20190214 Ver 4_Final Minutes I-5986B_etc Preconstruction Meeting 8-24-21_20210824

FINAL MINUTES
Gannett Fleming / NCDOT Div. 6
I-95 Program Management

Page 1 of 6

Purpose: I-95 Program Management – Pre-Construction Meeting
Date/Place/Time: Tuesday, August 24, 2021, from 1:00 PM to 4:00 PM
Attendees: See Attendee List
1. Introductions
• R. Marsh provided opening remarks and each attendee noted their name and who they
represented (see attendees list)

2. Contract Highlights (Marsh)
• Noted the Date of Availability as August 30, 2021, and the Completion Date as October 26,
2026, and associated liquidated damages.
• Noted the Substantial Completion Date of May 1, 2026 (ICT #1) and associated liquidated
damages.
• Noted Day & Time Restrictions for lanes closures (ICT #2) and associated liquidated
damages.
• Noted other Intermediate Contract Times as shown in the contract document

3. Utility Update (Handlin)
• Noted effort put into getting utilities relocated & challenges due to funding and shutdowns
• Noted Duke Energy is partnering to provide as many resources as possible
• Noted that power had been relocated in the area from Hodges Chapel Rd. interchange south
to Jonesboro Rd.
• CenturyLink has begun relocations in this area
• Noted the next area of focus for Duke Energy is around the Spring Branch Rd. interchange
• Noted some of the natural gas facilities have been relocated by Piedmont Natural Gas
• Noted various other utility owners including the Town of Benson, the City of Dunn, and
Harnett County.
• The Contractor questioned if as-builts are being updated as utility relocations are completed?
• It was noted that this was not being done
• R. Wise noted that the utilities as shown in the UBO plans should be close to the final
locations and no issues are anticipated
• Clarification from the contractor noted that the question pertained to the status of
completing the relocations and related updates
• The PNG representative noted hitting contaminated soil near the Burger King.
• C. Linn asked how the contractor may assist with relocation efforts
• R. Handlin noted identifying priorities areas would be helpful
• A suggestion was made to begin the project with a monthly utility update meeting
• Action Item - R. Wise will set up the suggested meeting
• R. McNeill noted DMP would be providing some inspection on municipal facilities and
asked to be included in meetings

FINAL MINUTES
Gannett Fleming / NCDOT Div. 6
I-95 Program Management

Page 2 of 6

4. Right of Way (Baggett)
• Noted NCDOT and is staying on top of claims and trying to get all acquisitions completed as
quickly as possible
• R. Marsh noted parcels listed in contract document that have delayed entry

5. Permits (Rerko)
• Noted there will be ongoing coordination with ACOE representatives
• Anticipates at least one ride-through review per month
• noted planned meetings
• R. Marsh noted NPDES record keeping as being important

6. Contract items (Marsh). The following items from the contract were noted and briefly discussed:
• Specialty items
• Asphalt mixes and liquid price
• Permanent vegetation
• Payout schedule by year
• State Fiscal Year noted as July to June
• MB/WB goals
• Noted that goals were met b he Contractor
• R. wise noted replacement requirements
• Restrictions on ITS equipment
• Drone usage
• R. Wise noted form for approval to be submitted to NCDOT
• Equipment idling guidelines
• Partial payment for concrete barrier
• Guardrail/guiderail maintenance
• Cooperation between contractors
• Noted I-5986A & I-5986C as ongoing projects
• Twelve-month guarantee
• No outsourcing
• Erosion and stormwater certification
• J. Bullard noted need for reclamation plans
• Clearing & Grubbing by Method III
• NCDOT may provide further guidance on clearing small patches of trees with the
Supplementary Clearing & Grubbing pay item or other means if necessary
• No open burning on right of way
• Temporary detours, slopes and fill slope material
• The Contractor noted that no combustible materials or manufactured quarry fines will be
used
• Fabric under slabs to be utilized
• Asphalt Binder was $473.18 per ton on May 1, 2021
• R-16 automated machine guidance, contractor to provide one rover unit
• NCDOT will coordinate with the Contractor after the meeting regarding the possibility of
providing additional devices
FINAL MINUTES
Gannett Fleming / NCDOT Div. 6
I-95 Program Management

Page 3 of 6

• R-17 supplemental surveys rates
• Median hazard protection to be paid by the linear foot
• The contractor noted that the likely guardrail subcontractor is Bullington
• R-47 permanent seeding and mulching incentive
• Standard Special Provision
• SSP-8 Title VI and Non-Discrimination
• R. McNeill noted to the Contractor to make sure to be aware of requirements and to
verify that the trucking plan satisfies the required 50/50 ratio.
• R. McNeill ask if Hyatt Mason is listed for labor or for labor & materials
• Action Item - The Contractor will further investigate
• The Contractor noted that they have an On-the-Job Training program
• Geotech specs for various items
• R. Wise noted aesthetic requirements for walls
• The Contractor noted they would submit test patterns
• Contaminated soil requirements
• The sealed drainage system on I-5878 was specifically noted
• Only non-metal snow plowable markers allowed
• Attention was brought to the item of making sure temporary markers are removed and
pavement patched on lane shifts
• R. Wise noted contract requires removing
• ADA requirements for pedestrians
• Glare screen locations
• TC-6 sequential flashing warning lights
• Work zone presence lighting, performance markings, etc.
• High visibility devices, connected devices
• Attention was brought to coordination with State Traffic Operations Center
• J. Flowers noted the Division is planning to do supplemental agreement to have a towing
contractor to cover the entire work zone
• J. Flowers asked when traffic impacts were expected to begin
• The Contractor noted around the end of September 2021
• Statewide lighting maintenance (LT-22) & Special Provisions for street lighting
• The maintenance contractor was noted to be Brady Services contract handled by NCDOT
Central Unit)
• The Contractor noted Carolina Power will be the subcontractor performing the signal work
• Structures
• The Contractor noted that Truesdale will be the subcontractor performing the PPC
overlays
• R. Wise noted the NC 50 bridge will require salvaging of aluminum rail and delivery to the
NCDOT Bridge Maintenance yard in Johnston County.
• Sound barrier walls were noted to have the same aesthetic requirements of other walls.
• The Contractor noted they have not received a copy of the executed contract
• R. Marsh provided copy
• C. Linn noted the Contractors invoice date will be the 22nd of each month.

FINAL MINUTES
Gannett Fleming / NCDOT Div. 6
I-95 Program Management

Page 4 of 6

• R. Wise noted the appropriate documents required to be furnished at the preconstruction
meeting had been received from the Contractor.
• The Contractor noted they use Procore software for document storage and handling.
• Division staff noted openness to this approach.
• R. Marsh asked for any comments from the on-line meeting participants.
• S Cummings (Harnett County Water) asked about utility items. It was noted that these
would be covered under a separate meeting.

7. As her was no more discussion the meeting concluded and was adjourned at 1:56 PM.

8. Post meeting, J. Salisbury noted the need to set up a standing safety meeting as well as a Work Zone
Traffic Control kick-off meeting.
• Action Item – The Contractor to propose dates for these meetings.

FINAL MINUTES
Gannett Fleming / NCDOT Div. 6
I-95 Program Management
Page 5 of 6

Present By
Phone

ATTENDEES

Name

Email

Representing
X Thomas Roberts [e-mail] Bellsouth
X Dennis Reedy [e-mail] DMP
X Randy McNeill [e-mail] DMP
X Steve McKee [e-mail] DMP
X Linda Scharf-Byers [e-mail] Duke Energy
X Chris Bowen [e-mail] ESP Associates
X Dale Privette [e-mail] FHWA
X Abbie Schlake [e-mail] Flatiron Corp.
X Eric Weaver [e-mail] Flatiron Corp.
X Graham Kuzek [e-mail] Flatiron Corp.
X Kayley Adams [e-mail] Flatiron Corp.
X Linda Brumfield [e-mail] Flatiron Corp.
X Pete Ahern [e-mail] Flatiron Corp.
X Tim Cook [e-mail] Flatiron Corp.
X Caleb Linn [e-mail] Flatiron Corp.
X Colby Reynolds [e-mail] Fred Smith Co.
X Joseph Newcomb [e-mail] Fred Smith Co.
X Noah Blalock [e-mail] Fred Smith Co.
X Trevor Leander [e-mail] Fred Smith Co.
X Jerry Page [e-mail] Gannett Fleming
X Shane Cummings [e-mail] Harnett County
X Randy Wise [e-mail] ICE
X Mike Keen [e-mail] Johnston County
X Brandy Creech [e-mail] MBI
X Susan Lancaster [e-mail] MBI
X Hannah Sprinkle [e-mail] NCDENR
X Emerina Downey [e-mail] NCDOT
X Gabe Shoffner [e-mail] NCDOT
X Greg Price [e-mail] NCDOT
X Jason Bullard [e-mail] NCDOT
X Jason Salisbury [e-mail] NCDOT
X Jim Rerko [e-mail] NCDOT
X Kaye Baggett [e-mail] NCDOT
X Paul Atkinson [e-mail] NCDOT
FINAL MINUTES
Gannett Fleming / NCDOT Div. 6
I-95 Program Management
Page 6 of 6

Present By
Phone

ATTENDEES

Name

Email

X Red Simmons [e-mail] NCDOT
X Reginald McNeill [e-mail] NCDOT
X Rick Handlin [e-mail] NCDOT
X Rusty Marsh [e-mail] NCDOT
X Scott Pridgen [e-mail] NCDOT
X Sean Matuszewski [e-mail] NCDOT
X Stephen Blakeney [e-mail] NCDOT
X Todd Whittington [e-mail] NCDOT
X John Walters [e-mail] RS&H
X Fred Nelson [e-mail] Town of Benson
X Ray Adams [e-mail] Town of Benson
X Tim Robbins [e-mail] Town of Benson
X Justin Knight [e-mail] Volkert
X Walid Selim [e-mail] Volkert