WQCS00130_Compliance Evaluation Inspection_20211008

ROY COOPER
Governor
ELIZABETH S. BISER
Secretary
S. DANIEL SMITH
Director
Mike Koser, Town Manager
Town of Yadkinville
P.O. Box 816
Yadkinville, NC 27055
NORTH CAROLINA
Environmental Quality
October 7, 2021
Subject: Compliance Evaluation Inspection Report
Wastewater Collection System Permit WQCS00130
Yadkinville Wastewater Collection System
Dear Mr. Koser:
On August 24, 2021, Gary Hudson of the Division of Water Resources (Division),
Winston-Salem Regional Office met with Brian Stokes, Operator in Responsible Charge (ORC),
to conduct a Compliance Evaluation Inspection of the above referenced Wastewater Collection
System.
This inspection consists of (1) a review of the permit and accompanying documentation
to determine compliance with permit conditions, and (2) an on -site inspection of collection
system components. The attached inspection form notes the areas that were evaluated for the
inspection, with notable findings outlined as follows.
Site Inspections
1. High Priority Lines — The Sara Lee high priority line was inspected, and no issues were
noted.
2. Pump Stations — The Sara Lee Pump Station was inspected, and no issues were noted.
The inspection was considered satisfactory. If you should have any questions, please do
not hesitate to contact Gary Hudson or our office at [phone].
Sincerely,
Enclosures — Inspection Report
CC: Laserfiche
NORTH
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Department of Dnimumom.i au.i`
1- DocuSiiggned by:by�
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Lon T. Snider, Regional Supervisor
Water Quality Regional Operations Section
Winston-Salem Regional Office
Division of Water Resources, NCDEQ
North Carolina Department of Environmental Quality Division of Water Resources
Winston-Salem Regional Office 1450 West Hanes Mill Road, Suite 300 I Winston-Salem, North Carolina 27105
336.776.9800

Compliance Inspection Report
Permit: WQCS00130 Effective: 08/01/17 Expiration: 07/31/25 Owner : Town of Yadkinville
SOC: Effective: Expiration: Facility: Yadkinville Collection System
County: Yadkin 208 N Jackson St
Region: Winston-Salem
Contact Person: Roger Lavaughn Groce
Directions to Facility:
System Classifications: CS2,
Primary ORC: Brian Keith Stokes
Secondary ORC(s):
On -Site Representative(s):
Related Permits:
Yadkinville NC 27055
Title: Collection ORC Phone: [phone]
Certification: 1003509 Phone: [phone]
NC0020338 Town of Yadkinville - Yadkinville WWTP
Inspection Date: 08/24/2021
Entry Time 10:OOAM Exit Time: 12:30PM
Primary Inspector: Gary Hudson Phone: [phone]
Secondary Inspector(s):
Reason for Inspection: Routine Inspection Type: Collection System Inspect Non Sampling
Permit Inspection Type: Collection system management and operation
Facility Status: Compliant ❑ Not Compliant
Question Areas:
▪ Miscellaneous Questions
II Capital Improvement Plan
▪ Inspections
(See attachment summary)
▪ General
▪ Map
▪ Spill Response Plan
▪ Sewer & FOG Ordinances
▪ Reporting Requirements
▪ Pump Stations
Page 1 of 6

Permit: WQCS00130 Owner - Facility:Town of Yadkinville
Inspection Date: 08/24/2021
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Inspection Summary:
*The permit became effective August 1, 2017 and expires July 31, 2025.
*Mr. Stokes provided a Capital Improvement Plan that covered a 10-year period.
*Mr. Stokes keeps very good records of inspections and maintenance activities.
*An adequate Spill Response Action Plan was presented and is available to all personnel.
*The Sara Lee Pump Station and High Priority Line was inspected and found to be in very good condition.
Page 2 of 6

Permit: WQCS00130 Owner - Facility:Town of Yadkinville
Inspection Date: 08/24/2021
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
General
Is there a properly designated primary ORC and at least one back-up of proper grade?
Are logs being reviewed by the system management or owner on a regular basis?
# What is that frequency?
# Are there any issues being addressed currently or any in the planning stages?
Is there a specific pump failure plan available for all pump stations?
Does plan indicate if pump parts/new pumps are in spare parts/equipment inventory?
Are new/significantly upgraded pump stations equipped with anti -corrosion materials?
Does the permittee have a copy of their permit?
# Is permit expiring within the next 6 months?
If Yes, has the Permittee applied for renewal?
Comment: *The permit became effective August 1, 2017 and expires July 31, 2025.
Sewer and FOG Ordinances
Is Sewer Use Ordinance (SUO) or other Legal Authority available?
Does it appear that the Sewer Use Ordinance is enforced?
Is there a Grease Control Program that legally requires grease control devices?
What is the standard grease trap cleaning requirement in the FOG ordinance?
Is Grease Control Program enforced via periodic inspections/records review?
Is action taken against violators?
# Have satellite systems adopted an equivalent or more stringent ordinance?
Is grease/sewer education program documented with req'd customer distribution?
# Are other types of education tools used like websites, booths, special meetings, etc?
If Yes, what are they? (This can reduce mailing to annual.)
Comment:
Capital Improvement Plan
Has a Capital (CIP) or System Improvement Plan been developed and adopted?
Is it designated for wastewater only or does it have a dedicated section?
Does CIP cover three to five year period of earmarked improvements?
Does CIP include description of project area?
Does CIP include description of existing facilities?
Does CIP include known deficiencies?
Does CIP include forecasted future needs?
Comment: *Mr. Stokes provided a Capital Improvement Plan that covered a 10-year period.
Map
Yes No NA NE
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Weekly
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Yes No NA NE
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3 Months
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Yes No NA NE
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Yes No NA NE
Page 3 of 6

Permit: WQCS00130 Owner - Facility:Town of Yadkinville
Inspection Date: 08/24/2021
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Is there a overall sewer system map?
Does the map include:
Pipe Type (GS/FM)
Pipe sizes
Pipe materials (PVC, DIP, etc)
Pipe location
Flow direction
Approximate pipe age
Pump station ID, location and capacity
# Force main air release valve location & type
# Location of satellite connections
Is the map being updated for changes/additions within 1 year of activation?
Comment:
Reporting Requirements
# Have there been any sewer spills in the past 3 years?
If Yes, were they reported to the Division if meeting the reportable criteria?
If applicable, is there documentation of press releases and public notices issued?
Is an Annual Wastewater Performance Report being filed with the Division, if required?
Is the report being made available to all its sewer customers?
# How is it being made available?
Comment:
Inspections
Are adequate maintenance records maintained?
Are pump stations being inspected at the required frequency?
# Is at least one complete functionality test conducted weekly per pump station?
Is there a system or plan in place to observe the entire system annually?
Is the annual inspection documented?
# Does the system have any high -priority lines/locations?
Are inspections of HPL documented at least every 6 months?
Are new lines being added to the HPL list when found or created?
Comment: *Mr. Stokes keeps very good records of inspections and maintenance activities.
Spill Response Action Plan
Is a Spill Response Action Plan available?
Is a Spill Response Action Plan available for all personnel?
Does the plan include:
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Yes No NA NE
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Web site, Town
Hall
Yes No NA NE
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Yes No NA NE
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Page 4 of 6

Permit: WQCS00130 Owner - Facility:Town of Yadkinville
Inspection Date: 08/24/2021
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
24-hour contact numbers • ❑ ❑ ❑
Response time • ❑ ❑ ❑
Equipment list and spare parts inventory • ❑ ❑ ❑
Access to cleaning equipment • ❑ ❑ ❑
Access to construction crews, contractors, and/or engineers • ❑ ❑ ❑
Source of emergency funds ❑ ❑ ❑ •
Site sanitation and cleanup materials • ❑ ❑ ❑
Post-overflow/spill assessment • ❑ ❑ ❑
Does the Permittee appear to respond within 2 hours of first knowledge of a spill? • ❑ ❑ ❑
Comment: *An adequate Spill Response Action Plan was presented and is available to all personnel.
Pump Stations Yes No NA NE
Please list the Pump Stations Inspected:
Sara Lee Pump Station
# Number of duplex or larger pump stations in system 15
# Number of vacuum stations in system 0
# Number of simplex pump stations in system 0
# Number of simplex pump stations in system serving more than one building 0
How many pump/vacuum stations have:
# A two-way "auto polling" communication system (SCADA) installed? 15
# A simple one-way telemetry/communication system (auto -dialer) installed? 0
For pump stations inspected:
Are they secure with restricted access? • ❑ ❑ ❑
Were they free of by-pass structures/pipes? • ❑ ❑ ❑
Were wet wells free of excessive grease/debris? • ❑ ❑ ❑
# Do they all have telemetry installed? • ❑ ❑ ❑
Is the communication system functional? • ❑ ❑ ❑
Is a 24-hour notification sign posted ? • ❑ ❑ ❑
Does the sign include:
Owner Name? • ❑ ❑ ❑
Pump station identifier? • ❑ ❑ ❑
# Address? • ❑ ❑ ❑
Instructions for notification? • ❑ ❑ ❑
24-hour emergency contact numbers? • ❑ ❑ ❑
Are audio and visual alarms present? • ❑ ❑ ❑
Are audio and visual alarms operable? • ❑ ❑ ❑
# Is there a backup generator or bypass pump connected? • ❑ ❑ ❑
Page 5 of 6

Permit: WQCS00130 Owner - Facility:Town of Yadkinville
Inspection Date: 08/24/2021
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
If tested during inspection, did it function properly?
Is the back-up system tested at least bi-annually under normal operating conditions?
# Does it have a dedicated connection for a portable generator?
# Is the owner relying on portable units in the event of a power outage?
# If Yes, is there a distribution plan?
If Yes, what resources (Units/Staff/Vehicles/etc) are included in Plan?
# Does Permittee have the approved percentage of replacement simplex pumps?
Is recordkeeping of pump station inspection and maintenance program adequate?
Do pump station logs include at a minimum:
Inside and outside cleaning and debris removal?
Inspecting and exercising all valves?
Inspecting and lubricating pumps and other equipment?
Inspecting alarms, telemetry and auxiliary equipment?
Comment:
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Page 6 of 6