WQ0002519_Response to Notice_20161007 (2)

P ETCII1IETT Et JL CPLLC
ATTORNEYS AT LAW
101 LAWYERS LANE — POST OFFICE DRAWER 100 — WINDSOR, NC 27983
Telephone [phone]- Facsimile [phone]
E-mail: (smith©windsorlaw.com
LLOYD C. SMITH, JR. * +
JONATHAN E. HUDDLESTON
LLOYD C. (CLIF) SMITH, III
PEGGY T. SMITH
*Certified Mediator
+Certified Family Financial Mediator
Robert Tankard, Assistant Regional Supervisor
Water Quality Regional Operations Section
Washington Regional Office
Division of Water Resources, NCDEQ
943 Washington Square Mall
Washington, NC 27889
Dear Mr. Tankard,
J.A. PRITCHETT (1897-1986)
WILLIAM W. PRITCHETT, JR. (1944-2001)
RECEIVED/NCDENR/DWR
October 7, 2016 OCT 12 2016
Water Quality -Regional
Operations Section
Washington Regional Office
I hope this letter finds you well. I am responding on behalf of the Minzies Creek Sanitary
District, to the Notice of Violations, served upon them dated, June 6, June 14, June 28 and
August 2 respectively. Without going into detail on each of the alleged violations, my client is
not in a position to deny the violations found in the various Non -Discharging Reports.'
Clearly, we all are aware of the various issues that face the treatment plant on site, and the
noticed violations, while not intentional on the part of my client were more than likely
unavoidable based upon the circumstances that existed at the time the violations occurred.
Following the meeting between our board and yourself, I believe the district now has a better
understanding of the active role it must take in trying to limit the potential for future
discharge violations. To that end I am attaching a list of items and repairs our ORC has
identified as necessary to prevent discharge violations in the future or at least until a new
plant or plan can be completed.
At the current moment there is $2700, for said repairs. The Board is setting aside money
each month to create a fund balance which will allow the board to make the remaining
repairs and keep pace, with any other repairs that will arise in the future. The board has
included an extra $3600.00 in the 2016-2017 proposed budget for maintenance and repairs.
With the money on hand we currently are in the process of completing items on the attached
list numbered 1, 3 and 4.
It is our intent to perform a smoke test on the sewer pipes to test for infiltration within the
coming month.

Obviously we are a small district which struggles to create a significant fund balance, but we
intend to take all steps necessary to procure the funds necessary to keep us in compliance.
We would ask you to consider the unique issues facing the district, particularly a lack of
funding, when determining what if any fines to levy. It goes without saying any money that
has to be paid in fines, is money taken away from repairs and maintenance.
We thank you for your consideration, as well as all the support and guidance you have
provided. It is the District's intent to continue working hand in hand with the State during
this lengthy process.
Yours very truly,
f;aRCIB, PLLC
'Clif" Smith'I
Zl/
2

ITEM
1 Clean out Plant tanks
2 Trash Pump
2" port
5 year warranty
3 Blower
Part Number- 49008 33-URAI
2" Port
Horizontal Partition
PROVIDER COST SCHEDULED COMPLETED
Paul Hoffman Yes
Blue Book $924.35
Blue Book $1,572.26
4 Myere Sump Pump for return tanl Electric Rewind $1,065.00
at Plant. 1 HP w/20' cord
3 phase
5 1 hp pump for Return tank
total
Spent on Maintanence
Truck expenses
Frontic Test Equiment
water testing meter
Grating replaced
Electric Motor Rewing
Lift pump repairs
USABluebook
Diaphram repair kit
Replacemen tunit for bleach system
$1,047.94
$4,609.55
$1,251.05
$155.91
$370.19
$1,045.00
$222.14
$976.95
$4, 021.24