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CSXT
Preconstruction Meeting Information
Contractor Construction Procedures for Projects Impacting CSXT
PROJECT DESCRIPTION:
Location: Aberdeen, Moore County, NC
Description: Aberdeen, NC —Replacement of the overhead bridge carrying SR 15/501
over CSXT — DOT# 630 806 R — MP S- 229.13 — OP NC0370 — Florence Division —
Aberdeen Subdivision
Table of Contents
1.0 GENERAL
2.0 CSXT REPRESENTATION
3.0 CSXT SAFETY AND PROPERTY PROTECTION
4.0 INSURANCES
5.0 CONSTRUCTION PROCEDURE / DRAWING SUBMISSIONS
6.0 CSXT FLAGMAN SERVICES
7.0 TEMPORARY CONSTRUCTION AT -GRADE CROSSINGS
Scope
This guideline is not a legal document but is intended to apply to the construction of
facilities by public agencies and other entities across, over, and under CSX
Transportation (CSXT) property and facilities.
This document is subject to revision and updating by AECOM and /or CSXT at any time
without prior notice.
It shall be clearly understood that CSXT owns its right -of -way for the primary purpose of
operating a railroad. All projects shall therefore be constructed so that rail operations and
facilities are not interfered with, interrupted or endangered. In addition, all project
construction shall be planned and progressed to ensure the safety of rail operations, and
to minimize encumbrance to the right -of -way so that the railroad will have unrestricted
use of its property during and after construction activity.
The telephone number for CSX emergencies is 800- 232 -0144. Reference the milepost
and DOT number for the project, listed above, when calling.
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AECOM— Preconstruction Meeting Information for Projects Impacting CSXT
Definitions
CM
Construction monitoring services provided by
AECOM /Team members on behalf of CSXT.
CMR
Construction Monitoring Representative - The
AECOM or AECOM/Team representative
authorized by CSXT to perform specific
Construction Monitoring tasks.
CSXT
CSX Transportation
AECOM
AECOM, Inc., the consulting engineering firm
retained by CSXT to provide construction
monitoring services on its behalf.
AECOM/Team
Other associated consulting engineering firms
teamed with AECOM to provide expanded
coverage of construction monitoring services for
CSXT.
GEC
General Engineering Contract entered into
between CSXT and AECOM to provide
construction monitoring services for public or
private projects impacting CSXT property and /or
operations.
POC
The AECOM first Point of Contact person (POC)
whom the project sponsor must contact regarding
any project involving CSXT property or facilities.
1.3 Contractor/Project Sponsor Responsibilities
It is the responsibility of the prime contractor to oversee the work being
performed by its sub - contractors. No sub - contractor shall be permitted to
work within CSXT's right -of -way without the presence of the prime
contractor's superintendent and/or the project sponsor's employee in charge.
1.3.1 CONTRACTOR NOTIFICATION OF EMPLOYEE INJURIES -- In
addition to any other notifications to CSXT, the Contractor and the
Proiect Sponsor shall also contact the AECOM CMR immediately of
any reportable in.iuries sustained by the Contractor personnel on the
subject project. Follow up injury reporting procedures as may be required
by CSXT will be furnished by the CMR,
1.3.2 The Contractor shall complete and submit to AECOM the Schedule I
Form that is an attachment to the Construction Agreement.
1.3.3 The contractor shall furnish to the Construction Monitoring Representative
(CMR) an Emergency Action Plan including a list of project contact
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AECOM --- Preconstruction Meeting Information for Projects Impacting CSXT
names and telephone numbers, medical facility information prior to the
start of any project work. Note: This action plan shall be revised and
updated on an as- needed basis throughout the duration of the project.
1.3.4 The contractor shall submit construction schedules updated at regular
intervals, or as requested by the CMR, for upcoming project activities.
1.3.5 If construction problems develop which may impact CSXT property and
operations, the contractor shall cease work, consult the CMR, and include
the CMR in the resolution process prior to the resumption of work.
1.3.6 Compliance with any requests or directives of the CMR shall be addressed
and executed immediately by the contractor to the satisfaction of the
CMR, before the CMR leaves the project site. Failure to comply may
result in the issuance of a safety stand -down directive by the CMR
shutting down all contractor work on/over/about CSXT property.
2.0 CSXT REPRESENTATION
Under a General Engineering Contract (GEC), AECOM, Inc. has been
retained by CSXT to provide construction monitoring (CM) services for
projects that impact CSXT operations and /or property.
2.1 AECOM Point of Contact (POC) in Construction
AECOM will always be the initial point of contact for any project involving
CSXT property or facilities. The POC for AECOM will assign the project to
a specific Construction Monitor Representative (CMR) and will also
coordinate the review all construction submittals.
2.1.1 The Initial Point of Contact (POC) is:
Brian V. Harrison
Manager — Construction Services
AECOM, Inc.
1700 Market Street, Suite 1600
Philadelphia, PA 19103
Email: brian.harrison a�accom.com
Telephone: [phone]
Fax: [phone]
2.2 AECOM/Team Members
AECOM provides widespread geographical construction monitoring coverage
on behalf of CSXT. AECOM is an authorized extension of the CSXT Right -of-
Way Construction District Offices providing Construction Monitoring
Representatives (CMRs) for specific projects. The CMR will be the direct
field contact for the Project Sponsor and /or the Contractor for projects
involving CSXT.
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AECOM-- Preconstruction Meeting Information for Projects Impacting CSXT
2.3 Construction Monitor Representative (CMR)
After initial contact is made to the AECOM POC, an AECOM or
AECOM/Team member, acting as the CSXT authorized Construction
Monitoring Representative (CMR), will be assigned to the specific project.
2.3.1 The contractor shall interface with the assigned CMR for all project
specific construction related issues involving CSXT property.
2.3.2 The CMR will, without advance notice, perform periodic checks for
contractor adherence to CSXT safety rules and compliance with the
approved plans and techniques, while occupying CSXT property.
2.3.3 CSXT, and by extension, all AECOM/Team members CMR's only
recognize the project sponsor and their prime contractor as the
project owners, and as such, will only deal directly with the prime
contractor.
2.3.4 The CMR shall have full authority on behalf of CSXT to stop work for
any reason, including but not limited to, safety, technical, or
administrative issues (i.e., insurances).
2.3.5 The CMR shall be present full time during beam erection, installation and
removal of sheeting/shoring, demolition procedures, undergrade pipe
installations, and other construction activities as necessary, to ensure that
proper techniques are being applied and the approved plan/procedures are
being followed in accordance with CSXT requirements and operational
safety.
2.3.6 The Construction Monitoring Representative (CMR) assigned to this
project is:
Rick Sanderson, P.E.,
Program Director
AECOM
6201 Fairview Road
Suite 400
Charlotte, NC 28210
Email Address: rick.sanderson_ [e-mail]
Telephone: [phone]
Mobile: [phone]
Fax: [phone]
3.0 CSXT SAFETY AND PROPERTY PROTECTION
This section includes items to ensure the safety of railroad personnel and
operations, the contractor, and the general public during the construction of
the project.
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AECOM — Preconstruction Meeting Information for Projects Impacting CSXT
3.1 Job Safety Briefings
Safety is the number one issue for the contractor's crews, CSXT personnel,
and anyone within CSXT right -of -way, therefore, it is responsibility of the
contractor's superintendent to locate the CSXT flagman and conduct daily
face -to -face job safety briefings with the CMR prior to the start of work.
3.1.1 Updates - Updated job briefings shall be conducted throughout the day as
conditions change.
3.1.2 Trains Passing the Project Site
• The contractor shall remain in constant contact with the CSXT
Flagman while occupying CSXT property.
• The contractor shall cease all work as directed by the CSXT
flagman prior to any train entering the project work Iimits.
• The contractor shall move and secure all equipment away from the
track as directed by the CSXT Flagman.
• The contractor forces shall move to their designated place of safety
as directed by the CSXT Flagman.
• The contractor forces may not resume work until directed by the
CSXT Flagman.
3.1.3 Personal Protective Equipment (PPE) — All parties involved in or
inspecting the work or entering upon CSXT property shall wear proper
Personal Protective Equipment (PPE) as follows:
+ Hardhat (high visibility orange)
• Vest - high visibility orange or lime green wl reflectorized strips.
• Safety shoes (steel /composite toed)
• Safety eye wear with full side shields
• Hearing protection when required
• Finger rings must be removed
• Additional PPE may be required for welders, brush cutters and
other types of work.
3.2 Fire Protection Plan
The contractor shall have a fire prevention plan in place while working on
CSXT property. The plan shall include the emergency telephone numbers of
fire and other emergency agencies.
NOTE: This action plan shall be revised and updated on an as- needed
basis throughout the duration of the project.
3.2.1 When welding, cutting or burning on CSXT property fire extinguishers of
the appropriate kind and size shall be at the point of the work to extinguish
brush or other fires. Also, there must be a sufficient firefighting
equipment (hand tools) immediately available to control fires.
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AECOM— Preconstruction Meeting Information for Projects Impacting CSXT
3.3 Material Storage
Storage of contractor construction equipment or materials are prohibited on
CSXT property.
3.3.1 Material staged on CSXT property for daily installation and not installed
shall be removed at the end of the work day.
3.3.2 Should the contractor require the use of CSXT non - operating property for
material storage, arrangements for its use through a lease agreement must
be made with CSXT Real Properties. Contact the CMR.
3.4 Open Excavation Protection
Open pit, trench or other excavation within 30 feet of centerline of track(s) are
considered trip /fall hazards and shall be protected.
3.4.1 Open excavation shall be covered with boards capable of supporting the
weight of at least two (2) people.
3.4.2 If the above is not practical as determined by the CMR, the contractor
shall install and maintain 48" high - visibility orange safety fence around
the excavation.
3.4.3 Sheeting /shoring shall have OSHA approved safety railing incorporated
into the design, or the sheeting shall extend 48" above grade and be
marked with high visibility orange construction fencing.
3.5 High- Visibility Orange Safety Fencing
High - Visibility Orange Safety Fencing shall be installed when directed by the
CMR, not less than 15' from and parallel to the centerline of track(s), or as
specified by the CMR. It shall extend a minimum of 25' past each side of the
limits of work to delineate safe working areas for the contractor.
3.6 Geotextile Filter Fabric
Geotextile filter fabric and silt fencing shall be installed to prevent the railroad
track structure from being contaminated by fine debris during construction
and demolition, and to facilitate post construction cleanup of railroad
property.
3.6.1 Additional geotextile filter fabric and /or silt fence shall be installed by the
contractor if directed by the CMR.
3.6.2 Geotextile filter fabric shall be minimum 6 oz. non -woven material and be
installed to completely cover the railroad ballast section and between the
rails (in the gauge), as per the Standard Plan, attached.
3.6.3 The filter fabric shall be fastened in place to the track ties using roofing
nails w/ plastic discs or approved alternate method.
3.6.4 The filter fabric shall extend along the track(s) in each direction a
minimum distance of 25 feet past the limits of work, or as directed by the
CMR.
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AECOM — Preconstruction Meeting Information for Projects Impacting CSXT
3.6.5 The silt fencing and filter fabric shall be kept clean of
construction/demolition debris and maintained for the duration of the
project, to the satisfaction of the CMR.
3.7 Environmental Issues on CSXT Property
3.7.1 All spills must be promptly contained and cleaned up when they occur.
3.7.2 ANY spill regardless of volume must be reported to: (877) TELL -CSX
3.7.3 The Contractor shall not refuel equipment on CSXT property.
3.7.4 The Contractor shall not store fuel or equipment on CSXT property.
3.7.5 The Contractor shall not perform maintenance of equipment on CSXT
property.
4.0 INSURANCES — Railroad Protective Liability (RPL) and Commercial
General Liability (CGL)
NOTE: The contractor shall not be permitted to work on CSXT right -of -way until
CSXT has acknowledged written acceptance of the insurance coverages for the
proposed project.
4.1 The Contractor shall submit all proper insurance information to both the
CSXT Risk Management Department and the AECOM POC, in accordance
with the executed agreement between CSXT and the ro'ect sponsor.
4.1.1 The original insurance documents and any subsequent insurance inquiries
shall be directed to:
Jonathan MacArthur, Risk Manager, Planning & Analysis
CSX Corporation 500 Water Street - C907
Jacksonville, FL 32202
(904) 359 -3394 (Phone)
(904) 306 -5325 (Fax)
Email: Jonathan_Macarthur @csx.com
4.1.2 The contractor shall also send a copy, for information purposes, of all the
insurance documents via email to:
brian.harrison rr,aecom.com
4.2 Insurance Renewal
The contractor shall furnish proof of policy coverage to the above individuals
not less than 15 work days before the policy expiration date.
4.2.1 CSXT will only accept a Binder or Endorsement as legal proof of
coverage.
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AECOM— Preconstruction Meeting Information for Projects Impacting CSXT
4.2.2 Failure to submit timely proof of coverage documentation will result in the
contractor being notified to cease all contract work on/over /about CSXT
property until the insurance coverage is determined to be acceptable by
CSXT Risk Management.
5.0 CONSTRUCTION PROCEDURE 1 DRAWING SUBMISSIONS
The POC for AECOM will coordinate the review of all construction submittals
for this project on behalf of CSXT.
5.1 The sponsor shall submit for review /approval its submissions for proposed
method of work, including but not limited to:
• Erosion & Sedimentation Plans
Temporary Construction Clearances - The placement of equipment,
materials, and /or temporary construction relating to the minimum
specified horizontal and vertical construction clearances in accordance
with the executed Construction Agreement between CSXT and the Project
Sponsor; unless this information is incorporated in the following
submission items.
• Sheeting & Shoring for supported excavation adjacent to the railroad
embankment, (including Safety Appliances such as high - visibility orange
safety fencing, railings, etc.; calculations indicating railroad live load
influence zone)
o Railroad Live Load Influence Zone is defined as a line beginning at
a point 1 8- inches below the base of rail and 12 feet horizontally from
track centerline, the embankment line then extends downward on a
1.5H to IV slope.
• Demolition Plans, Sequencing and Track Protection (i.e. filter fabric,
overhead above track demolition debris shields or under decking using a
minimum of 150 psf design load.)
NOTE: CSXT prohibits any type of demolition debris shield or
crane mats placed at track level on the rails and ties.
Substructure Construction Methods and impacts to railroad operations
(i.e., equipment types and placement, material staging, and other)
Erection Plans & Sequence - Cranes shall be sized based on a 150%
Factor of Safety [1.5 x Gross Pick Weight]; (NOTE: Any Safety Factors
that may be built into the crane rating tables shall not be considered
as part of the CSXT required 150% FS). All hardware, rigging and
supporting catalog cuts and calculations, beam delivery and staging
locations, and crane placement, all with pertinent dimensions shown, shall
be included in the submission. See note above regarding crane mats.
Undergrade Pipe Installation Means & Methods (tunnel liner plate,
j ack/bore, etc)
Other project specific construction activities that may directly impact
CSXT property or operations in any manner, as determined by CSXT
and /or the CMR.
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AECOM— Preconstruction Meeting Information for Projects Impacting CSXT
5.2 A minimum of six (6) sets of the submission shall be provided for review and
processing. If specific project requirements dictate, additional sets may be
required.
5.3 All submissions and revised submissions require 30 -day review periods
5.4 All submissions shall be forwarded to:
Brian V. Harrison
Manager — Construction Services
AECOM, Inc.
1700 Market Street, Suite 1600
Philadelphia, PA 19103
Telephone: [phone]
Fax: [phone]
5.5 Construction Schedule
5.5.1 Contractor or sponsor shall furnish to AECOM a condensed construction
schedule indicating projected start and finish dates for activities critical to
CSXT train operations and safety (including but not limited to:
demolition, support of excavation, girder /formwork erection, UG pipe
installation)
5.5.2 Contractor or sponsor shall furnish within 30 days of the preconstruction
meeting and update at least monthly or as requested by the Construction
Monitoring Representative.
6.0 CSXT FLAGMAN SERVICES
CSXT (coordinated through the CMR) will furnish at project expense the required
railroad flagging protection services.
6.1 Flagging Requirements
The contractor shall perform no work that could impact the safety of train
operations without first obtaining CSXT Flagman protection.
6.1.1 The contractor shall request a CSXT Flagman for any work on, over,
under, or with track fouling potential.
6.1.2 Flagmen are required if equipment can reach and foul the track in any
fashion (booming, reaching, turnovers, etc.)
6.1.3 Flagmen are required anytime work is to be performed within thirty (30)
feet of any track.
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AECOM — Preconstruction Meeting Information for Projects Impacting CSXT
6.1.4 Efficient work scheduling should be utilized to maximize the flagging
efficiency on the project.
6.2 The contractor shall contact the CMR in writing a minimum of 30 days in
advance of the proposed work, so that the appropriate CSXT flagging
protection services may be arranged. No verbal flagging requests will be
honored. When the flagging requests are submitted in writing by the
contractor, the Sponsor contact must be copied on the written
request /email.
6.3 When the assigned flagman is to be terminated from the project, the CMR
must receive the request in writing a minimum of 7 -days in advance.
6.4 When a CSXT flagman is required and on -site, the contractor must provide
telephone service (i.e. access to contractor's cellular phone or land line phone)
to the CSXT flagman in the vicinity of the track area at all times for
emergency use and to coordinate with the contractor, CSXT personnel or their
subcontractors as needed.
This Section under Revision
70 TEMPORAR Y A T- GRADE CONSTR UCTION CROSSINGS
All temporary track crossings must have prior CSXT written approval.
7.1 If not previously included in the fully executed construction agreement between the
project sponsor and CSXT, the contractor shall contact the Construction Monitoring
Representative to make application.
7.2 At -Grade Crossing Construction Requirements
7.2.1 CSXT labor agreements may require railroad forces to install the non paved
portions of the temporary crossing. Contact the CMR for direction.
7.2.2 The contractor shall install geotextile within the footprint of the temporary
crossing(s), on top of track ties and ballast prior to placing stone or paving of
crossing and approaches.
7.2.3 The contractor shall install and maintain lockable crossing barricades, as
directed by the CMR. Examples of barricades used are post and cable with lock,
concrete 'Jersey barriers ", or lockable farm gate.
NOTE: The actual barricade type proposed for use by the contractor shall be subject to
the approval of the CMR on behalf of CSXT. Any of lire above examples ntay be
denied for specific site constraints or conditions.
End of Section
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