20211364 Ver 1_Accidental submittal of PCN for 17BP_2_R_90_20211015

Carpenter,Kristi
From:Carpenter,Kristi
Sent:Friday, October 15, 2021 3:46 PM
To:Jim Mason
Cc:Ward, Garcy
Subject:RE: \[External\] Accidental submittal of PCN for 17BP.2.R.90
Attachments:Quick Sheet Supplemental Information Form.pdf
Jim,
The DWR tracking number for this project is 20211364 Version 1.
You can use that DWR Project Number and the attached Quick Sheet instructions to send in the proper information to
complete your project application. You should be able to follow the instructions for modifications/revisions to send in
the additional information needed to complete your application without having to send in a new application form. As
stated in the guide the Corps will also receive the additional information to complete your application. If you have
contacted your USACE representative regarding the situation I would think this process would cover both their need and
our need for the additional information, but they may provide you with additional instructions.
At this time we are considering your application submission as incomplete leaving the application in a pre-filing status
with no time clock status having started.
I have also included Garcy Ward on this email so he can view the partial application now stored in our system to answer
the review fee question. He would have the final say on whether written approval is necessary for this project for the
401 rules.
As always let me know if I can be of any further assistance.
Happy Friday!
Kristi Lynn

From: Jim Mason <[e-mail]>
Sent: Friday, October 15, 2021 11:04 AM
To: Carpenter,Kristi <[e-mail]>
Subject: RE: \[External\] Accidental submittal of PCN for 17BP.2.R.90

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Report Spam.

Kristi-

Thank you very much for the information. Fortunately, we should be almost ready for the actual submittal. NCDOT just
has to do a review and sign and then we can officially submit. Therefore, if we could move forward with the second
option of assigning a DWR number and completing the supplemental form that would be great. Regarding the
application fee, during a preliminary review of the project, Garcy Ward had confirmed that written authorization would
not be required and asked us to submit a “For the Record” PCN. However, I completely understand if a fee is still
required for the official review. I will coordinate with NCDOT on the payment of the fee once the application is
complete.

I noticed that USACE had already received the PCN. Do you know if there is a specific person there that I need to contact
to notify about the accidental submittal? I already notified the USACE representative that will be reviewing the
application, but was not sure if there was an additional person that you were aware of that also would need to be
contacted.

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Please let me know if there is any additional information that you need from me in order to proceed with the
supplemental form option.

Thank you for your help and have a great day,

Jim

From: Carpenter,Kristi <[e-mail]>
Sent: Thursday, October 14, 2021 4:36 PM
To: Jim Mason <[e-mail]>
Subject: RE: \[External\] Accidental submittal of PCN for 17BP.2.R.90

Jim,
Unfortunately once a ePCN is submitted there is no way to go backwards and send it back as an open document. They
store in our system as unmediatable documents for record protection. If you need to modify the application significantly
I would need to reject the current application as incomplete and you would have to begin the application process again
on your end.
We do however have an available option if the project is close to becoming a complete application only needing a few
extra attachments, explanations and signature. If the project that has been submitted is going to have a full application
available soon then I can assign a DWR Number to the project in a pre-application status, send you a PDF version of what
you have sent and provide a link to a supplemental form in which you can use the DWR Number to provide additional
information and documents. The system will file these documents together for all information to be available. That
supplemental form however does not include the ability to update any of the impact tables.
You can let me know which option works best regarding this project.
Also of note, when reviewing how much of the application appeared complete I noticed that you had marked the
application as a NW3/GC4135 with a Buffer Approval and also as a 401 Program For the Record Application. When
requesting a GC 4135 for a bridge replacement in conjunction with a Buffer Approval our rules state that a written
approval is required. Before written approval can be obtained there is a review fee that would need to be submitted
once the application is complete. The system will notify you of the ways to remit that payment and how much that
payment would be when a complete application is received.
Fee schedule information for the 401 & isolated Wetlands/Waters Program & 401 Stormwater program can be found at
the following link:
https://deq.nc.gov/about/divisions/water-resources/water-quality-permitting/401-buffer-authorization/401-isolated.
If you have General Certification questions please use the following link to access the site map for General Certifications
on our Website: https://deq.nc.gov/about/divisions/water-resources/water-quality-permitting/401-buffer-permitting-
branch/general.
Feel free to reach out with any further questions or concerns regarding the submission of this application.
Thanks,
Kristi Lynn Carpenter

Kristi Lynn Carpenter
Administrative Assistant
401 & Buffer Transportation Permitting Branch
Department of Environmental Quality
Division of Water Resources

919.707.3872 office
[e-mail]

th
512 N Salisbury Street, 12 Floor
1617 Mail Service Center
Raleigh, NC 27699-1617

Email correspondence to and from this address is subject to the
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North Carolina Public Records Law and may be disclosed to third parties.
Based on the current guidance to minimize the spread of COVID-19, the Department of Environmental Quality has
adjusted operations to protect the health and safety of the staff and public. Many employees are working remotely or
are on staggered shifts. To accommodate these staffing changes, all DEQ office locations are limiting public access to
appointments only. Please check with the appropriate staff before visiting our offices, as we may be able to handle your
requests by phone or email. We appreciate your patience as we continue to serve the public during this challenging
time.

From: Strickland, Bev <[e-mail]>
Sent: Thursday, October 14, 2021 3:38 PM
To: Jim Mason <[e-mail]>
Cc: Carpenter,Kristi <[e-mail]>
Subject: RE: \[External\] Accidental submittal of PCN for 17BP.2.R.90

Mr. Mason,

Ms. Kristi Lynn will be able to help you. I am cc’ing her on this email.

Beverly Strickland
Laserfiche Administrator
Division of Water Resources
Department of Environmental Quality
919-707-3876 Office

From: Jim Mason \[mailto:[e-mail]\]
Sent: Thursday, October 14, 2021 11:31 AM
To: Strickland, Bev <[e-mail]>
Subject: \[External\] Accidental submittal of PCN for 17BP.2.R.90

CAUTION: External email. Do not click links or open attachments unless you verify. Send all suspicious email as an attachment to
Report Spam.

Bev-

I hope that you are doing well. I was working on a PCN for a NCDOT project (17BP.2.R90) and it would not save. I clicked
the submit button to see if that worked, knowing that I had not filled out all of the required fields, but it submitted
anyway. Is there a way to un-submit or would you have to delete the submission and we would have to fill out the PCN
again? The email address associated with the PCN is [e-mail]. Please let me know how
to proceed.

Thanks,

Jim

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James Mason, MS, PWS
Senior Environmental Scientist/Project Manager
Three Oaks Engineering
324 Blackwell Street, Suite 1200
Durham, NC 27701
919-732-1300 (office)
704-604-8358 (mobile)
[e-mail]
www.threeoaksengineering.com

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