map of the system available? n n
Does the map include:
Pipe sizes
Pipe materials
Pipe location n n n
Flow direction n
Approximate pipe age
Number of service taps n n n
Pump stations and capacity
If no, what percent is complete?
List any modifications and extensions that need to be added to the map
Map is under development. Approx. pipe age and number of service taps should also be included.
Researching water and sewer bill records should provide a good deal of information regarding number of
people on a particular line. While this method is not 100% accurate due to location of residences Vs. terrain
and location of sewer lines, it should provide much of the information needed to complete the maps. A better
and more accurate method would involve the use of a sewer camera to specifically locate and document the
number of taps in segments of the sewer lines from manhole to manhole. This could be done as part of the
sewer cleaning process.
Comment:
Monitoring and Reporting Requirements Yes No NA NE
Are copies of required press releases and distribution lists available?
Are public notices and proof of publication available? n
Page: 6
Permit: WQCS00139 Owner - Facility: Town of Old Fort
Inspection Date: 06/12/2006 Inspection Type: CSO Inspection Reason for Visit: Routine
Comment:
Page: 7
3e

Michael F. Easley, GovernorLE. Mh*"'4" ''094—_=' r,,;„;, _ ,sS+ William G. Ross Jr., Secretary
North Carolina Department of Environment and Natural Resources
fl
SURFACE WATER PROTECTION SECTION
September 19, 2007
Garland Norton, Mayor
Town of Old Fort
Old Fort WWTP
P.O. Box 520
Old Fort, NC 28762
Coleen H. Sullins, Director
Division of Water Quality
SUBJECT: Privately -owned Collection Systems
and Privately -owned Pump Stations
McDowell County
Dear Mayor. Norton:
As we have continued our evaluations of sewage collection systems management, it was
recognized that there are a group of contributors that may not be informed of their individual
responsibilities. In March 2000, the North Carolina Environmental Management Commission
enacted rules related to sewage collection systems. These rules are now found, in the North
Carolina Administrative Code 15 NCAC 2T .0403 for deemed permitted facilities. They include
facilities with a privately -owned collection system that serve condominiums, apartments, mobile
home parks, subdivisions, shopping centers, colleges, etc. that are tributary to larger municipally
owned systems, yet are not owned or managed by the municipality.
If you are aware of any such privately -owned collection systems, we would also like to be
informed of their existence. In addition, we would like to know where any privately -owned pump
stations are located that are connected to your, collection system. .The type of information we
are requesting is the facility name, location and contact person. If that system is in a state of
disrepair or if you have received complaints about it previously, please note that as well.
Your attention to this request is most appreciated. We have been notified of problems at
some of these facilities in the past and have had a difficult time locating the responsible party to
affect a repair to the problem.
A response from you within 30 days would be very helpful as we try to ensure that all
owners of collection systems are meeting the regulatory requirements of reporting spills and
providing the proper operation and maintenance of their systems. Hopefully, this will also be
beneficial to the operation of your municipal collection system. NoAhcarolina
Na&,rallry
North Carolina Division of Water Quality 2090 US Hwy 70; Swannanoa, NC 28778 Phone [phone]
Internet: www..ncwaterquality.org Customer Service 1-877-623-6748 FAX [phone]
An Equal Opportunity/Affirmative Action Employer — 50% Recycled/10% Post Consumer Paper
Town of Old Fort
Page 2 of 2
September 19, 2007
Please list:
1) privately -owned collection systems connected to your collection system
a. facility name
b. location
c. contact person
d. status of system (i.e. in a state of disrepair, etc.)
e. complaints received
2) privately -owned pump stations connected to your.collection system
a. facility name
b. location
c. contact person
d. status of pump station (i.e. in a state of disrepair, etc.)
e. complaints received
3) or if applicable, indicate that you do not have any of these private collection
systems or private pump stations connected to you collection system.
You may fax this information to the attention of Roy Davis at 828-299-7043.
Again, thank you for your assistance. Please contact Roy Davis or Keith Haynes at 828-
296-4500, should you have any questions regarding this request.
Sincerely
Roger C. Edwards, Regional Supervisor
Surface Water Protection Section
Cc: DWQ - SWP - Central Files
PERCS Unit
Asheville Regional Office
T OF OLD FORT
WASTEWATER COLLECTION &TREAT I'
LJC =
m
IVEPERFORMANCEREPORTFOR
FISCAL YEAR NLY 1, 2007 to JiJNE 30, 2008
P
SYSTEM NAME: TOWN OF OLD FORT WASTEWATER TREATMENT ANT? 200$
RESPONSIBLE ENTITY,: TOWN OF OLD FORT, Phone #: [phone]
OPERATORS IN CHARGE: ®EAR. WATER QUALITY
COLLECTION SYSTEM STEVE SMITH, Phone #:ffi-MA63v CE C TREATMENTPLANT: TONY WEST, Phone#: 82,
APPLICABLE'=PERMITS
COLLECTION SYSTEM WQCS00139 :
NPDES (WASTEWATER TREATMENTPLAN7): NC0021229
BIORESIDUALMANAGEMENTFACILITY- WQ00111260;
AIR QUALITY (LIME SILO, STAND-BY GENERAOR): 084R01
DESCRIPTION OF COLLECTION SYSTEM: v
The sewer system collects wastewater from the Town of Old Fort and the
surrounding area and transports it by gravity to the Old Fort Wastewater Treatment Plant
WWTP) located on the west bank of Curtis Creek, just east of town. There are currently
no pumping stations needed in the Old Fort collection system.
During this reporting period, the Town of Old Fort Maintenance
Department cleaned 8975 feet of sewer line in an effort to reduce sewer overflows and
backups. Also, one sewer manhole on Spring St. was rehabilitated.
DESCRIPTION OF WASTEWATER TREATMENT PLANT:
The original waste treatment plant was built in 1967, upgraded in 1987 to
a capacity of 800,000 gallons per day (gpd), and upgraded again in 1996 to a capacity of
1.2 million gallons per day (mgd). In 2003 — 2004 the plant was again refurbished with a
grant of approximately $1.5 million from the NC Rural Center.
All wastewater is moved through the following processes:
BAR SCREEN — removes larger pieces of trash, rags, etc.
GRIT CHAMBER — removes fine sand -like material that is damaging to
equipment.
INFLUENT PUMP STATION — pumps wastewater to equalization basin
EQUALIZATION BASIN —'contains the wastewater, allowing a constant flow
through the rest of the plant.
AERATION TANK — waste is treated by concentrating, mixing and. adding air;
bacteria and other micro-organisms break down the solid and liquid waste to a less
harmful form.
CLARIFIERS — allow solids to settle out while clearer water passes on.
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FOUNDEDDED 1N 187n
P.O. BOX520-
OLD FORT. NORTH CARC)UNA 28762
Phone: [phone]
Fax: [phone]
FAX C~OVER E-ET
FAX NO.: ;4' 5 - -7 " 3
TO: N C DEN2 - DES
ATE : LAQRY F-2c s —
S UBJECT : S S 0
S ENDER : iOA-) V WES 7-
Office of ale mayor
DATE: 7-?-Oq
NUMBER OF PAGES: COVER SHEET% + S- = (o PAGES
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FOUNDED IN i&m
P.O. BOX 520
OLD FORT, NORTH CAROLINA 28762 Office of Ole mll llor
Phone: [phone]
Fax: $78-.668-2007
FAX COVER .S MEET
FAX NO_ : - ` DATE:. 7- 7-Oq
TO: 1V C DEAR - DWQ
ATTN _ LA12RY F-20,57- _ S
C7BJECT : S S 0 S
EIrDE..R % 0,0 v W s 7- NUMBER
OF PAGES : COVER SHEET + S- PAGES
4i
WAE
VVATC-t GUF,LITY L:_Cl'fON P
f1f:Gl0tl,
OF OLD FORT
2 COLLECTION & TREATMENT
IRMANCE REPORT FOR
R JULY 1, 2008 to JUNE 30, 2009
OF OLD FORT WASTEWATER TREATMENT PLANT
RESPONSIBLE ENTITY: TOWN OF OLD FORT, Phone #: [phone]
OPERATORS IN CHARGE:
COLLECTION SYSTEM. STEVE SMITH, Phone #: [phone]
TREATMENT PLANT: TONY WEST, Phone #: [phone]
APPLICABLE PERMITS:
COLLECTION SYSTEM: QCS-0'01R3 9
NPDES (WASTEWATER TREATMENT PLANT): NC0021229
BIORESIDUAL MANAGEMENT FACILITY: WQ0011260
AIR QUALITY (LIME SILO, STAND-BY GENERATOR): ,084RO1
DESCRIPTION OF COLLECTION SYSTEM:
The sewer system collects wastewater from the Town of Old Fort and the
surrounding area and transports it by gravity to the Old Fort Wastewater Treatment Plant
WWTP) located on the west bank of Curtis Creek, just east of town. There are currently
no pumping stations needed in the Old Fort collection system.
DESCRIPTION OF WASTEWATER TREATMENT PLANT:
The original waste treatment plant was built in 1967, upgraded in 1987 to
a capacity of 800,000 gallons per day (gpd), and upgraded again in 1996 to a capacity of
1.2 million gallons per day (mgd). In 2003 — 2004 the plant was again refurbished with a
grant of approximately $1.5 million from the NC Rural Center.
All wastewater is moved through the following processes:
BAR SCREEN — removes larger pieces of trash, rags, etc.
GRIT CHAMBER — removes fine sand -like material that is damaging to
equipment.
INFLUENT PUMP STATION — pumps wastewater to equalization basin
EQUALIZATION BASIN — contains the wastewater, allowing a constant flow
through the rest of the plant.
AERATION TANK — waste is treated by concentrating, mixing and adding air;
bacteria and other micro-organisms break down the solid and liquid waste to a less
harmful form.
CLARIFIERS — allow solids to settle out while clearer water p REMM01EIVEDCHLORINECONTACTCHAMBER — chlorine is added to di
wastewater, and sulfur dioxide is added to remove the residual chlorine.
AUG 3 1 20ung
DENR - WATER OUALITYPOINTSOURCEBRANCH
The treated wastewater is then discharged to Curtis Creek, which is a contributor
to the Catawba River.
Settled solids from the clarifiers are pumped to two sludge holding tanks. From
there the sludge is dewatered on a belt press, and mixed with lime to produce a Class
A" bioresiduals product which is beneficial to gardens, lawns, etc. These bioresiduals
are distributed to local farmers under the town's bioresidual management facility permit.
PERFORMANCE:
WASTEWATER TREATMENT PLANT.- In this report period, the Old Fort
Wastewater Treatment Plant had three violations for Total Suspended Residue (TSR):
July 2008, December 2008, and January 2009. The December 2008 and January 2009
TSR violations were due to cold temperatures inhibiting settling in the clarifiers. The
July 2008 TSR violation was due to contract laboratory error. The Old Fort Wastewater
Treatment Plant also had a Fecal Coliform violation in December 2009. This was due to
a failure in the chlorine feed equipment during low holiday flows.
COLLECTION SYSTEM. SANITARY SEWER OVERFLOWS: During this
report period, the Old Fort Collection System had one Sanitary Sewer Overflow, from a
manhole located near Butcher's Branch. As part of their effort to reduce sanitary sewer
overflows, the Old Fort Maintenance Department cleaned 9730 feet of sewer pipe in the
report period. They also installed four new sewer line cleanouts.
NOTIFICATION:
The Town of Old Fort placed a Public Notice in the, local newspaper (The Old
Fort Bulletin) summarizing this report and informing the public that any customer
desiring to obtain a copy of the performance report may do so by requesting one at Old
Fort Town Hall.
CERTIFICATION:
I certify under penalty of law that this report is complete and accurate to the best
of my knowledge. I further certify that this report has been made available to the users or
customers of the named system and that those users have been notified of its availability.
30-0
and Norton
Mayor, Town of Old Fort Date
PUBLIC NOTICE
WASTEWATER TREATMENT PERFORMANCE REPORT 2008 - 2009
The North Carolina Clean Water Act of 1999 requires that each owner or operator of any
wastewater treatment plant or wastewater collection system provide an annual
performance report to its users and customers.
The Town of Old Fort owns and operates its wastewater collection system and the
wastewater treatment facility located at 1174 East Main St. A copy of the Town's 2008 —
2009 performance report can be obtained at the Old Fort Town Hall at 38 South Catawba
Ave., Old Fort, NC.
This report will show that the Old Fort W WTP received three permit violations in this
time period for Total Suspended Residue and one permit violation for Fecal Coliform.
The public is invited to pick up a copy of this report, or if there are any questions
concerning this report to contact the Old Fort Wastewater Treatment Plant at 668-4561.
The News Bulletin Of McDowell County, Inc®
P.O. Sox 638 e 204 Water Street
Old Fort, NC. 28762
Office: [phone] e Fax: (8' 8)668-4722
Email: thenewsbulletin@charter..net
Web -site: www.oldfortnewsbulletin.com
Affidavit Of Publication Of Notice Entitled:
Public Notice
McDOWELL COUNTY, NORTH CAROLINA
I, Elenora W. White, Publication Manager, of The flews Bulletin Of McDowell County, Inc., a newspaper published in
the Town of Old Fort in McDowell County, and in the State aforesaid, being duly sworn say: That the annexed
advertisement of notice, in the action entitled:
Wastewater Treatment Performance Report 2008-2009
The North Carolina Clean Water Act of 1999 requires that each owner or operator of any wastewater treatment plant or wastewater
collection system provide an annual performance report to its users and customers.
The Town of Old Fort owns and operates its wastewater collection system and the wastewater treatment facility located at 1174 East
Main St. A copy of the Town's 2008 - 2009 performance report can be obtained at the Old Fort Town Hall at 38 South Catawba
Ave., Old Fort, NC.
This report will show that the Old Fort WWTP received three permit violations in this time period for Total. Suspended Residue and
one permit violation for Fecal Coliform.
The public is invited to pick up a copy of this report, or if there are any questions concerning this report to contact the Old Fort
Wastewater Treatment Plant at 668-4561.
Was duly published in the aforesaid newspaper once a week for 1 consecutive weeks,
beginning with the issue dated the 5th day of August, 2009 and appearing thereafter in the issues dated as follows:
That the cost of said publication is: $48.00
That the cost of affidavit is: $5.00
That the total cost is: $53.00
Sworn and subscribed before me its 6th day of August, 2009
o P lie
b
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itcCCOV `®
o
81118061944 .•
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Publication Manager
My Commission Expires
August l I'', 2009
BFILE C®PMichael F. Easley, Governor
7
o8r.G William G. Ross Jr., Secretary
1 North Carolina Department of Environment and Natural Resources
Coleen H. Sullins, Director
Division of Water Quality
November 29, 2007
Mr. Garland Norton, Mayor
Town of Old Fort
Post Office Box 520
Old Fort, North Carolina 28762
Subject: Compliance Evaluation Inspection
Wastewater Collection System
Town of Old Fort
Permit Number WQCS00139
McDowell County
Dear Mr. Norton:
Attached is the report resulting from the Town of Old Fort wastewater collection system
Compliance Evaluation Inspection which I conducted on November 27, 2007. It was my
determination that the Town of Old Fort is doing a fine job of maintaining and operating its
wastewater collection system.
Following are observations relating to the documentation supporting the collection system
operation and maintenance program:
1) It is time to update the Town's wastewater collection system Capital Improvements
Program. The new CIP should include a goals statement, a description of the project area, a
description of existing facilities, a description of known collection system deficiencies and a
discussion of future collection system needs.
2)-T-he-Town's-sewer-system-map-should-be-modified-by-the-addition-of-pipe age and --number -
of service taps.
3)The Town of Old Fort needs to designated a backup Collection System Operator in
Responsible Charge. By Copy of this letter I am making this omission known to Mr. Steve
Reid with the Technical Assistance and Certification Section.
ne
NorOthCarolina
NatitrallJ
North Carolina Division of Water Quality 2090 U.S. Highway 70 Swannanoa, NC 28778 Phone [phone]
Customer Service
Internet: www.ncwaterquality.org FAX [phone]
An Equal OpportunitylAffirmative Action Employer — 50% Recycled110% Post Consumer Paper
The Town should take steps to have the above described deficiencies corrected prior to the
time of the next Collection System Compliance Evaluation Inspection. Should you need to
discuss matters relating to the Town's wastewater collection system program please do not
hesitate to call me at 828-296-4659.
Sincerely,
Roy M. Davis
Environmental Engineer
Attachment
Xc: Steve Reid
Steve Smith, CSORC
PERCS Unit
Surface Water Protection Section Central Files
McDowell County
Old Fort Collection System
Inspection Cover Letter.07
Compliance Inspection Report
Permit: WQCS00139 Effective: 11/01/06 Expiration: 10/31/11 Owner: Town of Old Fort
SOC: Effective: Expiration: Facility: Old Fort Collection System
County: McDowell
PO Box 520
Region: Asheville
Contact Person: Garland Norton Title: Phone: [phone]
Directions to Facility:
System Classifications:
Primary ORC: Certification: Phone:
Secondary ORC(s):
On -Site Representative(s):
Related Permits:
NCO021229 Town of Old Fort - Old Fort WWTP
Inspection Date: 11/27/2007 Entry Time: 09:00 AM Exit Time: 10:15 AM
Primary Inspector: ' Roy M Davis Phone: [phone]
Ext.4659
Secondary Inspector(s):
Reason for Inspection: Routine Inspection Type: Compliance Evaluation
Permit Inspection Type: Collection system management and operation
Facility Status: Compliant Not Compliant
Question Areas:
Miscellaneous Questions ® Performance Standards ® Operation & Maint Reqmts ® Records
Monitoring & Rpting' Inspections
Reqmts
See attachment summary)
Page: 1
Permit: WQCS00139 Owner - Facility: Town of Old Fort
Inspection Date: 11/27/2007 Inspection Type: Compliance Evaluation Reason for Visit: Routine
Inspection Summary:
Page: 2
Permit: WQCS00139 Owner - Facility: Town of Old Fort
Inspection Date: 11/27/2007 Inspection Type: Compliance Evaluation Reason for Visit: Routine
Performance Standards Yes No NA NE
Is Public Education Program for grease established and documented? n n n
What educational tools are used?
Brocures given out at Town Hall.
Is Sewer Use Ordinance/Legal Authority available? n n n
Does it appear that the Sewer Use Ordinance is enforced? n n n
Is Grease Trap Ordinance available? n n n
Is Septic Tank Ordinance available (as applicable, i.e. annexation) n n n
List enforcement actions by permittee, if any, in the last 12 months
None.
Has an acceptable Capital Improvement Plan (CIP) been implemented? n n
Does CIP address short term needs and long term \"master plan\" concepts? n n o
Does CIP cover three to five year period? n n n
Does CIP include Goal Statement? n n
Does CIP include description of project area? n n. Is n
Does CIP include description of existing facilities? n n
Does CIP include known deficiencies? n n o
Does CIP include forecasted future needs? n n n
Is CIP designated only for wastewater collection and treatment? n n n
Approximate capital improvement budget for collection system? 783,768.00
Total annual revenue for wastewater collection and treatment? 262,348.00
CIP Comments
Capital cost shown is for the South Red Town Road sewer project.
Is system free of known points of bypass? n
If no, describe type of bypass and location
NA
Is a 24-hour notification sign posted at ALL pump stations? n n
Does the sign include:
Instructions for notification? n n n
Pump station identifier? n n ® n
24-hour contact numbers n n
If no, list deficient pump stations
Town has no sewage pumping stations.
Page: 3
Permit: WQCS00139 Owner - Facility: Town of Old Fort
Inspection Date: 11/27/2007 Inspection Type: Compliance Evaluation Reason for Visit: Routine
Do ALL pump stations have an "auto polling" feature/SCADA? ®
Number of pump stations 0
Number of pump stations that have SCADA 0
Number of pump stations that have simple telemetry 0
Number of pump stations that have only audible and visual alarms 0
Number of pump stations that do not meet permit requirements 0
Does the permittee have a root control program?
If yes, date implemented?
Describe:
NA
Comment: NA
Inspections • Yes No NA Nt
Are maintenance records for sewer lines available?
Are records available that document pump station inspections?
Are SCADA or telemetry equipped pump stations inspected at least once a week? n n n
Are non-SCADA/telemetry equipped pump stations inspected every day?
Are records available that document citizen complaints? n n n
Do you have a system to conduct an annual observation of entire system? n n n
Has there been an observation of remote areas in the last year? n
Are records available that document inspections of high -priority lines? n n n
Has there been visual inspections of high -priority lines in last six months? n n n
Comment: Steve Smith has a good records keeping system.
Operation & Maintenance Requirements Yes No NA NE
Are all log books available?
Does supervisor review all log books on a regular basis? n n n
Does the supervisor have plans to address documented short-term problem areas? n n n
What is the schedule for reviewing inspection, maintenance, & operations logs and problem areas?
As needed.
Are maintenance records for equipment available? n n n
Is a schedule maintained for testing emergency/standby equipment? n n n
What is the schedule for testing emergency/standby equipment? Weekly -pumps,
monthly -generator
Page: 4
Permit: WQCS00139 Owner - Facility: Town of Old Fort
Inspection Date: 11/27/2007 Inspection Type: Compliance Evaluation Reason for Visit: Routine
Do pump station logs include:
Inside and outside cleaning and debris removal? n n
Inspecting and exercising all valves? n
Inspecting and lubricating pumps and other equipment?
Inspecting alarms, telemetry and auxiliary equipment? n n n
Is there at least one spare pump for each pump station w/o pump reliability? n
Are maintenance records for right-of-ways available?
Are right-of-ways currently accessible in the event of an emergency? n n n
Are system cleaning records available? n n
Has at least 10% of system been cleaned annually? n n n
What areas are scheduled for cleaning in the next 12 months?
Lines serving industries and fast food restaurants.
Is a Spill Response Action Plan available?
Does the plan include:
24-hour contact numbers n n n
Response time n n n
Equipment list and spare parts inventory n n n
Access to cleaning equipment n n
Access to construction crews, contractors, and/or engineers
Source of emergency funds n n n
Site sanitation and cleanup materials
Post-overflow/spill assessment n n n
Is a Spill Response Action Plan available for all personnel? n n n
Is the spare parts inventory adequate? n n n
Comment:
Records Yes No NA NE
Are adequate records of all SSOs, spills and complaints available? n n n
Are records of SSOs that are under the reportable threshold available? n n n
Do spill records indicate repeated overflows (2 or more in 12 months) at same location? n n n
If yes, is there a corrective action plan? n n n
Is a map of the system available? n n
Page: 5
e
Permit: WQCS00139 Owner - Facility: Town of Old Fort
Inspection Date: 11/27/2007 Inspection Type: Compliance Evaluation Reason for Visit: Routine
Does the map include:
Pipe sizes n n n
Pipe materials n
Pipe location n
Flow direction n n n
Approximate pipe age n n
Number of service taps
Pump stations and capacity n
If no, what percent is complete?
List any modifications and extensions that need to be added to the map
Pipe material, age, and sevice taps.
Does the permittee have a copy of their permit? ® n n
Comment:
Monitoring and Reporting Requirements Yes No NA NE
Are copies of required press releases and distribution lists available?
Are public notices and proof of publication available? n Q
Is an annual report being prepared in accordance with G.S. 143-215.1 C? n n n
Is permittee compliant with all compliance schedules in the permits? n n n
If no, which one(s)?
NA
Comment:
Page: 6
( 0 2
=�l_s co

F WAr
Mr. Garland Norton, Mayor
Town of Old Fort
Post Office Box 520
Old Fort, North Carolina 28762
Dear Mr. Norton:
ML.G
Easley, Governor
Wil Ro 1,.`Secretary
North Carolina Department of EnvironmNa .resources
Alan W. Klimek, P.E. Director
Division of Water Quality
November 21, 2006
Subject: Compliance Evaluation Inspection
Wastewater Collection System
Town of Old Fort
Permit Number WQCS00139
McDowell County
Attached is the report resulting from the Town of Old Fort wastewater collection system
inspection which I conducted on November 20, 2006. It was my determination that the Town
of Old Fort is doing a fine job of maintaining and operating its wastewater collection system.
am impressed by the number of sewer line replacement projects the town has undertaken in
the recent past.
Following are observations relating to the documentation supporting the collection system
operation and maintenance program:
1) It is time to update the Town's wastewater collection system Capital Improvements
Program. The new CIP should include a goals statement, a description of the project area, a
description of existing facilities, a description of known collection system deficiencies and a
discussion of future collection system needs. To give you a better idea regarding what the
above means I am sending you a CD put out by our PERCS Unit which has samples of
various documents relating to collection systems.
2) The Town's Spill.Response Action Plan should be modified by the addition of a paragraph
discussing the Town's expectation relating to staff response time in event of a Sewer System
Overflow. .
3 The Town's sewers stem ma should be modified T ()
y p If ed by the addition of flow direction arrows,
pipe age and number of service taps.
on
NorthCarolina
atrrra!!
North Carolina Division of Water Quality 2090 U.S. Highway 70 Swannanoa, NC 28778 Phone [phone]
Customer Service
Internet: www.ncwaterquality.org FAX [phone]
An Equal Opportunity/Affirmative Action Employer— 50% Recycled/10% Post Consumer Paper
a
4) So far as I can determine the Town of Old Fort has not designated a backup Collection
System Operator in Responsible Charge. By Copy of this letter -I am making this omission
known to Mr. Steve Reid with the Technical Assistance and Certification Section. The Town
should take steps to provide a Backup Collection System Operator in Responsible Charge as
required by law and regulation.
r
The Town should take steps to have the above described deficiencies corrected prior to the
time of the next Collection System Compliance Evaluation Inspection. I appreciate your time
and enjoyed meeting you. Should you need to discuss matters relating to the Town's
wastewater collection system program please do not hesitate to call me at 828-296-4659.
Sincerely,
1
Roy M. Davis
Environmental Engineer
Attachment
Xc: Steve Reid
Steve Smith, CSORC
PERCS Unit -e
McDowell County
Old Fort Collection System
Inspection Cover Letter.06
Compliance Inspection Report
Permit: WQCS00139 Effective: 11/01/06 Expiration: 10/31/11 Owner: Town of Old Fort
SOC: Effective: Expiration: Facility: Old Fort Collection System
County: McDowell
PO Box 520
Region: Asheville
G 4Rf.A` N 1 C t
Old Fort NC 28762
Contact Person: Phone: [phone]
Directions to Facility:
Primary ORC: Certification: Phone:
Secondary ORC(s):
On -Site Representative(s):
Related Permits:
NC0021229 Town of Old Fort - Old Fort WWTP
Inspection Date: 11/20/2006 Entry Time: 09:45 AM Exit Time: 12:00 PM
Primary Inspector: Roy M Davis Phone: [phone]
Secondary Inspector(s): KYY
Ext.4659
Reason for Inspection: Routine Inspection Type: Compliance Evaluation
Permit Inspection Type: Collection system management and operation
Facility Status: Compliant Not Compliant
Question Areas:
Miscellaneous Questions Performance Standards Operation & Maint Reqmts Records
Monitoring & Rpting Inspections ® Manhole Lines
Reqmts
See attachment summary)
Page: 1
Permit: WQCS00139 Owner - Facility: Town of Old Fort
Inspection Date: 11/20/2006 Inspection Type: Compliance Evaluation Reason for Visit: Routine
Inspection Summary:
The Town of Old Fort is doing a fine job of day to day maintenance and operation of its collection system. By and large
record keeping meets the requirements of the Town's Collection System Permit.
Following are observations as to changes needed in Collection System related documentation in order to comply with the
requirements of Permit WQCS00139:
1) It is time to update the Town's Capital Improvement Plan (CIP). The new CIP should include a goal statement, a
description of the project area, a description of existing facilities, a description of known deficiencies and a discussion of
future collection system needs.
2) The Town's Spill Response Action Plan should be modified by the addition of a paragraph discussing the Town's
expectation relating to staff response time in event of a Sewer System Overflow.
3)The Town's sewer sysem map should be modified by the addition of flow direction arrows, pipe age and number of
service taps.
4)The Town of Old Fort has not designated a backup Collection System Operator in Responsible Charge.
Page: 2
Permit: WQCS00139 Owner - Facility: Town of Old Fort
Inspection Date: 11/2012006 Inspection Type: Compliance Evaluation Reason for Visit: Routine Performance Standards Yes No
NA NE Is Public Education Program
for grease established and documented? n_ What educational tools are
used? Direct mailings. Is Sewer
Use Ordinance/
Legal Authority available? Does it appear that
the Sewer Use Ordinance is enforced? n Is Grease Trap Ordinance
available? Is Septic Tank Ordinance
available (as applicable, i.e. annexation) n n List enforcement actions by
permittee, if any, in the last 12 months None. Has -an acceptable
Capital
Improvement Plan (CIP) been implemented? Does CIP address short
term needs and long term \"master plan\" concepts? Does CIP cover three
to five year period? Does CIP include Goal
Statement? Does CIP include description
of project area? Does CIP include description
of existing facilities? Does CIP include known
deficiencies? Does CIP.include forecasted
future needs? Is CIP designated only
for wastewater collection and treatment? Approximate capital improvement budget
for collection system? Total annual revenue for
wastewater collection and treatment? CIP Comments Is system
free of
known points of bypass? If no, describe type
of bypass and location NA Is a 24-
hour
notification sign posted at ALL pump stations? Does the sign include:
Instructions for notification? Pump
station identifier? 24-
hour contact numbers
If no, list deficient
pump stations Topwn owns no sewage
pumping stations. nnn n n n
n
nn n nn'
n nn
n nn
n nn
nnn 275,
000.00
255,
000.00 nnn
n n n
nn
n nn n
n n
n Page:
3
Permit: WQCS00139 Owner - Facility: Town of Old Fort
Inspection Date: 11/20/2006 Inspection Type: Compliance Evaluation Reason for Visit: Routine
Do ALL pump stations have an "auto polling" feature/SCADA? n n n
Number of pump stations 0
Number of pump stations that have SCADA 0
Number of pump stations that have simple telemetry 0
Number of pump stations that have only audible and visual alarms 0
Number of pump stations that do not meet permit requirements 0
Does the permittee have a root control program? n IN n n
If yes, date implemented?
Describe:
NA
Comment:
Inspections Yes No NA NE
Are maintenance records for sewer lines available?
Are records available that document pump station inspections? n n n
Are SCADA or telemetry equipped pump stations inspected at least once a week? n n n
Are non-SCADA/telemetry equipped pump stations inspected every day? n n
Are records available that document citizen complaints? n n n
Do you have a system to conduct an annual observation of entire system? n n n
Has there been an observation of remote areas in the last year? n n
Are records available that document inspections of high -priority lines? n
Has there been visual inspections of high -priority lines in last six months? n n n
Comment: .
Operation & Maintenance Requirements Yes No NA NE
Are all log books available? n n n
Does supervisor review all log books on a regular basis?
Does the supervisor have plans to address documented short-term problem areas?
n n n
What is the schedule for reviewing inspection, maintenance, & operations logs and problem areas?
As needed.
Are maintenance records for equipment available? n n n
Is a schedule maintained for testing emergency/standby equipment? n n n
What is the schedule for testing emergency/standby equipment? weekly.
Page: 4
Permit: WQCS00139 Owner - Facility: Town of Old Fort
Inspection Date: 11/20/2006 Inspection Type: Compliance Evaluation Reason for Visit: Routine
Do pump station logs include:
Inside and outside cleaning and debris removal? rl
Inspecting and exercising all valves? n n 11
Inspecting and lubricating pumps and other equipment? fl
Inspecting alarms, telemetry and auxiliary equipment?
Is there at least one spare pump for each pump station w/o pump reliability? rl
Are maintenance records for right-of-ways available? n n n
Are right-of-ways currently accessible in the event of an emergency? n n n
Are system cleaning records available? n n n
Has at least 10% of system been cleaned annually? n n n
What areas are scheduled for cleaning in the next 12 months?
Catawba Avenue because of restaurants. Town has cleaned approximately 40% of sewers this year.
Is a Spill Response Action Plan available? n n n
Does the plan include:
24-hour contact numbers n n n
Response time n n n
Equipment list and spare parts -inventory n n n
Access to cleaning equipment
Access to construction crews, contractors, and/or engineers
Source of emergency funds n n n
Site sanitation and cleanup materials n n n
Post-overflow/spill assessment fl
Is a Spill Response Action Plan available for all personnel? n n n
Is the spare parts inventory adequate?
Comment:
Records Yes No NA NE
Are adequate records of all SSOs, spills and complaints available? rl rl
Are records of SSOs that are under the reportable threshold available? n n n
Do spill records indicate repeated overflows (2 or more in 12 months) at same location? n n n
If yes, is there a corrective action plan? n n n n
Is a map of the system available?
Page: 5
IQ
Permit: WQCS00139 Owner - Facility: Town of Old Fort
Inspection Date: 11/20/2006 Inspection Type: Compliance Evaluation Reason for Visit: Routine
Does the map include:
Pipe sizes n n n
Pipe materials n n n
Pipe location
Flow direction n n n
Approximate pipe age n
Number of service,taps n n 171
Pump stations and capacity n
If no, what percent is complete? 50
List any modifications and extensions that need to be added to the map
See above.
Does the permittee have a copy of their permit?
Comment:
Monitoring and Reporting Requirements Yes No NA NE
Are copies of required press releases and distribution lists available? n n
Are public notices and proof of publication available?
Is an annual report being prepared in accordance with G.S. 143-215.1 C?
Is permittee compliant with all compliance schedules in the permits? n n n
If no, which one(s)?
Comment:
Page: 6
AT
Qy _aFW„ R
1 y
Michael F. Easley, Governor
w
0' P William G. Ross Jr., Secretary
r North Carolina Department of Environment and Natural Resources
Alan W. Klimek, P.E. Director
Division of Water Quality
The unit of government for whom you work has a collection system permit issued by the Division of Water Quality.
It is our plan to conduct an annual Compliance Evaluation inspection of your program for operating, maintaining
and improving your collection system. The inspection will consist of a review of ordinances, logs, budgets and
inspections of sewers, equipment, pump stations and right-of-ways. The purpose of this letter is to tell you the
type documents we would like for you to have present for the inspection and the order we would like to see them.
1. Grease reduction Public Education Program (established and documented)
2. Sewer Use Ordinance and Legal Authority for Ordinance
3. Grease trap ordinance
4. Septic tank ordinance
a. enforcement actions within the past 12 months
5. Capital Improvement Plan
6. Maintenance records for sewer lines
7. Records recording citizen complaints
8. Record of sewer. system overflows (SSO's)
a. sewer system overflow press releases and distribution list
9. Records documenting annual inspection of entire system
10. Records documenting semiannual inspection of high priority lines
11. Maintenance logs of major equipment used to clean and maintain sewer system including
startup records of stand-by power units.
12. Pump station inspection, operation and maintenance logs
13. Right-of-way maintenance records
14. System cleaning records
15. Spill response action plan
16. Spare part inventory
17. System map
18. Sewer system budget including revenue
19. Most recent Collection System Annual Report
20. Your Collection System Permit.
It is obvious that the purpose of the above, rather lengthy, list is to help you document what you are doing in the
way of sewer system operations and maintenance. These same records allow us to determine compliance with
permit requirements. We want to see a little fancy footwork when we conduct an inspection. If you use loose
paper records we would like to see files organized, titled, complete, present and stacked neatly. If you use
loose-leaf notebooks, dividers should be used between sections. We are more than pleased to sit in front of a
computer screen during the inspection if you use computer -based records. Behind a system of well organized
records we obviously want a solid program of sewer operations, maintenance, rehabilitation and replacement
leading to the reduction, as far as possible,_in the occurrence of sewer system overflows and the amount of
infiltration and inflow arriving at wastewater treatment plants.
Roy Davis, Environmental Engineer, Asheville Regional Office, 828-296-4659
Don Price, Wastewater Treatment Plant Consultant, Asheville Regional Office, 828-296-4500
TXTRMD, Collection system inspection 2
NorthCarolina
11vatiII ullIf
North Carolina Division of Water Quality 2090 U.S. Highway 70 Swannanoa, NC 28778 Phone [phone] Customer Service
Internet: h2o.enr.state.nc.us FAX [phone]
An Equal Opportunity/Affirmative Action Employer— 50% Recycled110% Post Consumer Paper
W
Michael F. Easley, y, Govemor
William G. Ross Jr., Secretary
1 w rn' D North Carolina Department of Environment and Natural Resources
Alan W. Klimek, P.E. Director
Division of Water Quality
The unit of government for whom you work has a collection system permit issued by the Division of Water Quality.
It is our plan to conduct an annual Compliance Evaluation inspection of your program for operating, maintaining
and improving your collection system. The inspection will consist of a review of ordinances, logs, budgets and
inspections of sewers, equipment, pump stations and right-of-ways. The purpose of this letter is to tell you the
type documents we would like for you to have present for the inspection and the order we would like to see them.
1. Grease reduction Public Education Program (established and documented)
2. Sewer Use Ordinance and Legal Authority for Ordinance
3. Grease trap ordinance
4. Septic tank ordinance
a. enforcement actions within the past 12 months
5. Capital Improvement Plan
6. Maintenance records for sewer lines
7. Records recording citizen complaints
8. Record of sewer system overflows (SSO's)
a. sewer system overflow press releases and distribution list
9. Records documenting annual inspection of entire system
10. Records documenting semiannual inspection of high priority lines
11. Maintenance logs of major equipment used to clean and maintain sewer system including
startup records of stand-by power units.
12. Pump station inspection, operation and maintenance logs
13. Right-of-way maintenance records
14. System cleaning records
15. Spill response action plan
16. Spare part inventory
17. System map
18. Sewer system budget including revenue
19. Most recent Collection System Annual Report
n : Ca 1 c vTi o S V S-
It is obvious that the purpose of the above, rather lengthy, list is to help you document what you are doing in the
way of sewer system operations and maintenance. These same records allow us to determine compliance with
permit requirements. We want to see a little fancy footwork when we conduct an inspection. If you use loose
paper records we would like to see files organized, titled, complete, present and stacked neatly. If you use
loose-leaf notebooks, dividers should be used between sections. We are more than pleased to sit in front of a
computer screen during the inspection if you use computer -based records. Behind a system of well organized
records we obviously want a solid program of sewer operations, maintenance, rehabilitation and replacement
leading to the reduction, as far as possible, in the occurrence of sewer system overflows and the amount of
infiltration and inflow arriving at wastewater treatment plants.
Roy Davis, Environmental Engineer, Asheville Regional Office, 828-296-4659
Don Price, Wastewater Treatment Plant Consultant, Asheville Regional Office, 828-296-4500
Collection system inspection 2 NonthCarolina
Natuta!!11
North Carolina Division of Water Quality 2090 U.S. Highway 70 Swannanoa, NC 28778 Phone [phone] Customer Service
Internet: h2o.enr.state.nc.us FAX [phone]
An Equal Opportunity/Affirmative Action Employer— 50% Recycled110% Post Consumer Paper
Page 1 of 2
Select Incidents
I Action Type Date Incident Permit # Region County City Liable Facility Location Latitude Longitude Farm or
1
Owner Manhole#
I, SSO 2003-10- 200300140 WQCS00139 Asheville McDowell Old Town Old Fort In Old
26 Fort of Old Collection Fort of
18:00:00.0 Fort System Maple St.
500 yds
from
Cemetery
St.
SSO 2003-06- 18639 WQCS00139 Asheville McDowell Old Town Old .Fort OLD FORT
08 Fort of Old Collection POTW,
19:00:00.0 Fort System 1174 OLD
OAKDALE
RIVER
ROAD
SSO 2003-10- 200300137 WQCS00139 Asheville McDowell Old Town Old Fort In Old
26 Fort of Old Collection Fort off
19:00:00.0 Fort System Maple St.
500 yds
from
Cemetery
St
E
SSO 2003-08- 19450 WQCS00139 Asheville McDowell Old Town Old Fort RAILROAD
19 Fort of Old Collection STREET.
09:55:00.0 Fort System
SSO 2002-05- 15117 WQCS00139 Asheville McDowell Old Town Old Fort LARKEY
21 Fort of Old Collection TOWN
14:30:00.0 Fort System BRIDGE
L SSO 2002-04- 14864 WQCS00139 Asheville McDowell Old. Town Old Fort MANHOLE
01 Fort of Old Collection BUTCHER
08:00:00.0 Fort System BRANCH.
56VAWG.htm
Page 2 of 2
file://C:\DOCUME-1 \RDavis\LOCALS-1\Temp\SB56VAWG.htm 11/17/2006
i
Compliance Inspection Report
Permit: WQCS00139 Effective: 12/31/03 Expiration: 02/28/07 Owner: Town of Old Fort
SOC: Effective: Expiration: Facility: Old Fort Collection System
County: McDowell
PO Box 520
Region: Asheville
Old Fort NC 28762
Contact Person: Wayne S Stafford Phone: [phone]
Directions to Facility:
Primary ORC: Steve R Smith
Secondary ORC(s):
On -Site Representative(s):
Related Permits:
NC0021229 Town of Old Fort - Old Fort WWTP
Inspection Date: 06/12/2006 Entry Time: 10:00 AM
Primary Inspector: Kerry S Becker
Secondary Inspector(s):
Certification:28312 Phone: [phone]
Exit Time: 02:00 PM
Phone:[phone]
Ext.4652
Reason for Inspection: Routine Inspection Type: CSO Inspection
Permit Inspection Type: Collection system management and operation
Facility Status: Compliant Not Compliant
Question Areas:
Miscellaneous Questions Performance Standards Operation & Maint Reqmts 0 Records
Monitoring & Rpting Inspections
Reqmts
See attachment summary)
Page: 1
Permit: WQCS00139 Owner - Facility: Town of Old Fort
Inspection Date: 06/12/2006 Inspection Type: CSO Inspection Reason for Visit: Routine
Inspection Summary:
The Town of Old Fort has complied with many of the components of the collection system permit needing only to
complete a few of the requirements already in development. The following items are:
1. Develop and implement a Public Education Program for the handling of grease.
2. Include in the sewer maintenance logs those locations, dates and conditions of high priority lines inspected:
3. Modify the CIP to include a goal statement, more detailed description of funded projects, a description of the existing
facilities and known deficiencies.
4. Modify the spill response plan to include staff response time to spills/overflows and to include information regarding
sources and access to emergency funding.
5. Include in the collection system map, the approx. pipe age and number of service taps. As manholes are identified and
numbered, it would be helpful to determine the number of sewer taps in line segments, manhole to manhole. In lieu of
this, billing records can at a minimum assist in determining the number of customers on a particular line. Locating and
numbering sewer taps in particular line segments would require the use of a sewer camera.
In answer to the ORC's question, cleanout are acceptable on 6" lines spaced 100 feet apart.
Page: 2
Permit: WQCS00139 Owner - Facility: Town of Old Fort
Inspection Date: 06/12/2006 Inspection Type: CSO Inspection
Performance Standards
Is Public Education Program for grease established and documented?
If no, provide schedule of compliance
P n -7
What educational tools are used?
Is Sewer Use Ordinance/Legal Authority available?
Does it appear that the Sewer Use Ordinance is enforced?
Is Grease Trap Ordinance available?
Is Septic Tank Ordinance available (as applicable, i.e. annexation)
If no, provide schedule of compliance
List enforcement actions by permittee, if -any, in the last 12 months 1 —
Has an acceptable Capital Improvement Plan (CIP) been implemented?
If no, provide schedule of compliance
Does CIP address short term needs and long term \"master plant/ concepts?
Does CIP cover three to five year period?
Does CIP include Goal Statement?
Does CIP include description of project area?
Does CIP include description of existing facilities?
Does CIP include known deficiencies?
Does CIP include forecasted future needs?
Is CIP designated only for wastewater collection and treatment?
Approximate capital improvement budget for collection system?
Total annual revenue for wastewater collection and treatment?
CIP Comments
3,547,300 for 10 year CIP, however, $2,100,000 is slated for wastewater treatment plant.
CIP lists projects but contains no details of work to be done.
Is system free of known points of bypass?
If no, describe type of bypass and location
Is a 24-hour notification sign posted at ALL pump stations?
Does the sign include:
Instructions for notification?
Reason for Visit: Routine
Yes No NA NE
nn
1111(0 r-1 F1
nnn
nnn
nn n
nn n
n,n n
nn n nn
nn
00
c XF1
F-1 F1 nn
n F1
F1 Page:
3
Permit: WQCS00139 Owner - Facility: Town of Old Fort
Inspection Date: 06/12/2006 Inspection Type: CSO Inspection Reason for Visit: Routine
Pump station identifier? n n N n
24-hour contact numbers
If no, provide a schedule of compliance
If no, list deficient pump stations
Do ALL pump stations have an "auto polling" feature/SCADA? n n
Number of pump stations 0
Number of pump stations that have SCADA 0
Number of pump stations that have simple telemetry 0
Number of pump stations that have only audible and visual alarms 0
Number of pump stations that do not meet permit requirements 0
Provide a schedule of compliance 0
Comment: The Town of Old Fort does not have any pump stations.
Inspections Yes No NA NE
Are maintenance records for sewer lines available? n n n
Are records available that document pump station inspections? n n n
Are SCADA or telemetry equipped pump stations inspected at least once a week? n n
Are non-SCADA/telemetry equipped pump stations inspected every day? n Fix n
Are records available that document citizen complaints? n n n
Are records available that document an annual observation of entire system?
Has there been an observation of entire system in the last year?'n n n
Are records available that document inspections of high -priority lines? n n
Has there been visual inspections of high -priority lines in last six months? n n n
t
Comment: Alm tall sewer maint nce has been conduct as a result of citizen
complaints. The se r maintenance to ok contains complaints, anings and right
of way mowings. Thes "ems are color co ORC will include in the book dates
and locations of high priori •nes inspected. The ill also be color coded to
differentiate from other activitie .
Operation & Maintenance Requirements Yes No NA NE
Are all log books available? n n n
Does supervisor review all log books on a regular basis?n n n
Does the supervisor have plans to address documented short-term problem areas? i n n n
Page: 4
9-9
T o
Permit: WQCS00139 Owner - Facility: Town of Old Fort
Inspection Date: 06/12/2006 Inspection Type: CSO Inspection Reason for Visit: Routine
What is the schedule for reviewing inspection, maintenance, & operations logs and problem areas?
The Town of Old Fort's collection system is small and staff work intimately with their supervisor, the ORC.
Review of the logs occurs on a daily basis. Work orders are transferred to the logbook by the ORC.
Are maintenance records for equipment available? n
Is a schedule maintained for testing emergency/standby equipment? )KID n n
If no, provide schedule for compliance
What is the schedule for testing emergency/standby equipment? monthly
Do pump station logs include:
Inside and outside cleaning and debris removal? n n'J
Inspecting and exercising all valves? n \ n
Inspecting and lubricating pumps and other equipment? n n n
Inspecting alarms, telemetry and auxiliary equipment? n n
If no, provide schedule for compliance
Is there at least one spare pump for each pump station w/o pump reliability? n n
If no, provide schedule for compliance
Are maintenance records for right-of-ways available? n n n
Are right-of-ways currently accessible in the event of an emergency? °fin n n
If no, provide schedule for compliance
Are system cleaning records available?
D
X n n
Has at least 10% of system been cleaned annually? % v2 C.. ` t-( "'"" n n n
If no, provide schedule for compliance }
What areas are scheduled for cleaning in the next 12 months?
Cleanings begin July each year starting at the fartherest point working peripherals to main.
Is a Spill Response Action Plan available? V n n n
Does the plan include:
24-hour contact numbers X nn? n n
Response time 1 n n
Equipment list and spare parts inventory n n n
Access to cleaning equipment n n n
Access to construction crews, contractors, and/or engineers i ' n n n
Source of emergency funds n n
Site sanitation and cleanup materials n n n
Page: 5
Permit: WQCS00139 Owner - Facility: Town of Old Fort
Inspection Date: 06/12/2006 Inspection Type: CSO Inspection Reason for Visit: Routine
Post-overflow/spill assessment n n n
Is a Spill Response Action Plan available for all personnel? n n n
Is the spare parts inventory adequate? n
If no, provide schedule for compliance
Comment: cl In ma s - r se regj4ding s t e fcency
fundi 1. arge nts. /
Records Yes No NA NE
Are adequate records of all SSOs, spills and complaints available? Y '
Are records of SSOs that are under the reportable threshold available? n n n
If no, provide schedule for compliance
Do spill records indicate repeated overflows (2 or more in 12 months) at same location? n n
If yes, is there a corrective action plan? n n
Is a map of the system available? Ko n n
Does the map include:
Pipe sizes
Pipe materials n n n
Pipe location (n n n
Flow direction X n n n
Approximate pipe age n n n
Number of service taps n n n
Pump stations and capacity n
If no, what percent is complete?
List any modifications and extensions that need to be added to the map.
Map is under development. Approx. pipe age and number of service taps should also be included.
Researching water and sewer bill records should provide a good deal of information regarding number of
people on a particular line. While this method is not 100% accurate due to location of residences vs. terrain
and location of sewer lines, it should provide much of the information needed to complete the maps. A better
and more accurate method would involve the use of a sewer camera to specifically locate and document the
number of taps in segments of the sewer lines from manhole to manhole. This could be done as part of the
sewer cleaning process.
Comment:
Monitoring and Reporting Requirements Yes No NA NE
Are copies of required press releases and distribution lists available? n n n
Are public notices and proof of publication available?
Page: 6
Permit: WQCS00139 Owner - Facility: Town of Old Fort
Inspection Date: 06/12/2006 Inspection Type: CSO Inspection Reason for Visit: Routine
Comment:
Page: 7
PC)
1
Compliance Inspection Report
Permit: WQCS00139 Effective: 12/31/03 Expiration: 02/28/07 Owner: Town of Old Fort
SOC: Effective: Expiration: Facility: Old Fort Collection System
County: McDowell PO Box 520
Region: Asheville
Old Fort NC 28762
Contact Person: Wayne S Stafford Phone: [phone]
Directions to Facility:
Primary ORC: Steve R Smith
Secondary ORC(s):
On -Site Representative(s):
Related Permits:
NCO021229 Town of Old Fort - Old Fort WWTP
Inspection Date: 06/12/2006 Entry Time: 10:00 AM
Primary Inspector: Kerry S Becker
Secondary Inspector(s):
Certification:28312 Phone: [phone]
Exit Time: 02:00 PM
Phone: [phone]
Ext.4652
Reason for Inspection: Routine Inspection Type: CSO Inspection
Permit Inspection Type: Collection system management and operation
Facility Status: Compliant Not Compliant
Question Areas:
Miscellaneous Questions Performance Standards Operation & Maint Reqmts 0 Records
Monitoring & Rpting Inspections
Reqmts
See attachment summary)
Page: 1
Permit: WQCS00139 Owner - Facility: Town of Old Fort
Inspection Date: 06/12/2006 Inspection Type: CSO Inspection Reason for Visit: Routine
Inspection Summary:
The Town of Old Fort has complied with many of the components of the collection system permit needing only to
complete a few of the requirements already in development. The following items are:
1. Develop and implement a Public Education Program for the handling of grease.
2. Include in the sewer maintenance logs those locations, dates and conditions of high priority lines inspected.
3. Modify the CIP to include a goal statement, more detailed description of funded projects, a description of the existing
facilities and known deficiencies.
4. Modify the spill response plan to include staff response time to spills/overflows and to include information regarding
sources and access to emergency funding.
5. Include in the collection system map, the approx. pipe age and number of service taps. As manholes are identified and
numbered, it would be helpful to determine the number of sewer taps in line segments, manhole to manhole. In lieu of
this, billing records can at a minimum assist in determining the number of customers on a particular line. Locating and
numbering sewer taps in particular line segments would require the use of a sewer camera.
In answer to the ORC's question, cleanout are acceptable on 6" lines spaced 100 feet apart
Page: 2
Permit: WQCS00139 Owner - Facility: Town of Old Fort
Inspection Date: 06/12/2006 Inspection Type: CSO Inspection Reason for Visit: Routine
Performance Standards Yes No NA NE
Is Public Education Program for grease established and documented? D
If no, provide schedule of compliance
What educational tools are used?
Is Sewer Use Ordinance/Legal Authority available? D D D
Does it appear that the Sewer Use Ordinance is enforced? D D
Is Grease Trap Ordinance available?
Is Septic Tank Ordinance available? D D
If no, provide schedule of compliance
List enforcement actions by permitte, if any, in the last 12 months
Has an acceptable Capital Improvement Plan (CIP) been implemented? D D D
If no, provide schedule of compliance
Does CIP address short term needs and long term \"master plan\" concepts? D
Does CIP cover three to five year period? D D
Does CIP include Goal Statement? D
Does CIP include description of project area? D
Does CIP include description of existing facilities? D
Does CIP include known deficiencies? F1
Does CIP include forecasted future needs? D D
Is CIP designated only for wastewater collection and treatment?
Approximate capital improvement budget for collection system? 1,275,400.00
Total annual revenue for wastewater collection and treatment?
CIP Comments
3,547,300 for 10 year CIP, however, $2,100,000 is slated for wastewater treatment plant.
CIP lists projects but contains no details of work to be done.
Is system free of known points of bypass?
If no, describe type of bypass and location
Is a 24-hour notification sign posted at ALL pump stations?
Does the sign include:
Instructions for notification? D D D
Page: 3
Permit: WQCS00139 Owner - Facility: Town of Old Fort
Inspection Date: 06/12/2006 Inspection Type: CSO Inspection Reason for Visit: Routine
Pump station identifier?
24-hour contact numbers
If no, provide a schedule of compliance
If no, list deficient pump stations
Do ALL pump stations have an "auto polling" feature/SCADA? n n n
Number of pump stations 0
Number of pump stations that have SCADA 0
Number of pump stations that have simple telemetry 0
Number of pump stations that have only audible and visual alarms 0
Number of pump stations that do not meet permit requirements 0
Provide a schedule of compliance 0
Comment: The Town of Old Fort does not have any pump stations.
Inspections Yes No NA NE
Are maintenance records for sewer lines available? n n n
Are records available that document pump station inspections? n n n
Are SCADA or telemetry equipped pump stations inspected at least once a week? n n n
Are non-SCADA/telemetry equipped pump stations inspected every day?
Are records available that document citizen complaints?
Are records available that document an annual observation of entire system? n n n
Has there been an observation of entire system in the last year? n n n
Are records available that document inspections of high -priority lines? n n
Has there been visual inspections of high -priority lines in last 6 months?
Comment: Almost all sewer maintenance has been conducted as a result of citizen
complaints. The sewer maintenance logbook contains complaints, cleanings and right
of way mowings. These items are color coded. ORC will include in the logbook dates
and locations of high priority lines inspected. These will also be color coded to
differentiate from other activities.
OReration & Maintenance Recfuirements Yes No NA NE
Are all log books available?
Does supervisor review all log books on a regular basis? fl Q
Does the supervisor have plans to address documented short-term problem areas?
Page: 4
Permit: WQCS00139 Owner - Facility: Town of Old Fort
Inspection Date: 06/12/2006 Inspection Type: CSO Inspection Reason for Visit: Routine
What is the schedule for reviewing inspection, maintenance, & operations logs and problem areas?
The Town of Old Fort's collection system is small and staff work intimately with their supervisor, the ORC.
Review of the logs occurs on a daily basis. Work orders are transferred to the logbook by the ORC.
Is a schedule maintained for testing emergency/standby equipment? n n
Are maintenance records for equipment available? Fl n
If no, provide schedule for compliance
What is the scedule for testing emergency/standby equipment? monthly
Do pump station logs include:
Inside and outside cleaning and debris removal? n n o
Inspecting and exercising all valves? n n n
Inspecting and lubricating pumps and other equipment? Fl n n
Inspecting alarms, telemetry and auxiliary equipment? n
If no, provide schedule for compliance
Is there at least one spare pump for each pump station w/o pump reliability? n n n
If no, provide schedule for compliance
Are maintenance records for right-of-ways available? n n n
Are right-of-ways currently accessible in the event of an emergency? n n n
If no, provide schedule for compliance
Are system cleaning records available? n n n
Has at least 10% of system been cleaned annually? n n n
If no, provide schedule for compliance
What areas are scheduled for cleaning in the next 12 months?
Cleanings begin July each year starting at the fartherest point working peripherals to main.
Is a Spill Response Action Plan available? n n n
Does the plan include:
24-hour contact numbers n n n
Response time n n n
Equipment list and spare parts inventory n n n
Access to cleaning equipment n n n
Access to construction crews, contractors, and/or engineers n n n
Source of emergency funds n n n
Site sanitation and cleanup materials n n n
Page: 5
Permit: WQCS00139 Owner - Facility: Town of Old Fort
Inspection Date: 06/12/2006 Inspection Type: CSO Inspection Reason for Visit: Routine
Post-overflow/spill assessment 171 n n
Is a Spill Response Action Plan available for all personnel? n n n
Is the spare parts inventory adequate? n n n
If no, provide schedule for compliance
Comment: Include information in spill response regarding sources of emergency
funding, i. e., charge accounts.
M---- VPC Nn NA NF
Are adequate records of all SSOs, spills and complaints available? n n f=1
Are records of SSOs that are under the reportable threshold available? n n n
If no, provide schedule for compliance
Do spill records indicate repeated overflows (2 or more in 12 months) at same location? n n
If yes, is there a corrective action plan? n
Is a map of the system available? n n n
Does the map include:
Pipe sizes n n n
Pipe materials
Pipe location n n n
Flow direction n n n
Approximate pipe age n n
Number of service taps n n n
Pump stations and capacity
If no, what percent is complete?
List any modifications and extensions that need to be added to the map
Map is under development. Approx. pipe age and number of service taps should also be included.
Researching water and sewer bill records should provide a good deal of information regarding number of
people on a particular line. While this method is not 100% accurate due to location of residences vs. terrain
and location of sewer lines, it should provide much of the information needed to complete the maps. A better
and more accurate method would involve the use of a sewer camera to specifically locate and document the
number of taps in segments of the sewer lines from manhole to manhole. This could be done as part of the
sewer cleaning process.
Comment:
Monitoring and Reporting Requirements Yes No NA NE
Are copies of required press releases and distribution lists available? n
Are public notices and proof of publication available?
Page: 6
Permit: WQCS00139 Owner - Facility: Town of Old Fort
Inspection Date: 06/12/2006 Inspection Type: CSO Inspection Reason for Visit: Routine
Comment:
Page: 7
Collection System Classifications and Designated Operators
12.12.2005
Region Permit # Facility Permit Tyermit Stair Class ORC ORC Cert. ORC Status Backup BU Cert. BU Status
Asheville WQCS00184 Lake Junaluska Conference & I Collection ACTIVE
Asheville WQCS00122 Maggie Valley Collection Syste Collection ACTIVE CS-1 Michael Lee Mehaffey Sr. CS-4 Active Neil A. Carpenter CS-2 Active
Asheville WQCS00131 Lake Lure Collection System Collection ACTIVE CS-1
Asheville WQCS00132 Murphy Collection System Collection ACTIVE CS-1 James Todd Hiatt CS-1 Active
Asheville WQCS00140 Columbus Collection System Collection ACTIVE CS 1
Asheville WQCS00158 Robbinsville Collection System Collection ACTIVE CS-1 Michael J. Ladd CS-3 Active Christopher Michael Ladd CS-3 Active
Asheville WQCS00161 Banner Elk Collection System Collection ACTIVE CS-1 Daniel Lee Clark CS-3 Active Paul E. Isenhour CS-3 Active
Asheville WQCS00170 Bryson City Collection System Collection ACTIVE CS-1
Asheville WQCS00186 Highlands Collection System Collection ACTIVE CS-1 Leroy McCall CS-1 Active Howard W. Brown CS-1 Active
aeville WQCS00205 Marshall Collection System Collection ACTIVE CS-1 Michael J. Ladd CS-3 Active Christopher Michael Ladd CS-3 Active
ieville WQCS00218 Newland Collection System Collection ACTIVE CS-1 Paul E. Isenhour CS-3 Active Otis D. Ward CS-2 Active
Asheville WQCS00307 Canton Collection System Collection ACTIVE CS-1 Brice W. Hollis CS-1 Active Willie J. Chandler CS-1 Active
Asheville WQCS00032 Valdese Collection System Collection ACTIVE CS-2 Paul S. Klotzle CS-3 Active Henry L. Darden CS-1 Active
Asheville WQCS00039 Waynesville Collection System Collection ACTIVE CS-2 Wentfard Lee Henson CS-3 Active William Ralph Hannah CS-1 Active
Asheville WOCS00050 Forest City Collection System Collection ACTIVE CS-2 Ray Eugene Mclnturff CS-4 Active Robert L. Daniels CS-4 Active
Asheville WOCS00053 Spindale Collection System Collection ACTIVE CS-2 David R. Arrowood CS-2 ' Active Benny M. Brooks CS-2 Active
Asheville WQCS00070 Hendersonville Collection Systc Collection ACTIVE CS-2 Dennis L. Frady CS-4 Active Daryl Scott Kuykendall CS-4 Active
Asheville WQCS00075 Marion Collection System Collection -ACTIVE CS-2 Steve M. Basney CS-2 Active
Asheville WQCS00084 Brevard Collection System Collection ACTIVE CS-2 William Anthony Coward CS-2 Active Donald G. Byers CS-3 Active
Asheville WQCS00091 Spruce Pine Collection System Collection ACTIVE CS-2
Asheville WQCS00101 Franklin Collection System . Collection ACTIVE CS-2 H Jay Gibson CS-2 Active Danny Ray Breedlove CS-2 Active
Asheville WQCS00103 Andrews Collection System Collection ACTIVE CS-2 Dillard Robert Dockery CS-4 Active Sammy R. Holloway CS-2 Active
Asheville WQCS00108 Tuckaseigee Collection Systerr Collection ACTIVE CS-2 Bruce Alan Farmer CS-2 Active
Asheville WQCS00111 Tryon Collection System Collection ACTIVE CS-2 Gary Walker CS-3 Active Joel B. Burrell CS-2 Active
Asheville WQCS00127 Rutherfordlon Collection Syster Collection ACTIVE CS-2 Brandon O. Logan CS-1 Active
ieville WQCS00143 Burnsville Collection System Collection ACTIVE CS-2
ieville WQCS00145 Granite Falls Collection Systery Collection ACTIVE CS-2 Ronald Long CS-2 Active Richard L. Carpenter CS-1 Active
Asheville WQCS00200 Western Carolina University Cc Collection ACTIVE CS-2 Terry Allen Riouff CS-2 Active
Asheville WQCS00201 Mars Hill Collection System Collection ACTIVE CS-2 Robert M. Sams CS-2 Active Bobby Dale Hylemon CS-2 Active
Asheville WQCS00255 Linville Land Harbor P O A Coll Collection ACTIVE CS-2 Paul E. Isenhour CS-3 Active John Franklin Austin CS-1 Active
Asheville WQCS00323 Drexel Collection System Collection ACTIVE CS-2 Johnny Dale Rowe CS-2 Active Henry L. Darden CS-1 Active
Asheville WQCS00028 Morganton Collection System Collection ACTIVE CS-3 Dwain A. Benton CS-3 Active James Rhea Netherton CS-2 Active
Asheville WQCS00035 Lenoir Collection System Collection ACTIVE CS-3 Richard D. Williams CS-4 Active
Asheville WQCS00004 MSD Buncombe County Collec Collection ACTIVE CS-4 Ann Pier Lemieux CS-4 Active Barry Cook CS-4 Active
Asheville WQCS00324 Burke County Collection Syster Collection ACTIVE CS-4
Asheville WQCS00174 Sugar Mountain Collection Sys, Collection ACTIVE CSNC
Asheville WQCS00313 Gamewell Collection System Collection ACTIVE
Asheville WQCS00317 Cajah Mountain Collection Sysi Collection' ACTIVE
Asheville WQCS00318 Sawmills Collection System Collection ACTIVE
Asheville WQCS00182 Junaluska Sanitary District - Ju Collection In review
O
OF W ATF9QG - -
r
O 'C
July 21, 2006
The Honorable Garland Norton, Mayor
Town of O1d:F6rt
PO Box-520
Old-Fbrt, NC 28762-0520
Michael F. Easley, Governor
William G. Ross Jr., Secretary
North Carolina Department of Environment and Natural Resources
SUBJECT: Renewal of System -Wide Collection System Permit
Old Fort Collection System
Permit No. WQCS00139
Dear Mayor Norton:
Alan W. Klimek, P.E., Director
RIE JUL 62200 i6V
IWATER QUALITY SECTION
ASHEVILLE REGIONAL OFFICE
This letter is a reminder that the subject permit, issued/amended December 31, 2003 is set to expire on February 28,
2007. Per permit condition and 15A NCAC 2H .0211, a renewal application should be received 180 days prior to
expiration which in this case is no later than September 1, 2006. If this date has passed, please respond as soon as
possible to avoid a compliance violation.
The application for the renewal is Form CSA 10105 and can be downloaded using the following steps:
1. Go to www.ncwaterquality.org (notice our redesigned web page!)
2. Click on Collection Systems under the wastewater heading on the right
3. Click on Applications from the navigation bar on the left
4. Click Wastewater Collection Operation and Maintenance in the top middle
5. Click on Wastewater Collection System Application (FORM CSA 10105) — Click Read Only
As an informational item, this permit does not replace the sewer extension permits issued for construction of sewers.
These permits begin with WQ while operation and maintenance based permits begin with WQCS. Where permit
applications such as FTA 02/03, PSSA 10/99 or PSFMGSA 10/99 or any current sewer extension permit application
requests a downstream permit number, do NOT use your system -wide permit number, It is recommended that your
record drawings show the issued permit number so the correct number can easily be identified for future extensions.
This will be the only reminder provided as it is ultimately the Permittee's responsibility to track permits. For questions,
please contact our office using the letterhead information.
Sincerely,
S7i
K. Marie Doklovic, PE
Environmental Engineer
Cc: %oy_Dayis'-Asheville Regioriff OffEJ
SWP — CF Permit No. WQCS00139
One Pretreatment, Emergency Response and Collection Systems Unit Internet http://h2o.enr.nc.state.us/ndpu
NorthCarolina 1617 Mail Service Center, Raleigh, NC 27699-1617 An Equal Opportunity Action Employer
Naturally Telephone [phone] Fax [phone]% recycled/10% post -consumer paper
143-215.1C
NSW) for which thecompliance date is extended pursuant to this section in order to
reduce nutrient loading.
3) Evaluate methods to reduce the total mass load of waste that is discharged from all
facilities operated by the permit holder that are permitted under G.S. 143- 215.1(c) and
that discharge into the nutrient sensitive waters (NSW) for which the compliance date is
extended pursuant to this section and determine whether these methods are cost-
effective.
4) Evaluate methods to reduce the discharge of treated effluent from all facilities operated
by the permit holdef that are permitted under G.S. 143- 215:1(c) and that discharge into
the nutrient sensitive waters (NSW) for which the compliance date is extended pursuant
to this section; including land application of treated effluent, the use of restored or
created wetlands that are not located in a 100- year floodplain to polish treated effluent,
and other methods to reuse treated effluent; and determine whether these methods are
cost-effective..
5) Report to the Commission on progress in the development of the calibrated nutrient
response model, on efforts to optimize the operation of facilities, on the evaluation of
methods of reducing the total mass load of waste, and on the evaluation of methods to
reduce the discharge of treated effluent. The Commission shall establish a schedule for
t reports that requires ,the permit holder to report on at least a semiannual basis.
e) The Commission may revoke an extension granted under this section and impose the limits set out
in subsections (cl) and (c2) of G.S. '143- 215.1 if the Commission determines that a permit holder who
has obtained an extension under this section has, at any time during the period of the extension:
1) Failed to comply with the requirements of subsection (d) of this section; or
2) Violated any conditions or limitations of any permit issued under G.S. 143- 215.1 or
special order issued lender G.S. 143- 215.2 if the violation is the result of conduct by the
permit holder that results in a significant violation of water quality standards.
143-215.1C. Report to wastewater system customers on -system performance; publication of
notice of discharge of untreated wastewater and waste.
a) Report to Wastewater Systern Customers. -- The owner or operator of any wastewater collection
of treatment works, the operation of which is primaries to collect or treat municipal or domestic
wastewater and for which a permit is' issued under this Partshall provide to the users or customers of the collection
system or treatment works and to the Department an annual report that summarizes the performances
of the collection system or treatment works and the extent to which the collection system or
treatment works has violated the permit or federal or State laws regulations or rules related to the protection
of water quality. The report shall be prepared on either a calendar or fiscal year basis and shall
be provided no later than 60 days after the end of the calendar or fiscal year. b)
Publication of Notice of Discharge of Untreated Wastewater. -- The owner or operator of anx wastewater
collection or treatment work, the operation of which is primarily to collect or treat municipal or
domestic wastewater and for which a permit is issued under this Part shall: 1)
In the event of a discharge of 1,000 gallons or more of untreated wastewater to the surface
waters of the State, issue a press release to all print and electronic news media
that provide general coverage in the county where the discharge occurred setting
out the details of the discharge. The owner or operator shall issue the press release
within 48 hours after the owner or operator has determined that the discharge
had reached the surface waters of the State. The owner or operator shall retain
a copy of the press release and a list of the news media to which it was distributed
for at least one year after the discharge and shall provide a copy of the press
release and the list of the news media to which it was distributed to any person
upon request. 2)
In the even of a discharge of 15,000 gallons or more of untreated wastewater to county
downstream from the point of discharge that is significantly affected by the 79
NOTE:
Text Changes from 1999 Session are Undedned
143-215.2
discharge. The Secretary shall determine at the Secretary's sole discretion which
counties are significantly affected by the discharge and shall approve the form and
content of the notice and.the newspapers in which the notice is to be published
The notice shall be captioned `NOTICE OF DSCHARGE OF UNTREATED.
SEWAGE'. The owner or operator shall publish the notice within 10 days after
the Secretary has determined the counties that are significantly affected by the
discharge and approved the form and content of the notice and the newspapers in
which the notice is to be published The owner or operator shall file a copy of the
notice and proof of publication with the Department within 30 days after the notice
is published. Publication of a notice of discharge under this subdivision is in
addition to the requirement to issue a press release under subdivision (1) of this
subsection.
c) Publication of Notice of Discharge of Untreated Waste -- The owner or operator of any
wastewater collection or treatment works. other than a wastewater collection or treatment works the
operation of which is primarily to collect or treat municipal or domestic wastewater, for which a permitisissuedunderthisPartshall.
1) In the event of a discharge of 1,000 gallons or more of untreated waste to the
surface waters of the State issue a press release to all print and electronic news
media that provide general coverage in the county where the discharge occurred
setting out the details of the discharge The owner or operator shall issue the press
release within 48 hours after the owner or operator has determined that the
discharge has reached the surface waters of the State. The owner or operator shall
retain a copy of the press release and a list of the news media to which it was
distributed for at least one year after the discharge and shall provide a copy of the
press release and the list of the news media to which it was distributed to any
person upon request.
2) In the event of a discharge of 15,000 gallons or more of untreated waste to the
surface waters of the State publish a notice of the discharge in a newspaper having-
general circulation in the county in which the discharge occurs and in each county
counties are significantly affected by the discharge and shall approve the form and
content of the notice and the newspapers in which the notice is to be published
The notice shall be captioned `NOTICE OF DISCHARGE OF UNTREATED
WASTE'. The owner or operator shall ublish the notice within 10 days after the
Secretary has determined the counties that are significantly affected by the
discharge and approved the form and content of the notice and the newspapers in
which the notice is to be published. The owner or operator shall file a copy of the
notice and proof of publication with the Department within 30 days after the notice
is published. Publication of a notice of discharge under this subdivision is in
addition to the requirement to issue a press release under subdivision (1) of this
subsection.
143-215.2. Special orders.
a) Issuance. -- The Commission may, after the effective dine of classifications, standards and
limitations adopted pursuant to G.S. 143-214.1 or G.S. 143-2,15, or a water supply watershed
management requirement adopted pursuant to G.S. 143-214.5, issue, and from time to time modify or
revoke, a special order, or other appropriate instrument, to any person whom it finds responsible for
causing or contributing to any pollution of the waters of the State', within the area for which standards
have been established. The order or instrument may direct the person to take, or refrain from taking an
action, or to achieve a result, within a period of time specified by the special order, as the Commission
deems necessary and feasible in order to alleviate or eliminate the pollution. The Commission is
authorized to enter into consent special orders, assurances ofvoluntary compliance or other similar
documents by agreement with the person responsible for pollution of the water, subject to the provisions
80
NOTE: Text Changes from 1999 Session are Underlined
State of North Carolina
Department of Environment
and Natural Resources
Division of Water Quality
Michael F. Easley, Governor
William G. Ross, Jr., Secretary
Gregory J. Thorpe, PhD, Acting Director
Mr. Wavne S. Stafford, Town Manager
Town of Old Fort
PO Box 520
Old Fort, NC 28762
Dear Mr. Stafford:
August 10, 2001
k1F;W'JA14
NCDENR
NORTH CAROLINA DEPARTMENT OF
ENVIRONMENT AND NATURAL RESOURCES
AUG 1 4 2001
Subject: Application No. WQCSOOI 3'9;',,
Additional Information-RequestE %L
Wastewater Collection System
McDowell County
I have recently been re -assigned the Wastewater Collection System permit application for the Town of Old Fort
previously reviewed by Sharnay Torrance. I have reviewed the information you submitted in your original
submittal and subsequent documents.
I have drafted a collection system permit for the Town of Old Fort. I have enclosed a draft of the permit. Please
take the time to review this draft carefully. If you have any concerns or questions please let me know by September
30, 2001. Please especially note text that is bolded for your careful review.
Please note the bolded wording of Condition I.2 in the draft permit. In order to meet Condition 1.2 of the permit
when issued, please provide a list of any additional collection lines that are currently identified as having inadequate
capacity and likely to have Sanitary Sewer Overflows (SSOs) until rehabilitated or replaced. Please also clarify if I
have identified the line listed properly. With this list must be submitted documentation (evaluations by consultants,
spill reports etc.) to show how it was determined that the specific section of collection line has capacity
inadequacies (you may refer to documents already submitted with your application). You must also provide a
scheduled date for when each line will be rehabilitated or replaced to solve the current problem. The scheduled
dates should be reasonable and you should be able to provide justification for each date.
Please note the bolded wordins of Condition II.7 in the draft permit. In order to meet Condition II.7 of the permit
when issued, please provide a list of scheduled dates for when each line will be accessible. The scheduled dates
should be reasonable and you should be able to provide justification for each date.
Please be aware that you are responsible for meeting all requirements set forth in North Carolina rules and
regulations. Any oversights that occurred in the review of the subject application package are still the responsibility
of the applicant. In addition, any omissions made in responding to the above items may result in future requests for
additional information.
Please reference the subject application number when providing the requested information. Two copies of all
revised and/or additional documentation should submitted to my attention at the address below. Please note that
failure to provide this additional information on or before the above requested date may result in your application
being returned as incomplete.
If you have any questions regarding this request, please do not hesitate to contact me at [phone], extension
502. Thank you for your cooperation.
Sincerely,
Sue Homewood
Non -Discharge Permitting Unit
Cc: ":L arry Frost,_.-she,ille-Regional ;Office,. Wafer Qual'i_ty`_Sectibbn
Permit Application File WQCS00139
1617 Mail Service Center, Raleigh, North Carolina 27699-1617 Telephone [phone] FAX [phone]
n Equal Upportunity Affirmative Action Employer o recyc e o post -consumer paper
State of North Carolina 0
Department of Environment
and Natural Resources
Division of Water Quality
Michael F. Easley, Governor
William G. Ross Jr., Secretary
Gregory J. Thorpe, Ph.D., Acting Director
issue date)
Mr. Wayne S. Stafford, Town Manager
Town of Old Fort
PO Box 520
Old Fort, NC 28762
Dear Mr. Stafford:
NCDENR
NORTH CAROLINA DEPARTMENT OF
ENVIRONMENT AND NATURAL RESOURCES
Subject: Permit No. WQCS000139
Town of Old Fort
Wastewater Collection System
McDowell County
In accordance with your application received on November 22, 2000 as well as the additional information received
on February 22, 2001 and April 18, 2001 we are forwarding herewith Permit No. WQCS000139 dated 4VA, to the Town of
Old Fort for the operation and maintenance of the subject wastewater collection system.
This permit shall be effective from the date of issuance until 44q4 (renewal date — no more than 5 years from permit
issuance). This comprehensive collection system permit includes conditions, which cover all of the Spill Response, and
Operation and Maintenance Evaluation Factors in the Updated Collection System Enforcement Guidance issued June 14,
1999. Therefore, this permit supercedes the 1999 point system used to determine enforcement options for sanitary sewer
overflows. The evaluation of enforcement options after a sanitary sewer overflow will be determined be considering the
criteria listed in condition I.2 (a) and (b) of the permit. Compliance with the all conditions of the permit will be in accordance
with established policies and NCGS 143-215.6A-C. If you have questions regarding compliance contact your regional office
or Jeff Poupart of the Non -Discharge Compliance and Enforcement Unit of the'North Carolina Division of Water Quality at
919) 733-5083 x 527.
This permit shall be subject to the conditions and limitations specified herein. It is your responsibility to thoroughly
review this permit. Please pay particular attention to the monitoring and reporting requirements in this permit. Failure to abide
by the conditions in this permit may subject the Permittee to enforcement action. If any parts, requirements, or limitations
contained in this permit are unacceptable, you have the right to request an adjudicatory hearing upon written request within
thirty days following the receipt of this permit. This request must be in the form of a written petition, conforming to Chapter
150B of the North Carolina General Statutes, and filed with the Office of Administrative Hearings, 6714 Mail Service Center,
Raleigh, NC 27699-6714. Unless such demands are made, this permit shall be final and binding.
If you need additional information concerning this matter, please contact Sue Homewood at [phone]
extension 502.
Sincerely,
Gregory J. Thorpe, Ph.D.
cc: McDowell County Health Department
Wayne S. Souther, Director of Public Works, Town of Old Fort
Asheville Regional Office, Water Quality Section
Technical Assistance and Certification Unit
Non -Discharge Compliance/Enforcement Unit
NDPU File WQCS000139
1617 Mail Service Center, Raleigh, North Carolina 27699-1617 Telephone [phone] Fax [phone]
An Equal Opportunity Affirmative Action Employer 50% recycled/10% post -consumer paper
NORTH CAROLINA
ENVIRONMENTAL MANAGEMENT COMMISSION
DEPARTMENT OF ENVIRONMENT AND NATURAL RESOURCES
RALEIGH
SYSTEM -WIDE WASTEWATER COLLECTION SYSTEM PERMIT
In accordance with the provisions of Article 21 of Chapter 143, General Statutes of North Carolina as
amended, and other applicable Laws, Rules, and Regulations
PERMISSION IS HEREBY GRANTED TO
Town of Old Fort
McDowell County
FOR THE
operation and maintenance of a wastewater collection system consisting of approximately 5 miles of gravity
sewer, and all associated piping, valves, and appurtenances required to make a complete and operational
wastewater collection system to serve the town and any deemed permitted satellite communities, pursuant to
the application received on November 22, 2000 and in conformity with the documents referenced therein and
other supporting data subsequently filed and approved by the Department of Environment and Natural
Resources and considered a part of this permit.
This permit shall be effective from the date of issuance until (renewal date- no more than 5 years
from permit issuance), and shall be subject to the following specified conditions and limitations:
I. PERFORMANCE STANDARDS
The sewage and wastewater collected by this system shall be treated in the Town of Old Fort
Wastewater Treatment Facility (NC0021229) prior to being disposed into the receiving streams.
This collection system permit will be referenced upon renewal or modification of your NPDES
permit(s).
2. ' The wastewater collection system shall be effectively managed, maintained and operated at all
times so that there is no discharge to land or surface waters, nor any contamination of
groundwater. In the event that the wastewater collection system fails to perform satisfactorily,
including the creation of nuisance conditions, the Permittee shall take immediate corrective
actions, including actions that may be required by the Division of Water Quality (Division), such
as the construction of additional or replacement sewer lines and/or equipment.
The Director may take enforcement action against the Permittee for a sanitary sewer system
discharge caused by natural conditions or exceptional events unless the Permittee demonstrates
through properly signed, contemporaneous operating logs, or other relevant evidence that:
DRAFT
a. The discharge was caused by severe natural conditions; there were no feasible alternatives to
the discharge, such as the use of auxiliary treatment facilities, retention of untreated
wastewater, reduction of inflow and infiltration, use of adequate backup equipment, or an
increase in the capacity of the system. This provision is not satisfied if, in the exercise of
reasonable engineering judgment, the Permittee should have installed auxiliay or additional
collection system components, wastewater retention or treatment facilities, adequate back-up
equipment or should have reduced inflow and infiltration; or
b. the discharge was exceptional, unintentional, temporary and caused by factors beyond the
reasonable control of the Permittee; the discharge could not have been prevented by the
exercise . of reasonable control, such as proper management, operation and maintenance;
adequate treatment facilities or collection system facilities or components (e.g., adequately
enlarging treatment or collection facilities to accommodate growth or adequately controlling
and preventing infiltration and inflow); preventive maintenance; or installation of adequate
backup equipment;
The Permittee shall submit a claim to the Director that the discharge meets the criteria of this
condition within ten (10) working days (i.e., Monday through Friday, excluding State holidays) of
the date of the discharge. The Permittee has the burden of proof that the above criteria have been
met.
The following locations have documented hydraulic capacity problems and have the
potential to result -in a sanitary sewer overflow (SSO). The Permittee currently has active
plans in place to correct the problems at these locations with the required completion dates
shown in parentheses:
Main Interceptor (December 31, 2001).
If a capacity -related SSO occurs at one of the above locations, enforcement actions shall not
be taken by the Division against the Permittee for violating this condition. This relates to
capacity related-SSOs only, and in no way absolves the Permittee from responsibility for
discharges that were preventable, including but not limited to SSOs caused by grease, roots,
etc. This exemption shall be valid for this condition only and shall be effective from the date
of this permit's issuance until the correction completion date listed above.
3. The Permittee shall have the legal authority to implement the requirements of Condition I. 4.,
require new sewers be properly constructed, ensure proper inspection and testing of sewers and
laterals, and address flows from satellite systems.
4. The Permittee shall maintain an educational and enforcement program that requires the proper
operation and maintenance of all grease traps and septic tanks connected to the wastewater
collection system. The educational program should target both residential and commercial users.
5. By June 1, 2002, the Permittee shall implement a Capital Improvement Plan (CIP) to designate
funding for reinvestment into the wastewater collection system infrastructure. The CIP should
address the short term needs and long term "master plan" concepts. The CIP should typically
cover a three to five year period and include a goal statement, description of the project area,
description of the existing facilities, known deficiencies (over a reasonable time frame) and
forcasted future needs. Cost analysis is integral to the CIP.
6. Existing overflow piping from manholes and pump stations, excluding piping to approved
equalization structures, shall be immediately removed or permanently capped. Plugged emergency
pumping connections are allowable for portable pumping or rerouting without intentionally
bypassing the waste water treatment facility.
2 DRAFT
The Permittee shall maintain a contingency plan for pump failure at each pump station. If one of
the pumps in a pump station containing multiple pumps fails, the process of repairing or replacing
the pump shall be initiated immediately and the new parts or pump shall be installed as soon as
possible. If the pump in a simplex pump station fails, it shall be replaced immediately.
Each pump station shall be clearly and conspicuously posted with a pump station identifier and an
emergency contact telephone number which an individual who can initiate or perform emergency
service for the wastewater collection system 24 hours per day, seven days per week can be
contacted. This emergency contact telephone number shall be coupled with instructions for
anyone to call if the visual alarm illuminates, if the audible alarm sounds, or if an emergency
situation is apparent.
Pump station sites, equipment and components shall have restricted access, per 15A NCAC 2H
0219(h)(7).
10. Pump stations that do not employ an automatic polling feature (i.e. routine contact with pump
stations from a central location to check operational status of the communication system) shall
have both audible and visual high water alarms. The alarms shall beweather-proof and placed in a
clear and conspicuous location. Permits issued for the construction of pump stations that included
high water alarms in the description must maintain the alarms even if simple telemetry (i.e.
notification of an alarm condition initiated by the pump station control feature) is installed.
11. For all newly constructed, modified and rehabilitated pump stations, equipment and components
located within the pump station shall be corrosion resistant and components in close proximity of
the pump station shall be sealed within a corrosion -resistant coating or encasement.
12. All construction and rehabilitation of the wastewater collection system (i.e., permitted or deemed
permitted) shall be scheduled so as to minimize the interruption of service by the existing utilities.
Construction and rehabilitation shall not result in the violation of Condition I.2. of this permit.
II. OPERATION AND MAINTENANCE REOUIREMENTS -
Upon classification of the system by the Water Pollution Control System Operators Certification
Commission (WPCSOCC), the Permittee shall designate a certified wastewater collection system
operator to be the Operator in Responsible Charge (ORC) of the wastewater collection system.
The operator shall hold a valid certificate of the type and grade at least equivalent to or greater
than the classification assigned to the wastewater collection system by the WPCSOCC. The
Permittee shall also designate one or more Back -Up Operator(s) in Responsible Charge who
possess(es) a valid certificate of the type and grade of the system that is no more than one grade
less than the grade of the system. The ORC of the system shall visit the system within 24 hours of
knowledge of a bypass, spill, or overflow of wastewater from the system, unless visited by the
Back -Up ORC, and shall comply with all other conditions of 15A NCAC 8G .0204.
2. By June 1, 2002, the Permittee shall develop and maintain a schedule for reviewing all inspection,
maintenance, operational and complaint logs. Once recurring problems are identified in the
wastewater collection system as a result of the review process, the Permittee shall establish a plan
for addressing the problem(s) if they can not be resolved in a short time period. The Permittee
shall define and adhere to a review period.
3. The Permittee shall develop and maintain a schedule for testing emergency and standby
equipment.
DRAFT
4. The Permittee shall develop and conduct a routine pump station inspection and maintenance
program, which shall include, but not be limited to, the following maintenance activities:
a. Cleaning and removing debris from the pump station structure, outside perimeter, and wet
well;
b. Inspecting and exercising all valves;
c. Inspecting and lubricating pumps and other mechanical equipment according to the
manufacturer's recommendations; and
d. Verifying the proper operation of the alarms, telemetry system and auxiliary equipment.
For each pump station without pump reliability (i.e. simplex pump stations serving more than a
single building or pump stations not capable of pumping at a rate of 2.5 times the average daily
flow rate with the largest pump out of service), at least one fully operational spare pump capable
of pumping peak flow shall be maintained on hand.
6. The Permittee shall maintain on hand at least two percent of the number of pumps installed, but
no less than two pumps, _that discharge to a pressure sewer and serve a single building, unless the
Permittee has the ability to purchase and install a replacement pump within 24 hours of first
knowledge of the simplex pump failure or within the storage capacity provided in any sewer line
extension permit.
7. Rights -of -way shall be properly maintained to allow accessibility to the wastewater collection
system. The following collection system lines are inaccessible by maintenance or emergency
equipment. The Permittee currently has active plans in place to correct the problems at
these locations with the required completion dates shown in parentheses:
Pine Street through woods to Main Street (Completion Date ????)
Reservoir Drive through woods to Spring -Street (Completion Date ????)
Redtown Road line behind houses (Completion Date ????)
Redtown Road to manhole above Butcher's Branch (Completion Date ????)
Commerce Street before bridge over the bank (Completion Date ????)
The Permittee shall assess cleaning needs and develop and _maintain a program for appropriately
cleaning, -whether by hydraulic or mechanical methods, all sewer lines. At least 10 percent of the
wastewater collection system, selected at the discretion of the ORC, shall be cleaned each year.
Preventative cleaning is not required for sewer lines less than five years old un]ess inspection
otherwise reveals a necessity or as required by a sewer line extension permit.
9. Adequate measures shall be taken to contain Sanitary Sewer Overflows (SSOs) and spills. The
Permittee shall maintain a Response Action Plan that addresses the following minimum items:
a. Contact phone numbers for 24-hour response, including weekends and holidays;
b. Response time;
c. Equipment list and spare parts inventory;
d. Access to cleaning equipment;
e. Access to construction crews, contractors and/or engineers;
f. Source(s) of emergency funds;
g. Site sanitation and clean up materials; and
h. Post-overflow/spill assessment.
10. The Permittee shall conduct an on -site evaluation for all SSOs and spills as soon as possible, but
no more than two hours after first knowledge of the overflow and/or spill.
4 # DRAFT
11. In the event of a discharge from or blockage within the wastewater collection system, the
Permittee shall restore the system operation, remove visible solids and paper, sanitize any ground
area and restore the surroundings.
III. RECORDS
Records shall be maintained to document compliance with Conditions I.4, II.2 - II.4, II.7 - II.8,
IV.3 and V.1 -V.4. Records must be kept on file for a minimum of three years.
2. Adequate records pertaining to SSOs, spills, and complaints shall be maintained by the Permittee
for a minimum of three years. These records shall include, but are not limited to, the following
information:
tD
a. Date of overflow and/or spill or complaint;
b. Volume of wastewater discharged as a result of the overflow and/or spill or nature of
complaint;
c. Location of overflow and/or spill or complaint;
d. Estimated duration of the overflow and/or spill;
e. ' Individual from the Division who was informed about the overflow and/or spill or complaint,
when applicable;
f. Final destination of the overflow and/or spill;
g. Corrective actions;
h. Known environmental/human health impacts resulting from the overflow and/or spill; and
i. How the overflow and/or spill was discovered.
3. The Permittee shall maintain an up-to-date, accurate, comprehensive map of their wastewater
collection system that also notes the locations where other wastewater collection. systems become
tributary. If a comprehensive map of the collection system has not been established, a rough
sketch shall, be drawn and the Permittee shall map approximately 10 percent of their collection
system each year for the next ten years, or until complete, whichever is sooner. The
comprehensive map shall include, but is not limited to: pipe size, pipe material, pipe location,
flow direction, approximate pipe age, number of active service taps, and each pump station
identification, location and capacity.
4. The Permittee shall maintain records of all of the modifications and extensions to the collection
system permitted herein. A copy of the construction record drawings and specifications for
modifications/extensions to the wastewater collection system shall be maintained on file by the
Permittee for the life of the modification/extension and information concerning the extension shall
be incorporated into the map of the wastewater collection system within one year of the
completion of construction. The system description contained within this permit shall be updated
to include this modification/extension information upon permit renewal.
IV. MONITORING AND REPORTING REQUIREMENTS
Any monitoring (including wastewater flow, groundwater, surface water, soil or plant tissue
analyses) deemed necessary by the Division to ensure surface water and groundwater protection
will be established, and an acceptable sampling and reporting schedule shall be followed.
2. The Permittee shall report to the Winston-Salem Regional Office, at telephone number 336-771-
4600 or facsimile number 336-771-4631 as soon as possible, but in no case more than 24 hours
following the occurrence or first knowledge of the occurrence of either of the following:
a. Any SSO and/or spill over 1,000 gallons; or
b. Any SSO and/or spill, regardless of volume, that reaches surface water.
DRAFT
Overflows and spills occuring outside normal business hours may also be reported to the
Division's Emergency Response personnel at telephone number [phone], [phone],
or [phone]. Persons reporting any of the above occurrences shall file a Spill Response
Form within five working days (i.e., Monday through Friday, excluding State holidays) following
first knowledge of the occurrence. This report shall outline the actions taken or proposed to be
taken to ensure that the problem does not recur.
3. The Permittee shall meet the annual reporting and notification requirements provided in North
Carolina General Statute § 143-215.1 C.
V. INSPECTIONS
1. The Permittee or the Permittee's designee shall inspect the wastewater collection system regularly
to prevent malfunctions and deterioration, operator errors, and discharges that may cause or lead
to the release of wastes to the environment, a threat to human health, or a nuisance. The
Permittee shall keep an inspection log or summary including at least the date and time of
inspection, observations made, and any maintenance, repairs, or corrective actions taken by the
Permittee.
2. Pump stations without Supervisory Control and Data Acquisition (SCADA) systems or telemetry
shall be inspected daily as defined in 15A NCAC 2B.0503(5) until July 1, 2001, and thereafter,
everyday. Pump stations equipped with SCADA systems or telemetry shall be inspected at least
once per week.
3. A general observation of the entire collection system shall be performed throughout the course of
every year.
4. Inspections of all high priority lines (i.e. aerial line, sub -waterway crossing, line contacting
surface waters, siphon, line positioned parallel to streambanks that are subject to eroding in such
a manner that may threaten the sewer line, or line designated as high -priority in a permit) shall be
performed at least once per every six month period of time. A list of high -priority lines are
presented as Attachment A and are hereby incorporated into this permit condition. New high
priority lines installed after permit issuance are incorporated by reference and subject to this
permit condition until permit renewal when they shall be physically added to Attachment A.
VI. GENERAL CONDITIONS
This permit shall become voidable unless the wastewater collection system is maintained and
operated in accordance with the conditions of this permit and other supporting data.
2. This permit is not transferable. In the event.there is a desire for the wastewater collection system
to change ownership, or there is a name change of the Permittee, a formal permit request shall be
submitted to the Division accompanied by documentation from the parties involved, and other
supporting materials as may be appropriate. The approval of this request will be considered on its
merits and may or may not be approved.
3. Failure to abide by the conditions and limitations contained in this permit may subject the
Permittee to an enforcement action by the Division in accordance with North Carolina General
Statute § 143-215.6A through § 143-215.6C, and a sewer moratorium may be established.
DRAFT
The issuance of this permit does not exempt the Permittee from complying with any and all
statutes, rules, regulations, or ordinances that may be imposed by other government agencies (i.e.,
local, state, and federal) having jurisdiction, including but not limited to applicable river buffer
rules in 15A NCAC 213 .0200, soil erosion and sedimentation control requirements in 15A NCAC
Ch. 4 and under the Division's General Permit NCG0100000, and any requirements pertaining to
wetlands under 15A NCAC 2B .0200 and 15A NCAC 2H .0500and all applicable North Carolina
Occupational Safety and Health Act health and safety standards.
The issuance of this permit does not prohibit the Division from reopening and modifying the
permit, revoking and reissuing the permit, or terminating the permit as allowed by the laws, rules,
and regulations contained in 15A NCAC 2H .0200 and North Carolina General Statute §143-215.1
et. al., or as needed to address changes in federal regulations with respect to the wastewater
collection system.
6. The Permittee shall pay the annual fee within thirty (30) days after being billed by the Division.
Failure to pay the fee accordingly may cause the Division to initiate action to revoke this permit
as specified by 15A NCAC 2H .0205(c)(4).
The Permittee shall request its renewal at least six months prior to the expiration of this permit.
Upon receipt of the request, the Commission will review the adequacy of the wastewater
collection system described therein, and if warranted, will extend the permit for aperiod of time
and under such conditions and limitations, as the Commission may deem appropriate.
8. The Permittee shall notify the Division's Non -Discharge Permitting Unit in writing at 1617 Mail
Service Center, Raleigh, North Carolina 27699-1617 of any changes to the name and/or address
of the responsible party (i.e. mayor, city/town manager) of the wastewater collection system.
Any duly authorized officer, employee, or representative of the Division may, upon presentation
of credentials, enter and inspect any property, premises or place on or related to the collection
system at any reasonable time for the purpose of determining compliance with this permit, may
inspect or copy any records that must be maintained under the terms and conditions of this
permit, and may obtain samples of wastewater, groundwater, surface water, soil, or plant tissue.
Permit issued this the Aqq4 day of¥ , ¥)A4
NORTH CAROLINA ENVIRONMENTAL MANAGEMENT COMMISSION
Gregory J. Thorpe, Ph.D., Acting Director
Division of Water Quality
By Authority of the Environmental Management Commission Permit Number WQCS00139
DRAFT
Permit Number: WQCS00139
Attachment A
Mill Creek under Commerce St. Bridge
Catawba Avenue Bridge -Mill Creek -main line and line from Parker Hosiery
Second bridge on Catawba Avenue
Mill Creek at the Gateway Museum
Mill Creek at Old Fort Elementary School next to I-40
Lackey Town Rd. -Butcher's Branch next to 1-40
South Redtown Rd. -past the last two houses on the right
Lackey Town Rd., next to railroad crossing
Hwy 70 across from Lackey Town Rd. in Butcher's Branch -main line and Butcher Branch
Line
John Bynum Rd. at Butcher's Branch 2 lines
Bat Cave Road at Catawba River bridge
DRAFT
State of North Carolina
Department of Environment
and Natural Resources
Division of Water Quality
Michael F. Easley, Governor
William G. Ross, Jr., Secretary
Kerr T. Stevens, Director
WAYNE S. STAFFORD, MAYOR
TOWN OF OLD FORT
POST OFFICE BOX 520
OLD FORT, NC 28762
t"" ("l -
Dear Mayor Hall:
07?WAIT0
0
NCDENR
NORTH CAROLINA DEPARTMENT OF
ENVIRONMENT AND NATURAL RESOURCES
March 29, 2001
Subject: Application No. WQCS00139
Additional Information Request
Old Fort Collection System
McDowell County
On Thursday, February 22, 2001, Jackie Blalock, Wayne Souther, and other members of your staff met with
Larry Frost of the Asheville Regional Office andyme to discuss the details and conditions of the System -Wide
Collection System Permitting Program. We appreciate members of your staff for taking the time to discuss this
important matter with us. A summary of items discussed during our meeting and any additional information
required is attached.
I have enclosed the most recent draft of our System -Wide Wastewater Collection System permit shell. Please
review this document carefully. If there are any conditions in this draft that you feel you cannot comply with by
the time of permit issuance, other than those that will be addressed by the items requested in this letter, please
contact me as soon as possible to discuss these issues.
Please reference the subject permit application number when providing the requested information. All
information should be signed and submitted in triplicate to my attention at the address below. The information
requested in this letter must be submitted on or before April 30, 2001 or the Division will return your application
as incomplete in accordance with 15A NCAC 2H .0200 and your Town of Old Fort collection system will be
considered to be operating in non-compliance.
If you have any questions regarding this request, please call me at [phone], extension 370.
Sincerely,
rn-- 2amaaAAC&W
yy E. Tor&
ineerEnvironmental
Non -Discharge Permitting Unit
cc:L a rosf heville IZegional40ffice;^WearQualily
Permit File WQCS00139
1617 Mail Service Center, Raleigh NC 27699-1617 Telephone [phone] FAX [phone]
An Equal'Opportunity Affirmative Action Employer 50% recycled/ 10% post -consumer paper
Application No. WQCS00139
Old Fort Collection System
Attachment Page 1
Pennit Applieati077 Comments/Requests
1) I requested a list of high priority lines in the Town of Old Fort's wastewater collection system, during the
February 22 meeting. I received a list of 10 high priority lines, sent by Wayne Souther, on March 7, 2001.
2) During the meeting, we discussed the Town of Old Fort's grease control educational program for residents
and commercial sewer users. Please be sure to prepare a written version of this program and document
activities and events that execute the goals of this program (i.e. distribution of flyers, articles in local
newspapers, statements on utility bills, etc.) by the time of permit issuance.
3) It was agreed that a Capital Improvement Plan to designate funding for reinvestment into the wastewater
collection system over the next 3 to 5 years would be implemented by the Town of Old Fort within six (6)
months of permit issuance. If this schedule is not feasible, please notify me.
4) It was agreed that within six (6) months of permit issuance, the Town of Old Fort would document a plan for
a periodic review of all inspection, maintenance, operational, and complaint logs.
5) During the meeting, it was brought to our attention that the Town of Old Fort's collection system consists of
several lines that are not accessible for right-of-way maintenance. Please provide a list of all lines that are
not accessible for right-of-way maintenance. If there are any lines that can be accessed but are not currently
maintained, please provide a list of these lines with a schedule for clearing the right-of-ways for each line.
6) Our current records do not identify a back-up ORC for Old Fort's wastewater collection system. Please be
sure to register your back-up ORC with the Technical Assistance and Certifications Unit by the time of
permit issuance.
7) Hand drawn maps will be accepted to meet the mapping requirements of this permit. However, maps must
be accurate and legible, and must include all parameters specified in the permit. While it is not necessary to
include the exact location of each service tap on the map of your sewer system, at minimum your map must
include the number of active service taps for each line segment.
8) Please carefully review all information distributed during our meeting and included with this request,
including the list of record keeping requirements and the most recent draft of the permit. Please pay
particular attention to Condition III 1 of the draft permit, which lists permit conditions for which written
records are required. Also of special interest are Conditions 14, 15, 17, II 2, H 3, H 4, and lI 8 of the draft
permit, as these conditions all require the Permittee to develop and maintain written plans. Unless otherwise
addressed, you will be responsible for meeting all of the requirements specified in these documents by the
time of permit issuance. If there is any condition that cannot be adhered to by that time, please notify me.
9) Once compliance dates are submitted, the Division will review them for approval and draft a permit for your
system. The Non Discharge Permitting Unit, the Asheville Regional Office and the Town of Old Fort will
review this draft permit for final concurrence. The final permit will then be issued.
a(97lo M W olodl a;
FOUNDED IN 1870
P.O. BOX 520
OLD FORT, NORTH CAROLINA 28762 Office of the Mayor
March 2, 2001
Sharnay E. Torrance
Environmental Engineer
Division of Water Quality
1617 Mail Service Center
Raleigh, NC 27604
Dear Ms. Torrance:
The following is a list of high priority lines for the Town of Old Fort for the Sewer
Collection Permit:
1. Mill Creek under Commerce St. bridge
2. Catawba Avenue bridge -mill creek -main line and line from Parker Hosiery
3. .Second bridge on Catawba Avenue
4. Mill Creek at the Gateway Museum
5. Mill Creek at Old Fort Elementary School next to I-40
6. Lackey Town Rd. -Butcher's Branch next to I-40
7. South Redtown Rd. -past the last two houses on the right
8. Lackey Town Rd., next to railroad crossing
9. Hwy 70 across from Lackey Town Rd. in Butcher's Branch -main line and Butcher
Branch line
10. John Bynum Rd. at Butcher's Branch 2 lines
If you have any questions, you may contact me at 828-668-2093.
Sincerely,
Wayne S. Souther
Director of Public Works
WSS/ibh
Colonial America's Western Outpost Until 1756"
State of North Carolir'14u- - \
Department of Environment
and Natural Resources
Division of Water Quality
James B. Hunt, Jr., Governor
Bill Holman, Secretary NCDENR
Kerr Stevens, Director NORTH CAROLINA DEPARTMENT OF
ENVIRONMENT AND NATURAL RESOURCES
December 12, 2000
MEMORANDUM ;
I:
DEC 1 9 2000
TO: Forrest Westall
Asheville Eu i ! ',T
FROM: Sharnay Torrance
SUBJECT: Collection System Permit Application
Old Fort Collection System
WQCS00139 (subject to change)
The subject collection system permit application was received by the central office on 11/22/2000
Since the collection system permitting program is new, the central office would like to visit most of the
systems applying for a permit with a regional inspector.. Please coordinate your Old Fort collection
system inspection with me so that I may accompany you. For our permit review process, it would be
beneficial to visit the applicant'with you within 30 days. Our goal is to see and learn about the Old
Fort collection system while it is being inspected and to discuss with the applicant the conditions and
expectations of their new permit.
I can be contacted at 919/733-5083 x 370 to coordinate visitation schedules. We would also
appreciate your review of the enclosed application. Please submit any comments to us no later than
30 days after our site visit so we can process the permit before the statutory date of 2/20/2001. The
permit application enclosed can be kept for your records. A copy of the permit will be forwarded upon
issuance. If you have any questions, don't hesitate to contact me. Thank you.
Enclosure
Cc: Permit File
1617 Mail Service Center, Raleigh, North Carolina 27699-1617 Telephone [phone] Fax [phone]
An Equal Opportunity Affirmative Action Employer 50% recycled/10% post -consumer paper
31L'L'HOLMAN
ECRETARY
j
OL.EEN HrSL
NORTH CARCGL uqA DEPARTMENT OF
ENVIRONMENT AND NATURAL RESOURCES
November 6, 2000
DIVISION OF WATER QUALITY
Town of Old Fort
Wayne Stafford
PO Box 520
Old Fort, NC 28762
Subject: Designation of Certified Collection System Operator
Town of Old Fort
DNS
McDowell County
Dear Mr. Stafford:
This is to inform you that the Water Pollution Control System Operators Certification
Commission (WPCSOCC) has received your designation form. The subject collection
system was previously classified by the WPCSOCC as a Class 1 Collection System. The
ORC for this system must hold a valid Grade 1 or higher Collection System Operator
certification and the Back-up ORC must hold a valid Grade 1 or higher Collection System
operator certification. However, the designation form did not have a backup operator
listed. Designation of an ORC or a Back-up ORC of the appropriate type and grade is
required by 15A NCAC 8G Section .0202(a)(1) and 15A NCAC 2H .0224. The enclosed
designation form should be completed and faxed to [phone] or mailed to this
office by November 20, 2000.
If you have questions concerning this matter, or if this office can be of further assistance.
please do not hesitate to call Sylvia Barbour at [phone] ext. 310.
Sincerely,
Dwight Lancaster, Supervisor
Technical Assistance & Certification Unit
Enclosures
cc: Asheville Regional Office
1tEnx tri4--5T
WATER POLLUTION CONTROL SYSTEM OPERATORS CERTIFICATION COMMISSION
1618 MAIL SERVICE CENTER, RALEIGH, NORTH CAROLINA 27699-1618 PHONE 919-733-
0026 FAX [phone] AN EQUAL OPPORTUNITY /
AFFIRMATIVE ACTION EMPLOYER - 50% RECYCLED/10% POST -CONSUMER PAPER